Finance Commission

City of Hercules 111 Civic Drive Hercules, CA 94547 Meeting Agenda Monday, February 26, 2018 7:00 PM Council Chambers Finance Commission J. Yamamoto, Chair Stanley Tom, Vice Chair Zania Harris, Commissioner Lori RIsby, Commissioner Aida Torres, Commissioner Finance Commission Meeting Agenda February 26, 2018 I. CALL TO ORDER - ROLL CALL II. PLEDGE OF ALLEGIANCE III. INTRODUCTIONS/PRESENTATIONS - NONE IV. AGENDA ADDITIONS/DELETIONS V. PUBLIC COMMUNICATIONS VI. DIRECTOR REPORT Disbursement List is located at http://www.ci.hercules.ca.us. Click on Departments and Services. Click on Finance. Click on Disbursement List. 1. 18-40 Review and Discuss CAFR for FY 2016-2017. Attachments: 2017 Letter from CliftonLarsonAllen 2017 Independent Accountant's Report on Applying Agreed Upon Procedures FY 2017 Annual Financial Report FY 2017 Single Audit Report FY 2017 Hercules Wastewater Fund FY 2017 Hercules Public Financing Authority FY 2017 Hercules Measure B Report FY 2017 Hercules Measure C Report 2. 18-41 Review and Discuss Mid-Year report for FY 2017-2018. Attachments: Staff Report Mid-Year Budget Report FY 2017-2018 Revised Mid-Year Budget Report FY 2017-2018 Revised VII. CONSENT CALENDAR 1. 18-42 Minutes Recommendation: Review and Approve the Finance Commission Minutes from the January 22, 2018 Meeting. Attachments: Finance Commission Minutes 01.22.18 2. 18-43 Minutes Recommendation: Review and Approve the Finance Commission Minutes from the February 8, 2018 Meeting. Attachments: Finance Commission Minutes 02.08.18 VIII. DISCUSSION AND/OR ACTION ITEMS City of Hercules Page 2 Finance Commission Meeting Agenda February 26, 2018 1. 18-44 Parks & Recreation Sub-Committee updates. 2. 18-45 Measure B& C Sub-Committee Report. Attachments: Measure B and C Presentation Revised Measure B & C Report IX. COMMISSIONER REPORTS AND ANNOUNCEMENTS X. FUTURE AGENDA ITEMS 1. 18-46 Future Agenda Items Work Plan. Attachments: Finance Commission Workplan XI. ADJOURNMENT The next Regular Meeting of the Commission will be held on Monday, March 26, 2018 at 7:00 p.m. in the Council Chambers. Agendas are posted in accordance with Government Code Section 54954.2(a) or Section 54956. Members of the public can view electronic agendas and staff reports from the City's website at www.ci.hercules.ca.us and can receive e-mail notification of agenda postings by signing up to receive an e-notice from the City's website. Agendas and staff reports may also be obtained by contacting the Administrative Services Department at (510) 799-8215. Posted: February 22, 2018 City of Hercules Page 3 Finance Commission Meeting Agenda February 26, 2018 THE COMMISSION ADHERES TO THE FOLLOWING POLICIES, PROCEDURES AND REGULATIONS REGARDING COMMISSION MEETINGS SPECIAL ACCOMODATIONS: In compliance with the Americans with Disabilities Act, if you require special accommodations to participate at a commission meeting, please contact the City Clerk at 510-799-8215 at least 48 hours prior to the meeting. AGENDA ITEMS: Persons wishing to add an item to an agenda must submit the final written documentation 12 calendar days prior to the meeting. The City retains the discretion whether to add items to the agenda. Persons wishing to address the Commission otherwise may make comments during the Public Communication period of the meeting. AGENDA POSTING: Agendas of regular commission meetings are posted at least 72 hours prior to the meeting at City Hall, the Hercules Swim Center, Ohlone Child Care Center, Hercules Post Office, and on the City’s website (www.ci.hercules.ca.us), PUBLIC COMMUNICATIONS: Persons who wish to address the Commission should complete the speaker form prior to the Commission’s consideration of the item on the agenda. Anyone who wishes to address the Commission on a topic that is not on the agenda and is relevant to the Commission should complete the speaker form prior to the start of the meeting. Speakers will be called upon during the Public Communication portion of the meeting. In accordance with the Brown Act, the Commission may not take action on items not listed on the agenda. The Commission may refer to staff any matters brought before them at this time and those matters may be placed on a future agenda. In the interests of conducting an orderly and efficient meeting, speakers will be limited to three (3) minutes. Anyone may also submit written comments at any time before or during the meeting. Written and oral comments become part of the public record. Oral comments are summarized in the minutes of the commission's meeting. CONSENT CALENDAR: All matters listed under Consent Calendar are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Commission or a member of the public prior to the time the Commission votes on the motion to adopt. COMMISSIONER REPORTS AND ANNOUNCEMENTS: This is the time for brief announcements by commissioners on issues of interests to the community. In accordance with provisions of the Brown Act, matters which do not appear on the agenda, but require Commission discussion may be either (a) referred to staff or other resources for factual information or (b) placed on a future meeting agenda. LEGAL CHALLENGES: If you challenge a decision of the Commission in court, you may be limited to raising only those issues you or someone else raised at the meeting or in written correspondence delivered at, or prior to, the meeting. Actions challenging Commission decisions shall be subject to the time limitations contained in Code of Civil Procedure Section 1094.6. In order to ensure the efficient conduct of meetings, and to provide opportunities for all interested persons to speak and be heard, the Commission will adhere to the following meeting procedures: City of Hercules Page 4