Board of Mayor & Aldermen

MINUTES OF REGULAR MEETING SEPTMEBER 12, 2023 PAGE 1 CITY OF HENDERSONVILLE BOARD OF MAYOR AND ALDERMEN MINUTES OF REGULAR MEETING September 12, 2023, at 7:00 P.M. 101 Maple Drive North, Hendersonville, TN 37075 PRESENT: JAMIE CLARY, MAYOR JIM WATERS, ALDERMAN, VICE-MAYOR MARK BURGDORF, ALDERMAN RACHEL COLLINS, ALDERMAN JANNA GARTON, ALDERMAN BOB GARZA, ALDERMAN TERRI GOODWIN, ALDERMAN MICHAEL MARTIN, ALDERMAN EDDIE ROBERSON, ALDERMAN JEFF SASSE, ALDERMAN MARK SKIDMORE, ALDERMAN LANCE WRAY, INTERIM CITY ATTORNEY ANNETTE HUNTER, CITY RECORDER DESIGNEE ABSENT: KAREN DIXON, ALDERMAN LEE PETERSON, ALDERMAN The meeting opened with prayer led by Alderman Eddie Roberson. Mayor Clary led the Pledge of Allegiance. AGENDA The September 12, 2023, BOMA meeting was called to order by Mayor Jamie Clary. Waters moved; seconded by Garza to approve the September 12, 2023, agenda. Sasse moved; Martin seconded a motion to amend the agenda by adding an Executive Session under number 6, BOMA Report as the final item. There was no discussion. There was a unanimous vote to approve the amendment. Clary declared the motion carried. There was no discussion on the original motion. There was a unanimous vote on the original motion as amended. MJNUTES OF REGULAR MEETING SEPTMEBER 12, 2023 PAGE2 Clary declared the motion carried. PRESENTATIONS Seth Henderson of Canine Companions accompanied by Mariah, currently being trained, was presented a proclamation for National Service Dog Month. • National Service Dog Month is celebrated each year in September to honor and show the importance of service dogs. • Service dogs provide companionship, protection, and support for those with medical conditions which affect their quality of life. • In 2008, Dick Van Patten began fundraising to start a guide dog training program in Florida. • Petco's charitable foundation extended the effort to have a National Service Dog Month to raise awareness of the guide dog training program. • There are currently 500,000 service dogs placed in the United States and 10,000 guide dog teams. • 26% of the population has some type of disability. • It takes 18 months to train and up to 3 years to qualify and receive a trained service dog. • Seth explained that after being trained for 1 ½ years the dogs are given back to the organization to finish training and decide who is most suited for each dog. There was a presentation of a proclamation to Cynthia Rouch for the General Jethro Sumner Chapter of the NSDAR (National Society of the Daughters of the American Revolution) for Constitution Week. • Ms. Cynthia Rouch, Regent of the Sumner Chapter, was joined by Nancy Gilley and Helen Marshall. • Ms. Helen Marshall, Chapter Historian, is responsible for all the Constitution Week displays all over Sumner County. • September 17th , 2023 marks the 236th anniversary of the framing of the Constitution of the United States. • The National Society of the Daughters of the American Revolution was founded in 1890. • Constitution Week is observed every year during the week of September 17th through September 23 rd • • To become a member, proof must be provided to document you are a direct descendent of someone who fought in the American Revolutionary War. • The organization is non-profit, non-political, and service oriented with "God, Home, and Country" as their slogan and who they serve. There was a presentation by Jerald Barrett, Chairman of the Deer Herd Monitoring and Control Committee. • Co-Chair Mike Forester, Secretary Jim Flockencier, member Mike Rowan, and Johnathan Walls with the USDA were also in attendance. The rest of the committee members were recognized as well as the Committee Interfaces of Casey LaMarr serving in City Communications, Mark Burgdorf serving as Board Liaison, Emily MINUTES OF REGULAR MEETING SEPTMEBER 12, 2023 PAGE3 Tipsord serving as Community Liaison and Mayor Clary for guidance of the committee direction. • Contact email: Deer(a),hvilletn.org • Mr. Barrett shared Committee Actions to Date, stating the biggest thing discovered at this point is there is a huge communication or understanding of information gap. • Mr. Barrett shared the Committee Mission Statement, Survey Results, citizen concerns and the need for knowledge. • Details were given for the impact of feeding deer, the creation of a comprehensive information document to be distributed and the discussion of the next steps to be taken. • Mr. Walls, District Supervisor for USDA Wildlife Services out of