Hendersonville Planning Commission

HPC Minutes 11/04/2024 HENDERSONVILLE PLANNING COMMISSION MINUTES Main Meeting Room Monday, November 4, 2024 6:30 PM Chairman Jeff Coker called the meeting to order at 6:33 PM in the City Hall Main Meeting Room, 101 Maple Drive North, Hendersonville, TN. 1. OPENING PRAYER (Youtube Link) Commissioner Slatery led the opening prayer. 2. ROLL CALL (Youtube Link) Present: Jeff Coker, Tim Altizer, John Evans, Barry Hardwick, Charles Hasty, Michael Martin, Vanessa Silkwood, and Wendy Slatery. Absent: Beth Longmire. Also Present: Keith Free, Planning Director; Timothy Whitten, Assistant Planning Director; Grant Green, Senior Planner; Caitlin Shinn, Planner; Stephen Winzenread, Assistant Public Works Director/City Engineer; Chris Willyard, Deputy Fire Marshall; and Zacc Jackson, Assistant Planner. BRIEF ACTION SUMMARY A. Acceptance of Agenda (Youtube Link) MOTION by Silkwood, seconded by Slater, to accept the Hendersonville Planning Commission Meeting Agenda of Monday, November 4, 2024. 1  HPC Minutes 11/04/2024 Altizer, Evans, Hardwick, Hasty, Martin, Silkwood, Slater, and Coker voted aye. Nay: None. Absent: Longmire. MOTION PASSED. (8-0-0) B. Minutes (Youtube Link) MOTION by Altizer, seconded by Hasty, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, October 1, 2024. Altizer, Evans, Hardwick, Hasty, Martin, Silkwood, Slatery, and Coker voted aye. None abstained. Nay: None. Absent: Longmire. MOTION PASSED. (8-0-0) C. Consent Agenda (Youtube Link) MOTION by Coker, seconded by Altizer, to approve the Consent Agenda with all staff comments. (1) Berry Hill Phase 2 Section 3 – Preliminary Plat (2) The Cages – Site Plan (3) Millstone Phase 6 – Final Plat (4) Millstone Phase 7 Section 1 – Final Plat (5) Stonecrest Phase 5 Section 3 – Final Plat Director Free gave a brief summary of each project on the consent agenda prior to the vote. Altizer, Evans, Hardwick, Hasty, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. None abstained. Absent: Longmire. MOTION PASSED. (8-0-0) D. 24-075-001: Willowbrooke Phase 2 – CDP (Youtube Link) MOTION by Altizer, seconded by Martin, to approve the request of applicant to defer Willowbrooke Phase 2 CDP to the February HPC meeting. Altizer, Hardwick, Hasty, Martin, Silkwood, Slatery, and Coker voted aye. Nay: Evans. None abstained. Absent: Longmire MOTION PASSED. (7-1-0) 2  HPC Minutes 11/04/2024 E. 24-088-001: Walmart #1376 Remodel -Site Plan (Youtube Link) MOTION by Altizer, seconded by Hasty to approve waiver request for all colors as presented for Walmart #1376 Remodel. Hardwick and Hasty voted aye. Nay: Altizer, Evans, Martin, Silkwood, Slatery, and Coker. None abstained. Absent: Longmire. MOTION Failed. (2-6-0) F. Resolutions: Street Acceptance (Youtube Link) MOTION by Altizer, seconded by Hasty, to approve the following: (1) Resolution 2024-010: A resolution recommending acceptance of the completed streets in Savannah Phase 8, Section 2, Hendersonville, Sumner County, Tennessee. Altizer, Evans, Hardwick, Hasty, Martin, Silkwood, Slatery and Coker voted aye. Nay: None. None abstained. Absent: Longmire MOTION PASSED. (8-0-0) G. Adjournment (Youtube Link) MOTION by Altizer, seconded by Silkwood, to adjourn the Hendersonville Planning Commission Meeting at 8:15 PM. Altizer, Evans, Hardwick, Hasty, Martin, Silkwood, Slatery, and Coker voted aye. None voted nay. None abstained. Absent: Longmire. MOTION PASSED. (8-0-0) 3. PUBLIC HEARING (Youtube Link) Request by National Healthcare Corporation to rezone 15.88 acres from Mixed Residential, Planned Development (MXR-PD) to Mixed Residential, Planned Development (MXR-PD) (Comprehensive Development Plan). This property is located at 1000 Berkley Avenue (at the east end of Innsbrooke Avenue), on the north side of Vietnam Veterans Parkway, and the east side of Saundersville Road, as identified on Sumner County Tax Map 146 004.07. Public Hearing opened at 6:35 PM. 3  HPC Minutes 11/04/2024 Stephen Anderson, Beth Cripps, Shirley Brennan, Marilou Cook, Kazimiera Gallegos, Gina Kennedy, Eve Hutcherson, and Anna Miakisz spoke during the public hearing. Public Hearing closed at 7:02 PM. 4. PUBLIC COMMENT (AGENDA ITEMS ONLY) (Youtube Link) Public comments opened and closed at 7:03 PM since no one spoke. 