Board of Mayor & Aldermen

MINUTES OF REGULAR MEETING MARCH 8, 2022 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING March 8, 2022, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT JAMIE CLARY, MAYOR PEG PETRELLI, VICE-MAYOR STEVE BROWN, ALDERMAN RACHEL COLLINS, ALDERMAN ARLENE CUNNINGHAM, ALDERMAN KAREN DIXON, ALDERMAN RUSS EDWARDS, ALDERMAN JONATHAN HAYES, ALDERMAN LEEPETERSON,ALDERMAN LORI PHILLIPS, ALDERMAN EDDIE ROBERSON, ALDERMAN MARK SKIDMORE, ALDERMAN TIM WATERS, ALDERMAN JOHN BRADLEY, CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE The meeting was opened with prayer led by Daniel Rogers, Minister of Community Outreach at First Baptist Church Hendersonville and The Pledge of Allegiance led by Mayor Clary. AGENDA The March 8, 2022, BOMA Meeting was called to order by Mayor Jamie Clary. Hayes moved; seconded by Waters to approve the March 8, 2022, agenda. There was a unanimous vote to approve the agenda. Clary declared the motion carried. PRESENTATIONS Kathleen Hawkins, President of the Hendersonville Area Chamber of Commerce addressed the Board of Mayor and Aldermen on the "Hendersonville is Hiring" event. • 150 yard signs, 150 easel-back signs, and 300 window decals have been distributed. MINUTES OF REGULAR MEETING MARCH 8, 2022 PAGE2 • Some businesses have custom QR codes on their signs that go directly to their business. • The QR code on the "Hendersonville is Hiring" signs send people directly to a page on the Chamber's website. • As of 3/8/22, there have been 1569 sessions, 3750+ clicks to view jobs, and 47 posts. • rhere has been engagement from other companies. • Three business area council meetings were held with over 200 businesses collectively attending. • The Chamber will continue to give complimentary supplies to businesses as needed. • Thanks to the City for the support and sharing the information. Julie White, CEO of the Senior Citizens' Center of Hendersonville addressed the Board of Mayor and Aldermen regarding the upcoming Chili Cook-OffFundraising event. • The annual Chili Cook-Off is Friday March 11, 2022. • Mayor Jamie Clary and Fire Chief Scotty Bush will be participating as judges. • Tickets are available at the door for $5.00 which includes chili, a drink, and a dessert. • There will be music. • There are levels of judging in the chili competition. • Ms. White extended a challenge to submit and entry in the late Pat Campbell's name as this was one of his favorite activities and he always won in one of the levels. • Seven people have called regarding volunteering due to the "Volunteers needed" on the bottom of the banner displayed. • Thanks to the City for the support of the Senior Citizens' Center. • The fundraising status of the Senior Center has declined over the last year and a half losing approximately $70,000.00 in revenue. A golf tournament yielded $6,000.00 and there were small fundraisers here and there. • The Senior Citizens' Center's budget is $170,000.00; $15,000.00 from the City of Hendersonville, $16,000.00 from Sumner County, $31,000.00 from the State and Federal Government, the rest is made up from fundraising. PUBLIC HEARING None MINUTES Waters moved; seconded by Peterson to approve the February 22, 2022, minutes. There was a majority vote of 11-2 to approve the minutes with Petrelli and Skidmore abstaining. Clary declared the motion carried. MINUTES OF REGULAR MEETING MARCH 8, 2022 PAGE3 CITIZENS' COMMENTS None CONSENT AGENDA None ORDINANCES AND RESOLUTIONS The caption was read on first reading of Ordinance 2022-06, an ordinance granting to Cumberland Connect a franchise for cable television services subject to the terms set forth herein. Roberson moved; Waters seconded to approve Ordinance 2022-06. Discussion included the question of whether the City charges other cable providers in the City of Hendersonville a 5% franchise fee. Under State law a 5% franchise fee is prescribed by statute to be collected from cable providers. The motion passed unanimously. Clary declared the motion carried. The caption of Resolution 2022-13 was read, a resolution authorizing the Mayor to execute an agreement for dedication of easements for the Hendersonville Utility District. Discussion included the location of the Old Trailway Drive. It is located behind 751 W. Main Street. There are portions of certain parcels that have been abandoned but still have a right-of-way. At this time, it is unclear whether the