February 3, 2025 Council Meeting

OFFICIAL PROCEEDINGS CITY OF HERREID, SOUTH DAKOTA FEBRUARY 3, 2025 Herreid City Hall 102 Main St N. Herreid, SD 57632 I. Call to Order The Herreid City Council was called to order by Council President, Adrienne Dupper, on the above date at 7:00pm at the Herreid City Hall. II. Roll Call The following members were present: Adrienne Dupper, Kim Rossow, Brady Vander Vorst, Troy Fuehrer, Bob Rossow, and Canaan Winthrop with Mayor Gary Weismantel being absent. Also present were: Keith Hall, Finance Officer; Alan Allbee, Deputy Finance Officer; Brett Van Vugt; Maintenance; Karen Speidel, Selby Record; Pete Brandner, resident. III. Approval of Agenda Moved by Vander Vorst, seconded by K. Rossow to approve the agenda. All members present voted aye; motion carried. IV. Approval of Minutes Moved by Fuehrer, seconded by B. Rossow to approve the January 7, 2025 meeting minutes. All members present voted aye; motion carried. V. Approval of Claims Moved by K. Rossow, seconded by Winthrop to approve the normal claims for January, 2025. All members present voted aye; motion carried. Moved by Vander Vorst, seconded by Fuehrer to approve the additional claims. All members present voted aye; motion carried. Additional claims included: Carlson Services, Sewer Repair Services for $3,807.40 January 2025 Claims 24/7 Gas Fuel $151.14 Kathy Bohle Fitness Center Cleaning $100.00 Campbell County Bank Annual Security Box Fees $30.00 Campbell County Bank ACH Service Fee $20.40 Campbell County Bank Security Box Repairs Fee $266.66 Campbell County Sheriff Services $3,308.45 Curtis Rud Oil LP Fuel $1,581.25 DANR Annual Fees $100.00 DANR Annual Fees $450.00 DVL Fire & Safety Annual Inspection Fees $465.85 Financial Agent Payroll Taxes $1,965.24 G-works Annual Fees $5,124.00 Heartland Waste Garbage Collection $5,670.00 Herreid Lumber Supplies & Materials $354.67 Herreid Super Stop Fuel $170.13 Herreid Volunteer Fire Dept. Donation - New Addition $70,000.00 Inside & Out LLC Final Pool Project Payment $22,000.00 J&R Plumbing Services for Pool $5,212.66 Less's Standard Repair Services $644.37 MDU Utilities $2,002.24 NECOG Annual Dues $1,777.30 Prairie Pioneer Publishing $246.76  Quill Corp Supplies $174.06 Runnings Supplies $72.36 Sabertooth Electric Annual Inspection Fee $1,400.00 Sons of American Legion #170 American Flags $201.60 SD Dept of Health Sampling Fees $30.00 SD Dept of Revenue Sales Tax $388.46 SD One Call Locates $2.24 SD Retirement Retirement Contributions $1,184.28 SD Reemployment Unemployment Insurance $8.67 SD Sec of State Notary Commission Fees $60.00 Servall Linen Services $38.94 TransSource Truck & Equipment Parts & Supplies $155.89 USDA Loan Payments for Sewer Projects $7,727.00 US Bank & Trust Qtrly Payment - Sewer Project $9,079.38 Valley Telco Utilities $327.40 Alexis Lievano Vazquez Reimbursement/sewer repairs $895.66 Visa Supplies & Fees $339.56 WEB Water Bulk Water $7,724.97 Payroll Finance Dept $3,784.92 Streets Dept $1,968.76 Water Dept $1,593.06 Sewer Dept $1,593.06 Cemetery Dept $8.24 Parks Dept $396.50 Council / Mayor $1,542.24 Total Payroll $10,886.78 VI. Public Comments Held a brief discussion concerning one public comment, no action taken. VII. Old Business a. Pool Heard from FO Hall that Huff Construction has been contacted and is interested in quoting repairs to the concrete on the pool deck. b. Rubble Site Held second discussion concerning the need to establish a system of charging dumping fees at the rubble site to help cover the expenses of maintaining the grounds. Heard that by doing that and having an attendant during hours of operation would help curb theft and illegal dumping among other issues. The council instructed Hall to work with the city attorney and maintenance to develop a fee schedule and ordinance to address the matter and report back. c. Airport Lease Learned that SDCL has changed and the city is not required, as in past years, to bid out a land lease for the hay land around the airport. The SDCL allows for cities to contract with any willing party to lease city owned land. The council met with Pete Brandner of Brandner Brothers who currently leases the land. Following discussions, the motion was made by K. Rossow, seconded by B. Rossow to contract with Brandner Brothers for 3 years with a 3-year optional extension at $1,100 per year. All members present voted aye; motion carried. FO Hall was instructed to work with the city attorney on the contract. d. Street Lights Following up on last month’s discussion, learned that a proposal had been received from Schaefbauer Electric to replace all 26 street lights on Main Street with LED units. The proposal included $12,768.34 for the lights and $6,437.34 for labor, totaling $19,205.68 plus the cost of a boom lift. After further  discussion, the motion was made by K. Rossow, seconded by Winthrop to approve the proposal and to possibly surplus any of the old lights once the project is complete. All members present voted aye; motion carried. c. Fitness Center Following discussion, it was determined to make a change in the process of cleaning the fitness center. VIII. New Business a. Community Center – CAG No CAG member was in attendance so the item was tabled. b. Community Center Lights Discussion was held concerning several of the