5. ACCEPTANCE OF AGENDA (Youtube Link) MOTION by Silkwood, seconded by Slatery, to accept the Hendersonville Planning Commission Meeting Agenda of Monday, November 4, 2024. Altizer, Evans, Hardwick, Hasty, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. Absent: Longmire. MOTION PASSED. (8-0-0) 6. MINUTES: (Youtube Link) MOTION by Altizer, seconded by Hasty, to accept the Hendersonville Planning Commission Meeting Minutes of Tuesday, October 1, 2024. Altizer, Evans, Hardwick, Hasty, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. None abstained. Absent: Longmire. MOTION PASSED. (8-0-0) 7. CONSENT AGENDA (Youtube Link) MOTION by Coker, seconded by Altizer, to approve the Consent Agenda with all staff comments. (1) Berry Hill Phase 2 Section 3 – Preliminary Plat (2) The Cages – Site Plan (3) Millstone Phase 6 – Final Plat (4) Millstone Phase 7 Section 1 – Final Plat (5) Stonecrest Phase 5 Section 3 – Final Plat Director Free gave a brief summary of each project on the consent agenda prior to the vote. 4  HPC Minutes 11/04/2024 Altizer, Evans, Hardwick, Hasty, Martin, Silkwood, Slatery, and Coker voted aye. Nay: None. None abstained. Absent: Longmire. MOTION PASSED. (8-0-0) 24-080-001: Berry Hill Phase 2 Section 3 – Concept Plan Owner: King Griffith Holdings LLC Location: Huckleberry Way, Parcel 164G H 095.00 Lead Planning Staff: Grant Green 5  HPC Minutes 11/04/2024 STAFF REPORT The developer of Berry Hill has submitted a Preliminary Plat for Phase 2, Section 3 of Berry Hill, which was approved with a development plan in 2005. This section includes 11 lots. This portion also includes a walking trail connection from the new street to be constructed. Phase 2 was previously divided into three sections. 6  HPC Minutes 11/04/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. No comments. Submitted by Grant Green, Senior Planner (October 31, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. Please provide a preliminary grading and drainage plan per the preliminary plat checklist. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (October 31, 2024) 7  HPC Minutes 11/04/2024 STAFF COMMENTS – FIRE DEPARTMENT: 1. No comments. Submitted by Chris Willyard, Deputy Fire Marshal (October 31, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (October 31, 2024) 24-077-001: The Cages - Site Plan Owner: Brian Ohning Location: 135 Walton Ferry Rd, Parcel 163D D 003.00 Lead Planning Staff: Caitlin Shinn / Timothy Whitten 8  HPC Minutes 11/04/2024 STAFF REPORT The site for the proposed building is located at 135 Walton Ferry Road and currently zoned Dockside Neighborhood (DN). The rear of the site backs up to a residential lot in the Dockside Neighborhood (DN). The existing Care-A-Lot Daycare Center will be demolished. The existing site has two ingress/egress driveways, but new development will be reduced to one driveway on northwest corner of the lot onto Walton Ferry Road. The proposed development is a 9,050 square foot indoor batting cages. Batting cages require one parking space per batting cage. There are 10 batting cages within the proposed development. The office space requires four additional spaces as 1 parking space per 400 square feet. The total spaces required based on prior information is 14 parking spaces and 16 parking spaces have been provided. 9  HPC Minutes 11/04/2024 The front elevation inset part of the proposed building, closest to the street, is all brick with brick watertable. The larger portion where the batting cages would be located in the building has a brick watertable with hardie board and batten above. The design review for this building includes consideration for the overall architectural design and mix of materials (brick and hardie board and batten) and surrounding buildings. The adjacent buildings partially obscure the rear section of the building. The Dockside Neighborhood (DN) utilizes a little more flexibility in valuation of percentage of amount of brick and hardie board and batten. 10  HPC Minutes 11/04/2024 11  HPC Minutes 11/04/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Provide details as to how trash will be removed as the business not eligible for City Trash collection. 2. Show location of pad where trash receptacles will be placed along with brick enclosure. 3. Provide location of where HVAC condensers will be placed on the site. 4. Resolve landscape island width sidewalk conflict (minimum 9ft wide landscape island required). 