whole area will have sewer service. There will not be a pump station located on this property, only sewer line extensions. Clary moved; Waters seconded to approve Resolution 2022-13. The motion passed unanimously. Clary declared the motion carried. The caption of Resolution 2022-14 was read, a resolution to approve the Glenbrook South Final Development Plan and to add to the List of Permitted Uses (Subject to approval by the Board pursuant to Ordinance 2002-12) Peterson moved; Cunningham seconded to approve Resolution 2022-14. Discussion included the concern of Ward 6 constituents regarding more water in the area and potential additional flooding. Preliminarily detention is being shown to mitigate flooding of properties downstream. Once the site plan has been submitted, there will be drainage report calculations. The standard is that post development peak run off for certain MINUTES OF REGULAR MEETING MARCH 8, 2022 PAGE4 designs must be less or equal than pre-development. It was noted that the Planning Commission removed the permitted use of car lots. The motion passed unanimously. Clary declared the motion carried. OTHER AGENDA ITEMS Cunningham moved; Collins seconded a motion to remove the reappointment of Craig Garton to the ADA Board from the grouping under IX, Other Agenda Items and be voted on individually. No discussion. The motion passed by majority vote 7-6 as follows: Aye: Brown, Collins, Cunningham, Edwards, Hayes, Petrelli, Roberson Nay: Dixon, Peterson, Phillips, Skidmore, Waters, Clary Clary declared the motion carried Roberson moved; Waters seconded on the following appointments and reappointments as a group: The reappointment of Rachel Appleton-McAuley to the ADA Board. The reappointment of Barbara Brennan to the ADA Board. The reappointment of Brad McKenzie to the ADA Board. The reappointment of Mike Stanton to the ADA Board. The appointment of William Rick Murray to the Arts Council. The appointment of Jennifer Finlin to the Beautiful Hendersonville Committee. The appointment of Steve Gregory to the Citizens' Stormwater Appeals Board. The motion passed unanimously. Clary declared the motion carried. Roberson moved; Waters seconded a motion to reappoint Craig Garton to the ADA Board. The motion passed by majority vote 9-1 with 3 abstentions as follows: Aye: Brown, Dixon, Edwards, Peterson, Phillips, Roberson, Skidmore, Waters, Clary Nay: Cunningham Abstain: Collins, Hayes, Petrelli MINUTES OF REGULAR MEETING MARCH 8, 2022 PAGES Clary declared the motion carried. It was noted there need to be two liaisons to start Beautiful Hendersonville. Skidmore motioned, Roberson seconded Mark Skidmore as the Board liaison for the Facilities Naming Committee. The motion passed unanimously. Clary declared the motion carried. REPORTS Brief Committee Reports: General-Brown-COSTCO is coming. Public Safety-Petrelli-Bid schedule for Fire Station #7: • 3/3/22-3/10/22-Bid announcement in newspaper • 3/22/22-Pre-Bid meeting at 10:00 am. • 3/24/22-Bid meeting at 2:00 pm. • 3/31/22-Last day for questions. • 4/4/22-Last addendum, ifrequired. • 4/7/22-Bid opening at 2:00 pm. • Dedication of Fire Station #2 is upcoming. Planning-Peterson- • Approved the following Final Plats: 1. Savannah, Phase 8, Section 2 - Final Plat 2. Villages of Stoneybrook, Section 1, Phase 5C - Final Plat 3. Villages of Stoneybrook, Section 1, Phase 5D - Final Plat • Recommended approval of the following Final Development Plan: 1. Glenbrook South (Costco)-FDP & FDP Add-Use (General Retail Trade & Accessory Uses: Fuel Center, Wholesale Sales) • Approved the following Site Plans: 1. The Highlight - Site Plan- (Food venue facility) 2. Rhythm CDJR - Site Plan- (Moving to Main St.) • Deferred the following Site Plan: 1. Salameh Tenn - Site Plan (requested by Applicant) (Medical office on Main St.) MINUTES OF REGULAR MEETING MARCH 8, 2022 PAGE6 Chief of Operations Report-Eckenroth- • New City engineer, Stephen Winzenread, started this week • Director of Administrative Services will be on board by the next BOMA meeting. • Actively recruiting for other positions in City Hall. • Trash workshop #2 coming up-Will consider options to improve trash service. • Codes is fully staffed. Mayoral Report-Included in packet. Upon motion by Hayes and second by Phillips there was a unanimous vote for approval and the meeting adjourned at 7:38 p.m. ~ ,~ Approved: Jamie Clary, Mayor ?06Attest: Robert Manning, City Recorder