Board of Mayor & Aldermen
Regular MeetingHendersonville, TN · January 14, 2025
Minutes
MINUTES OF REGULAR MEETING
JANUARY 14, 2025
PAGE I
CTTY OF HENDERSONVILLE
BOARD OF MAYOR AND ALDERMEN
MINUTES OF REGULAR MEETING
January 14, 2025, at 7:00 P.M.
101 Maple Drive North, Hendersonville, TN 37075
PRESENT
JAMIE CLARY, MAYOR
MARK SKJDMORE, VICE-MAYOR, ALDERMAN
MARK BURGDORF, ALDERMAN
RACHEL COLLINS, ALDERMAN
KAREN DIXON, ALDERMAN
MARK EVANS, ALDERMAN
JANNA GARTON, ALDERMAN
BOB GARZA, ALDERMAN
TERRI GOODWIN, ALDERMAN
MICHAEL MARTIN, ALDERMAN
EDDIE ROBERSON, ALDERMAN
JEFF SASSE, ALDERMAN
DON WARD, ALDERMAN
LANCE WRAY, CITY ATTORNEY
ANNETTE HUNTER, CITY RECORDER DESIGNEE
The January 14, 2025, BOMA meeting was opened with prayer led by A ldennan Mark
Evans.
The Pledge of Allegiance was led by Mayor Clary.
AGENDA
Goodwin moved; Dixon seconded a motion to accept the January 14, 2025, agenda.
There was a unanimous vote to approve the agenda.
Clary declared the motion carried.
PRESENTATIONS
Parks Director Andy Gilley presented the 2024 Festival of Lights Winners with a certificate
and a $25.00 gift card from Ace Hardware. Approximately 13,000 cars went through
Memorial Park during December and the map for over 35 homes participating in the
festival of Lights was viewed approximately 60,000-70,000 times.
The winners are as follows. Those with asterisks were present to receive their certificate
and gift card.
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JANUARY 14, 2025
PAGE2
Best Overall - 111 Lauren 's Way North
Neighborhood Harmony - Autumn Creek
Reason for the Season - 1078 A very Trace Circle
*Most Lit - I 02 Timberline
*Clark Griswold- 207 Faulkner
*Traditional- 99 Blue Ridge Trace
Mayor Clary presented Ms. Melody Watson with a proclamation recognizing her
achievements in powerlifting. In addition to being a distinguished athlete who resides in
Hendersonville, Ms. Watson is a ballroom dancer and martial artist who has earned a 2nd
Degree Black Belt in Wado Ryu. ln December of 2024, Ms. Watson received a World
Record and World Title at the World Powerlifting Championship. She has been competing
on the national and global level for several years. She achieved excellence as a World
Champion Powerlifter five times, earned two Olympia gold medals from the Olympia Pro
Powerlitling competitions and holds five world records. Ms. Watson is very active in her
community and benefit events and is recognized as a USPA International Elite lifter. Nick
Rafael, Ms. Watson's pastor, brought her achievements to Mayor Clary's attention and was
on hand for the presentation. Ms. Watson gave all the glory and credit for her
accomplishments to God and believes when He blesses you it is your job to bless others.
PUBLIC HEARING
None.
MINUTES
Garza moved; Garton seconded a motion to approve the 12/10/2024 BOMA Meeting
minutes.
There was no discussion.
There was a majority vote of twelve (12) to one (I) to approve the 12/10/2024 SOMA
Meeting minutes with the one vote being Dixon abstaining.
Clary declared the motion carried.
CITIZENS' COMMENTS
The guidelines were read by Mayor Clary.
Charles Kimbrough of I 004 Anderson Road addressed the Board against Resolution 2024-
47 stating he felt those funds could be put to better use in other areas of the City. He also
felt there was not adequate public notice. He stated when there is an issue with a business,
the root cause is found and then solutions are investigated. He stated traffic is the root
cause of the issue and the solution is not a roundabout. He asked the Board to attack the
problem as he would be financially harmed if the roundabout was deemed to be the
solution.
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JANUARY 14, 2025
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Kara Kimbrough of I 004 Anderson Road addressed the Board in opposition of Resolution
2024-47. She referenced Alderman Roberson's comments given in an interview with the
local paper in which he spoke about the adjustments to projects in the City that needed
additional funding which leads to the appearance of their costs being uncertain. She agrees
the issues are worthwhile, but questions if the City has the funds to purchase the land from
the citizens for a project she feels will not help the traffic situation and may not even
happen. She also stated the amount of property for potential purchase is more than would
be needed for widening. She feels those funds could be used for definite projects, not
projects with unknown costs. In last month's Public Works meeting it was stated the City
needs to honor its word when she stated those same people said the citizens were told they
would not have to won-y about eminent domain. She questioned the integrity and ethics of
the Board and feels there was not sufficient public notice for the roundabout project
initially being put on the agenda accompanied with feelings that it was sneaky when
attempting to have the project heard by the Sumner County Commission. The time for
allocation of the ARPA funds has expired and questions whether the City really has the
money to spend. She feels this purchase is not being fiscally responsible. She requested a
stop sign be placed at the exit of Durham Farms to slow down traffic coming out of the
neighborhood citing it would be easily done and economically rectify a safety issue.
Phil Olea of 10 I Countryside Drive addressed the Board identifying that his property was
the one that the roundabout was designed to be in. The developer placed the junction box
on the comer of this properly, Mr. Olea feels, to avoid eminent domain and being
encroached upon. He spoke about the power lines switching sides as you go down Drakes
Creek. Mr. Olea showed a picture of a street that had the flashing "Slow Down" sign
coming from Durham Farms headed toward the school stating that if it were to be blocked
off, the length of time to get to Norman's Way would take 14.4 minutes. To get to
Alderman Roberson's house would take 8.7 minutes stating the only way to get past the
street image he shared would be to go by way of Stop 30. At the January 13, 2025, Capital
Projects Committee meeting, access was discussed by using the connector roads which he
feels would be a good idea. Of all the projects discussed, specifically the roundabout, there
was no talk of safety, only accidents where there were three (3) between 2017 and 2020.
He referenced Collins' asking a great question about knowing the financial aspect of what
[the homeowner] gets and referencing the final drawing which shows the roundabout going
into his yard and the bypass lane. His water main is on Countryside located along the front
of his house. For the area needed, the water main would need to be located beyond the
temporary road, which is even closer to his house. His request is that the City be honest
about what the project might cost the resident; be transparent with what is there. He doesn't
understand why money is being spent that the City doesn't have.
Donna DeSopo of 10 l Chambliss Court addressed the Board by stating she had to get
involved in government because she feels you can't sit things out when there are some
things that appear to not be appropriate, unethical, suspicious or not transparent.
She referenced Resolution 2018-2 1 as troubling and recalled giving reasons why the
roundabout shouldn't be constructed stating data was not had to support it, there was
contradiction, and not enough research done. She stated you can't force things the people
don't want; you can't steal people's property to get it. She is suspect of the Board
becoming investors when buying land with uncertainty about a project. A constant push
makes her suspicious as to who it is for; that there is something forthcoming that is
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JANUARY 14, 2025
PAGE4
unknown and going to benefit someone else. She detailed how she feels Center Point Road
is dangerous and should be fixed instead of installing a roundabout or buying land. She
referenced a streetlight study and whether all the people ever got streetlights. Taxes are
being paid for things they don't yet have. She feels there is money that needs to be
allocated to longstanding problems with safety issues.
