City Council

City of Hesperia City Council Chambers 9700 Seventh Ave. Hesperia CA, 92345 www.cityofhesperia.us Meeting Agenda Tuesday, June 20, 2017 6:30 PM City Council City Council Meeting Agenda June 20, 2017 REGULAR MEETING AGENDA HESPERIA CITY COUNCIL SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY HESPERIA HOUSING AUTHORITY HESPERIA COMMUNITY DEVELOPMENT COMMISSION HESPERIA FIRE PROTECTION DISTRICT HESPERIA WATER DISTRICT As a courtesy, please silence your cell phones and other electronic devices while the meeting is in session. Thank you. Prior to action of the Council, any member of the audience will have the opportunity to address the legislative body on any item listed on the agenda, including those on the Consent Calendar. Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items. In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting. CLOSED SESSION - 5:30 PM Roll Call Mayor Paul Russ Mayor Pro Tem Russell Blewett Council Member Larry Bird Council Member Bill Holland Council Member Rebekah Swanson Conference with Legal Counsel - Potential Litigation: Government Code Section 54956.9(d)2 1. One (1) case Conference with Legal Counsel – Existing Litigation Government Code Section 54956.9(d)1 1. Victor Valley Family Resource Center, et al. v. City of Hesperia et al. CALL TO ORDER - 6:30 PM A. Invocation B. Pledge of Allegiance to the Flag C. Roll Call City of Hesperia Page 2 Printed on 6/15/2017 City Council Meeting Agenda June 20, 2017 Mayor Paul Russ Mayor Pro Tem Russell Blewett Council Member Larry Bird Council Member Bill Holland Council Member Rebekah Swanson D. Agenda Revisions and Announcements by City Clerk E. Closed Session Reports by City Attorney ANNOUNCEMENTS/PRESENTATIONS 1. Presentation of Employee of the Month for June to Paul Jung, Information Systems Specialist by Sean Boal, IT Manager 2. Presentation of Certificates of Recognition to the Hesperia Heat Girls All-Star Soccer Team by the City Council 3. Presentation to Hesperia Recreation and Parks District by the City Council 4. Community Events Calendar by Mayor Paul Russ GENERAL PUBLIC COMMENTS (For items and matters not listed on the agenda) Individuals wishing to speak during General Public Comments or on a particular numbered item must submit a speaker slip to the City Clerk with the agenda item noted. Speaker slips should be turned in prior to the public comment portion of the agenda or before an agenda item is discussed. Comments will be limited to three minutes for General Public Comments, Consent Calendar items and New Business items. Comments are limited to five minutes for Public Hearing items. In compliance with the Brown Act, the City Council may not discuss or take action on non-agenda items or engage in question and answer sessions with the public. The City Council may ask brief questions for clarification; provide a reference to staff or other resources for factual information and direct staff to add an item to a subsequent meeting. 1) City Council 2) Fire District 3) Water District JOINT CONSENT CALENDAR 1. Consideration of the Draft Minutes from the Regular Meeting held Tuesday, June 6, 2017 Recommended Action: It is recommended that the City Council approve the Draft Minutes from the Regular Meeting held Tuesday, June 6, 2017. Staff Person: City Clerk Melinda Sayre Attachments: Draft CC Min 2017-06-06 2. Warrant Run Report (City - Successor Agency - Housing Authority - Community Development Commission - Fire - Water) Recommended Action: City of Hesperia Page 3 Printed on 6/15/2017 City Council Meeting Agenda June 20, 2017 It is recommended that the Council/Board ratify the warrant run and payroll report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Warrant Report 6-20-2017 Attachment 1 - Warrant Runs 3. Treasurer’s Cash Report for the unaudited period ended April 30, 2017 Recommended Action: It is recommended that the Council/Board accept the Treasurer’s Cash Report for the City, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Fire District, and Water District. