Personnel Board

PERSONNEL BOARD SUMMARIZED MINUTES Monday, November 2, 2015 – 6:00 p.m. Call to Order/Roll Call of Members: Pat Carnevale, Chairperson; Norberto Alvarez, Vice-Chairperson; Zoraya Pena, Member; Stephen Dielmann, Member; Luis Zubieta, Member. ALSO PRESENT: Gelien Perez, Acting HR Director; Owen Kohler, Assistant City Attorney; and Annette Otaño, Secretary. New Business Item 21a - Request to approve new civil service classification and job description for Planning Technician. New Business Item 21b - Request to conduct a Civil Service examination for Planning Technician position. AGENDA 1. Request to approve the minutes of the October 5, 2015 Personnel Board meeting. APPROVED. Motion by Ms. Pena. Second by Mr. Alvarez. Passed by unanimous vote. 2. Request to approve leave with pay, because of death in the immediate family, for the listed employees, in accordance with Rule 13, Section5 (f) of the Civil Service Rules and regulations, received October 2015. 1. Osniedys Castillo Fire Department 2. Jaime Diaz Fire Department 3. Emmanuel Louis Fire Department 4. Giselle Arias Police Department 5. Amalia Sanchez Public Safety Communications APPROVED. Motion by Mr. Alvarez. Second by Mr. Dielmann. Passed by unanimous vote. 3. Report of Leave without Pay for October 2015. SO NOTED. 4. Report of Civil Service Appointments for October 2015. 1. Carmen Hernandez City Clerk Office 2. Paul M. Garcia Fire Department 3. Steven Morales Fire Department 4. Iris Crusoe Police Department 5. Christina Rodriguez Public Works Department SO NOTED. 5. Report of Civil Service Resignations for October 2015. 1. Mayza Pena-Perez Finance Department 2. Robert P. Costa Fire Department 3. Luis M. Servilla Fleet Department  PERSONNEL BOARD SUMMARIZED MINUTES Monday, November 2, 2015 Page 2 of 4 SO NOTED. 6. Report of Maternal/Paternal Leave for October 2015. 1. Victor Cabrera Police Department SO NOTED. 7. Report of Leave of Absence for October 2015. None. SO NOTED. 8. Request to certify the eligibility list for Accountant. APPROVED. Motion by Ms. Pena. Second by Mr. Alvarez. Passed by unanimous vote. 9. Request to certify the eligibility list for Administrative Aide for Central Services. APPROVED. Motion by Mr. Alvarez. Second by Mr. Zubieta. Passed by unanimous vote. 10. Request to certify the eligibility list for Junior Accountant. APPROVED. Motion by Ms. Pena. Second by Mr. Zubieta. Passed by unanimous vote. 11. Request to certify the 2015 eligibility list for Fire Engineer. APPROVED. Motion by Ms. Pena. Second by Mr. Alvarez. Passed by unanimous vote. 12. Request to abolish the 2013 eligibility list for the position of Fire Engineer certified at the December 2, 2013, Personnel Board meeting (pursuant to Civil Services Rules and Regulations, Employment and Promotional Lists, Rule VII, Section 2. APPROVED. Motion by Mr. Dielmann. Second by Mr. Zubieta. Passed by unanimous vote. 13. Request to conduct a Civil Service examination for the Activity Coordinator Therapeutics position with the following criteria: a. In-house, competitive b. 60% Oral c. 40% Education/Experience d. Must obtain a minimum of 70% on the oral portion. e. Must obtain a minimum combined score of 70% to be placed on the eligibility list. Copy of the job description is attached. (No eligibility list on file.) Range 47 - $1,077 - $2,033 Bi-weekly  PERSONNEL BOARD SUMMARIZED MINUTES Monday, November 2, 2015 Page 3 of 4 APPROVED. Motion by Mr. Zubieta. Second by Mr. Dielmann. Passed by unanimous vote. 14. Request to conduct a Civil Service examination for the Parks Crew Foreman position with the following criteria: a. In- house, competitive b. 100% Written c. Must obtain a minimum score of 70% to be placed on the eligibility list. Copy of the job description is attached. (No eligibility list on file.) Range 48 - $1,099 - $2,213 Bi-weekly APPROVED. Motion by Ms. Pena. Second by Mr. Alvarez. Passed by unanimous vote. 15. Request to conduct a Civil Service examination for the Program Specialist III – Education position and merge the remaining name on the current eligibility list with the following criteria: a. In-house, competitive b. 60% Oral c. 40% Education/Experience d. Must obtain a minimum of 70% on the oral portion. e. Must obtain a minimum combined score of 70% to be placed on the eligibility list. Copy of job description and current eligibility list are attached. Range 51 - $1,320.00 - $2,692 Bi-weekly APPROVED. Motion by Mr. Alvarez. Second by Mr. Dielmann. Passed by unanimous vote. 16. Request to approve the new civil service classification and job description for the position of Assistant Director of Recreation. Copy of new job description is attached. Range 01 - Management APPROVED. Motion by Mr. Zubieta. Second by Mr. Alvarez. Passed by unanimous vote. 17. Request to approve the new civil service classification and job description for the position of Executive Assistant to Community Development I. Copy of new job description is attached. Range 49 - $1,138 - $2,402 Bi-weekly TABLED. Motion by Ms. Pena. Second by Mr. Dielmann. Passed by unanimous vote. 18. Request to approve the new civil service classification and job description for the position of Executive Assistant to Community Development II. Copy of new job description is attached.  PERSONNEL BOARD SUMMARIZED MINUTES Monday, November 2, 2015 Page 4 of 4 Range 50 - $1,303 - $2,535 Bi-weekly TABLED. Motion by Mr. Zubieta. Second by Mr. Alvarez. Passed by unanimous vote. 19. Request to approve the revised job description for the position of Budget Analyst. Copy of revised job description is attached. (No eligibility list on file.) Range 32 - $1,418 - $2,904 Bi-weekly APPROVED. Motion by Mr. Alvarez. Second by Mr. Dielmann. Passed by unanimous vote. 20. Request to hear Unfinished Business. None. 21. Request to hear New Business. 21a. Request approve the new civil service classification and job description for the Planning Technician. Copy of new job description is attached. Range 51 - $1,320.00 - $2,692 Bi-weekly APPROVED. Motion by Ms. Pena. Second by Mr. Dielmann. Passed by unanimous vote. 21b. Request to conduct a Civil Service examination for the Planning Technician position with the following criteria: a. In-house and Open to the Public b. 100% Written c. Must obtain a minimum combined score of 70% to be placed on the eligibility Copy of the job description is attached. (No eligibility list on file.) Range 51 - $1,320.00 - $2,692 Bi-weekly APPROVED. Motion by Ms. Pena. Second by Mr. Dielmann. Passed by unanimous vote. NEXT PERSONNEL BOARD MEETING: Monday, December 7, 2015 at 6:00 P.M. If any person decides to appeal any decision made by the Personnel Board with respect to any matter considered at this meeting, he/she will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. In accordance with the Americans and Disabilities Act of 1990, persons needing a special accommodation to participate in this proceeding should contact the Office of the City Clerk no later than seven (7) days prior to the proceeding. Telephone (305) 883-5820 for assistance; if hearing impaired, telephone the Florida Relay Service Numbers (800) 955-8771 (TDD) OR (800) 955-8770 (VOICE), for assistance.