5. Front brick columns need to have the brick width be a minimum of 24 inches. 6. Show total number of tree inches to be removed and total number of tree inches to be replaced. 7. Replacement trees must be shown in a separate plant schedule. 8. No grading permitted within the drip line of the saved trees. 9. On right side elevation, window spacing from front wall plane may need to be adjusted. 10. Resolve sidewalk and light pole conflict. 11. Finished color of light pole and fixtures shall be black or dark bronze. 12. Provide detail of mounting base for light poles. 13. Show light poles on landscape plan. 14. Resolve all landscape and pole conflicts. 15. Proposed cross access easement must be recorded prior to stamped site plans. 12  HPC Minutes 11/04/2024 16. Resolve conflict between ground mounted utility equipment and required landscaping. 17. Buffer shown along south end of the building is not required. 18. Resolve conflict between tree and proposed sign. 19. Provide retaining wall detail and sample to review. 20. Provide detail of fence. 21. Riser pole should be as close to existing pole as possible to avoid excessive overhead run. 22. All ground mounted equipment shall be screened. 23. Material board needs to be submitted to the Planning Department. 24. Future sidewalk and curb & gutter to be constructed with future Walton Ferry Road realignment. Submitted by Caitlin Shinn, Planner (October 31, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. Are the proposed plantings in conflict with the proposed utilities? 2. Is outlet protection needed at the proposed headwalls? Please provide supporting calculations and consider a green alternative to rip rap if applicable. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (October 31, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. No comments. Submitted by Chris Willyard, Deputy Fire Marshal (October 31, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. Change Utility Keynote number 10 to 6" Double Check Valve. Submitted by David Brigance, HUD Construction Supervisor (October 23, 2024) 13  HPC Minutes 11/04/2024 24-083-001: Millstone Phase 7 Section 1 - Final Plat Applicant: Wilson & Associates Location: Parcel 146 004.22 Lead Planning Staff: Caitlin Shinn STAFF REPORT This is the final plat submittal for Millstone Phase 6, which will establish 52 lots along with 2 open space areas as previously approved by an amended Final Development Plan. The final plat is in compliance with the Final Development Plan and the Preliminary Plat. 14  HPC Minutes 11/04/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. Show dimensioned parking spaces (1 ADA and 3 standard spaces) as required per Preliminary Plat and Construction Plans. 2. Show screening for mail kiosk along with plant species types. 3. R.O.W. dimensions not matching throughout document. 15  HPC Minutes 11/04/2024 4. Clarify if meant property line. 5. Combine notes 27 and 29 as they are closely related. Submitted by Caitlin Shinn, Planner (October 30, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. Per previous comment, please indicate the location of the control point(s). Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (October 31, 2024) 16  HPC Minutes 11/04/2024 STAFF COMMENTS – FIRE DEPARTMENT: 1. No comments. Submitted by Chris Willyard, Deputy Fire Marshal (October 23, 2024) STAFF COMMENTS – UTILITY DISTRICT: 2. No comments. Submitted by David Brigance, HUD Construction Supervisor (October 31, 2024) 24-084-001: Millstone Phase 7 Section 1 - Final Plat Applicant: Wilson & Associates Location: Parcel 146 004.22 Lead Planning Staff: Caitlin Shinn 17  HPC Minutes 11/04/2024 STAFF REPORT This is the Final Plat for Millstone Phase 7 Section 1, which establishes 29 single-family lots and 2 open spaces as approved by the amended Final Development Plan. The final plat is in compliance with the Final Development Plan and Preliminary Plat. STAFF COMMENTS – PLANNING DEPARTMENT: 1. No comments. Submitted by Caitlin Shinn, Planner (October 31, 2024) 18  HPC Minutes 11/04/2024 STAFF COMMENTS –PUBLIC WORKS: 1. Please note the offset from Willow Park Ln to Dayflower Ln along Saundersville Rd. 2. Per previous comment, please indicate the location of the control point(s). Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (October 31, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. No comments. Submitted by Chris Willyard, Deputy Fire Marshal (October 31, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No additional comments. Submitted by David Brigance, HUD Construction Supervisor (October 31, 2024) 19  HPC Minutes 11/04/2024 24-085-001: Stonecrest Phase 5 Section 3 - Final Plat Applicant: Southeastern Building Corporation Location: Parcel 146 010.00 Lead Planning Staff: Caitlin Shinn STAFF REPORT This is the final plat submittal for Stonecrest Phase 5 Section 3. The phase and section are reflective of the Final Development Plan of Phase 5, which was approved in March 2007. Section 3 contains 54 units with remaining 85 units included in Section 2. 20  HPC Minutes 11/04/2024 History of Stonecrest Phase 5 Section 3: The Stonecrest Phase 5 Preliminary Plat was approved in March 2007 with 139 townhomes between Sections 2 and 3. Phase 5 Preliminary Plat 21  HPC Minutes 11/04/2024 Stonecrest Phase 5 Section 3 Final Plat was approved in June 2007. March 2007 Final Plat 22  HPC Minutes 11/04/2024 The Section 3 final plat was renewed in March 2017 and then again in January 2020 and April 2022. November 2024 Submittal 23  HPC Minutes 11/04/2024 Changes from Original Plat: The Final Development Plan for Phase 5 was approved in March 2007 with a gazebo and sidewalk as an amenity for the residents. FDP March 2007 The previous approved plats have had the amenity of the gazebo and sidewalk on the plans. The developer requested to remove the gazebo and sidewalk in Section 3 since the amenities have been increased with the pickleball courts and walking trail at the front of Section 2. 24  HPC Minutes 11/04/2024 The Site Plan for the Phase 5 Section 2 and Section 3 townhomes was approved in October 2023 and has begun construction in Section 2. The Site Plan for the Walking Trail and Pickleball Courts is currently in staff- level review as an increase in Recreational Amenity from the original walkway and gazebo. STAFF COMMENTS – PLANNING DEPARTMENT: 1. Update the vicinity map. 2. Provide letter stating the amenities are being increased by offering the pickleball and walking trail in the front of Phase 5 Section 2. 3. Provide updated sheet for Construction Plans to show the removal of the gazebo and sidewalk in Section 3. 4. Submit FDP Amendment to be reviewed and approved to the Planning Department. Submitted by Caitlin Shinn, Planner (October 30, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. No comments. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (October 31, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. No comments. Submitted by Chris Willyard, Deputy Fire Marshal (October 31, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. 25  HPC Minutes 11/04/2024 Submitted by David Brigance, HUD Construction Supervisor (October 31, 2024) 8. DEVELOPMENT PLANS: 24-075-001: Willowbrooke Phase 2 – CDP (Youtube Link) Owner: National Healthcare Corporation Location: 1000 Berkeley Avenue, Parcel 146 004.07 Lead Planning Staff: Timothy Whitten MOTION by Altizer, seconded by Martin, to approve the request of applicant to defer Willowbrooke Phase 2 CDP to the February 4, 2025, HPC meeting. Altizer, Hardwick, Hasty, Martin, Silkwood, Slatery, and Coker voted aye. Nay: Evans. None abstained. Absent: Longmire MOTION PASSED. (7-1-0) 26  HPC Minutes 11/04/2024 STAFF REPORT This is a request for approval of a comprehensive development plan (CDP) for Willowbrooke Phase 2. BRIEF HISTORY The subdivision currently known as Millstone was originally called Willowbrooke when it began going through approvals in 2006. In addition to single family homes and a small commercial area, the Willowbrooke master plan showed an assisted living and nursing home facility sited on 15.66 acres in the middle of the subdivision. This area was Phase 2 of Willowbrooke. The overall subdivision failed to take off after the economic downturn in 2007-2008. Around 2012, the subdivision was re-visioned as Millstone and received approvals from the Planning Commission and BOMA. The 15.88 acres was at that time under separate ownership and not included in the new Millstone master plan. Millstone then developed around 27  HPC Minutes 11/04/2024 the vacant Willowbrooke property. The original Willowbrooke master plan is still in effect for the Phase 2 vacant