Personnel Board

PERSONNEL BOARD MEETING MINUTES Monday, June 27, 2022 – 6:00 p.m. Call to Order/Roll Call of Members: Stephen Dielmann, Chairperson; Clayton Warren Angus Jr., Vice-chairperson; Christiane Diaz, Member; Enrique Vargas, Member. PRESENT Stephen Dielmann, Chairperson; Clayton Warren Angus Jr., Vice-chairperson; Christiane Diaz, Member; Enrique Vargas, Member; Elsa I. Jaramillo-Velez, Human Resources Director; Lorena Amable Santos Personnel Board Secretary; Lorena Bravo, City Attorney. ABSENT Quorum is present. AGENDA I. Request to approve the minutes of the May 2022 Personnel Board meeting. APPROVED 4-0. Motion by Mr. Vargas. Second by Mr. Angus. Motion carried unanimously II. Report of leave with pay, because of Death in the Immediate Family, for the listed employees, in accordance with Rule 12, Section5 (f) of the Civil Service Rules and Regulations, received May and June 2022. a. Janeth Quintana Building Department b. Elieser Flores Const. & Mnt. Dept. c. Mirelys Gonzalez Police Department d. Anthony Greaves Public Works Department SO NOTED. III. Report of Leave without Pay for May and June 2022 attached. SO NOTED. IV. Report of Civil Service Appointments for May and June 2022. a. Ricardo Castro (Purchasing Aide – 06/06/2022) Construction & Mnt. Dept. b. Kelsen J. Salgado (Fire Engineer – 05/22/2022) Fire Department c. Suzette M. Victores (Program Specialist I – 06/26/2022) Grants & Human Serv. Dept. d. Izandra Torres (Program Specialist I – 06/26/2022) Grants & Human Serv. Dept. e. Diana Pons (Program Specialist II – 06/26/2022) Grants & Human Serv. Dept. f. Magaly R. Jordan (ERAP Coordinator – 06/15/2022) Grants & Human Serv. Dept. g. Rachel Valdes (Human Resources Specialist – 05/02/2022) Human Resources Dept. h. Luz Fernandez (HR Technician Examiner – 05/09/2022) Human Resources Dept. i. Carlos San Jose (Deputy Chief of Staff – 06/12/2022) Mayor’s Office j. Lauren D. Gonzalez (Admin. Aide Confidential – 05/11/2022) Office of the City Clerk k. Christopher Borges (Planning Technician – 06/27/2022) Planning & Zoning Division l. William Sanchez (Director of Parks & Recreation – 05/02/2022) Parks and Recreation Dept. (Council Approval Required) m. Michael A. Festa (Asst. Director of Parks & Recreation – 05/02/2022) Parks and Recreation Dept. 1  PERSONNEL BOARD MEETING MINUTES Monday, June 27, 2022 – 6:00 p.m. n. Edward Acosta (P&R Special Projects Manager – 05/02/2022) Parks and Recreation Dept. o. Douglas Cordovi (Aquatics Supervisor – 06/26/2022) Parks and Recreation Dept. p. Ashly Deschapell (Performing Arts Coordinator – 06/26/2022) Parks and Recreation Dept. q. Marieta Sotero (Risk Management Coordinator – 01/03/2022) Risk Management Dept. r. Lyan Manresa (Risk Management Specialist – 12/13/2021) Risk Management Dept. SO NOTED. V. Report of Resignations for May and June 2022. a. Sofia Pozo Resigned Comm. & Spe. Evts Dept. b. Carlos Rojas Retired Fire Department c. Marco Gonzalez Retired Fire Department d. Vladimir D. Pierre Resigned Fire Department e. Silvia Oseira Resigned Library Department f. Stephanie Pardo DePaz Resigned Police Department g. Yosvany Rodriguez Perez Resigned Police Department h. David Luis Loriga Resigned Police Department i. Gamalielle Sainvil Retired Police Department j. Zaily Lorente Resigned Police Department k. Amaya Rico Resigned Public Works Department SO NOTED. VI. Report of Maternal/Paternal Leave for May and June 2022. a. Angel Oramas Fire Department b. Daniel Cicilia Fire Department c. Randy Marrero Police Department d. Brandon Montalvo Police Department e. Richard Martin Police Department f. Manuel Quinteros Police Department SO NOTED. VII. Request to certify the following Competitive Eligibility Lists: a. Information Systems Technician APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously b. Purchasing Aide – Construction & Maintenance Dept. APPROVED 4-0. Motion by Mr. Angus. Second by Ms. Diaz. Motion carried unanimously c. Purchasing Assistant APPROVED 4-0. Motion by Mr. Angus. Second by Mr. Vargas. Motion carried unanimously 2  PERSONNEL BOARD MEETING MINUTES Monday, June 27, 2022 – 6:00 p.m. d. Skilled Craftsman APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously e. Systems Analyst APPROVED 4-0. Motion by Mr. Vargas. Second by Mr. Angus. Motion carried unanimously VIII. Request to certify the following Non-competitive Eligibility Lists: a. Administrative Aide Confidential – Office of the City Clerk APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously b. Assistant Director of Parks and Recreation APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously c. Deputy Chief of Staff APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Vargas. Motion carried unanimously d. Director of Parks and Recreation APPROVED 4-0. Motion by Mr. Angus. Second by Ms. Diaz. Motion carried unanimously e. ERAP Coordinator APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously f. Human Resources Specialist APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Vargas. Motion carried unanimously g. Human Resources Technician Examiner APPROVED 4-0. Motion by Mr. Angus. Second by Mr. Vargas. Motion carried unanimously h. Parks & Recreation Special Projects Manager APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously i. Planning Technician APPROVED 4-0. Motion by Mr. Angus. Second by Mr. Vargas. Motion carried unanimously j. Program Specialist I APPROVED 4-0. Motion by Mr. Angus. Second by Ms. Diaz. Motion carried unanimously 3  PERSONNEL BOARD MEETING MINUTES Monday, June 27, 2022 – 6:00 p.m. k. Program Specialist II APPROVED 4-0. Motion by Mr. Angus. Second by Mr. Vargas. Motion carried unanimously l. Risk Management Coordinator APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously m. Risk Management Specialist APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously IX. Request to approve the following New Job Descriptions (Attached): a. Assistant Grants Administrator APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Vargas. Motion carried unanimously b. CDBG Coordinator APPROVED 4-0. Motion by Mr. Angus. Second by Mr. Vargas. Motion carried unanimously c. Community Liaison Assistant (Part-Time) APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously d. Deputy Chief of Staff APPROVED 4-0. Motion by Mr. Angus. Second by Mr. Vargas. Motion carried unanimously e. Executive Assistant/Community Liaison APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously f. Grants Comptroller Controller (Updated) APPROVED 4-0. Motion by Mr. Angus. Second by Mr. Vargas. Motion carried unanimously g. Internal Affairs Coordinator APPROVED 4-0. Motion by Mr. Angus. Second by Mr. Vargas. Motion carried unanimously h. Law Receptionist APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously i. Parks and Recreation Special Projects Manager APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Vargas. Motion carried unanimously 4  PERSONNEL BOARD MEETING MINUTES Monday, June 27, 2022 – 6:00 p.m. j. Printshop Clerk (Part-Time) APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Angus. Motion carried unanimously k. Water Sampling Collector II APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Vargas. Motion carried unanimously l. Ship/Home Coordinator APPROVED 4-0. Motion by Mr. Angus. Second by Ms. Diaz. Motion carried unanimously X. Request to approve the following Revised Job Descriptions (Attached): a. Accounting Clerk I APPROVED 4-0. Motion by Mr. Angus. Second by Ms. Diaz. Motion