City Council Meeting

OFFICIAL PROCEEDINGS CITY OF HERREID, SOUTH DAKOTA May 2, 2022 The Herreid City Council was called to order by Mayor, Gary Weismantel, on the above date at 7:30pm at City Hall. The following members were present: Mayor Weismantel, K. Rossow, P. Weisbeck, A. Dupper, and L. Fuehrer. Also, present were: C. Dodds, Finance Officer; R. Goehring, Maintenance Supervisor; Orland Geigle, Prairie Pioneer; Kayla Huber, HEDC; Arnie Hanson, C.C. Insurance; Aubriauna Diaz, C.C. Insurance; Dick Werner, HAHD; Kevin Wientjes, HEDC; and Herreid resident, Brady Vander Vorst. Not present were members: R. Rossow, K. Haar. Moved by K. Rossow, seconded by L. Fuehrer to approve the agenda. All members present voted aye, motion carried. Moved by A. Dupper, seconded by P. Weisbeck to approve the minutes from April 2022. All members present voted aye, motion carried. A. Dupper moved, P. Weisbeck seconded, a motion to approve the following regular claims and the unusual/additional claims for ASTECA and EngTech. Members A. Dupper, P. Weisbeck & L. Fuehrer voted aye, while member K. Rossow voted nay. Motion passed. FO PAYROLL $1,396.36 STREETS PAYROLL $3,361.28 SEWER PAYROLL $2,516.79 BAUMANNS SERVICE STATION BOBCAT BATTERY $169.00 CAMPBELL CO. SHERIFF'S DEPT SERVICES $2,134.26 CAMPBELL COUNTY BANK ACH FEES $58.60 CAROL OTTENBACHER CLEANING $80.00 ELMERS WELDING MANLIFT REPAIR $150.00 FINANCIAL AGENT PAYROLL TAXES $2,177.43 HEARTLAND WASTE MANAGEMENT GARBAGE $4,725.00 HERREID FIRE DEPARTMENT LAND O' LAKES FOUNDATION GRANT $1,356.00 HERREID LUMBER AURA LOCKSET $188.58 HERREID SUPER STOP FUEL $130.42 HUBER & SON HOSE $142.88 MARC SEWER CHEMICALS $886.25 MONTANA DAKOTA UTILITIES UTILITIES $2,295.05 PACIFIC SOUND & VIDEO CAG $8,969.40 PRAIRIE PIONEER LEGAL & ADS $541.05 RIEKER ELECTRIC PVC WATER PLUG $4.00 RYAN GOEHRING CELL REIMBURSEMENT $50.00 SABERTOOTH ELECTRIC STREET LIGHTS REPAIR $4,373.00 SD DEPT OF HEALTH COLIFORM TEST $15.00 SD DEPT OF REVENUE LIC # RB-2608 & SALES TAX $628.10 SD REEMPLOYMENT ASSISTANCE DIV 1ST QUARTER 2022 $146.66 SD RETIREMENT RETIREMENT $1,115.34 SERVALL RUGS $75.76 SLATER OIL & LP GAS LP-FUEL $1,494.65 US BANK TRUST 2014 LOAN WW PROJ-QTR PAY $9,079.38 USA BLUE BOOK WATER TEST TABLETS $54.27 USDA - RURAL DEVELOPMENT LOANS $7,727.00 VALLEY PHONE & INTERNET $281.81 VISA SUPPLIES $1,504.49 WEB WATER DEVELOPMENT WATER $5,616.27 UNUSUAL & ADDITIONAL CLAIMS ENGTECH $3,998.13 ASTECA $24,525.00 1 Mayor Weismantel read the oath to swear in officers K. Rossow from Ward II and P. Weisbeck from Ward I for the 2022 2-year terms. Mayor Weismantel read the officer resignation of K. Harr. A motion was made by A. Dupper, seconded by L. Fuehrer to accept the resignation of K. Harr. All members present voted aye, motion carried. Sheriff’s Report – none Problem Resolution Forms-none Permits- none Public Comments- Heard C.C. Bank would like to have the pipe in the alley that runs under the asphalt from Reiker Electric to be re-routed to the storm drain as they believe it is causing problems with the asphalt. Council discussed that would be a matter between the bank and Reiker Electric. Heard there have been multiple complaints to council members regarding the noise level of a vehicle in town. Heard the youth wrestling would like to store their wrestling mats in the maintenance shop. Council agreed that would not be an option due to lack of available storage space and the upcoming pool project construction which will also need a place to store items. Heard Agtegra Representative was upset and confronted city staff because they are not filling the fuel at the Senior Citizens Center anymore and business was given to Slater Oil. Council suggested they put in a bid for the contract in July. Heard Huber & Sons was not happy about the water being shut off for repair to a hydrant without being personally informed ahead of time. A customer was washing their car when the water went off and they were concerned about the pressure washer being damaged. Council discussed different options to notify businesses and residents in the future. OLD BUSINESS: SDDOT Master Transportation