the Nashville Office, provided results and recommendations from the USDA Deer Survey. • Some items included the deer population on the ground in various areas but focused mainly on the peninsulas. Survey results revealed higher than average population densities of deer per square mile. • Deer management options were discussed along with the pros and cons of each option. • When asked what the recommendation of the committee would be, Mr. Barrett stated the role of the committee is to provide the Board with information based on what has been revealed from the research and conversations had. To start making progress toward managing the deer population issue is to first educate the public followed by culling approximately 30% of the deer population. To maintain forward progress and management, recreational hunting or bringing back the USDA for culling would be necessary. • Several Aldermen addressed both Mr. Barrett and Mr. Walls with questions. PUBLIC HEARING None MINUTES Waters moved; seconded by Goodwin to approve the August 22, 2023, minutes as provided in the packet. There was no discussion. There was a unanimous vote to approve the minutes. Clary declared the motion carried. CITIZENS' COMMENTS The guidelines for Citizens' Comments were read by Mayor Clary. Tish Spalding of 150 Sandpiper Circle, Hendersonville, addressed the Board about the deer population issue. MINUTES OF REGULAR MEETING SEPTMEBER 12, 2023 PAGE4 Her points included the fact that Hendersonville is a city with woods and a lake, and that type of landscaping attracts deer. She is for relocation, she does not support hunting as she feels it is too dangerous, and she doesn't feel that culling is our responsibility when we were the ones that moved them out of their habitat by continuing to build. She is for education and suggested a Town Hall meeting to hear citizen's comments. CONSENT AGENDA None ORDINANCES AND RESOLUTIONS The caption was read for second and final reading of Ordinance 2023-18 an ordinance amending Title 5, Chapter 1, of the Hendersonville Municipal Code regarding procurement. Collins moved; Garza seconded a motion to approve Ordinance 2023-18. There was discussion. Martin moved, Burgdorf seconded a motion to amend Ordinance 2023-18 by adding language to the end of Item (g) reading "Bid results, awards, and award cancellations shall be published on the City's website." There was discussion. There was a unanimous vote to approve the amendment to ordinance 2023-18. There was no further discussion on the original motion. There was a unanimous vote to approve Ordinance 2023-18 as amended. Clary declared the motion carried. The caption was read for first reading of Ordinance 2023-17, an ordinance amending Hendersonville Municipal Code Title 1, Title 2, and Title 20, relative to the purpose and structure of City boards and committees. Waters moved; Martin seconded a motion to approve Ordinance 2023-17. Waters moved; Sasse seconded a motion to amend Ordinance 2023-17 that Chapter 13 City Administrator shall be deleted and replaced with Ordinance 2020-53 as Chapter 12. There was further discussion in which Burgdorf presented additional changes to Ordinance 2023-17 to clean up the language in the Hendersonville Municipal Code (HMC). There was a unanimous vote to approve the amendment to Ordinance 2023-17. MINUTES OF REGULAR MEETING SEPTMEBER 12, 2023 PAGES Clary declared the motion carried. Burgdorf moved; Sasse seconded a second amendment to Ordinance 2023-17 substituting language as follows to the HMC as follows: 1. Under Title 2, Chapter 1, Section 2-101 (3)(A) after "Title 2" add "by State law," 2. Under Title 2, Chapter 1, Section 2-101 (3)(A)(k) after "Hendersonville" add "Representatives to the". 3. Under Title 2, Chapter 1, Section 2-101 (3)(B) on the Board/Committee Registry after "Hendersonville" add "Representatives to the" "Industrial Development Board" and revise membership numbers for the Hendersonville Industrial Development Board from 9to 6. 4. Under Title 2, Chapter 1, Section 2-101 (3)(B) on the Board/Committee Registry revise membership numbers for the Sumner County Resource Authority from 3 to 2. 5. Under Title 2, Chapter 5, Section 2-501, strike "by the mayor, with said appointment to be ratified and approved by the Board of Mayor and Aldermen of the City of Hendersonville" and replace with "pursuant to H.M.C. Title 2, Chapter 1, section 2- 101" 6. Under Title 2, Chapter 5, Section 2-502, after "Arts Council may make recommendations" add "consistent with H.M.C. Title 2, Chapter 1, section 2-101 ", and strike "mayor" and replace with "Board of Mayor and Alderman". 