CONSENT AGENDA
None
ORDINANCES AND RESOLUTIONS
The caption was read for second reading of Ordinance 2024-23, an ordinance amending
budget Ordinance 2024-08 to appropriate funds for the Eagle View Project.
Roberson moved; Garza seconded a motion to approve Ordinance 2024-23.
Clary explained the need for an amendment to the agenda for the Eagle View project as
there is some money from the developer as a surety in the form of a cashier's check still
being held because the work has not been completed by the developer. The surety may not
cover the whole project, but some of the work that needs to be done is outside of Eagle
View and has some urgency. Changing those items made it necessary for the caption of the
resolution to be changed as well.
Director Lock explained that the Rockland Road signal funds budgeted in prior years were
not carried over to the new budget year and they should have been because the City has a
signed contract. Equipment is being installed today and tomorrow and the funds need to be
available to pay the invoices for the work when it is completed.
Director Ingersoll added the contract was signed in 2024 and wasn't added as a true-up at
the end of the year. She further explained that the Cybersecurity grant for $45,000.00 was
awarded to HPD in July 2024. It wasn't budgeted so both revenue and an appropriation
need to be added to pay the contract. There is a net zero effect on the General Fund if you
take the developer's fees out.
Sasse noted the amendment received a consensus of support at the Special Called Finance
Meeting held earlier tonight.
Sasse moved; Martin second a motion to amend Ordinance 2024-23 by adding lo the
caption after "Project" ", Rockland Road and Main Street Traffic Signal and the HPD
Cybersecurity Grant"; and to the third WHEREAS insert "Eagle View" prior to ''project:".
Roberson inquired whether the $94,000.00 surety being held would cover everything that
needed to be completed.
Director Lock stated it would not, and it would have to come back to the Board for another
budget amendment but the amount is unknown at this time. Once this is approved a
MlNUTES OF REGULAR MEETING
JANUARY 14, 2025
PAGE 5
Request for Proposals will be issued for a design to the entrance and permitting will be
done through TOOT. Once the numbers and opinion of probable costs are received, then
additional funding will be requested in the Fiscal Year 2026 budget.
There was a unanimous vote to approve the amendment to Ordinance 2024-23.
Clary declared the motion carried.
There was a unanimous vote to approve Ordinance 2024-23 as amended on second reading.
Clary declared the motion carried.
The caption was read for Resolution 2024-47, a resolution approving the agreed purchase
and sale of right-of-way located at or near the juncture of Drakes Creek Road, Avant Lane,
Countryside Drive and Anderson Road.
Roberson moved; Garza seconded a motion to approve Resolution 2024-47.
Clary explained that what is now Volunteer Park was a vacant piece of land for a long
time, purchased under Mayor Fuqua' s time in office without an exact use in mind, other
than knowing they would need a park in that direction at some point. The opportunity was
there to purchase a large piece of Jand, more than what the City needed at the time, that
would be much more expensive in the future when needed. Mayor Fuqua was criticized for
the purchase, but a couple of years later the County contacted the City with the need to
build a school. There are now two schools on the property: Burris and Knox Doss. The
City had two soccer fields and now there are two inJine hockey fields at that location. He
noted there are some similarities between that purchase and the one being discussed in
Resolution 2024-47. Purchasing the property before the cost increases displays fiscal
responsibility. Clary stated there has been no sneaking about this purchase. Every time it
has been discussed there has been legal notice. The County refused to hear the City by not
adding them to the agenda on multiple occasions when asked. The point of this discussion
and reason for the resolution is to honor contracts that have been signed by citizens that
wish to sell their property to the City in which prices have been negotiated. Those residents
that want to see projects are sided with more readily than those who accuse leaders of
being thieves and criticize their integrity.
Roberson stated that the roundabout project is dead. He assured Mr. Kimbrough and Mr.
Olea if there were to ever be a move for it to be put back on the agenda, he would
personally contact them to a1leviate their concerns about there not being sufficient public
notice. He likened the purchase of the properties to an insurance policy. Improvements will
have to be made and having the land already available-to make the improvements wou)d be
a plus. He further explained that staff is working with consultants for alternative plans,
aside from a roundabout. When those results are in, he assured Mr. Kimbrough and Mr.
Olea he would make them aware. Roberson gave two reasons for supporting the resolution.
First, by having two of the easements, it will help with stormwater management and issues
to be improved. Second is from an ethical standpoint. A contract has been signed by
citizens; one's word is a bond. He further clarified the City was not trying to buy from
Kimbrough and Olea.
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JANUARY 14, 2025
PAGE6
Roberson moved; Evans seconded a motion to amend Resolution 2024-47 by adding the.
following language to the last paragraph beginning after "project"", to be paid from the
allocated contributions made by the Durham Fanns development for off-site
improvements.''
There will be no taxpayer dollars used to purchase the land.
Sasse questioned whether an ordinance was needed as opposed to a resolution due to the
pathway of payment being changed. Attorney Wray stated an ordinance was not needed as
the money had already been allocated and appropriated.
Burgdorf inquired as to where the developer fees collected are being held and what kind of
control or stipulations over that money the City has.
Director Ingersoll responded it was being held in reserve and tracked every time there is a
project or something that is spent against them, reducing the reserve to pay for them.
Director Lock further explained the requirements and how they were stipulated to be used
for Drakes Creek in the area in front of the entrance to Durham Farms. The funds could
also be used for Drakes Creek widening and some of the funds have been used.
Burgdorf inquired whether those stipulations were in a contract or just a verbal agreement
and could it be presented to the Board.
Attorney Wray stated it was part of rezoning the property in Ordinance 2013-43 and part of
the Planning Commission approving the Final Development Plan with language that said
contributions for a certain dollar amoW1t per household for off-site improvements. There is
no contract. When there is a development, it is notated by a sentence on the Final
Development Plan.
Burgdorf asked if the full amount was still there to which Director Lock responded some of
it had been used.
Burgdorf further inquired whether any interest had been accrued over the last 12 years or
so and whether it would go into that reserve. Director Ingersoll stated that interest was
earned on all the City's money with Burgdorf deciding not to pursue that question further.
Skidmore inquired, by posing an example of Durham Farms needing to be paved in ten or
fifteen years from now, whether the funds could be used for that purpose. He has concern
for using all of the money for this one project in case something comes up later.
Director Lock stated using the funds for paving could be applicable. *Director Lock later
explained the fees are not applicable. See the January 28, 2025 minutes.
Skidmore further inquired how much Alderman Roberson was requesting in the
amendment for the purchase of the right-of-way.
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JANUARY 14, 2025
PAGE7
Director Lock stated $82,000.00 is being requested, but the amount in the Drakes Creek
Road Improvement reserve account is approximately $600,000.00, not including all the
developer's fees that have been paid into the reserve but not appropriated for a project.
Skidmore asked Director Lock what the cost would be to resurface all of Durham Farms to
which she responded she did not know. Clary added that with the developer's fees
included, the reserve account was around $850,000.00 • $900,000.00.
Dixon acknowledged her appreciation of the transparency provided by Roberson and
Clary. With no precise plan in place, she inquired if there was a leaning toward anything.
Clary responded that an agreement was made with property owners, and they were not told
the City wouldn't follow through if your neighbors disagree with the project.
