Hendo Earth Fest Subcommittee

CITY OF HENDERSONVILLE HENDO EARTH FEST SUBCOMMITTEE Virtual Tuesday, February 03, 2026 – 5:15 PM MINUTES CALL TO ORDER Meeting called to order at 5:21 p.m. Present: Elle Travis, Sarah, Gretchen, Dawn Barr, and Pam. Absent: Virginia Tegel, Emily Davidson, Richard, and Jill Carter. Kimberly is no longer a member due to time constraints. APPROVAL OF AGENDA Sarah Richards motioned to approve first followed by Dawn Barr APPROVAL OF MINUTES Approval of January 20th meeting minutes – Sarah Richards motioned to approve first followed by Dawn Barr BUSINESS Upcoming meeting reminder February 17th, March 3rd, March 17th, March 31, April 14th All meetings are at 5:15 with location specified closer to meeting date. Hendo Earth Fest: April 18th 10am-3pm General Updates Vendor/Exhibitor Coordinator - All exhibitors and food trucks have been approved except Optimum which Sarah is reaching out to to learn more about their proposed sustainability efforts for the event. Volunteer Coordinator - Sarah & Gretchen are starting to reach out to prospective volunteers. Marketing Coordinator - Caitlyn Gendusa – no update Bicycle Coordinator - Dawn Barr – no update Business Coordinator - Jill Carter – not present EV Car Show Coordinator - Richard Harris – not present HENDO EARTH FEST SUBCOMMITTEE – February 03, 2026 Page | 1 Discuss budget allocation – up to date budget is now available and leaves a little under $1,000 remaining to use. Caitlyn is reaching out to Quench Buggy to see if they can provide a water refill station. ADJOURNMENT Meeting adjourned at 6:24 p.m. The City of Hendersonville is committed to providing accessible facilities, programs and services for all people in compliance with the Americans with Disabilities Act (ADA). Should you need assistance or an accommodation for this meeting please contact the City Clerk no later than 24 hours prior to the meeting at 697-3005. HENDO EARTH FEST SUBCOMMITTEE – February 03, 2026 Page | 2