City Council

City of Hercules 111 Civic Drive Hercules, CA 94547 Meeting Agenda Tuesday, May 26, 2020 6:00 PM SPECIAL CLOSED SESSION - 6:00 P.M. REGULAR SESSION - 7:00 P.M. Council Chambers City Council Mayor Roland Esquivias Vice Mayor Chris Kelley Council Member Dan Romero Council Member Dion Bailey Council Member Gerard Boulanger David Biggs, City Manager Patrick Tang, City Attorney Lori Martin, City Clerk City Council Meeting Agenda May 26, 2020 To view webcast of meetings, live or on demand, go to the City's website at www.ci.hercules.ca.us I. SPECIAL MEETING - CLOSED SESSION – 6:00 P.M. CALL TO ORDER - ROLL CALL II. PUBLIC COMMUNICATION - CLOSED SESSION ITEMS III. CONVENE INTO CLOSED SESSION The Hercules City Council will meet in Closed Session regarding the following: 1. 20-244 Pursuant to Government Code Section 54957.6 Conference With Labor Negotiators - City Negotiators: David Biggs, City Manager; Edwin Gato, Director of Finance; Lori Martin, Director of Administrative Services relative to the following employee groups: a. Teamsters Local 315 Employee Organizations b. Hercules Police Officers Association c. Hercules Senior Manager Employee Group d. Confidential Unrepresented Employee Group e. Mid Management Employee Group IV. REGULAR MEETING – 7:00 P.M. CALL TO ORDER - ROLL CALL V. REPORT ON ACTION TAKEN IN CLOSED SESSION VI. PLEDGE OF ALLEGIANCE VII. MOMENT OF SILENCE VIII. INTRODUCTIONS/PRESENTATIONS/COMMISSION REPORTS 1. 20-246 Proclamation Recognizing and Congratulating the Hercules High School Class of 2020 Attachments: Proclamation - Hercules High School Graduates - Class of 2020 IX. AGENDA ADDITIONS/DELETIONS X. PUBLIC COMMUNICATIONS City of Hercules Page 2 City Council Meeting Agenda May 26, 2020 This time is reserved for members of the public to address issues not included in the agenda. In accordance with the Brown Act, Council will refer to staff any matters brought before them at this time, and those matters may be placed on a future agenda. Individuals wishing to address the City Council are asked to complete a form indicating the name and address of the speaker and the general topic to be addressed. Speakers must make their comments from the podium and will be allowed 3 minutes to discuss their concerns. All public comments are recorded and become part of the public record. A limit of 30 minutes will be devoted to taking public comment at this point in the agenda. If any speakers remain at the conclusion of the initial 30 minute period, time will be reserved at the conclusion of the meeting to take the remaining comments. XI. PUBLIC HEARINGS XII. CONSENT CALENDAR 1. 20-243 Meeting Minutes Recommendation: Approve the regular and special closed session meeting minutes of May 12, 2020. Attachments: Minutes - 051220 - Regular and Special Closed Session 2. 20-239 Authorize Display of Commemorative Flag Recommendation: Approve display of commemorative flag for the month of June Pride Month. Attachments: Staff Report - Pride Flag 05262020 3. 20-242 3rd Quarter Investment Report Recommendation: Accept and File the Investment Report for the quarter Ending March 31, 2020. Attachments: Staff Report - Investment Qrtr Report 033120 Attach 1 - 3rd Quarter Investment Report XIII. DISCUSSION AND/OR ACTION ITEMS 1. 20-235 Landscaping and Lighting Assessment Districts - Approval of Preliminary Engineer's Reports and Declaring the City's Council's Intention to Levy and Collect Assessments for Fiscal Year 2020/21 Recommendation: Adopt the following Resolutions: a. A Resolution for the preliminary approval of the Engineer's Report and declaring the City Council's intention to levy and collect assessments for Fiscal Year (FY) 2020/21 within the City of Hercules for Landscaping and Lighting Assessment District No. 83-2 which is comprised of Benefit Zone Nos. 1, 2, 3 & 4, 5A, 5B, 5C, 6, 7, 8, 9, and 10, and setting a public hearing for June 9, 2020; b. A Resolution for the preliminary approval of the Preliminary Engineer's Report and declaring the City Council's intention to levy and collect assessments for Fiscal Year (FY) 2020/21 within the City of Hercules City of Hercules Page 3 City Council Meeting Agenda May 26, 2020 Victoria by the Bay Landscaping and Lighting Assessment District No. 2002-1 (District) and setting a public hearing for June 9, 2020; c. A Resolution for the preliminary approval of the Preliminary Engineer's Report and declaring the City Council's intention to levy and collect assessments for Fiscal Year (FY) 2020/21 within the City of Hercules for Hercules Village Landscaping and Lighting Assessment District No. 2002-2 (District) and setting a public hearing for June 9, 2020; d. A Resolution for the preliminary approval of the Preliminary Engineer's Report and declaring the City Council's intention to levy and collect assessments for Fiscal Year (FY) 2020/21 within the City of Hercules for Baywood Landscaping and Lighting Assessment District No. 2004-1 (District) and setting a public hearing for June 9, 2020; e. A Resolution for the preliminary approval of the Preliminary Engineer's Report and declaring the City Council's intention to levy and collect assessments for Fiscal Year (FY) 2020/21 within the City of Hercules for Bayside Landscaping and Lighting Assessment District No. 2005-1 (District) and setting a public hearing for June 9, 2020. Attachments: Staff Report - LLAD 052620 Attach 1 - Resolution - Citywd LL Attach 2 - Resolution - VBB LL Attach 3 - Resolution - HV LL Attach 4 - Resolution - Baywd LL Attach 5 - Resolution - Bayside LL Attach 6 - Preliminary Engineers Report - Citywide 83-2 - FY 20-21 Attach 7 - Preliminary Engineers Report - VBB - L2002-1 - FY 20-21 Attach 8 - Preliminary Engineers Report - HV L2002-2 Attach 9 - Preliminary Engineers Report - Baywood L2004-1 - FY 20-21 Attach 10 - Preliminary Engineers Report - Bayside 2005-1 - FY 20-21 2. 