Evans added that the funds were intended for improvements for the entrance to Durham
Farms and the paving needs for Durham Fanns should not be looked al differently from
any other streets needing paving in the City.
Burgdorf inquired with Director Lock whether the City is required to purchase property in
order to make stormwater improvements on it. Director Lock stated there is no requirement
to purchase the property, but much of the property that is being discussed is in the
tloodway so there could be benefits of having ownership.
He also asked if a temporary easement could be used to improve the stonnwater issues, do
the work and then return the property. Director Lock stated that was an option.
Clary declared the motion to amend Resolution 2024•47 carried ten (10) to three (3) with
voting as fo11ows:
Aye: Collins, Dixon, Evans, Garton, Garza, Goodwin, Roberson, Sasse, Ward, and Clary.
Nay: Burgdorf, Martin, and Skidmore.
Collins referred to a citizen's comment that the City was buying more land than was
needed, asking if there could be more or less needed for widening or adding a tum lane.
She also asked when the results/answers would be back from the consultants who are
exploring alternative methods of improvement.
Director Lock responded that in Owner #1 's case it was probably more than what is needed
for widening. Results from the consultants would not be back for at least four (4) months.
Collins asked if there was any scenario of a stormwater situation that could not be handled
with a temporary easement. Director Lock responded none that she could think of.
Collins asked Director Ingerso1l if there is an option for the purchase to be in next year's
fiscal budget as she doesn't feel this purchase is a moral issue and prefers to wait and hear
the results from the consultants to purchase the amount of land that Jines up with the plan.
Director Ingersoll 's response was yes.
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JANUARY 14, 2025
PAGE8
Garton clarified the purchase was to be from Owner' s # J, #3, & #5.
Sasse expressed his agreement with Collins' comments and wishes to wait on the purchase
until there is a plan.
Roberson pointed out that Owner #1 comes out on Avant and that could be used to improve
the access ofAvant onto Drakes Creek.
Evans expressed he would rather move on the purchase and not wait.
Skidmore inquired whether the owners came to the City or the City approached the owners.
Director Lock responded that the City approached the owners.
Skidmore further expressed his stance that he wouldn't honor developers and what they
want to develop in the future. They should reveal at the beginning of development their
future development plans so the City can mitigate any issues that may come up in the
future. He can' t envision taking all the money out and for those reasons he is against the
motion.
Collins asked how much was spent on the appraisals. Director Lock relayed each tract was
$9,000.00 for a total of $45,000.00. Collins noted that $27,000.00 had already been spent
on three (3) properties for which another $82,000.00 was being requested and if not passed,
there could be additional appraisals needed in the future.
Collins asked what the chances were for more land being needed for the alternative plans
that were being looked at. Clary stated until the Board decides to move forward with any
plan for improvement of this area, staff would be spending no more time on this project.
Roberson verified with Director Lock that the RFP included a traffic study and warrants for
red lights to which she responded in the affirmative.
Roberson added that Owner #5 had agreed to sell but is tired of dealing with the City
because of the wavering thus far. He feels this could hurt potential negotiations with
citizens in the future.
Burgdorf verified that after the consultants were paid for their work outlined in the current
RFP for alternative plans, there would be no additional spending toward this project. He
thinks the City should wait on the purchase and hear from the consultants. He stated he
would not support the resolution.
Clary added one last thought; the City would be paying the residents, not the developers.
Integrity is important. The residents believed the City was moving forward with plans for
improvements.
Clary declared the motion as amended failed 5-8 with voting as follows:
Aye: Evans, Garza, Roberson, Ward, and Clary.
Nay: Burgdorf, Collins, Dixon, Garton, Goodwin, Martin, Sasse, and Skidmore.
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JANUARY 14, 2025
PAGE9
OTHER AGENDA ITEMS
Goodwin nominated Dixon as the Management Review Committee Chair. Sasse seconded
the nomination, which wasn't needed, but noted.
Clary addressed Collins as who he was going to nominate, but she declined.
There was a unanimous vote approving Dixon to the appointment.
Clary declared the morion carried.
Garza moved; Garton seconded the appointment of Nick Ivey to the Board of Zoning
Appea.ls.
There was no discussion.
There was a majority vote of twelve (12) to one (1) approving the appointment with
Sasse's abstention being the one (1) vote.
Clary declared the motion carried.
BRIEF COMMITTEE REPORTS
General - Garza
• Met January 14, 2025
• Discussed several areas to be considered for improvements with vacant buildings
being a top priority.
Public Safetv - Goodwin
• Discussed Ordinance 2025-0 I, an ordinance amending the Hendersonville
Municipal Code Title 4, Chapter 3, Section 4.303 approving the repositioning of
field training responsibilities within the Hendersonville Police Department. Sending
to BOMA with a positive recommendation.
• Discussed Resolution 2025-01, a resolution to apply for the "Staffing for Adequate
Fire and Emergency Response (Safer)" grant through the Federal Emergency
Management Agency ("FEMA"). Sending to BOMA with a positive
recommendation.
Finance - Sasse
• Met January 14, 2025, for a Special Called Finance Committee Meeting
• Discussed the impact of additional amendment items for the budget amendment
included in Ordinance 2024-23. Passed unanimously.
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JANUARY 14, 2025
PAGE 10
Planning - Martin
• Met January 7, 2025.
Approved the following Site Plans (on Consent A2enda):
• Mccarroll Retail @ 700 West Main Street
• TriStar Hendersonville Medical Center Temporary Kitchen @ 355 New Shackle
Island Road
• Wyncrest (Moon Nursery) Commercial Plaza @ 1065 Saundersville Road-The
Site Plans were submitted with the stipulations from the City included as well as a
center turn lane.
Staff-Level Projects Approved
• Stonecrest Phase 5 FDP Amendment
Staff-Level Projects, Pendin2:
• Broken Paddle Outfitters
• Front Porch & Whataburger Parking Lot Addition (between the two businesses)
• Hendersonville football Stadium
• Hidden Lake Phase 2 & 5
• Indian Lake Forest Section I
• Nokes Addition
• Patsy Cwtis Property
• TriStar Hendersonville Medical Center Parking Lot
• Walmart
Other
• Election of Officers-Members kept positions from last year.
• The Planning Director shared the 2024 Year End Report that shows the volume of
activities.
Capital Projects-Roberson
• Met January 13, 2025
• There was a unanimous vote to move the Transportation Improvement Plan forward
to BOMA. It should be on the agenda in two weeks.
• It is data driven and results oriented. Three (3) goals were approved in the plan:
Reduce congestion across the City, improve safety, and improve traffic circulation.
• Staff identified 35 or 36 projects which will be ranked, weighted by different
criteria. The ranking will be based on:
o Safety
o City cost
o Ease of construction
o Traffic counting
o Traffic flow
o Location of critical facilities.
• Some of those projects include Center Point Rd. improvements, and Mansker Creek
bridge replacement.
• This project list covers every ward with what staff has identified as needing to be
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PAGE 1l
addressed within the next ten (I 0) years.
• The plan can be used as a guide when applying for GNRC grants and budget.
• The City has historically been reactive. This plan is an attempt to be proactive.
• The Capital Projects committee passed the plan unanimously.
BOMA Report-Eckenroth
• Included in the packet
Executive session was entered into at 8:44 pm with the Board returning at 9:03 pm.