7. Under Title 2, Chapter 6, Section 2-601, after "to be appointed" strike "by the mayor, with said appointment to be ratified and approved by the Board of Mayor and Aldermen of the City of Hendersonville" and replace with "pursuant to H.M.C. Title 2, Chapter 1, section 2-101." 8. Under Title 2, Chapter 6, Section 2-602, after "Beautiful Hendersonville may make recommendations" add "consistent with H.M.C. Title 2, Chapter 1, section 2-101", and strike "mayor" and replace with "Board of Mayor and Alderman". There was no further discussion. There was a unanimous vote to approve the second amendment to Ordinance 2023-17. Clary declared the motion carried. There was a unanimous vote to approve the original motion as twice amended for Ordinance 2023-17. Clary declared the motion carried. The caption was read for resolution 2023-34, a resolution accepting the dedication of the completed streets in Savannah, Phase 6, in Hendersonville, Sumner County, Tennessee. Collins moved; Garton seconded a motion to approve Resolution 2023-34. Skidmore noted that Resolution 2023-34 passed through the Public Works Committee unanimously. MINUTES OF REGULAR MEETING SEPTMEBER 12, 2023 PAGE6 There was a unanimous vote to approve Resolution 2023-34. Clary declared the motion carried. OTHER AGENDA ITEMS Goodwin moved; Martin seconded a motion to appoint David Pigna to the Beer Board. There was a unanimous vote to appoint David Pigna to the Beer Board. Clary declared the motion carried. REPORTS Brief Committee Reports General-Peterson-Report Given by Jason Gallo, Administrative Services Director • There was a Special Called Meeting held on September 7, 2023. • Received and Filed a report from Interim City Attorney Lance Wray regarding the needs of the City. • Discussed Resolution 2023-29, a resolution establishing a code of conduct for members of the Board of Mayor and Aldermen. • Discussed Ordinance 2023-20, an ordinance requesting citizens to determine by election whether to adequately fund Public Safety, Infrastructure, Parks, and paving in the City of Hendersonville by a small increase in sales tax of½ penny per dollar for only 10 years. • Discussed Ordinance 2023-21, an ordinance amending the Hendersonville Municipal Code, Title 14, Chapter 1, regarding video recording of municipal Planning Commission meetings. • Discussed Ordinance 2023-22, an ordinance amending the Hendersonville Municipal Code, Title 2, Chapter 1, regarding video recording of municipal boards and committee meetings. • Discussed the Arts Festival. • Discussed future Video and A/V needs. • Discussed Nearwater Place Development-Deferred for 60 days. Public Safety-Goodwin • September's meeting was cancelled. There will be no meeting until Oct. Planning-Martin • Met September 5, 2023 • Approved the following Final Plats: 1. Cage Place Subdivision 2. Durham Farms Phase 4 Section 36 3. Mansker Farms Phase 19 Section lB • Approved the Street Acceptance of Savannah Phase 6 • Director Free reviewed the approved Staff-Level Projects MINUTES OF REGULAR MEETING SEPTMEBER 12, 2023 PAGE7 • Director Free commented on the Work Session planned for September 19, 2023, regarding the Westlake Plan and the Stop 30 Transportation Plan. • The month of October will be busy as Puckett's Site Plan, Day Care Facility Add Use, Stonecrest Site Plan, Mayfair Final Development Plan Amendment, and potential property donated to the City will be discussed. • Thanks to Caitlin Shinn for updating the Planning Commission Agenda graphics. BOMA Report-Eckenroth • Local Sales Tax Revenue now has the third year included FY 2022, FY 2023 & FY 2024. • While the Local Sales Tax Revenue is still up from last year, the increase is not being seen as it was in the last two years. • Local Sales Tax Revenue combined with Permit Revenue has a good increase. Permit Revenue fluctuates depending on the size of the project. • General Fund Operating Expenditures are up over 3% YTD. Growth of expenditures do not need to exceed growth of Revenues. • Paving schedule will show progress of paving and stormwater projects throughout the year. Budgeted status and completed status will be shown. Executive Session was entered at 8:49 pm and the Board returned at 9:05 pm. Upon motion by Sasse and second by Martin there was a unanimous vote for approval to adjourn. Clary declared the motion carried. The mee ·ng was adjourned at 9:06 p.m.