Development Services Center Advisory Committee

CITY OF HENDERSON DEVELOPMENT SERVICES CENTER ADVISORY COMMITTEE MEETING MINUTES Tuesday, October 29, 2019 I. CALL TO ORDER Chairman Nat Hodgson called the City of Henderson Development Services Center Advisory Committee meeting to order at 7:45 a.m. in the Westgate Conference Room, 240 Water Street, Henderson, Nevada. II. CONFIRMATION OF POSTING AND ROLL CALL Emilie Wiemer, Administrative Assistant III, confirmed the DSC Advisory Committee meeting had been noticed in compliance with the Open Meeting Law by posting the Agenda three working days prior to the meeting at City Hall, the Multigenerational Center, the Whitney Ranch Recreation Center, Fire Station No. 86, the Nevada Public Notice Website, the City of Henderson Website, and by mailing or emailing a copy of the Agenda to everyone appearing thereon on the Agenda Master Mailing List and Email List. PRESENT: Chairman Nat Hodgson Renee Carroll (arrived at 7:49 a.m.) Jim McIntosh Majid Pakniat Devon Sansone Todd Steadham John Stewart Derrick Williams ABSENT: None STAFF: Christopher Barnes, Development Services Coordinator Tom Davy, City Engineer Andre Dixon, Deputy City Clerk Jan Fullmer, Accounting Manager Priscilla Howell, Director of Utility Services Jill Lynch, Assistant Director of Finance Sabrina Mercadante, City Clerk Ed McGuire, Director of Public Works April Parra, Administrative Deputy City Clerk Becky Risse, Assistant City Attorney III Michael Tassi, Director of Community Development and Services Emilie Wiemer, Administrative Assistant III GUEST: Amanda Moss, Southern Nevada Home Builders Association Development Services Center Advisory Committee Page 2 of 4 Tuesday, October 29, 2019 – Minutes III. PUBLIC COMMENT There were no public comments presented. IV. ACCEPTANCE OF AGENDA (Motion) Mr. Stewart introduced a motion to accept the agenda as presented. The vote favoring approval was unanimous. Chairman Hodgson declared the motion carried. V. NEW BUSINESS NB-1 MINUTES DEVELOPMENT SERVICES CENTER ADVISORY COMMITTEE JULY 30, 2019 DEVELOPMENT SERVICES CENTER Development Services Center Advisory Committee meeting minutes of July 30, 2019. (Motion) Mr. Stewart introduced a motion to adopt the minutes of July 30, 2019, as presented. The vote favoring approval was unanimous. Chairman Hodgson declared the motion carried. NB-2 DEVELOPMENT SERVICES CENTER (DSC) QUARTERLY PERFORMANCE REPORT DEVELOPMENT SERVICES CENTER Christopher Barnes, Development Services Coordinator, or his designee, will review the Development Services Center Quarterly Performance Report, and such person and/or City Staff will respond to questions from, and provide information concerning the Performance Report to, the Members. Christopher Barnes, Development Services Coordinator, gave a PowerPoint presentation titled Development Services Performance Report for the Month Ending September 30, 2019, and provided an overview of the PowerPoint’s slides under the main headings: plan review performance, permit activity, inspection activity, and five-year data comparison. Mr. Barnes remarked if the trends reflected in the slide regarding Civil Improvements, Hydrology Studies, and Traffic Studies continue from this quarter into the remaining fiscal year, then the City will have an active year of increased activity. Development Services Center Advisory Committee Page 3 of 4 Tuesday, October 29, 2019 – Minutes Following an inquiry by Mr. Pakniat regarding the slide titled, Total Number of Monthly Reviews, Mr. Barnes stated the totals in the graph do include online applications reviewed as well. Mr. Barnes stated he believes there is an active recruitment to hire another building inspector to be prepared for an expected increase in building permit requests this fiscal year. NB-3 DEVELOPMENT SERVICES CENTER (DSC) QUARTERLY FINANCIAL UPDATE DEVELOPMENT SERVICES CENTER Jim McIntosh, Chief Financial Officer, or his designee, will provide an update of the Development Services Center's quarterly financials and respond to questions from the Members. Jim McIntosh, Finance Director, referred to the supporting material and provided an overview of the unaudited quarterly and fiscal year financials. Referring to the handout titled, City of Henderson-Development Services Center Schedule of Revenues, Expenses and Changes in Net Position (Unaudited) for the Period Ended 09/30/2019, Mr. McIntosh highlighted that revenues are up in every category listed. Chairman Hodgson requested clarification on the College Reimbursement expenditure and why it appears to be so low considering the amount of staff. Jill Lynch, Assistant Director of Finance, advised that the low College Reimbursement expenditure is indicative of the reporting cycle; therefore, that expenditure is usually higher in the second and fourth quarter reporting due to the fall and spring college semesters’ tuition. Following an inquiry by Ms. Carroll regarding tracking the current actuals against the current budget quarterly instead of annually, Mr. McIntosh stated the reporting is referenced in annual terms because the Development Services Center’s budget is planned out annually. Responding to an inquiry by Chairman Hodgson regarding the number of open permits dating past 2019 in reference to the Working Capital Liabilities amount, Ed McGuire, Director of Public Works, stated the number of open permits consists of multiple projects including civil, residential, and commercial. Mr. McGuire noted the Working Capital Liabilities reported reflects a bulk of permits that are still open because they are tied to development actively under construction. Development Services Center Advisory Committee Page 4 of 4 Tuesday, October 29, 2019 – Minutes VI. CHAIRMAN\MEMBER COMMENTS There were no comments presented. VII. SET NEXT MEETING The next meeting was set for January 28, 2020. VIII. PUBLIC COMMENT There were no public comments presented. IX. ADJOURNMENT There being no further business to come before the Committee, Chairman Hodgson adjourned the meeting at 8:06 a.m. Respectfully submitted, ____________________ Andre Dixon, Deputy City Clerk