20-245 Introduction of FY 2020-21 City of Hercules Budget Plan Including the First Year of the Five Year 2020-2025 Capital Improvement Budget Recommendation: Receive an introduction on the proposed FY 2020-21 budget including the first year of the five year 2020-2025 capital improvement budget. Attachments: Staff Report - FY 20-21 Budget Intro 05262020 elg dcb Attach 1 - 2020-21 Hercules Annual Budget 052620 CC Final Attach 2 - Decision Package Status Update City of Hercules Page 4 City Council Meeting Agenda May 26, 2020 3. 20-241 City Council Regular Meeting Dates for the 2020 Calendar Year Recommendation: Review the schedule of City Council regular meeting dates in 2020 and consider canceling one or more regular meetings in August and the November 24th and December 22nd regular meetings. Attachments: Staff Report - Meeting Schedule 2020 Attach 1 - 2020 Meeting Calendar - Draft XIV. PUBLIC COMMUNICATIONS This time is reserved for members of the public who were unavailable to attend the Public Communications period during Section X of the meeting, or were unable to speak due to lack of time. The public speaker requirements specified in Section X of this Agenda apply to this Section. XV. CITY COUNCIL/CITY MANAGER/CITY ATTORNEY ANNOUNCEMENTS, COMMITTEE, SUB-COMMITTEE AND INTERGOVERNMENTAL COMMITTEE REPORTS AND FUTURE AGENDA ITEMS This is the time for brief announcements on issues of interest to the community. In accordance with the provisions of the Brown Act, matters which do not appear on this agenda but require City Council discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda. XVI. ADJOURNMENT The next Regular Meeting of the City Council will be held on Tuesday, June 9, 2020 at 7:00 p.m. in the Council Chambers. Agendas are posted in accordance with Government Code Section 54954.2(a) or Section 54956. Members of the public can view electronic agendas and staff reports by accessing the City website at www.ci.hercules.ca.us and can receive e-mail notification of agenda and staff report postings by signing up to receive an enotice from the City’s homepage. Agendas and staff reports may also be obtained by contacting the Administrative Services Department at (510) 799-8215. (Posted: May 21, 2020) City of Hercules Page 5 City Council Meeting Agenda May 26, 2020 THE HERCULES CITY COUNCIL ADHERES TO THE FOLLOWING POLICIES, PROCEDURES AND REGULATIONS REGARDING CITY COUNCIL MEETINGS 1. SPECIAL ACCOMODATIONS: In compliance with the Americans with Disabilities Act, if you require special accommodations to participate at a City Council meeting, please contact the City Clerk at 510-799-8215 at least 48 hours prior to the meeting. 2. AGENDA ITEMS: Persons wishing to add an item to an agenda must submit the final written documentation 12 calendar days prior to the meeting. The City retains the discretion whether to add items to the agenda. Persons wishing to address the City Council otherwise may make comments during the Public Communication period of the meeting. 3. AGENDA POSTING: Agendas of regular City Council meetings are posted at least 72 hours prior to the meeting at City Hall, the Hercules Swim Center, Ohlone Child Care Center, Hercules Post Office, and on the City’s website (www.ci.hercules.ca.us), 4. PUBLIC COMMUNICATION: Persons who wish to address the City Council should complete the speaker form prior to the Council's consideration of the item on the agenda. Anyone who wishes to address the Council on a topic that is not on the agenda and is relevant to the Council should complete the speaker form prior to the start of the meeting. Speakers will be called upon during the Public Communication portion of the meeting. In accordance with the Brown Act, the City Council may not take action on items not listed on the agenda. The Council may refer to staff any matters brought before them at this time and those matters may be placed on a future agenda. In the interests of conducting an orderly and efficient meeting, speakers will be limited to three (3) minutes. Anyone may also submit written comments at any time before or during the meeting. 5. CONSENT CALENDAR: All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Council or a member of the public prior to the time the City Council votes on the motion to adopt. 6. LEGAL CHALLENGES: If you challenge a decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at the meeting or in written correspondence delivered at, or prior to, the meeting. Actions challenging City Council decisions shall be subject to the time limitations contained in Code of Civil Procedure Section 1094.6. City of Hercules Page 6