City Council Special Call Meeting

SPECIAL MEETING FEBRUARY 28, 2020 PAGE 1 MINUTES February 28, 2020 SPECIAL MEETING OF THE CITY COUNCIL ALLEN STREET OFFICE BUILDING-101 E. ALLEN STREET, HENDERSONVILLE NC 8:30 a.m. Present: Mayor Barbara G. Volk, Mayor Pro Tern Jerry Smith and Council Members: Jeff Miller, Jennifer Hensley and Lyndsey Simpson Staff Present: Police Chief Herbert Blake, Finance Director John Buchanan, City Manager John F. Connet, City Engineer Brent Detwiler, City Clerk Tammie Drake, Development Assistance Director Susan Frady, Human Resources Director Jennifer Harrell, Downtown Economic Development Director Lew Holloway, Fire ChiefD. James Miller, Budget and Management Analyst Adam Murr, Communications Manager Allison Nock, Assistant City Manager Brian Pahle, Utilities Director Lee Smith, Public Works Director Tom Wooten Purpose: The purpose of the special meeting is to hold a Council/Staff Retreat to discuss Council priorities and future work plans. Call to Order: Mayor Volk called the special meeting to order at 8:30 a.m. and welcomed those in attendance. A quorum was established with five members in attendance. Mr. Connet provided opening remarks and the order for the second day of the retreat. Council Member Interviews: The Council members participated in this process to learn more about each other, i.e., why they ran for City Council, the values they each bring to the Council and the things that cause concern. Results are shown below. CONTEXT MAP • Of«-M.JJ "J- Pi.(~~.,..,,h.,., L.J-'"'"115,.,} for iJkk WGh Ive• (o,,f•••i•- ,,,..,._.,~J, O,J,,J,o" fo,Jr,"'J Job JD<¥ Fr,,,J,,\;,( • ' l)a,::, }L:, 1.,,,..,..,,,,1,._ / :C-,s,).f =-=c-=-P.~,cl;....:;~t s,-.-..,.1/ b(hlM,'>5 • Lvd<7 to &,_ /-{<,c. L,,.,,,_ l5«"5 IJ=,_ ;11st Gc~J.,7 s"JL-.~~ 'Srf. .sl ~J /3.-,..J.f.,J._ l,,:,,-..,.-yJ Pitch Party: A pitch party was held with teams of Council members and staff to pitch their "sale" of why businesses and other professionals should come to Hendersonville. Visioning: Our Legacy: Envisioning Hendersonville 2030: The following were identified as a result of the . . v1s10mng exercise: • Attainable housing: Higher density, Lower unhoused population, strengthening economy, Development assistance (not taxpayer funded) • Zero hungry children: Access to food • Public transportation • Sustainable: Less plastic, Recycling, Solar, Composting, No Styrofoam • Equalizing Water and Sewer Rates: Supports economic development, Water quality, Promotes growth, Profitable, stable, expanded system • Greenway system expanded: Businesses along greenway • Infrastructure: Walkability, Sidewalks throughout, Zero SSOs, Stormwater • Greater percent tax base: Low tax rate, Compared with county • Strong fund balance • Competitive employee benefits • Two large economic investments like Sierra Nevada • Downtown: Master plan, expand main street, • Continued high level service • Partnership with county SPECIAL MEETING FEBRUARY 28, 2020 PAGE 2 • More recreation opportunities: Berkeley Mills Park • Cohesive Council • Increased Community Participation: Communicate what we are doing/better inform, Diversity Lunch/Tour: There was a recess for lunch and a tour of the building. 3 Ps (Programs, Policies, Priorities) Review & Ranking: The Council participated in ranking their top programs and policy priorities under: • Great Public Services • Financial Sustainability • Economic Vitality • Strong Partnerships • Sound Infrastructure • Numerous Amenities Results are shown below: Please Choose Vo1.1r Top Program and Pollkies Priorities 401K Match IIIAJllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllii 1 i'.n Attainable HO l.l sing Il Bllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll::1111~1~ City Fae iIit i es S1L1 stain abi Ii ties PIan II Clilllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll!i ll[!Z!J Dow nlown Master Plan l [D,,,;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;!;il!'t ETJI Agreement IIIEi i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i i11~1iml! Ham e le ssn ess Ass ista nee IFiiililililililililililililililililililil!:!Jlll Highway 64 Maintenance Local Government lntemshiip - BRCC H Other Revenue Options 1111!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1!1:[!Jll P,~y and c la 55 IIJllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllli!im Poli cP Pre ,1c nee Ill Kl;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;~;!I safety I Ll l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l 1!i l! Solid Waste Sustainability Plan M SSO P1eve11lian Stormwate1· Rates IIIOlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllil,J:1:1 Transparent Development Regulations P Tree Canopy Regulation Q urban Rev ita I izati on Area (URA) IIIRllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll!il!I Please Choose Your Top Program and Polities !Priorities -part 2 .!:------------1 ', 401K Match/ Pay and Class Attainabl.e Housing c rty s u star nab i l rt ies P, an-Tree can o PY """" :1:111:1:111:1:1111:1:1111:1:111:1:111:1:1111:1:1111:1:111:1:111:1:1:i:lm Downtown Master Plan ETJ Agreement .i!!llllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll::~11 0th er Revenue Opt1ons lll~iiiiiiiiiiii!iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii!,:1m SSO Prevention IIIG!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!I.Ell!I Stormwater R a t e s l l . ! ! - i l J ! I Porta Is of Entry l:!l]IJIIIIJIIIIIJIIIIIJIIIIIJIIIIIJIIIIIJIIIIIJIIIIIJIIII Water Rate Equalization SPECIAL MEETING FEBRUARY 28, 2020 PAGE 3 Choose Your Top Project Priorities 7thAve.Phasesll&III A Berke·l,ey Park Playground B Con ne ct1 on 7ll ,lo 4ti, IIIC!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!"ik!;t Custom el Service Re 11 oval i O 11 S IIDlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll:!i~I Ecu sta Tr ai 1. Expansion IIIE:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::il:I Fiber IIIFl!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!11!ll!ll c;reenway H GI eenwa ys llllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllliii 1 ill Hands-on capita I Build-out IIIJl!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l!l l l11[il l J Main st' Ave n IJ es IIIKllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllli!i:I Pa 11, Im pr ovme11ts IIIL:iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii'!;m f'arki11g s01,11ti()r1s IIIMllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll::1illll Si dew at ks IIN!lllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllli;tl!I So Iar Pane Is on Cit Y Fa ci Ii ties IIIOlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll!lilJ Splash Pad IIIP!::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::1ill Stor111water llmp1·ove111e11ts llQlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll!:&ll?I Whitmire Building R Choose Your T01p P'roject Priorities- part 2 Connection 7th to 4th Ecusta Trail Expansion Greenways Hands-On Capital Build-Out Main St. Avenues Parking Solutions Solar Panels on City Facilities Splash Pad Stormwater Improvements Closed session: Mayor Pro Tern Smith moved Council to enter Closed Session to consult with the City Attorney in order to preserve the attorney-client privilege between the public body and the attorney and to instruct the public body's staff concerning the position to be taken regarding the price and other material terms of proposed contract for the acquisition of real property as provided under NCGS §143- 318.ll(a)(3)(5). A unanimous vote of the Council followed. Motion carried. Adjournment: The meeting adjourned at 3:50 p.m. upon unanimous assent of the Council. Barbara G. Volk, Mayor Tammie K. Drake, City Clerk