Community and Library Services Commission

City of Hercules 111 Civic Drive Hercules, CA 94547 Meeting Agenda Monday, November 13, 2023 7:00 PM In-Person in Council Chambers Community and Library Services Commission Evangelia Ward-Jackson, Chair D. Yamamoto, Vice Chair Brian Campbell-Miller, Commissioner Han Chen, Commissioner Monique Hernandez, Student Commissioner Community and Library Services Meeting Agenda November 13, 2023 Commission I. SPECIAL MEETING - 6:30 P.M. - CALL TO ORDER - ROLL CALL- NONE II. WORKSHOP - NONE III. REGULAR MEETING - 7:00 P.M. - CALL TO ORDER - ROLL CALL IV. PLEDGE OF ALLEGIANCE V. INTRODUCTIONS/PRESENTATIONS VI. AGENDA ADDITIONS/DELETIONS VII. PUBLIC COMMUNICATIONS VIII. DIRECTOR REPORT 1. 22-709 Parks and Recreation Monthly Reports (October) Attachments: Monthly Report - PR - updated 11-8-23 2. 22-710 Library Monthly Reports (October) Attachments: Monthly Report - Library IX. CONSENT CALENDAR 1. 22-708 Minutes: October 9, 2023 Meeting Attachments: MINUTES-CLSC-October 9 2023 X. DISCUSSION AND/OR ACTION ITEMS 1. 22-711 Nonprofit Group Presentations a. Boy Scout Troop 76 b. Community Garden c. Friends of the Library d. Senior Citizens Club e. West Contra Costa Youth Soccer (WCCYSL) f. Rotary Club City of Hercules Page 2 Community and Library Services Meeting Agenda November 13, 2023 Commission 2. 22-712 Contra Costa County Library Commission Seat RECOMMENDATION: Review the Contra Costa County Library Commission Bylaws regarding the City of Hercules appointed seat. If a Commission member is interested in assuming the City of Hercules seat on the Contra Costa County Library Commission, make a recommendation to the Hercules City Council to appoint the interested Commissioner to serve on the Contra Costa County Library Commission. The previous term expired June 30, 2023. Attachments: Staff Report - County Seat Attach 1 - County Seat - Ordinance 444 Attach 2 - Contra Costa County Library Commission - Amended Bylaws - 3-12-19 Attach 3 - Staff Report - Library Commission Appointment - 1-12-21 BCM with end of term 6-30-23 3. 22-713 Youth In Government Day RECOMMENDATION: Staff recommends that the Hercules Community and Library Services Commission receives report about our first Youth In Government Day that will take place on Tuesday, November 14, 2023. Attachments: Staff Report - Youth In Government Day Attach 1 - Agenda Attach 2 - DYNO Community Challenge Game Board XI. COMMISSIONER REPORTS AND ANNOUNCEMENTS XII. FUTURE AGENDA ITEMS 1. Nonprofit Group Approvals 2. Refugio Valley Park Pond XIII. ADJOURNMENT The next Regular Meeting of the Commission will be held on Monday, December 11, 2023 at 7:00 p.m. in the Council Chambers. Agendas are posted in accordance with Government Code Section 54954.2(a) or Section 54956. Members of the public can view electronic agendas and staff reports from the City's website at www.ci.hercules.ca.us and can receive e-mail notification of agenda postings by signing up to receive an e-notice from the City's website. Agendas and staff reports may also be obtained by contacting the City Clerk's Office at (510) 799-8208. Posted: November 8, 2023 City of Hercules Page 3 Community and Library Services Meeting Agenda November 13, 2023 Commission THE COMMISSION ADHERES TO THE FOLLOWING POLICIES, PROCEDURES AND REGULATIONS REGARDING COMMISSION MEETINGS SPECIAL ACCOMMODATIONS: In compliance with the Americans with Disabilities Act, if you require special accommodations to participate at a commission meeting, please contact the City Clerk at 510-799-8208 at least 48 hours prior to the meeting. AGENDA ITEMS: Persons wishing to add an item to an agenda must submit the final written documentation 12 calendar days prior to the meeting. The City retains the discretion whether to add items to the agenda. Persons wishing to address the Commission otherwise may make comments during the Public Communication period of the meeting. AGENDA POSTING: Agendas of regular commission meetings are posted at least 72 hours prior to the meeting at City Hall, the Hercules Swim Center, Ohlone Child Care Center and on the City’s website (www.ci.hercules.ca.us), PUBLIC COMMUNICATIONS: Persons who wish to address the Commission should complete the speaker form prior to the Commission’s consideration of the item on the agenda. Anyone who wishes to address the Commission on a topic that is not on the agenda and is relevant to the Commission should complete the speaker form prior to the start of the meeting. Speakers will be called upon during the Public Communication portion of the meeting. In accordance with the Brown Act, the Commission may not take action on items not listed on the agenda. The Commission may refer to staff any matters brought before them at this time and those matters may be placed on a future agenda. In the interests of conducting an orderly and efficient meeting, speakers will be limited to three (3) minutes. Anyone may also submit written comments at any time before or during the meeting. Written and oral comments become part of the public record. Oral comments are summarized in the minutes of the commission's meeting. CONSENT CALENDAR: All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Commission or a member of the public prior to the time the Commission votes on the motion to adopt. COMMISSIONER REPORTS AND ANNOUNCEMENTS: This is the time for brief announcements by commissioners on issues of interests to the community. In accordance with provisions of the Brown Act, matters which do not appear on the agenda, but require Commission discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda. LEGAL CHALLENGES: If you challenge a decision of the Commission in court, you may be limited to raising only those issues you or someone else raised at the meeting or in written correspondence delivered at, or prior to, the meeting. Actions challenging Commission decisions shall be subject to the time limitations contained in Code of Civil Procedure Section 1094.6. In order to ensure the efficient conduct of meetings, and to provide opportunities for all interested persons to speak and be heard, the Commission will adhere to the following meeting procedures: City of Hercules Page 4