Charter School Oversight Committee

CITY OF HIALEAH Committee Members: CHARTER SCHOOL OVER- Katharine Cue-Fuente SIGHT COMMITTEE Oscar De la Rosa Paul B. Hernandez Mayor Carlos Hernandez, Chair Jacqueline Garcia-Roves Jesus Tundidor, Vice Chair Carl Zogby Monica Perez, Secretary/Treasurer MEETING OF THE CHARTER SCHOOL OVERSIGHT COMMITTEE MINUTES May 25, 2021 6:30 p.m. 1. CALL TO ORDER A. REPORT: Marbelys Fatjo, City Clerk, called the meeting to order at 6:43 p.m. B. REPORT: The City Clerk announced the presence of the two-committee members present by physical presence in the Council Chambers, Jacqueline Garcia-Roves and Paul Hernan- dez. C. REPORT: The City Clerk announced that a Special Meeting of the Charter School Over- sight Committee is scheduled for Tuesday, June 8, 2021 at 6:30 p.m. D. REPORT: The City Clerk adjourned the meeting at 6:44 p.m. due to a lack of quorum. 2. ROLL CALL 3. INVOCATION A. The invocation is to be led by Marbelys Fatjo, City Clerk. 4. PLEDGE OF ALLEGIANCE A. The Pledge of Allegiance to be led by Council Vice President Perez. 5. MEETING GUIDELINES The following guidelines apply to today’s Charter School Oversight Committee Meeting:  ALL LOBBYISTS MUST REGISTER WITH THE CITY CLERK  As a courtesy to others, please refrain from using cellular telephones or other similar electronic devices in the Council Chamber.  A maximum of three (3) speakers in favor and three (3) speakers in opposition will be allowed to address the Council on any one item. Each speaker’s comments will be limited to three (3) minutes.  No signs or placards, in support of or in opposition to an item or speaker, shall be permitted with- in the Council Chamber.  Any person, whether participating via the web platform, telephonic conferencing or physical presence at City Hall, interested in making comments or posing questions on matters of public concern or on any item on the agenda, may do so during the meeting.  Members of the public may address the City Council on any item pertaining to City business dur- ing the Comments and Questions portion of the meeting. A member of the public is limited to one appearance before the City Council and the speaker’s comments will be limited to three (3) minutes.  The public can view public meetings on the City’s Facebook page (@CityofHialeah).  Members of the public may hear the meeting live through telephonic conferencing using any tel- ephone or cellular phone service. A smart device or computer are not necessary to participate in the meeting if you join by phone.  All persons participating via the web platform will be muted during the meeting until called upon to be heard. Participation through Zoom requires a computer or smart mobile device with a mi- crophone and web camera. The participant may elect to participate in the meeting using audio on- ly or appear through both audio and video. The video function of all participants appearing through video will be turned off until called upon to be heard. 6. COMMENTS AND QUESTIONS 7. ANNOUNCEMENT OF AMENDMENTS/CORRECTIONS TO THE AGENDA 8. CONSENT AGENDA 2 All items listed with letter designations are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Committee Member or a resident so requests, in which case the item(s) will be removed from the consent agenda and considered along with the regular order of business. A. Request permission to approve the minutes of the City of Hialeah Charter School Oversight Commit- tee meeting for February 23, 2021. B. Request permission to approve the executed Florida Department of Education Project Application for the Elementary and Secondary School Emergency Relief (ESSER) Fund under the Coronavirus Aid, Relief, and Economic Security (CARES) Act. C. Request permission to approve the executed 2020-2021 school year Charter School Safe School Officer Quarterly Attestation Form for April 2021. D. Request permission to approve the executed letter and attached calendar requesting to amend the Miami-Dade County Public Schools calendar for the City of Hialeah Education Academy 2021-2022 school year. E. Request permission to approve the executed 2020-2021 Charter School Title II Funds Declaration form. F. Request permission to approve the executed Certified Public Accountant form. G. Request permission to approve the Employment Agreement Roster of executed contracts for the 2020-2021 school year. H. Request permission to approve an annual expenditure for procurement for computer hardware for the City of Hialeah Educational Academy to IT Savvy in a total amount not to exceed $172,233. I. Request permission to approve an annual expenditure for professional services (audio visual) for the City of Hialeah Educational Academy