Upon motion by Ward and second by Evans, there was a unanimous vote for
approval to adjourn.
Clary«::, ~?z;?_"' 9:03 p.m
Approved: Jamie Clary, Mayor
Agenda
CITY OF HENDERSONVILLE
BOARD OF MAYOR AND ALDERMEN
January 14, 2025, at 7:00 p.m.
101 Maple Drive North, Hendersonville, TN 37075 Pages
I. Call to Order by the Mayor
II. Acceptance of Agenda
III. Presentations
A. Presentation to 2024 Festival of Lights Winners
B. Presentation of Proclamation to Melody Watson
IV. Public Hearing
V. Minutes
A. Approval of December 10, 2024, BOMA meeting minutes 3-13
VI. Citizens’ Comments
VII. Consent Agenda
VIII. Ordinances and Resolutions
Clary, 1. Second reading of Ordinance 2024-23, an ordinance amending budget 14-17
Roberson Ordinance 2024-08 to appropriate funds for the Eagle View Project (Amendment
will be proposed and include a change in the caption)
Clary 2. Resolution 2024-47, a resolution approving the agreed purchase and sale of right- 18-21
of-way located at or near the juncture of Drakes Creek Road, Avant Lane,
Countryside Drive and Anderson Road
IX. Other Agenda Items
3. Appointment of Management Review Committee Chair
4. Appointment of Nick Ivey to the Board of Zoning Appeals 22
X. Reports
5. Brief Committee Reports:
1. General – Garza
2. Public Safety – Goodwin
3. Finance – Sasse
4. Planning – Martin
5. Capital Projects – Roberson
6. BOMA Report 23-32
1
Anyone needing accommodations due to disabilities, please contact the ADA Coordinator at 615-822-1016 at least 24 hours
prior to the meeting.
7. Executive Session
XI. Adjournment
2
Anyone needing accommodations due to disabilities, please contact the ADA Coordinator at 615-822-1016 at least 24 hours
prior to the meeting.
MINUTES OF REGULAR MEETING
DECEMBER 10, 2024
PAGE 1
CITY OF HENDERSONVILLE
BOARD OF MAYOR AND ALDERMEN
MINUTES OF REGULAR MEETING
December 10, 2024, at 7:00 P.M.
101 Maple Drive North, Hendersonville, TN 37075
PRESENT
JAMIE CLARY, MAYOR
MARK BURGDORF, ALDERMAN
RACHEL COLLINS, ALDERMAN
MARK EVANS, ALDERMAN
JANNA GARTON, ALDERMAN
BOB GARZA, ALDERMAN
TERRI GOODWIN, ALDERMAN
MICHAEL MARTIN, ALDERMAN
EDDIE ROBERSON, ALDERMAN
JEFF SASSE, ALDERMAN
MARK SKIDMORE, ALDERMAN
DON WARD, ALDERMAN
LANCE WRAY, CITY ATTORNEY
ANNETTE HUNTER, CITY RECORDER DESIGNEE
ABSENT
KAREN DIXON, ALDERMAN
The December 10, 2024, BOMA meeting was opened by Andrew Newland of Boy Scout
Pack #33 with prayer led by Socrates Holguin, Senior Pastor of Maranatha Assemblies of
God.
The Pledge of Allegiance was led by Boy Scout Pack #33.
AGENDA
Garton moved; Garza seconded a motion to accept the December 10, 2024, agenda.
Clary asked the wavier of the two-week rule on Item 6 be acknowledged.
Sasse requested Item 1 on the Consent Agenda be separated from the group to discuss.
Clary noted a request to separate does not require a motion.
Without objection, Garton was added as a co-sponsor to Resolution 2024-44 and
Roberson was added as a co-sponsor for Ordinance 2024-23.
There was a unanimous vote to approve the agenda.
3
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DECEMBER 10, 2024
PAGE 2
Clary declared the motion carried.
PRESENTATIONS
The Knights of Columbus were recognized by Mayor Clary for their work on the Sanders
Ferry Greenway. Tony Calderon, Tom Cirone and Mickey Straub were on hand for
the recognition. Mr. Straub moved to Hendersonville a year and a half ago. He stated he
likes to get involved in the community and upon Mayor Clary’s encouragement revealed he
was the Mayor of the town he moved from. Nails were pounded back in and 8,000
screws, provided by Parks, were added to the Greenway. He thanked Mayor Clary, J.
Ritterbeck who obtained the go-ahead from Public Works, and Andy Gilley for their
assistance in the project by Parks supplying the screws and Public Works supplying
three stand-up screwdrivers. Steve (Doc) Bollig who is a volunteer with the local Knights
of Columbus managed the project which took two (2) weeks to plan and one week to
execute with ten members working on and off. Mr. Straub feels Hendersonville is a
“City of Love”.
PUBLIC HEARING
None.
MINUTES
Goodwin moved; Garton seconded a motion to approve the 11/25/2024 Special Called
BOMA Meeting minutes.
There was no discussion.
There was a unanimous vote to approve the 11/25/2024 Special Called BOMA meeting
minutes.
Clary declared the motion carried.
Goodwin moved; Evans seconded a motion to approve the 11/26/2024 BOMA Meeting
minutes.
There was no discussion.
There was a unanimous vote to approve the 11/26/2024 BOMA meeting minutes.
Clary declared the motion carried.
CITIZENS’ COMMENTS
None.
4
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DECEMBER 10, 2024
PAGE 3
CONSENT AGENDA
The caption was read for Resolution 2024-39, a resolution accepting the dedication of the
unnamed right of way, Indian Lake Subdivision Re-Sub Sections 4, 5 and 8, located
between 145 and 131 Indian Lake Boulevard in Hendersonville, Sumner County,
Tennessee.
Martin moved; Garza seconded a motion to approve Resolution 2024-39.
Sasse asked what the reason was for accepting the unnamed right of way. Public Works
Director Lock explained it was platted as a dedication to the City with approval of that
development and it is recommended to go through the process for future development. She
further explained the adjacent property owner wanted clarification of ownership and
maintenance responsibility. There is potential for a future connection. Attorney Wray
further explained it was dedicated in 1999, but the City never formally accepted it. It went
through the Planning Commission at that time and is needed for a clear title.
Sasse asked if BOMA were to reject it, could it be purchased from the current owner.
Director Lock isn’t sure if it can be purchased since it is platted. It would need to proceed
through the process. Attorney Wray added the City would have to abandon it for the
purchase to happen.
Sasse proposed postponement of the resolution as he is not in favor and desires a clearer
understanding of what is happening with the property.
Martin shared the property is owned by DC Holdings, which is David Luckey. He feels this
is simply a matter of wrapping up unfinished business of the street dedication to the City.
Skidmore inquired of the location and zoning with concern for making a left turn onto
Indian Lake Boulevard as well as whether apartments could be built.
Director Lock stated she assumes it is commercial, but she is not sure of the uses, but
apartments do not meet the character of the area.
Ward inquired at some point was there not a plan in place to extend Cherokee by extending
the stub to come out on Indian Lake. His concern is that if it is not approved and
maintained by the City, the ability to expand might be lost.
Clary added that a vote against it could push developers and taxpayers away by violating
the obligations that the City has to those who have developed commercial property.
Burgdorf asked if there was a resolution to indicate that the City approved the plat in 1999.