property. CURRENT WILLOWBROOKE PRELIMINARY/FINAL MASTER PLAN The current master plan for Willowbrooke Phase 2 allows Assisted Living and Nursing Home as allowed uses. No other uses are allowed. The plan shows one large, centralized facility, with 180 skilled nursing beds and 85 assisted living units. Parking for the facility is arranged around the west, north and east sides of the facility. A large detention pond is located on the east side. A wide-open space is shown between the facility and the south and south-east property lines. The pattern book that accompanied the plan shows a photo of a 2-story all-brick structure (see image at left). CURRENT WILLOWBROOKE PHASE 2 MASTER PLAN 28  HPC Minutes 11/04/2024 The current Millstone master plan shown at left, shows the residential development as it relates to the Willowbrooke parcel. The areas highlighted in green are shown as open spaces within Millstone to remain undeveloped. CURRENT MILLSTONE MASTER PLAN 29  HPC Minutes 11/04/2024 PROPOSED COMBINED DEVELOPMENT PLAN Thrive Senior Living is proposing a new comprehensive development plan to replace the current Willowbrooke master plan. The current zoning of MXR (Mixed Residential) will remain unchanged, but Independent Living is proposed to be added to the list of allowed uses, and significant changes are proposed in the layout of the site and the type of development. Independent Living is a residential complex where occupancy is limited to persons 55 years of age or older. Highlights of some of the proposed changes include: • Instead of Assisted Living and Nursing Home uses, the sole use will be Independent Living. Assisted Living and Nursing Home are still proposed to remain listed as allowable uses, however. • Instead of 180 skilled nursing beds and 85 assisted living units, there will be 169 Independent Living units. Those units are broken down as follows: O Building 1 (two-story stacked flats fronting Carriage House Lane): 10 units O Building 2 (two-story stacked flats fronting on Carriage House Lane): 13 units O Building 3 (two-story stacked flats fronting on Carriage House Lane): 11 units O Building 4 (large three-story stacked flats central building): 86 units O Buildings 5-19 (attached and detached cottage units: 49 units • Instead of one large centralized two-story building, there will be a three-story building (building 4), 3 smaller two-story stacked flats buildings (buildings 1-3), and 49 cottage units (buildings 5A-19D); 30  HPC Minutes 11/04/2024 • Instead of a large amount of surface parking arranged around a central building, there will be a few, small surface parking lots, with the remainder of the parking located in garages and driveways. • The current master plan does not call out any landscape buffers per se, but shows a wide open space on the south and south-east sides of the property. Parking fields are located between the streets and the building. Along the east property line, a large detention pond is located between the building and the adjacent residential development. Under the proposed plan, 20-foot-wide landscaped buffers are proposed along the south, east, north, and west property lines, and a 60 foot stream buffer along the south-east property line. In addition, along the north side, a water quality pond will be located between the proposed 20’ landscape buffer and the facility, providing additional separation on that side. • Instead of multiple street connections to the west (to Carriage House Lane) and the north, there will be one divided entry to Carriage House Lane, and one street connection to Bluebell Lane to the south. The current Lingering Way Street stubout on the north side of the development will not connect to the site; however, at the request of staff, the existing sidewalk there will connect into the development. Independent Living has a maximum allowed density of 15 units per acre. The density being proposed is 10.6 units per acre. The required number of parking spaces is 348; 367 spaces are proposed, to be provided through some smaller surface parking bays mostly located around the larger central building, and through spaces located in driveways and garages. The large central building will have tuck-under garages. The 3 smaller stacked- flats buildings will also have tuck under garages at the rear of the buildings, facing the interior