Board of Mayor & Aldermen

MINUTES OF REGULAR MEETING APRIL 12, 2022 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING April 12, 2022, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT JAMIE CLARY, MAYOR PEG PETRELLI, VICE-MAYOR STEVE BROWN, ALDERMAN RACHEL COLLINS, ALDERMAN ARLENE CUNNINGHAM, ALDERMAN KAREN DIXON, ALDERMAN RUSS EDWARDS, ALDERMAN JONATHAN HA YES, ALDERMAN LEEPETERSON,ALDERMAN LORI PHILLIPS, ALDERMAN EDDIE ROBERSON, ALDERMAN JIM WATERS, ALDERMAN JOHN BRADLEY, CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE ABSENT MARK SKIDMORE, ALDERMAN The meeting was opened with prayer led by Regina Hall, Sr. Pastor of Good Shepherd United Methodist Church in Hendersonville and The Pledge of Allegiance led by Brian Davis and Boy Scout Troop 75. AGENDA The April 12, 2022, BOMA Meeting was called to order by Mayor Jamie Clary. Waters moved; seconded by Dixon to approve the April 12, 2022, agenda. There was a unanimous vote to approve the agenda with Skidmore absent. Clary declared the motion carried. PRESENTATIONS None PUBLIC HEARING None MINUTES OF REGULAR MEETING APRIL 12, 2022 PAGE2 MINUTES Waters moved; seconded by Cunningham to approve the March 22, 2022, minutes. There was a majority vote 11-1 to approve the minutes with Skidmore absent and Petrelli abstaining. Clary declared the motion carried. CITIZENS' COMMENTS Mayor Clary read the guidelines for public comments. Diane Johnson, 143 McKain Crossing addressed the Board with changes that have taken and are taking place at the Hendersonville Public Library regarding structure of operation of the library, staffing changes and salary adjustments. Ms. Johnson requested the Board to protect the integrity of the Hendersonville Public Library. Waters moved, Petrelli seconded a motion to extend the comment period two (2) additional minutes for Ms. Johnson. There was a unanimous vote to approve the motion with Skidmore absent. Clary declared the motion carried. Paul Guthrie, 161 East Harbor Drive addressed the Board with his concerns of speeding in his neighborhood. He requested more Police presence and a speed study to be done. He also requested that his subdivision roads be paved. Pat Collins, Chiroc Road addressed the Board regarding early election dates, times, and locations. Ronnie Fox addressed the Board regarding the changes taking place in the Sumner County Library system. He introduced Mr. Alan Morales as the new director of the Hendersonville Library and explained the conversion of the library system in Sumner County. CONSENT AGENDA The caption of Resolution 2022-12 was read, a resolution accepting the dedication of streets in Durham Farms, Phase 1, Sections 8-10, Sections 12-14, and Sections 17-21. The caption of Resolution 2022-15 was read, a resolution accepting the dedication of streets in Lake Harbor, Section 4. The caption for Resolution 2022-16 was read, a resolution accepting the dedication of streets in Durham Fanns, Phase 1, Section 22, and Phase 2, Sections 24-25. MINUTES OF REGULAR MEETING APRIL 12, 2022 PAGE3 Robertson moved; seconded by Hayes to approve the items on the Consent Agenda. There was a unanimous vote to approve the Consent Agenda with Skidmore absent. Clary declared the motion carried. ORDINANCES AND RESOLUTIONS The caption for Resolution 2022-17 was read, a resolution authorizing the City to apply for state grant funds from "Project Diabetes". Brown moved; Cunningham seconded to approve Resolution 2022-17. There was a unanimous vote to approve the motion with Skidmore absent. Clary declared the motion carried. OTHER AGENDA ITEMS There was a vote on the appointment of Mike Forester to the Deer Herd Monitoring and Control Committee (Jim Flockencier, a ward 4 resident currently representing Ward 3, will move into the Ward 4 seat. Mike Forester, a resident of Ward 3, will.fill the seat/or Ward 3.) Cunningham moved; Edwards seconded to appoint Mike Forester to the Deer Herd Monitoring and Control Committee. There was a unanimous vote to approve the motion with Skidmore absent. Clary declared the motion carried. There was a vote on the appointment of Rita Lea to the Facilities Naming Committee. Hayes moved; Petrelli seconded to appoint Rita Lea to the Facilities Naming Committee. There was a unanimous vote to approve the motion with Skidmore absent. Clary declared the motion carried. REPORTS Brief Committee Reports: General-Brown: • Accepted agenda • Approved March 8, 2022, meeting minutes MINUTES OF REGULAR MEETING APRIL 12, 2022 PAGE4 • Resolution 2022-19, a resolution to amend the Drakes Pointe Final Development Plan to reduce the 15-foot landscape buffer easement along the rear of Lot 36 to construct a pool and spa passed unanimously. • Resolution 2022-21, a resolution to appeal the Hendersonville Planning Commission's decision to deny the addition of restaurant, quick service, limited to coffee shop, to the list of permitted uses for Lot D of the Bluegrass Yacht & Country