Public Improvement Trust

CITY OF HENDERSON PUBLIC IMPROVEMENT TRUST MEETING MINUTES Tuesday, August 29, 2023 I. CALL TO ORDER Chair Derek Muaina called the Public Improvement Trust meeting to order at 3:00 p.m. in the Midway Conference Room, 1st Floor, 240 South Water Street, Henderson, Nevada 89015. II. CONFIRMATION OF POSTING AND ROLL CALL Stephanie Murray, Planning Commission Coordinator, confirmed the Public Improvement Trust meeting had been noticed in compliance with the Nevada Open Meeting Law. Present: Chair Derek Muaina Paul Braun (via teleconference) Storm Ainsley (via teleconference) Debbie Englund Randy Norton Staff: Maria Gamboa, Director of Finance Wade Gochnour, Assistant City Attorney III Virginia Herrera, Accountant II Shelly Labay, Senior Planner Jim McIntosh, Assistant City Manager/CFO Stephanie Murray, Planning Commission Coordinator Janet Sandifer, Deputy City Clerk III. PUBLIC COMMENT There were no public comments presented. IV. ACCEPTANCE OF AGENDA (Motion) Trustee Paul Braun introduced a motion to accept the agenda, as presented. The vote favoring approval was unanimous. Chair Derek Muaina declared the motion carried. Public Improvement Trust Meeting Page 2 of 5 Tuesday, August 29, 2023 – Minutes V. NEW BUSINESS 1 MINUTES PUBLIC IMPROVEMENT TRUST MARCH 20, 2023 COMMUNITY DEVELOPMENT AND SERVICES DEPARTMENT Public Improvement Trust meeting minutes of March 20, 2023. (Motion) Trustee Debbie Englund introduced a motion to adopt the Public Improvement Trust Meeting Minutes of March 20, 2023. The vote favoring approval was unanimous. Chair Derek Muaina declared the motion carried. 2 FINAL AUDIT REPORT FINANCE DEPARTMENT Accept the Final Audit Report for fiscal year ending June 30, 2023, as prepared by the accounting firm of Ovist and Howard, CPAs and authorize the Chair to sign the Management Representation letter. Sheri Valdez, representing Ovist and Howard, CPAs, presented a summary of this item. Responding to an inquiry from Trustee Paul Braun regarding the remaining funds, Wade Gochnour, Assistant City Attorney III, stated they would go back into a general fund account. (Motion) Trustee Randy Norton introduced a motion to accept the Final Audit Report for fiscal year ending June 30, 2023, as prepared by the accounting firm of Ovist and Howard, CPAs and authorize the Chair to sign the Management Representation letter. The vote favoring approval was unanimous. Chair Derek Muaina declared the motion carried. Public Improvement Trust Meeting Page 3 of 5 Tuesday, August 29, 2023 – Minutes 3 FINAL PAYMENT OF AUDIT FEES FINANCE DEPARTMENT Approve payment for the final audit to Ovist and Howard, CPA’s in the amount of $3,000.00. (Motion) Trustee Paul Braun introduced a motion to approve payment for the final audit to Ovist and Howard, CPA’s in the amount of $3,000.00. The vote favoring approval was unanimous. Chair Derek Muaina declared the motion carried. 4 FINAL PAYMENT OF TRUSTEE'S FEES FINANCE DEPARTMENT Approve final payment of Trustee's Fees to the Trustee in the amount of $100.00 each for all Trustees who are present at the meeting. (Motion) Trustee Randy Norton introduced a motion to approve final payment of Trustee's Fees to the Trustee in the amount of $100.00 each for all Trustees who are present at the meeting. The vote favoring approval was unanimous. Chair Derek Muaina declared the motion carried. 5 FINAL PAYMENT OF ROOM RENTAL FEES FINANCE DEPARTMENT Approve final payment of Room Rental Fees to the City of Henderson in the amount of $25.00. (Motion) Trustee Randy Norton introduced a motion to approve the final payment of Room Rental Fees to the City of Henderson in the amount of $25.00. The vote favoring approval was unanimous. Chair Derek Muaina declared the motion carried. Public Improvement Trust Meeting Page 4 of 5 Tuesday, August 29, 2023 – Minutes 6 RESOLUTION CITY ATTORNEY'S OFFICE A Resolution of the Trustees of the City of Henderson, Nevada Public Improvement Trust authorizing the Trust Treasurer to take all actions necessary to finalize the termination of the Henderson Public Improvement Trust and to distribute the Trust assets to the City of Henderson. (Motion) Trustee Randy Norton introduced a motion to adopt a Resolution of the Trustees of the City of Henderson, Nevada Public Improvement Trust authorizing the Trust Treasurer to take all actions necessary to finalize the termination of the Henderson Public Improvement Trust and to distribute the Trust assets to the City of Henderson. The vote favoring approval was unanimous. Chair Derek Muaina declared the motion carried. 7 CERTIFICATES OF APPRECIATION COMMUNITY DEVELOPMENT AND SERVICES DEPARTMENT Commendation to recognize Trustee Chairperson Derek Muaina, Trustee Vice Chairperson Paul Braun, Trustee S.B. Ainsley, Trustee Debbie M. Englund, and Trustee Randy Norton for their outstanding service and dedication to our community. Shelly Labay, Senior Planner, thanked Trustee Chair Derek Muaina, Trustee Vice Chair Paul Braun, Trustee S.B. Ainsley, Trustee Debbie M. Englund, and Trustee Randy Norton, for the time and dedication they have committed to attending the meetings. She presented each member of the Trust with a certificate that was signed by Mayor Michelle Romero and stated staff would be happy to mail them to the trustees that were not present in person. Bundt cakes were provided to the staff and trustees, and a photo opportunity followed the presentation of the certificates. VI. CHAIRMAN\MEMBER COMMENTS Following the inquiry from Trustee Randy Norton regarding whether the City has created an alternative committee that would address housing issues within the community, Shelly Labay, Senior Planner, stated the Housing Advisory Committee was created approximately six months ago to address affordable housing. She said it will operate for approximately two years to make recommendations to the City Council. Public Improvement Trust Meeting Page 5 of 5 Tuesday, August 29, 2023 – Minutes Responding to the inquiry from Trustee Randy Norton regarding any projects that are currently funded with private funds or from this trust, Wade Gochnour, Assistant City Attorney III, stated having no outstanding debt obligations was a condition in place prior to terminating the Public Improvement Trust. Ms. Labay briefly explained the bond cap process and stated the City Council will be making those recommendations instead of the Public Improvement Trust. Chair Derek Muaina thanked staff for all the work they have done over the years for the Public Improvement Trust. VII. SET NEXT MEETING No future meetings were set. VIII. PUBLIC COMMENT There were no public comments presented. IX. ADJOURNMENT There being no further business to discuss, Chair Derek Muaina adjourned the meeting at 3:15 p.m. Respectfully submitted, /s/ Janet Sandifer Janet Sandifer, Deputy City Clerk