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Treasurer's Report 6-20-2017 Attachment 1 - Investment Reports 4. Amend Measure I Fiscal Year 2016/17-2020/21 Five Year Capital Improvement Plan Recommended Action: It is recommended that the City Council adopt Resolution No. 2017-031 amending the Measure I Five Year Capital Improvement Plan for Fiscal Years 2016/17-2020/21 to include the revisions made to expenditures for the ADA Transition Plan (CO 7400), the Park and Ride Project (CO 6523), and the FY 2015/16 Annual Street Improvement Project (CO 7130) as well as revisions to the scope of the FY 2016/17 Street Improvement Project (CO 7135) , and the addition of expenditures for reimbursements to Lewis Operating Corporation for street improvements at Main Street and Cataba Road, the addition of the FY 2017/18 Street Improvement Project (CO 7145), and the addition of the Ranchero Road Rehab and Main Street Median Project (CO 7137). Staff Person: Director of Development Services Michael Blay Attachments: SR Amend Measure I Capital Improvement Plan 6-20-2017 Resolution 2017-031 Attachment 2 - Measure I Capital Improvment Plan 5. Federal Legislative Consulting Services Recommended Action: It is recommended that the City Council authorize the City Manager to execute a Professional Services Agreement with Tony Strickland (“TS”) Consulting for Federal Legislative Consulting Services for one year effective July 15, 2017 and ending June 30, 2017. Staff Person: Management Analyst Julie Ryan City of Hesperia Page 4 Printed on 6/15/2017 City Council Meeting Agenda June 20, 2017 Attachments: SR Consulting Services 6-20-2017 Attachment 1 - Scope of Services 6. CP Walker Consulting for Affordable Housing Monitoring Recommended Action: It is recommended that the Board of Commissioners of the Hesperia Housing Authority extend the sole source contract with CP Walker Consulting for affordable housing monitoring for one year in an amount not to exceed $13,000 for a total contract amount of $63,000. Staff Person: Economic Development Manager Rod Yahnke Attachments: SR CP Walker Consulting 6-20-2017 7. Approve Amendment No. 3 to the Construction Cooperative Agreement between the City of Hesperia and the San Bernardino County Transportation Authority Recommended Action: It is recommended that the City Council approve Amendment No. 3 to the Construction Cooperative Agreement (COOP), Agreement No. C12219, between the City of Hesperia and the San Bernardino County Transportation Authority (SBCTA), formerly the San Bernardino Associated Governments (SANBAG), related to the Ranchero Road & I-15 Interchange Project (C.O. No. 7086) and authorize the Mayor to execute the Amendment. Staff Person: Director of Development Services Michael Blay Attachments: SR San Bernardino Transportation Authority Agreement 6-20-2017 Attachment 1 - Amendment No. 3 8. Civic Center, Police Department and County Green Belt and Township Landscape Maintenance Contract Recommended Action: It is recommended that the Mayor and Council Members authorize the City Manager to execute a three (3) year landscape maintenance and repair contract with Lasting Images Landscape , to provide landscape maintenance and repair services at City Hall, Branch Library, Police Department landscape and the surrounding landscape of the San Bernardino County building and Township project in the not-to-exceed amount of $205,404. Staff Person: Director of Development Services Michael Blay Attachments: SR Landscape Maintenance Contract 6-20-2017 9. Heating, Ventilation and Air Conditioning (HVAC) Repair Services Recommended Action: Note: Bids for this project were opened after the posting of the agenda. Bid results will be provided by green sheet prior to the meeting. Staff Person: Director of Development Services Michael Blay City of Hesperia Page 5 Printed on 6/15/2017 City Council Meeting Agenda June 20, 2017 Attachments: SR HVAC Repair Services 6-20-2017 10. Approve and Accept Construction of Roofing Replacement & Repairs (C.O. 6525) Recommended Action: It is recommended that the City Council accept the work constructed under Roofing Replacement & Repairs (C.O. No. 6525) and authorize staff to record a “Notice of Completion” and release all withheld retention amounts after 35 calendar days from the date of recordation. Staff Person: Director of Development Services Michael Blay Attachments: SR Roofing Replacement and Repairs 6-20-2017 11. Award Three-Year Striping Contract - J & S Striping Inc. Recommended Action: It is recommended that the City Council authorize the City Manager to execute a three (3) year contract with J & S Striping for citywide restriping services in the not-to-exceed amount of $879,641. Staff Person: Public Works Manager Mark Faherty and Maintenance Crew Supervisor/Traffic Scott Smith Attachments: SR JS Striping Contract 6-20-2017 Attachment 1 - Bid Comparison 12. Paving Material Demands for Fiscal Year 2017-18 Recommended Action: It is recommended that the City Council authorize the City Manager to execute an open purchase order with Vulcan Materials Company of Oro Grande, California, for asphalt materials necessary to repair the City streets in the not-to-exceed amount of $100,000. Staff Person: Public Works Manager Mark Faherty Attachments: SR Paving Material Demands 6-20-2017 Attachment 1 - Vulcan Materials Quote 13. Community Facilities District (CFD) 94-01, Annexation 186 Recommended Action: It is recommended that the Fire District Board of Directors adopt Resolution No. HFPD 2017-10 admitting Annexation 186 (0405-194-36-0000) into the Community Facilities District (CFD) 94-01 and direct the Secretary of the Board to file the addition with the County Recorder. Staff Person: Fire Chief Ron Walls Attachments: SR Annexation 186 6-20-2017 Resolution HFPD 2017-10 Attachment 2 - Location Map City of Hesperia Page 6 Printed on 6/15/2017 City Council Meeting Agenda June 20, 2017 14. Environmental Enhancement and Mitigation Program Grant Application Recommended Action: It is recommended that the City Council adopt Resolution No. 2017-032 approving the submittal of a grant application for the Environmental Enhancement and Mitigation Program (EEM) for the Ranchero Road and Interstate 15 Interchange Landscaping Project. Staff Person: Management Analyst Julie Ryan Attachments: SR Grant Application 6-20-2017 Resolution 2017-032 15. Audit Services for FY 2016-17 Recommended Action: It is recommended that the City of Hesperia, Successor Agency to the Hesperia Community Redevelopment Agency, Hesperia Housing Authority, Community Development Commission, Hesperia Fire Protection District, and Hesperia Water District Council/Boards/Commissions enter into a Professional Services Agreement with the independent certified public accounting firm White Nelson Diehl Evans LLP, in the amount of $89,450 for performing the audit of the City and its component units, for the fiscal year ended June 30, 2017, as well as additional required State reporting for the year ended June 30, 2017. Staff Person: Assistant City Manager/Management Services Brian Johnson Attachments: SR Audit Services Contract 6-20-2017 16. Award of Contract for Street Sweeping Services - Pacific Sweeping Recommended Action: It is recommended that the City Council authorize the City Manager to execute a three (3) year contract with Pacific Sweeping for Citywide Street sweeping services in the not-to-exceed amount of $530,311. Staff Person: Public Works Manager Mark Faherty and Maintenance Crew Supervisor/Traffic Scott Smith Attachments: SR Street Sweeping Contract 6-20-2017 Attachment 1 - Bid Comparison 17. Project Funding Agreement with the San Bernardino County Transportation Authority for the Ranchero Road Widening Project (C.O. 7094) Recommended Action: It is recommended that the City Council approve Project Funding Agreement No. 17-1001692 between the San Bernardino County Transportation Authority (SBCTA) and the City of Hesperia for construction of the Ranchero Road Widening Project (C.O. 7094) and authorize the Mayor to execute the Agreement. Staff Person: Director of Development Services Michael Blay City of Hesperia Page 7 Printed on 6/15/2017 City Council Meeting Agenda June 20, 2017 Attachments: SR Project Funding Agreement 6-20-2017 Attachment 1 - Project Funding Agreement 18. Electric Vehicle Charging Station Funds Recommended Action: It is recommended that the City Council accept $11,500 in Air District funds to purchase and install an Electric Vehicle (EV) Charging Station in the City of Hesperia. Staff Person: Management Analyst Julie Ryan Attachments: SR EV Charging Station 6-20-2017 Attachment 1 - EV Charging Station Agreement 19. Mojave Water Agency Request to Agree to Purchase of Tax-Defaulted Properties in Hesperia (APN 0397-181-14-000) Recommended Action: It is recommended that the City Council approve a request from the Mojave Water Agency regarding the purchase of tax-defaulted properties in the City of Hesperia from the San Bernardino County Assessor’s Office. Attachments: SR MWA Request for Defaulted Properties 6-20-2017 Attachment 1 - MWA Request for Defaulted Properties PUBLIC HEARINGS Individuals wishing to comment on public hearing items must submit a speaker slip to the City Clerk with the numbered agenda item noted. Speaker slips should be turned in prior to an agenda item being taken up. Comments will be limited to five minutes for Public Hearing items. WAIVE READING OF ORDINANCES Approve the reading by title of all ordinances and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived. PUBLIC HEARING 20. Advance Disposal Rate Structure Recommended Action: It is recommended that the City Council conduct a Proposition 218 Public Hearing related to new maximum rates for solid waste and recycling services in the City of Hesperia; in the absence of a majority vote of opposition adopt Resolution No. 2017-026 approving the maximum rates for solid waste and recycling services in the City of Hesperia and allow for rate adjustments annually up to five years. Staff Person: Management Analyst Julie Ryan City of Hesperia