He is also not in favor of acceptance.
Attorney Wray stated by approving the final plat in 1999, which stated the right of way
dedication, accepting the dedication would be the function of the City.
5
MINUTES OF REGULAR MEETING
DECEMBER 10, 2024
PAGE 4
Collins stated the City should honor what they said they would do. If the City holds
developers to their word, it should go both ways.
Roberson inquired whether there would be an expenditure if accepted. Director Lock stated
not now but could be in the future.
Roberson asked could the City require off-site improvement of the developer of the
property, such as paving to which Director Lock answered yes, it could.
There was a majority vote of nine (9) to three (3) approving Resolution 2024-39 with
voting as follows:
Aye: Collins, Evans, Garton, Garza, Goodwin, Roberson, Skidmore, Ward, and Clary.
Nay: Burgdorf, Martin, and Sasse. Absent: Dixon.
Clary declared the motion carried.
The captions were read for Resolution 2024-44, a resolution accepting the dedication of the
completed streets in Millstone Phases 1, 2, & 3 in Hendersonville, Sumner County,
Tennessee, and Resolution 2024-45, a resolution accepting the dedication of the
completed streets in Meadows of Indian Lake, Phase 4, Section 1, in Hendersonville,
Sumner County, Tennessee.
Goodwin moved; Burgdorf seconded a motion to approve the two (2) items remaining on
the Consent Agenda.
Skidmore stated Resolution 2024-44 & Resolution 2024-45 were both passed unanimously
By the Public Works Committee.
There was no discussion.
There was a unanimous vote to approve Resolution 2024-44 & Resolution 2024-45.
Clary declared the motion carried.
ORDINANCES AND RESOLUTIONS
The caption was read for second reading of Ordinance 2024-21, an ordinance establishing a
special committee to be known as “The Lakeshore Committee”.
Burgdorf moved; Sasse seconded a motion to approve Ordinance 2024-21.
There was no discussion.
There was a unanimous vote to approve Ordinance 2024-21 on second reading.
Clary declared the motion carried.
6
MINUTES OF REGULAR MEETING
DECEMBER 10, 2024
PAGE 5
The caption was read for first reading of Ordinance 2024-23, an ordinance amending
budget ordinance 2024-08 to appropriate funds for the Eagle View Project.
Roberson moved; Garza seconded a motion to approve Ordinance 2024-23 on first
reading.
Collins inquired whether the $94,200.00 would be adequate for the project. Director Lock
stated it would not be, but it would help to get it started. Collins also asked if the City could
hold the developer responsible for the difference between the surety bond and the actual
cost to which Attorney Wray responded “yes”, as that was the intent.
Skidmore added Ordinance 2024-23 was passed unanimously by the Public Works
Committee.
Clary stated the amendment has urgency, with three (3) other items that need to be added to
the budget amendment. Those include mast arms and signal at the Rockland Road and
Gallatin Road crossing with a cost of approximately $98,000.00, an adjustment to the local
option Sales Tax income with an increase of $300,000.00, and a revenue and expenditure
adjustment for an HPD cybersecurity grant in the amount of $45,000.00 on each side.
These items could be discussed tonight or be sent out to review for second reading. If these
additional items were added, the caption of the ordinance would have to be re-worded.
Exhibit A was passed out showing the additional adjustments.
Sasse stated the Eagle View ordinance was approved at passed unanimously by the Finance
Committee. He inquired whether the additional costs to ask the developer for were known.
Director Lock explained not at this time as there is a design that’s needed for the entrance
to satisfy the TDOT permit for the access.
Collins prefers to add the additions at this meeting so the information can be provided to
the citizens in the packet for the next BOMA meeting. She questioned procedurally the
adding of an amendment to the agenda and then removing it.
Clary explained if it were to be added tonight and failed, then someone brings the same
motion up again at the next BOMA meeting he would call it out of order as essentially the
same motion and nothing has changed. If someone brings it forward with a little bit of
change, it would be allowed. If it is added tonight and passes, and someone wishes to
remove it from the next BOMA meeting, Clary would call it out of order. Given that
information, Collins is of the opinion that the items are not added tonight.
Burgdorf also prefers to wait until the second reading to add the additional items.
Sasse inquired when the HPD cybersecurity grant would be applied for. Eckenroth stated
the revenue has been received and the adjustment is simply accounting for receiving it.
Sasse inquired if the $98,000.00 came out of the General Fund to which Eckenroth stated it
was a non-operating expenditure, so fund balance is expected to be used.
7
MINUTES OF REGULAR MEETING
DECEMBER 10, 2024
PAGE 6
Sasse moved to add the items, postponing adjustments numbered three (3), four (4), and
five (5).
Clary inquired of Director Lock what would happen with the Rockland Road signal if the
vote was delayed two (2) or three (3) months. Director Lock explained the materials were
being delivered in January and the work should be completed within a couple of weeks
from the materials being delivered.
Clary explained that the project was in the previous budget but because of the ordering and
delivery processes it was not completed in Fiscal Year 2024. When it came time to roll it
forward for the Fiscal Year 2025, it missed being rolled forward, hence the need for this
adjustment.
Roberson was favorable of postponing the PIPP Fund adjustment and inquired whether
staff has taken into consideration the drop in the PIPP fund due to the reduction of sales tax
on groceries.
Finance Director Ingersoll stated she feels the year-end estimates do take that drop into
account come February and that it will be more than $300,000.00 above. Clary stated it
was looking that it could be more like $600,000.00 - $800,000.00 above, just in the PIPP
Fund.
Roberson asked if some of the developers were to help pay for the signal to which Director
Lock stated “yes”.
Roberson prefers the Finance Committee to review the adjustments prior to the next
BOMA meeting and bring back a recommendation.
Sasse stated there could be a Special Called Finance meeting prior to the next BOMA
meeting to discuss these items further and would like to bring these items back up at
second reading.
There was a unanimous vote approving Ordinance 2024-23 on first reading.
Clary declared the motion carried.
The caption was read for Resolution 2024-46, a resolution authorizing the Fire Department
to apply for an Assistance to Firefighters Grant.
Garton moved; Goodwin seconded a motion to approve Resolution 2024-46.
Goodwin stated the resolution was passed unanimously by the Safety Committee with a
positive recommendation.
Without objection, Martin was added as a co-sponsor.
There was a unanimous vote approving Resolution 2024-46.
8
MINUTES OF REGULAR MEETING
DECEMBER 10, 2024
PAGE 7
Clary declared the motion carried.
OTHER AGEND ITEMS
Skidmore nominated Roberson as the Capital Projects chair citing his experience and
insight for the whole city as just a couple of reasons for his nomination.
Garza agreed with Skidmore’s comments of Roberson but chose to nominate Collins as the
Capital Projects Chair. Collins respectfully declined and Garza withdrew the nomination.
Skidmore moved; Goodwin seconded a motion to elect Roberson by acclamation as the
Capital Projects Chair.
There was a unanimous vote approving the appointment.
Clary nominated Evans as the fifth Non-Profit Committee member.
Evans accepted the nomination.
There was no discussion.
There was a unanimous vote approving the appointment of Evans as the fifth Non-Profit
Committee member.
Clary declared the motion carried.
Garza stated the General Committee was good with the list compiled by the Committee on
Committees for the citizen committee liaisons.