Plan- L. Fuehrer admitted she didn’t take the time to look at the information the past month and suggested it be tabled until June meeting since other members had not viewed their copies either. Fitness Center Equipment Update- Still no list of equipment to discard or surplus. FO Dodds shared that the equipment approved from the May meeting was ordered and delivered. Maintenance Goehring stated that he was putting the new treadmill together. FO Dodds presented council with a request from a resident for a stationary bike with pedals directly under the seat and stationary armrests for the fitness center. L. Fuehrer stated there were already plenty of stationary bicycles, including the requested bike, in the fitness center and offered to take pictures to prove it. Special Assessments- Council set date for Notice of Hearing on Assessment Roll for June 13, 2022 at 7:30PM. NEW BUSINESS: Appoint Vacancy- Motion made by K. Rossow, seconded by L. Fuehrer to appoint Brady Vander Vorst to Herreid City Council to represent Ward III in a 1-year term for 2022. All members present voted aye, motion carried. HEDC- K. Wientjes spoke to the council about acquiring the Senior Citizens Center to rent out as a retail space. Mayor Weismantel told council that the utilities for the year on that building were already at $1,148.04 and thought it would be a good idea to get a business in there. He suggested FO Dodds contact SDML to see what our options are. K. Wientjes asked to be added to next month’s agenda and will discuss topic again along with inquiring about the City’s 2023 Annual Budget. Campbell County Insurance- A. Hanson presented the council with the 2022 insurance coverage premium on the existing policy they currently have with EMC Insurance. The premium increased by $5,415.00 for a new total of $42,384.00. Council asked A. Hanson to get quotes for higher deductibles. A. Hanson stated that he would get the new quotes to FO Dodds the next day. Motion made by L. Fuehrer, seconded by K. Rossow to approve renewing the EMC Insurance Policy for the 2022 year. All members present voted aye, motion carried. Fire Hall- no new business Summer Applicants- Discussion postponed until executive session. Lifeguard Certifications- M. Neeley is open to offering lifeguard certification for 2022 summer guards, however date is still pending due to weather and pool readiness. The city of Mobridge is holding a certification course for lifeguards on May 23rd & 24th 2022 at their city pool. The council would like guards to be given that information to choose if they would like to attend. EngTech Additional Service Request (ASR) $12,000.00- At 8:15PM moved by A. Dupper, seconded by P. Weisbeck to enter executive session regarding topic and asking the press to exit the building. All members present voted aye, motion 2 carried. Moved by L. Fuehrer, seconded by P. Weisbeck to exit executive session at 8:30PM. All members present voted aye, motion carried. A motion made by P. Weisbeck, seconded by A. Dupper to approve the ASR from EngTech of $12,000.00 for re-design of the pool. The $12k will be a part of the total $250k the city has previously committed to funding for the pool project. Members P. Weisbeck, A. Dupper, B. Vander Vorst, L. Fuehrer voted aye, while K. Rossow voted nay. Motion carried. 2022/2023 Appointments- Manager of Water, Sewer, Streets, Rubble Site & Park- Ryan Goehring; Finance Officer- Chessie Dodds; Pool Manager- Madalyn Schumacher; Cemetery/Perpetual Care- TBD; Police-County Law- Campbell County; Building Inspector- Joel Johnson; NECOG- G. Weismantel; Economic Development- G. Weismantel; WEB Water- K. Rossow; Bank- Campbell County Bank, Herreid Branch; Newspaper- Prairie Pioneer; Finance Committee- A. Dupper, L. Fuehrer, G. Weismantel; Recreation (Pool/Parks)- L. Fuehrer, A. Dupper; Street Lighting- K. Rossow, B. VanderVorst, B. Rossow; Rubble Site & Cemetery- B. VanderVorst, B. Rossow; Community Betterment- R. Goehring, L. Fuehrer, P. Weisbeck; Ordinances- K. Rossow, P. Weisbeck; Skateland (CAG)- G. Weismantel, P. Weisbeck; Code Enforcement- Joel Johnson, A. Dupper; Building