of the development. The proposed amenities include a pool, an outdoor gaming area, a golf/putting green, two dog parks, pickle ball courts, and a garden area. REQUESTED WAIVER FOR BUILDING HEIGHT The allowed building height under the current MXR zoning is 35 feet. In addition, the pattern book that accompanied the Willowbrook master plan indicated that the facility would be two stories (see building image on page 1). Thrive Senior Living initially proposed all four of the stacked-flats buildings (buildings 1-4) to be three-stories. They have since reduced buildings 1-3 (along Carriage House Lane) to two stories, but are requesting that the larger building 4 (see image above) be allowed to have 3 floors, with a total height of 39 feet. The proposed cottage units are each single-story. 31  HPC Minutes 11/04/2024 32  HPC Minutes 11/04/2024 ESTIMATED NEXT STEPS IN THIS AMENDED COMPREHENSIVE DEVELOPMENT PLAN APPROVAL PROCESS: 1. BOMA General Committee Meeting (November 12, 2024 estimated) 2. BOMA Regular Meeting – 1st Reading (November 26 2024 estimated. BOMA will need to make a motion to extend the deadline for the 2nd reading approval to Jan. 14, 2025). 3. BOMA Regular Meeting – 2nd Reading (January 14, 2025 estimated.). 8.8.3.2 | PROCEDURAL REQUIREMENTS FOR PRELIMINARY DEVELOPMENT PLAN B. The Planning Commission shall determine if the planned development is or is not in the public interest based on the following: 1. Is the site or zoning lot upon which the planned development is to be located adaptable to the unified development proposed? 2. Will the proposed planned development be detrimental to or endanger the public health, safety, comfort, or general welfare of any portion of the community? 3. Will the proposed planned development be injurious to the use and enjoyment of other property in the vicinity for the purposes already permitted? 4. Will the proposed planned development impede the normal and orderly development and improvement of surrounding property for uses permitted in the zoning district? 5. Is there provision for adequate utilities, drainage, off street parking and loading, pedestrian access and all other necessary facilities? 6. Is there provision for adequate vehicular ingress and egress designed to minimize traffic congestion upon public streets? 7. Are the location and arrangement of structures, parking areas, walks, lighting and appurtenant facilities, compatible with the surrounding neighborhood and adjacent land uses? 8. Is there suitable landscaping for the portions of the proposed planned development which are not to be used for structures, parking and loading areas, or access ways? 9. Is the planned development, in the specific location proposed consistent with the spirit and intent of this Ordinance and the Land Use and Transportation Plan? STAFF COMMENTS – PLANNING DEPARTMENT: 1. The Planning Commission in its review and recommendation and the Board of Mayor and Aldermen in its deliberations shall make specific findings with regard to the following grounds for a Zoning Map amendment: A. The amendment is in agreement with the Land Use Plan. B. There will be no significant adverse effect upon adjoining property owners, unless such effect can be justified by the overwhelming public good or welfare. 33  HPC Minutes 11/04/2024 C. Conditions affecting the area have changed to a sufficient extent to warrant an amendment to the area’s Land Use Plan, if required, and subsequently, the Zoning Map. 2. Slopes should not exceed 3:1. Pre-split walls that exceed this slope may be allowed upon approval of city engineer. 3. Upgrades to the sewer pump station, especially any new above ground equipment, may incur the need for site plan approval to make sure screening requirements are met. 4. This project shall meet all landscaping requirements of the zoning ordinance, including tree replacement. Within the required buffers, additional landscaping in excess of minimum requirements may be assessed to ensure adequate screening. Retained existing trees within the required buffers may offset required screening to the extent they accomplish the intended purpose of the buffers. 5. Continue to work with staff on exterior building elevations through the site plan process. 6. With the site plan submittal, address the need for dumpster/compacter facilities. 