Page 8 Printed on 6/15/2017 City Council Meeting Agenda June 20, 2017 Attachments: SR Advance Disposal Rates 6-20-2017 Resolution 2017-026 Attachment 1 - Notice of Public Hearing Attachment 2 - Rate Structure 1 - COLA and Tipping Fee Adjustment Attachment 3 - Rate Structure 2 - New Service Requests Attachment 4 - Rate Structure 3 - Changes in Rate Computation Attachment 5 - Property Owner Comments 21. Vacation Portion of Mesa Linda Street Recommended Action: It is recommended that the City Council hold a public hearing to receive public comments pursuant to Section 8320, subdivision (a) of the California Streets and Highways Code and adopt Resolution 2017-029 to vacate a portion of Mesa Linda Street, as described in attachments Exhibit “A” and Exhibit “B”. Staff Person: Director of Development Services Michael Blay Attachments: SR Vacate Mesa Linda Street 6-20-2017 Resolution 2017-029 Attachment 2 - Exhibit A Legal Description Attachment 3 - Exhibit B Plat Map 22. Consideration of Development Code Amendment DCA17-00004 and Specific Plan Amendment SPLA17-00001; Applicant: City of Hesperia; Area affected: City-wide Recommended Action: The Planning Commission recommends that the City Council introduce and place on first reading Ordinance No. 2017-11 approving DCA17-00004 and SPLA17-00001, modifying development regulations pertaining to multi-family developments (i.e. building setback and building separation requirements) and clarifying that two multi-family dwelling units are not subject to the site plan review process. Staff Person: Senior Planner Daniel Alcayaga Attachments: SR Multi-family Developments 6-20-2017 Ordinance 2017-11 Attachment 2 - Exhibit A 23. Consideration of Development Code Amendment DCA17-00003; Applicant: City of Hesperia; Area affected: City-wide Recommended Action: The Planning Commission recommends that the City Council introduce and place on first reading Ordinance No. 2017-12 approving DCA17-00003, modifying development standards associated with Accessory Dwelling Units (ADUs). City of Hesperia Page 9 Printed on 6/15/2017 City Council Meeting Agenda June 20, 2017 Staff Person: Senior Planner Daniel Alcayaga Attachments: SR Accessory Dwelling Units 6-20-2017 Ordinance No. 2017-12 Attachment 2 - Exhibit A NEW BUSINESS 24. Fiscal Year 2017-18 Budget Adoption Recommended Action: It is recommended that the City Council/Board/Commissions adopt the following Resolutions approving the Fiscal Year 2017-18 Budget for the City of Hesperia, Hesperia Housing Authority, Community Development Commission, Hesperia Fire Protection District, and Hesperia Water District: 1) City of Hesperia Resolution No. 2017-027 adopting the Fiscal Year 2017-18 Budget. 2) City of Hesperia Resolution No. 2017-028 adopting the GANN Appropriations Limit. 3) Hesperia Housing Authority Resolution HHA 2017-06 adopting the Fiscal Year 2017-18 Budget. 4) Hesperia Community Development Commission Resolution CDC 2017-07 adopting the Fiscal Year 2017-18 Budget. 5) Hesperia Fire Protection District Resolution HFPD 2017-06 adopting the Fiscal Year 2017- 18 Budget. 6) Hesperia Fire Protection District Resolution HFPD 2017-07 adopting the GANN Appropriations Limit. 7) Hesperia Water District Resolution HWD 2017-13 adopting the Fiscal Year 2017-18 Budget. 8) Joint Resolution No. 2017-022, CDC 2017-06, HHA 2017-05, HFPD 2017-05, and HWD 2017-09 re-adopting the Financial Policies Staff Person: Budget/Finance Manager Casey Brooksher and Assistant City Manager/Management Services Brian Johnson Attachments: SR FY 17-18 Budget Adoption 6-20-2017 Combined Resolutions Joint Resolutions Attachment 9 - Exhibit A Financial Policies COUNCIL COMMITTEE REPORTS AND COMMENTS City of Hesperia Page 10 Printed on 6/15/2017 City Council Meeting Agenda June 20, 2017 The Council may report on their activities as appointed representatives of the City on various Boards and Committees and/or may make comments of general interest or report on their activities as a representative of the City. CITY MANAGER/CITY ATTORNEY/STAFF REPORTS The City Manager, City Attorney or staff may make announcements or reports concerning items of interest to the Council and the public. ADJOURNMENT I, Melinda Sayre, City Clerk of the City of Hesperia, California do hereby certify that I caused to be posted the foregoing agenda on Thursday, June 15, 2017 at 5:30 p.m. pursuant to California Government Code §54954.2. _____________________________ Melinda Sayre, City Clerk Documents produced by the City and distributed less than 72 hours prior to the meeting regarding items on the agenda will be made available in the City Clerk's Office during normal business hours. City of Hesperia Page 11 Printed on 6/15/2017