to Layer 8 Solutions in a total amount not to exceed $38,150. J. Request permission to approve an annual expenditure for procurement lease equipment (Waste Services) for the City of Hialeah Educational Academy to US Banks in a total amount not to exceed $20,000. K. Request permission to approve an annual expenditure for professional services (Management Services) for the City of Hialeah Educational Academy to Academica Dade, LLC in an amount not to exceed $427,500. L. Request permission to approve an annual expenditure for licenses for the City of Hialeah Educational Academy to Achieve 3000 in an amount not to exceed $15,000. M. Request permission to approve an annual expenditure for professional services (management Services) for the City of Hialeah Educational Academy to Alain Studios in an amount not to exceed $30,000. 3 N. Request permission to approve an annual expenditure for dual enrollment textbooks for the City of Hialeah Educational Academy to Amazon in an amount not to exceed $25,000. O. Request permission to approve an annual expenditure for materials and supplies for the City of Hialeah Educational Academy to A-TEAM Office Products in an amount not to exceed $45,000. P. Request permission to approve an annual expenditure for furniture for the City of Hialeah Education- al Academy to A-TEAM Office Products in an amount not to exceed $50,000. Q. Request permission to approve an annual expenditure for food for the City of Hialeah Educational Academy to Borden Dairy in an amount not to exceed $25,000. R. Request permission to approve an annual expenditure for materials and supplies for the City of Hialeah Educational Academy to CDW Government in an amount not to exceed $15,000. S. Request permission to approve an annual expenditure for janitorial supplies for the City of Hialeah Educational Academy to Cheney Brothers in an amount not to exceed $15,000. T. Request permission to approve an annual expenditure for food for the City of Hialeah Educational Academy to Cheney Brothers in an amount not to exceed $150,000. U. Request permission to approve an annual expenditure for janitorial supplies for the City of Hialeah Educational Academy to Cheney Brothers in an amount not to exceed $25,000. V. Request permission to approve an annual expenditure for janitorial supplies for the City of Hialeah Educational Academy to Cheney Brothers in an amount not to exceed $29,387.95. W. Request permission to approve an annual expenditure for food for the City of Hialeah Educational Academy to Cici’s Pizza in an amount not to exceed $45,000. X. Request permission to approve an annual expenditure for professional services (Building) for the City of Hialeah Educational Academy to City of Hialeah in an amount not to exceed $300,000. Y. Request permission to approve an annual expenditure of the Cost Allocation for the City of Hialeah Educational Academy to City of Hialeah in an amount not to exceed $71,250. Z. Request permission to approve an annual expenditure of the Lease for the City of Hialeah Education- al Academy to City of Hialeah in an amount not to exceed $522,500. AA. Request permission to approve an annual expenditure of the Legal Services for the City of Hialeah Educational Academy to City of Hialeah in an amount not to exceed $60,000. BB. Request permission to approve an annual expenditure for licenses for the City of Hialeah Educational Academy to Colegia in an amount not to exceed $34,000. CC. Request permission to approve an annual expenditure for communications for the City of Hialeah Educational Academy to Comcast in an amount not to exceed $22,000. 4 DD. Request permission to approve an annual expenditure for licenses for the City of Hialeah Educational Academy to Curriculum Associates in an amount not to exceed $30,000. EE. Request permission to approve an annual expenditure for purchase of virtual education for the City of Hialeah Educational Academy to Doral College in an amount not to exceed $52,000. FF. Request permission to approve an annual expenditure for licenses for the City of Hialeah Educational Academy to Edgenuity in an amount not to exceed $26,000. GG. Request permission to approve an annual expenditure for insurance for the City of Hialeah Educa- tional Academy to Egis Insurance & Risk Advisors in an amount not to exceed $51,000. HH. Request permission to approve an annual expenditure for electricity for the City of Hialeah Educa- tional Academy to Florida Power and Light in an amount not to exceed $74,000. II. Request permission to approve an annual expenditure for professional services (management services) for the City of Hialeah Educational Academy to Franklin Covey in an amount not to ex- ceed $30,000. JJ. Request permission to approve an annual expenditure for repairs and maintenance for the City of Hialeah Educational Academy to Home Depot in an amount not to exceed $20,000. KK. Request permission to approve an annual expenditure for computer hardware for the City of Hialeah Educational Academy to IT Savvy in an amount not to exceed $250,000. LL. Request permission to approve an annual expenditure for professional services (audio visual) for the City of Hialeah Educational Academy to Layer 8 Solutions in an amount not to exceed $25,000. MM. Request permission to approve an annual expenditure for dual enrollment for the City of Hialeah Educational Academy to Miami-Dade College in an amount not to exceed $50,000. NN. Request permission to approve an annual expenditure for professional services for the City of Hialeah Educational Academy to MedHire Staffing in an amount not to exceed $45,000. OO. Request permission to approve an annual expenditure for janitorial supplies for the City of Hialeah Educational Academy to Miracle Recreation Equipment Company in an amount not to exceed $80,000. PP. Request permission to approve an annual expenditure for janitorial supplies for the City of Hialeah Educational Academy to Miracle Recreation Equipment Company in an amount not to exceed $49,159. QQ. Request permission to approve an annual expenditure for licenses for the City of Hialeah Educational Academy to Newsela in an amount not to exceed $17,000. RR. Request permission to approve an annual expenditure for materials and supplies for the City of Hialeah Educational Academy to Performance Team Sports in an amount not to exceed $20,000. 5  SS. Request permission to approve an annual expenditure for professional services for the City of Hialeah Educational Academy to Rethink in an amount not to exceed $22,000. TT. Request permission to approve an annual expenditure for textbooks for the City of Hialeah Educa- tional Academy to Savvas Learning Company in an amount not to exceed $15,000. UU. Request permission to approve an annual expenditure for textbooks for the City of Hialeah Educa- tional Academy to Savvas Learning Company in an amount not to exceed $70,000. VV. Request permission to approve an annual expenditure for travel for the City of Hialeah Educational Academy to Sojourn Travel in an amount not to exceed $33,000. WW. Request permission to approve an annual expenditure for licenses (AP Exams) for the City of Hialeah Educational Academy to The College Board in an amount not to exceed $24,000. XX. Request permission to approve an annual expenditure for licenses (workbooks) for the City of Hialeah Educational Academy to The College Board in an amount not to exceed $40,000. YY. Request permission to approve an annual expenditure for waste services for the City of Hialeah Educational Academy to US Banks in an amount not to exceed $20,000. ZZ. Request permission to approve an annual expenditure for waste services for the City of Hialeah Educational Academy to Waste Management in an amount not to exceed $53,000. AAA. Request permission to approve an annual expenditure for dual enrollment textbooks for the City of Hialeah Educational Academy to FHEG Miami Dade Bookstore in an amount not to exceed $20,000. BBB. Request permission to execute the certificate extension request for employee Mr. Tony Merritt. CCC. Request permission to approve and execute the Florida High School Athletic Association Verifica- tion of Student Controlled Open Enrollment Option with Public School District or Charter/Lab School forms for A. Pereira, and V. Sanchez. 9. PRESENTATION OF FINANCIAL REPORTS BY ACADEMICA DADE LLC A. Request to approve the updated City of Hialeah Educational Academy Campus Budget for 2020-2021 School Year. B. Request to approve the Statement of Revenue, Expenditures, and Changes in Fund Balance, Balance Sheet Unaudited, and General Ledger from July 2020 through March 2021. C. Request to approve the proposed City of Hialeah Educational Academy Camp Budget for the 2021-2021 School Year 6 10. PRINCIPAL’S REPORT A. Report from Principal Carlos Alvarez B. City of Hialeah Educational Academy Remote Accreditation Engagement Review Report 11. UNFINISHED BUSINESS 12. NEW BUSINESS In accordance with the Americans with Disabilities Act of 1990, persons needing special accommodations to participate in the proceeding should contact the Office of the City Clerk for assistance no later than two (2) days prior to the proceeding at telephone number (305) 883-5820; if hearing impaired, telephone the Florida Relay Service numbers, (800) 955-8771 (TDD) or (800) 955- 8770 (Voice). NEXT CHARTER SCHOOL OVERSIGHT COMMITTEE MEETING: June 8, 2021 at 6:30 PM 7