Garza moved; Sasse seconded a motion to appoint the following members as liaisons to the
following Citizen Committees:
Arts Council - Collins
Beautiful Hendersonville - Garza
Beer Board - Goodwin
Board of Adjustment/Appeals - Evans
Board of Zoning Appeals - Sasse
Deer Herd Mon. Committee - Burgdorf
Disability (ADA) - Martin
Facilities Naming - Dixon
Golf Course Commission - Roberson
Historic Zoning Comm. - Skidmore
Industrial Dev. Board - Collins
Lakeshore - Dixon
Parks Board - Garton
Personnel - Ward
Planning Commission - Martin
Stormwater Appeals Board - Skidmore
9
MINUTES OF REGULAR MEETING
DECEMBER 10, 2024
PAGE 8
There was no discussion.
There was a unanimous vote approving the appointments.
Clary declared the motion carried.
Roberson inquired about appointing the chairman for the Management Review Committee.
Clary stated that would be handled at the January 14, 2025, BOMA meeting.
BRIEF COMMITTEE REPORTS
General – Garza
• No meeting on December 10, 2024
Finance – Sasse
• Met November 26, 2024
• Elected a Chairman
• Elected a Vice-Chairman (Burgdorf)
• Elected a Secretary (Evans)
• Discussed Ordinance 2024-23, an ordinance amending budget ordinance 2024-08 to
appropriate funds for the Eagle View project
• Cancelled the next Finance meeting due to the Christmas holiday
Public Safety – Goodwin
• Met December 10, 2024
• Discussed Resolution 2024-46, a resolution authorizing the Fire Department to apply
for an Assistance to Firefighters Grant. Passed unanimously.
Public Works – Skidmore
• Met December 10, 2024, for a special called meeting
• Will reschedule the next Public Works meeting due to the regular meeting falling
during Christmas week
• Discussed Resolution 2024-47, a resolution approving the agreed purchase and sale
of right-of-way located at or near the juncture of Drakes Creek Road, Avant Lane,
Countryside Drive and Anderson Road. Moved to BOMA with no recommendation
because all aldermen should make the decision.
• Adjourned at 6:54 pm.
• Wished everyone a Merry Christmas
Planning – Martin
• Met December 3, 2024.
Approved the following Site Plans:
• Fortune House – Site Plan. Opening at a new location - 123 Walton Ferry Road.
• Redeemer Church Building Addition – Site Plan – located at 177 Bonita – 11,650
sq. ft addition
10
MINUTES OF REGULAR MEETING
DECEMBER 10, 2024
PAGE 9
Staff-Level Projects Approved:
• 1041 Avondale Parking Lot
• Cross Point Community Church Exterior Remodel
• Stonecrest Phase 5 Section 2 Walking Trail
Staff-Level Projects, Pending:
• Broken Paddle Outfitters Outbuilding
• Indian Lake Forest
• Front Porch & Whataburger Parking Lot Addition
• Hendersonville Football Stadium
• Nokes Addition (108 Nokes Dr)
• Stonecrest Phase 5 FDP Amendment
• TriStar Hendersonville Medical Center Parking Lot
• Walmart Remodel
• Discussed Resolution 2024-11: A Resolution recommending acceptance of the
completed streets in Millstone Phases 1, 2, and 3, Hendersonville, Sumner County,
Tennessee.
• Discussed Resolution 2024-12: A Resolution recommending acceptance of the
completed streets in Indian Lake Phase 5, Section 4, 5, and 8, Hendersonville,
Sumner County, Tennessee.
• Discussed Resolution 2024-13: A Resolution recommending acceptance of the
completed streets in Meadows of Indian Lake Phase 4, Section 1, Hendersonville,
Sumner County, Tennessee.
• Planning Director Comments notated upcoming Staff Training.
• Merry Christmas to everyone!
BOMA Report-Eckenroth
• Eckenroth showed pictures of the new snowplow and salt boxes recently purchased
as well as extra salt.
• Reminder of the Boat Parade December 14 at Mallard Point Park at 5:30 pm with
festivities beginning at 5:00 pm.
• BOMA Packet highlights:
Revenues are up
Steady growth in Sales Tax with $750,000.00 over the previous July to
October period
Public Safety calls are on trend with previous years
LPR Cameras have had blue lights on over 25 vehicles
Commercial and Residential permits are trending with previous years
Paving and Stormwater projects are on schedule and half-way completed
• Trash will be delayed one day on Christmas and New Years Day
• Trevor Cole, a Parks employee has been named as the Employee of the Quarter
• Burgdorf extended his thanks and appreciation to staff and Police who worked the
Christmas Parade.
• Burgdorf also inquired about the status of Big Play and that stretch of Gallatin
Road. Eckenroth stated they were actively aware and working on it.
• Collins inquired about the status of the trees down at Bradford Berry. Has an RFP
been sent out? What is the City doing? Eckenroth responded that he is optimistic in
11
MINUTES OF REGULAR MEETING
DECEMBER 10, 2024
PAGE 10
being able to move forward. He, along with J. Ritterbeck and City Attorney Wray
had discussions with GE’s legal counsel. There may be a path forward to remove
the deed restrictions. GE’s attorneys are reviewing the scope of the work and the
deed restrictions. The City budgeted for soil samples and this week should see the
initiation of the paperwork at the least, for the samplers to go on site. GE will
review the analysis and based on that discussions will be had about removing the
deed restrictions.
• Collins questioned the status of the building if the deed restrictions were to be
removed. Eckenroth responded it would be a significant budget adjustment.
• Goodwin inquired as to whether there would be any exceptions to the amount of
allowable trash pick-up or will it remain the same. Eckenroth explained that
Director Lock gave forethought to that situation and included a provision in the
contract that quantities don’t apply during Christmas week.
• Garza stated his desire to start targeting Trader Joes to come to Hendersonville.
• Roberson inquired whether the City had been looking into state grants or historical
grants to help pay for improvements to the Bradford Berry House to which Clary
responded they have been with Lee Peterson’s assistance.
• Burgdorf stated the 501 (c) 3 was in place and there are provisions in place to be
able to accept funds at Vol State Bank. They are also looking at charity assistance
to partner with in addition to looking at potential grants as aforementioned.
Mayoral Report
Clary believes the role of a government is to find solutions to problems. The cause of the
problem is irrelevant. The highest priority solutions are those that benefit the most people
and can be implemented most efficiently at the most sensible cost. Jobs, infrastructure and
image have been his mainstay top three (3) priorities since coming into office.
Clary feels the priority for a city government (this came from Mayor Hank Thompson) is to
provide safety for the people who are here. Our police and fire departments do a very good
job of that. We have many other services in addition to Police and Fire. The other services
are where the next items come from.
The following issues were emphasized with current impacts and possible solutions:
• Homelessness
• Illegal Immigrants/Non-license Drivers
• Street Parking in Residential Neighborhoods
• High Frequency Callers for the Fire Department
• Utility Wires along West Main
• Unattractive Buildings on West Main
• Increasing Streetlight Maintenance and Costs
• Lack of Landscaping along West Main Street
• Increasing Electricity Expense at Parks
• Decorative Signs Needing Replacement
• Abandoned Buildings on West Main Street
• Residents Feeding Wildlife
12
MINUTES OF REGULAR MEETING
DECEMBER 10, 2024
PAGE 11
• Multiple Fire Inspections for New Buildings
• Tree Companies Expect City Crews to Remove Tree Trimmings
• Construction Work on Weekends
• Clear-cutting Trees Prior to Filing Project Applications
The possible solutions are not definitive; they are ideas. Clary asks all who would like to
be involved in finding solutions as part of your committee or individually to please let him
know. As Jesse often says, “Every problem is an opportunity for a solution.