7. Elevation sheet for building 4 that was previously provided should be included in the current plan set. 8. At site plan stage address where centralized mail facilities will be located. Adequate parking should also be provided in junction with these facilities. Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (August 29, 2024) STAFF COMMENTS –PUBLIC WORKS: 1. Please provide sufficient dumpster pads to service this development and note that trash service shall be provided through a private contract. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (October 31, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. Hendersonville Subdivision Regulations 3.7.2.1 – For commercial districts or commercial subdivisions, there shall be one (1) or more hydrants at each street intersection depending on the required fire flow, with intermediate hydrants so that they are not over three hundred (300) feet apart. Action: For commercial districts or commercial subdivisions, one (1) or more hydrants at each street intersection depending on the required fire flow, with intermediate hydrants so that they are not over three hundred (300) feet apart per Hendersonville Subdivision Regulations 3.7.2.1 2. IFC 2018 503.1.1 - Provide Apparatus access to within 150 feet of all portions of the facility and all portions of the exterior walls of the first story of the building as measured by an approved route 34  HPC Minutes 11/04/2024 around of the exterior of the building or facility. (Measured from the center of the roadway area, not the edge) Action: Buildings 2 and 5 still don't meet this code. 3. Any unit/building over 5000 sq. ft. will need to be protected with fire sprinkler system or compartmentalized to fall under 5000 sq. ft., separated by 2-hour fire walls. Action: Show square footage on each building/unit. 4. Hendersonville Subdivision Regulations 3.7.2.1 – Fire hydrants shall be supplied by not less than a six (6) inch diameter main installed on a looped system, or not less than an eight (8) inch diameter main if the system is not looped, or the fire hydrants is installed on a dead-end main exceeding three hundred (300) feet in length. Action: Fire hydrants shall be supplied by not less than a six (6) inch diameter main installed on a looped system, or not less than an eight (8) inch diameter main if the system is not looped, or the fire hydrants is installed on a dead-end main exceeding three hundred (300) feet in length per Hendersonville Subdivision Regulations 3.7.2.1 5. IFC 2018 912.2.1 - Provide Sprinkler system FDC on street (address) side of building. Action: Provide Sprinkler system FDC on street (address) side of building per code IFC 2018 912.2.1 Submitted by Chris Willyard, Deputy Fire Marshal (October 31, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. Will require Millstone sewer pump station upgrade and possible force main upsize and rerouting. Submitted by David Brigance, HUD Construction Supervisor (October 23, 2024) 9. SITE PLANS: 24-088-001: Walmart # 1376 – Site Plan (Youtube Link) Owner: Walmart Location: 204 N Anderson Ln, Parcel 159B B 015.00 Lead Planning Staff: Timothy Whitten MOTION by Altizer, seconded by Hasty, to approve Walmart #1376 Remodel waiver request. Hardwick and Hasty voted aye. Nay: Altizer, Evans, Martin, Silkwood, Slatery, and Coker. None abstained. Absent: Longmire MOTION FAILED. (2-6-0) 35  HPC Minutes 11/04/2024 STAFF REPORT NOTE: In October of 2022, Walmart submitted for approval some color changes to their building at 204 Anderson Lane. Staff was not comfortable approving the extensive amount of bright blue they were proposing, so Walmart appealed to the Planning Commission for approval. Planning Commission denied the request. 