light fixtures going bad in the community center. Cooper Schaefbauer had provided the council with information on how much new fixtures would cost. The cost would be approx. $156 for each fixture. Following further discussion, the motion was made by K. Rossow, seconded by Fuehrer to have Schaefbauer order the 6 new fixtures. All members present voted aye; motion carried. c. GIS Mapping Heard an update from Hall that a representative from MAP (Midwest Assistance Program) would be visiting to give us information on the upcoming GIS mapping project which allows the city to have more detailed digital information on the water & sewer system. MAP provides GIS mapping at no cost to cities. Hall noted that he will keep the council informed as the project dates are set. d. Utility Billing Structure Discussion was held on making changes to city code 11.04.150 “Payment Of The User's Water And Wastewater Charges And Penalties” which deals with how utility payments are made and who the responsible party is. Following a recent incident, it was discovered that the issue needed to be addressed to avoid future problems. It was noted that as things currently stand, the homeowner is the responsible party even if a tenant is in default. The new code is intended to address the matter and clean up some things that are not clear in the code. Following discussion, which included the city attorney’s recommendation, it was agreed to begin the process of reconstructing the particular city code, how utility payments are made, and who the responsible party is. No action was taken at this time. e. Clinic Contract Held a brief discussion on the current contract for the Clinic. No action was taken at this time. f. Former Ochsner Trucking UB Held brief discussion on the utility account for the former property of Ochsner Trucking. No action was taken at this time. g. Record Destruction Schedule A list of old records ready for destruction was presented to the council. This list is in accordance with the South Dakota Municipalities Records Retention & Destruction Schedule and includes old financial records along with a variety of other old records. After reviewing the list, the motion was made by Fuehrer, seconded by B. Rossow to approve their destruction. All members present voted aye; motion carried. These records will be destroyed according to the Records Management’s guidelines. h. Board of Equalization Meeting Learned that the Board of Equalization Meeting is set for Monday, March 17, 2025 with the meeting start time TBD. i. District Meeting Learned that the District 7 (Mobridge Dist.) will be held in Akaska, SD on Thursday, March 20, 2025 at 5:30pm. j. NECOG Annual Report The council reviewed the 2024 NECOG Annual Report. k. Supplemental Appropriations Ordinance 2025–01 (1st Reading) Motion was made by K. Rossow, seconded by Winthrop to approve the first reading of the Supplemental Appropriations Ordinance 2025–01. All members present voted aye; motion carried. The ordinance would increase the appropriations for General Government: Services & Fees by $5,500; Street Lighting: Supplies & Materials by $13,000; Street Lighting: Repairs & Maintenance by $6,500; and Swimming Pool: Pool Project by $22,000 with the source of funding being General Sales & Use Taxes: $25,000 and Estimated Unobligated Cash Balance; $22,000 for a total of $47,000. l. Fee Schedule Resolution 2025-02 Motion was made by B. Rossow, seconded by Fuehrer to approve Fee Schedule Resolution 2025-02. All members present voted aye; motion carried. RESOLUTION 2025-02 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HERREID, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Herreid: WATER OLD NEW FEES & CHARGES AMOUNT AMOUNT MONTHLY - IN CITY LIMITS Base Fee (residential & commercial) $32.00 Usage Fee per 1,000 gal used (residential & commercial) $7.00 Late Fee $0.00 $5.00 MONTHLY - OUT OF CITY LIMITS Base Fee (residential & commercial) $42.00 Usage Fee per 1,000 gal used (residential & commercial) $8.00 (All usage fees per gallon accumulate from the first gallon used) Late Fee $0.00 $5.00 SPECIAL AMOUNT Code 11.04.120 Connection Fee (water and/or wastewater) $25.00 Reconnect Fee (water and/or wastewater) $30.00 Refundable Deposit (combined with Sewer service) $125.00 OTHER AMOUNT 5/8" Water Meter 3/4" Water Meter Frost Plate $7.00 Chamber $24.00 O-Ring $1.25 Gasket/Liner $1.10 Screen $1.10 Bulk Well Water per 1000 Gallons NA $8.00 Dated this 3rd day of February 2025. IX. Maintenance Report Heard from Van Vugt on a couple of minor updates. X. Finance Report Discussed delinquent utility accounts and reviewed financial reports. XI. Executive Session – SDCL 1-25-2 (1) personnel XII. Executive Session – SDCL 1-25-2 (4) legal At 8:18pm, the motion was made by B. Rossow, seconded by Vander Vorst to go into Executive Session pursuant to SDCL 1-25-2 (4) legal. At 8:56pm, Council President Dupper declared the council out of Executive Session. No action was taken. XIII. Next Meeting The next regularly scheduled Council meeting is scheduled for Monday, March 3, 2025 at 7:30pm. XIV. Adjournment With no further business, the meeting was adjourned at 8:59 pm APPROVED: ________________________________ Adrienne Dupper, Board President ATTEST: __________________________________ Keith Hall, Finance Officer