Roberson thanked the Mayor and mentioned re-instituting the Hendersonville Horizon
Committee to address some of these issues.
Garza pledged he would work hard on the West Main Street projects.
Upon motion by Goodwin and second by Garton, there was a unanimous vote for
approval to adjourn.
Clary declared the meeting adjourned at 8:15 p.m.
Approved: Jamie Clary, Mayor
Attest: Tamara Ingersoll, City Recorder
13
ORDINANCE 2024-23
Sponsor: Clary, Roberson
AN ORDINANCE AMENDING BUDGET ORDINANCE 2024-08 TO APPROPRIATE
FUNDS FOR THE EAGLE VIEW PROJECT
WHEREAS, on June 11, 2024, the City’s governing body passed Ordinance 2024-08 (the “Budget
Ordinance”) adopting the City’s operating budget for Fiscal Year 2025;
WHEREAS, the City of Hendersonville is holding in a reserved escrow account the amount of
$94,200 received from Eagle Homes, LLC;
WHEREAS, the Board of Mayor and Aldermen is authorizing the release of the reserved funds
in the amount of $94,200 to cover expenditures of the project:
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF MAYOR AND
ALDERMEN OF THE CITY OF HENDERSONVILLE, TENNESSEE, that the City’s Fiscal
Year 2025 Budget Ordinance, Ordinance 2024-08, is hereby amended in accordance with the
adjustments set forth in the attached Exhibit A.
This ordinance shall take effect on the earliest date allowed by law.
First Reading: December 10, 2024. Passed.
Second Reading:
APPROVED:
JAMIE CLARY, Mayor
ATTEST:
___________________________________
TAMARA INGERSOLL, City Recorder
APPROVED AS TO FORM:
____________________________________
LANCE A. WRAY, City Attorney
14
LEGISLATIVE HISTORY
Ordinance 2024-23
Sponsor: Clary, Roberson
Committee: Finance
Date of Committee Meeting: November 26, 2024
Committee Recommendation: Yes
Committee: Public Works
Date of Committee Meeting: November 26, 2024
Committee Recommendation: Yes
First BOMA Reading: December 10, 2024
Vote: Aye: Burgdorf, Collins, Evans, Garton, Garza, Goodwin, Martin, Roberson, Sasse,
Skidmore, Ward, and Clary. Nay: None. Absent: Dixon. Motion carried.
Second BOMA Reading: January 14, 2025
15
EXHIBIT A
BUDGET AMENDMENT WORKSHEET
Requested Requested
Expenditure Revenue Use of Fund
Account Code Account Name Current Budget Amendment Amendment Balance Adjusted Budget Justification
1 110-000-41920-0033-0000-593100-PB017 PB-EAGLE VIEW PROJECT $ - $ 94,200.00 $ 94,200.00 Appropriate surety funds for Eagle View project
2 110-000-00000-0000-0000-437101- PERFORMANCE BOND FM RESERVE $ - $ 94,200.00 $ 94,200.00 Appropriate surety funds for Eagle View project
16
DATE: January 14, 2025
ORDINANCE/RESOLUTION # Ordinance 2024-23
That the Board of Mayor and Alderman consider
SPECIFIC REQUEST/
RECOMMENDATION:
Ordinance 2024-23, amending the FY25 Budget for the
City of Hendersonville.
STAFF
REPORT
Tamara Ingersoll, Finance Director &
REPORT PREPARED BY:
Sarah Lock, Public Works Director
BACKGROUND: 1
On an annual basis the city appropriates funds to facilitate the orderly operations of local government
services. The city’s budget year, or fiscal year, begins July 1st and ends June 30th.
DISCUSSION: 2
In August 2018 Eagle Homes, LLC provided the city with a cashier’s check in the amount of $94,200 to be
held in escrow until the completion of the Eagle View development. On July 15, 2024, Eagle Homes, LLC
was provided with milestone dates to work toward the revision of the narrow entrance and completion
of the subdivision. The letter provided that should they miss any of the milestones that the City of
Hendersonville would call the surety and complete the required improvements. They did not meet the
October 28, 2024 milestone to provide a complete design of the access improvement to New Shackle
Island Road and have not communicated with the City after missing the milestone.
On November 18, 2024 Eagle Homes, LLC was notified that they were in default and as such, the city
would call the surety and appropriate the funds in order to complete the necessary work. The surety
amount of $94,200 needs to be appropriated in order for the city to expend the funds and complete the
work.
FISCAL IMPACT: 3
This budget amendment does not impact the General Fund available fund balance. $94,200 that is
currently held in an escrow account will be appropriated to fund expenditures for the Eagle View
project.
ADDITIONAL INFORMATION / PHOTOS: 4
ATTACHMENTS: 5
Exhibit A - Budget Amendment Worksheet
17
RESOLUTION 2024-47
Sponsor: Clary
A RESOLUTION APPROVING THE AGREED PURCHASE AND SALE OF RIGHT-OF-WAY
LOCATED AT OR NEAR THE JUNCTURE OF DRAKES CREEK ROAD, AVANT LANE,
COUNTRYSIDE DRIVE AND ANDERSON ROAD
WHEREAS, the Board of Mayor and Aldermen previously appropriated certain funds for what has been
known as the Drakes Creek Roundabout Project to be located near the entrance of Durham Farms
subdivision at the juncture of Drakes Creek Road, Avant Lane, Countryside Drive and Anderson Road; for
which the City undertook a right-of-way acquisition process with adjoining landowners;
WHEREAS, during the right-of-way acquisition process, the City reached purchase and sale agreements
with some of the adjoining landowners that the City desires to fulfil, irrespective of the immediate future
for this specific project; and
WHEREAS, following through with the purchase and sale agreements will provide great benefit to the
City in this area on several fronts to include: the known ability for future transportation improvements; the
savings of time, funds and other City resources when an acquisition process is necessary for future
transportation and stormwater enhancements; and the opportunity for greater stormwater management:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF MAYOR AND ALDERMEN OF
THE CITY OF HENDERSONVILLE, TENNESSEE, that the Mayor is hereby authorized to execute
the purchase and sale contracts with those adjoining landowners whom have agreed to grant right-of-way
and other easements to the City relative to this former project.
Adopted this the ____ day of ________________, 2024.
APPROVED:
__________________________
JAMIE CLARY, Mayor
ATTEST: APPROVED AS TO LEGALITY:
__________________________________ __________________________________
TAMARA INGERSOLL, City Recorder LANCE A. WRAY, Interim City Attorney
18
LEGISLATIVE HISTORY
Resolution 2024-47
Sponsor: Clary
Committee: Public Works
Date of Committee Meeting: December 10, 2024
Committee Recommendation: None
BOMA Reading: January 14, 2025
19
DATE: January 14, 2025
ORDINANCE/RESOLUTION # Resolution 2024-47
That the BOMA authorize the Mayor to execute purchase
and sale agreements, with willing property owners, for
SPECIFIC REQUEST/
RECOMMENDATION:
right-of-way & easements located at or near the juncture STAFF
of Drakes Creek Road, Avant Lane, Countryside Drive and
Anderson Road REPORT
REPORT PREPARED BY: Sarah Lock, PE, Public Works Director
BACKGROUND: 1
The Board of Mayor and Aldermen previously appropriated funds for what has been known as the Drakes
Creek Roundabout Project to be located near the entrance of Durham Farms subdivision at the juncture
of Drakes Creek Road, Avant Lane, Countryside Drive and Anderson Road. As part of that project, the City
undertook a right-of-way acquisition process with adjoining landowners. During the process, the City
reached purchase and sale agreements with some of the adjoining landowners.