Club Final Development Plan moved to BOMA in two weeks with a Public Hearing with no recommendation. • Reviewed and discussed FY23 Budget • Discussed City Logo Licensing Public Safety-Petrelli: • Discussed FY 23 Police & Fire Department Budgets. Both Chiefs emphasized the 6% COLA is important for retainage of Public Safety staff. • Discussed Bid Openings for Fire Station 7-They are in. Planning-Peterson-Given bv Director Keith Free: • Approved the following Final Plats: 1. Saundersville Station, Phase 8, Section 1 - Final Plat Renewal 2. Stonecrest, Phase 5, Section 2 - Final Plat Renewal 3. Stonecrest, Phase 5, Section 3 -Final Plat Renewal • Denied the following FDP Add-Use: 1. Bluegrass Yacht & Country Club, Lot D (Bad Ass Coffee)-FDP Add-Use (Restaurant, Quick Service, Limited to Coffee Shop) • Recommended approval of the following FDP Amendment: 1. Drakes Pointe, Lot 36 ( 1046 Gadwall Circle) - FDP Amendment (Easement Reduction) • Deferred the following Final Development Plan: 1. Nearwater Place - FDP (requested by applicant) • Approved the following Site Plans: 1. New Shackle Island Subway - Site Plan 2. Scooter's Coffee - Site Plan • Deferred the following Site Plan: 1. Hazel Path Mansion Pavilion - Site Plan Renewal (parking agreements) • Approved the following Preliminary Plats: 1. Forest Park, Phase 1 -Preliminary Plat 2. Mayfair, Phase 2 - Preliminary Plat MINUTES OF REGULAR MEETING APRIL 12, 2022 PAGES • Approved the following Resolutions: 1. Resolution 2022-02 - Lake Harbor, Section 4 Street Acceptance 2. Resolution 2022-03 - Durham Farms, Phase 1, Sections 8-10, 12-14, and 17-21 Street Acceptance 3. Resolution 2022-04-Durham Farms, Phase 1, Section 22, and Phase 2, Sections 24- 25 Street Acceptance Finance-Cunningham: • No Finance Committee meeting this month • Local Sales Tax Collections through February 2022 (collected January 2022) was $1.3 million, up by $60,000.00 year over year. • The overall cumulative is up 27% year over year • The projection for the end of year is $2.5 million additional. Capital Projects-Roberson: • April 18, 2022, at 6:00 pm, there will be a Capital Projects Committee meeting at City Hall. • Infinite needs, finite means. • Staff will be giving options and asking for Committee's priorities to be submitted in the budget. • Firehall 7 • Pickleball Facilities • Rugby Restrooms • Sanders Ferry Greenway • Light Synchronization Chief of Operations Report-Eckenroth: • Thanks to Robert Manning for his work on the FY 23 Budget • Budgets will be discussed at the next Finance and Public Works meetings • Will try to compile FY 22 estimates before that meeting to disseminate to the whole group. • The Parks Department will be having a ribbon cutting at the inline hockey facility April 16, 2022, at 10:30 am. Roberson addressed Eckenroth with thanks for the Brookside solution he and City Attorney John Bradley had worked on to be reported to the Board later. Roberson read a statement regarding the paving, maintenance of and extending the life of the roads in the City. He would like to propose a new way to maximize the paving allocations for the maintenance of roads with multiple potholes and adopt a new aspirational goal of a no pothole policy. The Public Works committee asked the staff to bid out a contract for this new repair technique. A contractor has been selected. The paving allocation for road maintenance and repair for this fiscal year can be used to hire the contractor. Roberson asked Eckenroth to comment on his remarks, provide the funds available in the current budget to fund the initiative and comment on the feasibility of adopting an aspirational goal of a zero tolerance for potholes in the City and whether a motion is needed to implement this policy immediately. MINUTES OF REGULAR MEETING APRIL 12, 2022 PAGE6 Eckenroth responded that State Street Aid has multiple categories with a total operational expenditure of $815,000.00 for FY 23. Within that, there are special projects for $135,000.00 and $465,000.00 for maintenance of streets. Eckenroth agreed there was method better than cold patching. The contract has been bid and is being worked through, but not executed per Director Lock. If the Mayor and BOMA wants to include that in the budget, implementation of that policy can begin. Eckenroth shared he feels it would take 1-2 years perhaps several years to get the City in good shape and can definitely work toward a no pothole initiative for the City. Eckenroth and Lock will meet and see how much of FY 22 funds can be utilized toward the initiative. They will report their findings to the Public Works Committee in two weeks. Mayoral Report-Included in the packet. Petrelli noted that Harbortowne was on the extensive list for a speed study. Director Lock was thanked for the paving and lines on Rockland Road. Upon motion by Peterson and second by Cunningham there was a unanimous vote for approval to adjourn. The meeting adjourned at 7:44 p.m.