Board of Mayor & Aldermen

MINUTES OF REGULAR MEETING FEBRUARY 13, 2023 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING FEBRUARY 13, 2023, at 5:30 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT: JAMIE CLARY, MAYOR JIM WATERS, ALDERMAN-VICE MAYOR MARK BURGDORF, ALDERMAN KAREN DIXON, ALDERMAN JANNA GARTON, ALDERMAN BOB GARZA, ALDERMAN TERRI GOODWIN, ALDERMAN MICHAEL MARTIN, ALDERMAN LEEPETERSON,ALDERMAN EDDIE ROBERSON, ALDERMAN JEFF SASSE, ALDERMAN MARK SKIDMORE, ALDERMAN LANCE WRAY, INTERIM CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE ABSENT: RACHEL COLLINS, ALDERMAN The meeting opened with prayer led by Pastor Jennifer Michael of St. Timothy Lutheran Church and The Pledge of Allegiance led by Mayor Clary. Clary noted that Alderman Rachel Collins was absent. AGENDA The February 13, 2023, BOMA meeting was called to order by Mayor Jamie Clary. Waters moved; seconded by Dixon to approve the February 13, 2023, agenda. Clary asked Martin to speak on a situation with two appointees in which the typical process doesn't work. The process would include having the application in the packets for one meeting, voting taking place at the next meeting. It would be a month before these applicants would be voted on, but that length of time does not suffice. Martin stated the first applicant was Larry Farina in Ward Two (2) for a four (4) year term of serving on the Beer Board. The second applicant was Robert Boyce out of Ward Two (2) for a four (4) year term of serving Beautiful Hendersonville. MINUTES OF REGULAR MEETING FEBRUARY 13, 2023 PAGE2 Martin moved; Sasse seconded to amend the motion by adding the notifications to the end of the agenda. There was no discussion. There was a unanimous vote to approve the amendment. Clary declared the motion carried. There was no further discussion on the original motion. There was a unanimous vote to approve the motion as amended. Clary declared the motion carried. PRESENTATIONS None PUBLIC HEARING None MINUTES Goodwin moved; seconded by Waters to approve the January 24, 2023, minutes. Sasse moved; seconded by Roberson an amendment to correct the minutes regarding the candidates for Ward 1 Alderman speaking. The motion removed ". and Sasse." from the sentence beginning "Without objection ... ". There was no discussion. There was a majority vote 11-0-1 to approve the amendment with Roberson abstaining. Clary declared the motion carried. There was no further discussion on the original motion. There was a unanimous vote 11-0-1 to approve the motion as amended with Roberson abstaining. Clary declared the motion carried. CITIZENS' COMMENTS None MINUTES OF REGULAR MEETING FEBRUARY 13, 2023 PAGE3 CONSENT AGENDA Roberson moved; Skidmore seconded to approve the items on the consent agenda; second and final reading of Ordinance 2023-01, second and final reading of Ordinance 2023-02 and Resolution 2023-02. There was no discussion. There was a unanimous vote to approve the motion. Clary declared the motion carried. ORDINANCES AND RESOLUTIONS Clary moved; Sasse seconded to move Item #4 under Ordinances and Resolutions prior to Adjournment. There was no discussion. There was a unanimous vote to approve the motion. The caption was read for Resolution 2023-03, a resolution authorizing the Mayor to enter into an agreement substituting as lessee Vogue Tower Partners VII, LLC with Vogue XIII, LLC to an existing option and lease agreement dated August 8, 2019. Roberson moved; Waters seconded to approve Resolution 2023-03. There was no discussion. There was a unanimous vote to approve the motion. Clary declared the motion carried. The caption was read for Resolution 2023-04, a resolution to adopt an investment policy for the City of Hendersonville. Dixon moved; Waters seconded to approve Resolution 2023-04. Sasse motioned for the Resolution 2023-04 to be pushed back for a couple of weeks to allow for a comparison of current debt to be compared to the amount to be invested. Eckenroth stated that an analysis has been done and sent out to the creators of the notes the City currently has to be reviewed and verified by a third party. That is still underway. Eckenroth briefly discussed the intent of the Investment Policy. Sasse removed his motion. MINUTES OF REGULAR MEETING FEBRUARY 13, 2023 PAGE4 Roberson moved; Sasse seconded to add language to the Internal Control Policy- Investments. Bullet point five (5) will read as follows upon passage: "The Mayor, with consultation of the Chairman of the Finance Committee, must approve all investment purchases." Eckenroth explained that staff would bring quarterly updates on all investment activities to the Finance Committee that in tum could be reported to BOMA. There was a unanimous vote to approve the amendment. Clary declared the motion carried. There was a unanimous vote to approve the motion as amended. Clary declared the motion carried. Sasse moved; Martin seconded to take up Item #4 previously moved to before adjournment. There