Permits- A. Dupper, P. Weisbeck, B. VanderVorst Maintenance Report- Maintenance Goehring reported that in addition to monthly maintenance on streets, sewer, water, buildings & equipment, he ordered chemicals to efficiently clean pool walls, repaired a leaky fire hydrant with Ferguson representative, flushed dead-end hydrants, installed new street signs, received a new spring for playground equipment and identified meters to be repaired for warranty work. Maintenance Goehring spoke with Anderson Western, company doing road construction between highway and Pollock, and they requested buying potable water from the city. L. Fuehrer stated that Herreid Concrete sold water and they should be contacted, rather than the city. Council denied selling potable water to Anderson Western, stating that they did not want to pay Maintenance Goehring wages to supervise each time they filled up. Maintenance Goehring mentioned that he had replaced the lock on the Fitness Center to the new key code entry that is controlled/assessed by an app. on his phone and FO Dodds’ phone. L. Fuehrer stated that the email used to set up the account should be changed to the city’s mail email to prevent city from being locked out if Maint. Goehring no longer worked for the city. Maintenance Goehring mentioned that he still had the full supply of mosquito spray from the prior year and the $2,500.00 grant for the mosquito spray was still available and could be used for purchase of a new sprayer or labor/maint. this year. Council asked he get costs on a new sprayer to present at next meeting. Finance Report- FO Dodds distributed April 2022 reports for fund balances, expenditures, revenue accounts, sales tax receipts for the board to review and noted the loss of $2,835.59 in the community foundation endowments for the cemetery. FO Dodds presented the council with their requested utility policy for the city. Mayor Weismantel noted that he had read and approved of the policy. Council was also presented with a calendar schedule for upcoming billing dates and said she intended on including a copy with all the statements that go out as well as posting it on Facebook and the city’s website. The utility billing is expected to be caught up starting July 2022. Delinquent accounts were reviewed. Motion was made by K. Rossow, seconded by L. Fuehrer to approve the utility policy, the schedule calendar and to shut off water to a couple accounts immediately and send disconnect letters to a couple more accounts if their balance is not paid by May 12, 2022. All members present voted aye, motion carried. FO Dodds presented the council with a computer tower to replace the current computer in City Hall. FO Dodds has been working with AST from Mobridge who will help with the transfer and installation. Motion made by K. Rossow, seconded by P. Weisbeck to approve the purchase of a new computer tower for City Hall. All members present voted aye, motion carried. Executive Session At 9:35PM L. Fuehrer moved, P. Weisbeck seconded to go into Executive Session pursuant to SDCL 1-25-2 (1) personnel. All members present voted aye; motion carried. At 10:17PM A. Dupper declared the council out of Executive Session. Moved by L. Fuehrer, seconded by P. Weisbeck, to hire Madalyn Schumacher as the Pool Manager and 9 lifeguards for the 2022 Summer season. Fees for water aerobics will be $50.00, swimming lessons will be $50.00 for 1st child and $40.00 for each additional child, private lessons will be $80.00 per child with $30.00 of that going to the pool and $50.00 to the guard providing the lesson. Guards will not receive employee wages while providing private lessons and lessons will be during pool hours while a certified guard is on duty. All members present voted aye, motion carried. The next regularly scheduled Council meeting will be Monday, June 13, 2022 at 7:30pm. With no further business, meeting was adjourned at 10:25pm. 3  _________________________________________ Gary Weismantel, Mayor ATTEST: __________________________________ Chessie Dodds, Finance Officer This institution is an equal opportunity provider. 4