36  HPC Minutes 11/04/2024 Now Walmart is proposing a similar color scheme, but with more bright blue than the request that was denied. Staff explained to the applicant that the request had already been denied, but they wish to proceed with their request. Since more than a year has elapsed since their previous request, the waiver request may be renewed. A copy of the October 2022 staff report is attached at the end of this report. Walmart (204 Anderson Lane) has submitted a request to build a 3,840sf addition to their building. The application is eligible for staff-level review. As part of the application, they are also requesting to make some changes to the paint color on the front and sides of the building. Such changes are typically made at the staff level as long as the changes conform to the City’s building design standards and any planned development design standards. The proposed changes exceed what staff is comfortable approving. Section 12.3.6.3.D states “Use muted earth tone tints of colors such as reds, browns, tans, grays, and greens. Avoid primary colors or bright accent colors and stark contrast colors.” Staff previously approved a limited amount of bright blue in select locations with lesser visibility. Now, Walmart wants to expand the same color to more wall sections and with greater visibility. The existing approved paint scheme is shown below. The rust-colored areas are actually the existing, unpainted brick. The proposed paint scheme is shown below. The compressed image makes it look like the brick areas are also to be painted, but that is not the case. The same rust-colored areas shown in the image above would remain un-painted brick in the image below. The previous request that was denied is shown below: 37  HPC Minutes 11/04/2024 STAFF COMMENTS – PLANNING DEPARTMENT: 1. No Comment Submitted by Timothy Whitten, RLA, AICP, Assistant Planning Director (October 31, 2024) 38  HPC Minutes 11/04/2024 STAFF COMMENTS –PUBLIC WORKS: 1. No comments. Submitted by Stephen Winzenread, PE, Assistant Public Works Director/City Engineer (October 31, 2024) STAFF COMMENTS – FIRE DEPARTMENT: 1. No comments. Submitted by Chris Willyard, Deputy Fire Marshal (October 31, 2024) STAFF COMMENTS – UTILITY DISTRICT: 1. No comments. Submitted by David Brigance, HUD Construction Supervisor (October 31, 2024) 10. STAFF-LEVEL PROJECTS, APPROVED: (Youtube Link) The Hendersonville Planning Commission acknowledged staff’s approval of the following projects. No action was taken. 24-082-001: Ivy Brook Academy Fence (1006 Glenbrook Way) – Site Plan 24-079-001: Jackson Townhomes Phase 2 Elevations (670 East Main St) – Site Plan 24-069-001: Retreat at Indian Lake Mail Center (908 Cardinal Ln) – Site Plan 11. STAFF-LEVEL PROJECTS, PENDING: (Youtube Link) 24-049-001: 1041 Avondale Parking Lot (1041 Avondale Rd) Site Plan / A 08/30/24 23-103-001: Broken Paddle Outfitters Outbuilding (167 East Main St) 39  HPC Minutes 11/04/2024 Site Plan / A 04/12/24 24-087-001: Cross Point Community Church Exterior Remodel (102 Glen Oak Blvd) Site Plan / A 11/01/24 24-089-001: Nokes Addition (108 Nokes Dr) Final Plat / A 11/01/24 24-078-001: Stonecrest Phase 5 Section 2 Walking Trail (1385 Saundersville Rd) Site Plan / A 11/01/24 24-086-001: TriStar Hendersonville Medical Center Parking Lot (355 New Shackle Island Rd) Site Plan / A 11/01/24 24-034-001: Verizon Small Cell (201B N Anderson Lane) Site Plan / A 11/01/24 24-035-001: Verizon Small Cell (215A Indian Lake Blvd) Site Plan / A 11/01/24 24-088-001: Walmart #1376 Remodel (204 N Anderson Ln N) Site Plan / A 11/01/24 13. OTHER (YouTube Link) MOTION by Altizer, seconded by Hasty, to approve the following: (1) Resolution 2024-010: A resolution recommending acceptance of the completed streets in Savannah Phase 8, Section 2, Hendersonville, Sumner County, Tennessee. Altizer, Evans, Hardwick, Hasty, Martin, Silkwood, Slater, and Coker voted aye. Nay: None. Absent: Longmire MOTION PASSED. (8-0-0) Resolution 2024-10: A Resolution recommending acceptance of the completed streets in Savannah Phase 8, Section 2, Hendersonville, Sumner County, Tennessee. 40  HPC Minutes 11/04/2024 14. PLANNING DIRECTOR COMMENTS: (Youtube Link) Director Free announced the retirement of Zoning Enforcement Officer, Tim Nicholson, after 40 years of service to the City and his last day is November 6, 2024. Director Free announced the open Zoning Enforcer position had been filled by Jim Manning at the meeting. Director Free announced the Planning Department winning the 2024 TAPA “Best Development” Award for Westlake. 41  HPC Minutes 11/04/2024 14. ADJOURNMENT (Youtube Link) MOTION by Altizer, seconded by Silkwood, to adjourn the Hendersonville Planning Commission Meeting at 8:15 PM. Altizer, Evans, Hardwick, Hasty, Martin, Silkwood, Slatery, and Coker voted aye. None voted nay. None abstained. Absent: Longmire. MOTION PASSED. (8-0-0) VANESSA SILKWOOD, Secretary JEFF COKER, Chairman KEITH L. FREE, MPA, AICP, Planning Director 42