was no discussion. There was a unanimous vote to approve the motion. Clary declared the motion carried. The caption was read for Ordinance 2023-03, an ordinance amending Ordinance 2022-11 to reflect mid-year adjustments to the City's 2023 fiscal year budget. Waters moved; Garza seconded to approve Ordinance 2023-03. Eckenroth presented a PowerPoint presentation that was given at a recent workshop outlining the mid-year budget adjustments. Discussion ensued. Chief Scotty Bush explained the difference between a custom engine and a commercial Engine as well as donation possibilities of the old engine, a timeframe the new engine would potentially be in service and staffing. Clary moved; Waters seconded to add $5,000.00 to the Hendersonville Public Library line item for the purpose of extending the hours for the library to be open on Fridays. There was no discussion. There was a unanimous vote to approve the amendment. Clary declared the motion carried. MINUTES OF REGULAR MEETING FEBRUARY 13, 2023 PAGES No additional discussion on the original motion. There was a unanimous vote to approve Ordinance 2023-03 as amended. Clary declared the motion carried. OTHER AGENDA ITEMS Sasse moved; Burgdorf seconded to reappointment Mason McGiboney to the Arts Council. There was no discussion. There was a unanimous vote to approve the motion. Clary declared the motion carried. Goodwin moved; Peterson seconded to appointment Dave Moomy to the Beer Board. There was no discussion. There was a unanimous vote to approve the motion. Clary declared the motion carried. Waters moved; Sasse seconded to appoint Janna Garton to the City's Non-Profit Contributions Committee Clary explained the role of the Non-Profit Contributions Committee and who makes up the Committee. There was a unanimous vote to approve the motion. Clary declared the motion carried. REPORTS Brief Committee Reports General-Peterson • Discussed Ordinance 2023-04, an ordinance amending the Hendersonville Municipal Code, Title 1, Chapter 6, Standing Committees. Passed 2-1 and moved to BOMA. • Discussed Resolution 2023-06, a resolution naming the City's courtroom the Curtis M. Lincoln Courtroom. Passed unanimously and moved to BOMA. • Discussed Resolution 2023-07, a resolution adopting a 401(k) defined contribution plan for city employees. Passed unanimously and moved to BOMA. MINUTES OF REGULAR MEETING FEBRUARY 13, 2023 PAGE6 Public Safety-Goodwin • No report as there was no meeting. Next meeting is scheduled for February 28, 2023. Planning-Martin • Approved the Site Plan for Liberty Federal Credit Union. • Approved the Final Plat for Fountain Brooke, Phase 2, Section 3. • Approved the Site Plan for 216 Sanders Ferry Assisted Living Amendment #2. Staff level approvals: Same number of units but reduced the size; deleted the parking garage underneath the building and moved parking to the site; reduced the amenity space. Planning Commission votes included whether it could have a pool, delete the pool, and if an existing garage building on site needs to be demolished. Project approved to proceed. • Director Free will be presenting edited subdivision regulations to the Planning Commission on March 7, 2023. • Director Free noted that development planning meetings have slowed. • No word on Mapco., • Westlake Packet was sent out with questions and answers put together by the City. • There will be a Public Hearing for the Westlake Plan March 7, 2023, to be held at City Hall at the Planning Commission meeting. • The assisted living site plan will not come before BOMA; only the Planning Commission as there are no zoning changes requested and the uses were set a long time ago which allows for the assisted living development. It would come before BOMA only as a report. • Planning Commission members can request changes. • The plan has received a lot of scrutiny for multiple reasons. Chief of Operations Report-Eckenroth • Trey Lavender has been hired as the Assistant City Engineer. • Roberson requested of Eckenroth to explore options of what can be done to permanently address the apparently chronic crime situation at the Cole Court location. • Costco still has plans to come to Hendersonville. They are still working with FEMA but plan on breaking ground soon. • Vietnam Veterans widening is still on board to have a regressive schedule starting in 2024. The State plans to bid design and construction at once. The first section to go under construction would be the bridge on Vietnam Veterans to 1-65. (Clary's comments) • The PD/Courthouse mentioned in the mid-year budget review was a look into the future for upcoming needs. • Nothing recent has been heard regarding the City of Hendersonville, City of Gallatin, and Sumner County joint ice rink project. Eckenroth will follow up and send an email to BOMA. MINUTES OF REGULAR MEETING FEBRUARY 13, 2023 PAGE7 Upon motion by Skidmore and second by Dixon there was a unanimous vote for approval to adjourn. ·ng adjourned at 7:04 p.m. Ap