DISCUSSION: 2
During the right-of-way acquisition process for the Drakes Creek Roundabout project, the City reached
purchase and sale agreements with some of the adjoining landowners. Acquiring additional property for
city roadways, infrastructure and stormwater facilities will provide benefit to the City in this area on
several fronts to include: Transportation improvements; the savings of time, funds and other City
resources when an acquisition process is necessary for future transportation and stormwater
enhancements; and the opportunity for greater stormwater management.
FISCAL IMPACT: 3
The purchase and sale agreements would close and be paid from funds previously appropriated to the
Drakes Creek Improvements project account. There would be no new fiscal impact and no budget
adjustment required. The total fiscal impact will be dictated by the number of property owners who are
agreeable to a purchase and sale agreement, likely not to exceed $82,000.
ADDITIONAL INFORMATION / PHOTOS: 4
n/a
ATTACHMENTS: 5
• Resolution 2024-47
20
21
22
Hendersonville Metrics
January 2025
FINANCE
LOCAL SALES TAX REVENUE
July - November, 10.42%
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2023 FY 2024 FY 2025
November 2023 vs. November 2024
Local Sales Tax = $95,839 in growth
Investment Earnings = $87,923 down from $101,687 in November 2023
LOCAL SALES TAX REVENUE
July - November, $865,227 from Prior Year
10,000,000
9,164,883
8,000,000 8,299,656
8,205,939
6,000,000
4,000,000
2,000,000
-
FY 2023 FY 2024 FY 2025
23
LOCAL SALES TAX & PERMIT REVENUE
July - November YTD 10.15%
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2023 FY 2024 FY 2025
GENERAL FUND OPERATING EXPENDITURES
YTD -2.98%
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
-
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2023 FY 2024 FY 2025
24
PUBLIC SAFETY
HFD - CALLS FOR SERVICE
July-December, YTD 2.38 %
900
800
700
600
500
400
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2023 FY 2024 FY 2025
POLICE - CALLS FOR SERVICE
July - December, YTD 44.35 %
6,500
6,000
5,500
5,000
4,500
4,000
3,500
3,000
2,500
2,000
1,500
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2023 FY 2024 FY 2025
25
CALLS FOR SERVICE, July - December 2024
35,400
30,400 29,515
25,400
20,100 20,447
20,400
15,400
10,400
5,400
4,446 3,904 3,997
400
FY 2023 FY 2024 FY 2025
YTD FIRE YTD POLICE
HPD - LPR CONTACTS
9
8
7
6
5
4
3
2
1
0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2024 FY 2025
26
CODES
RESIDENTIAL PERMITS ISSUED COMMERCIAL PERMITS ISSUED
July - December, YTD 19 % July - December, YTD X-28.2 %
From Prior Year From Prior Year
600 80
70
500
60
400
50
300 40
30
200
20
100
10
0 0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2023 FY 2024 FY 2025 FY 2023 FY 2024 FY 2025
RESIDENTIAL ACTIVITY
9,000 July - December
8,000
7,000 6191
6,000
4934
5,000 3516
4,000
3,000
2,000
1876 1606
1,000 1349
0
FY 2023 FY 2024 FY 2025
YTD Permits YTD Inspections
27
PLANNING
USE & OCCUPANCY PERMITS ISSUED
YTD from Prior Year -12.5%
40
35
30
25
20
15
10
5
0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
FY 2023 FY 2024 FY 2025
COMMERCIAL PROJECTS PROJECTS APPROVED YTD
APPROVED 60
YTD from Prior Year -28.2% 50 39
14
40 20
12
10
28
30
8
6 20 26
4
10 14
2 11
0 0
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN FY 2023 FY 2024 FY 2025
FY 2023 FY 2024 FY 2025 YTD Residential YTD Commercial
28
PARKS
Upcoming Events
JANUARY EVENT LOCATION TYPE OF EVENT
Jan 1 - 31 Basketball League Ongoing 13 Schools Basketball
Registrations for all spring
Jan 1 - 31 leagues has begun
Parks Maintenance Staff
working through extensive
Jan 1 - 31 winter list
Sanders Ferry Boat Ramp closed
Jan 6 - 31 for construction
ALL Parks Restrooms are now
Jan 1 - 31 open throughout the winter!
*SANDERS FERRY BOAT RAMP CLOSED STARTING JAN 6 FOR RECONSTRUCTION*
29
PUBLIC WORKS
STORMWATER PROJECTS - PAVING (IN LANE MILES) - YTD
YTD July - December July - December
25 50
49.26
45
23
20 40
35
15 30
25 25.73
10 20
15 15
5 10
5
0 0
Budgeted Completed Budgeted Completed
CAPITAL PROJECTS
RIGHT OF WAY (ROW)
Property Limits
Project Determined Survey Work Appraisals Offers
Total
Tracts Complete Ordered Complete Ordered Complete Submitted Accepted
Walton Ferry /
Old Shackle 86 86 86 86 86 86 86 86
Realignment
Drakes Creek /
Durham Farms 5 5 5 5 5 5 5 0
Roundabout
Drakes Creek at 11 11 11 11 11 11 11 10
Stop 30
Exit 8 13 13 5 5 5 0 0 0
30
HUMAN RESOURCES
389 Budgeted Fulltime Positions by Department - FY2025
Police - 40%
Fire - 31% 2% 3%
1%
3%
Public Works - 11% 3%
Parks - 6% 6%
Codes - 3% 40%
11%
Finance - 3%
Planning - 2%
Central Admin - 3%
31%
Executive - 1%
LIST OF ACTIVE RECRUITMENTS
TITLE DEPARTMENT
Parks & Recreation Student Intern Parks
Program Supervisor (Seasonal) Parks
Police Officer (eligibility list) Police
Equipment Operator II (Seasonal) Public Works
Design Engineer Public Works
Property Maintenance Worker Public Works
Senior Planner Planning
31
EMPLOYEE INNOVATION PROGRAM
Estimated
Implementation
Efficiency Idea Cost Savings
Phase
For The City
Cell phone carrier consolidation to single Implementation - $2,400
provider Complete
Towel orders monthly instead of weekly, Implementation - $2,640
reducing quantity and frequency Complete
Electric vehicles to supplant gasoline Departmental TBD
vehicles Review
Compressed Work Week Schedule Departmental Non-Monetary
Review
Reorganize police positions to create a Departmental TBD
Field Training Officer (FTO) position to Review
maximize training efficiency for new
officers and reduce costs
Contract services for fleet maintenance Initial Review TBD
Deer management process on city owned Initial Review Non-Monetary
land
Consolidating paving projects to Implementation – >$100,000, still
maximize vendor efficiency and provide Complete TBD
economies of scale
32
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