carried unanimously b. Chief of Staff APPROVED 4-0. Motion by Mr. Angus. Second by Mr. Vargas. Motion carried unanimously c. Customer Service Representative – Public Works Department APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Vargas. Motion carried unanimously d. Purchasing Assistant APPROVED 4-0. Motion by Mr. Vargas. Second by Mr. Angus. Motion carried unanimously e. Sponsorship Coordinator APPROVED 4-0. Motion by Ms. Diaz. Second by Mr. Vargas. Motion carried unanimously XI. Notice of approved request of Reclassifications for the following positions: a. Existing: Parking Attendant – Part-Time Changed to: Printshop Clerk – Part-Time SO NOTED. b. Existing: Park Manager Changed to: P&R Special Projects Manager SO NOTED. 5  PERSONNEL BOARD MEETING MINUTES Monday, June 27, 2022 – 6:00 p.m. c. Existing: Assistant Director of Finance Management Changed to: Executive Director of Finance Management SO NOTED. d. Existing: 5 Clerk Typist I Changed: 5 Clerk Typist II SO NOTED. e. Existing: Clerk – Part-Time (Grants & Human Services Department) Changed: Program Specialist I SO NOTED. f. Existing: Clerk (Grants & Human Services Department) Changed: Program Specialist I SO NOTED. g. Existing: Program Specialist I Changed: Program Specialist II SO NOTED. h. Existing: Program Specialist II Changed: Grants Comptroller Controller (Updated) SO NOTED. i. Existing: Program Specialist III Changed: SHIP/HOME Coordinator SO NOTED. j. Existing: Receptionist Changed: Law Receptionist SO NOTED. k. Existing: Truck Driver Change to: Water Sampling Collector I SO NOTED. l. Existing: Utilityman Change to: Water & Sewer Journeyman SO NOTED. 6  PERSONNEL BOARD MEETING MINUTES Monday, June 27, 2022 – 6:00 p.m. m. Existing: 2 Truck Drivers Change to: 2 Water & Sewer Journeyman Apprentice SO NOTED. n. Existing: Utilityman Change to: Water Sampling Collector I SO NOTED. o. Existing: Utilityman Change to: Water Sampling Collector II SO NOTED. Notice of approved request of Reclassifications for the Parks and Recreation Department via Inter- Office Memorandum (Attached): p. Existing: Parks and Recreation Supervisor Changed: Aquatics Supervisor SO NOTED. q. Existing: Aquatics Manager Changed: Aquatics Supervisor SO NOTED. r. Existing: Assistant Park Manager Changed: Performing Arts Coordinator SO NOTED. s. Existing: 2 Parks and Recreation Supervisor Changed: 2 Parks Supervisor I SO NOTED. t. Existing: Parks and Recreation Supervisor Changed: Recreation Facilities Supervisor SO NOTED. u. Existing: Parks and Recreation Supervisor Changed: Recreation Programs Supervisor SO NOTED. 7  PERSONNEL BOARD MEETING MINUTES Monday, June 27, 2022 – 6:00 p.m. v. Revert of Reclassification: Existing: Grants Administrator Changed to: Information Technology Coordinator Existing: Executive Assistant Changed to: Information Technology Coordinator SO NOTED. XII. Request to hear Unfinished Business. XIII. Request to hear New Business. XIV. Request to hear Comments and Questions. Meeting Adjourned – 6:27 p.m. NEXT PERSONNEL BOARD MEETING: MONDAY, AUGUST 1, 2022 – 6:00 P.M. If any person decides to appeal any decision made by the Personnel Board with respect to any matter considered at this meeting, he/she will need a record of the proceedings and, for such purpose, June & July need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. In accordance with the Americans and Disabilities Act of 1990, persons needing a special accommodation to participate in this proceeding should contact the Office of the City Clerk no later than two (2) days prior to the proceeding. Telephone (305) 883-5820 for assistance; if hearing impaired, telephone the Florida Relay Service Numbers (800) 955-8771 (TDD) or (800) 955-8700 (VOICE), for assistance. 8