City Council Meeting

CITY OF HIDDEN HILLS REGULAR CITY COUNCIL MEETING City Hall Council Chambers 6165 Spring Valley Road, Hidden Hills, CA 91302 Monday, February 8, 2021 6:30 PM AGENDA 1. CALL TO ORDER Pursuant to Governor Newsom’s Executive Order N-29-20, all members of the Hidden Hills City Council or staff may participate in this meeting via a teleconference. In the interest of maintaining appropriate social distancing and in accordance with Executive Order N-29-20, members of the public may participate in the meeting electronically as indicated further below. The City Council Chambers will not be open to the public. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (“ADA”) please contact Deana Graybill at 818-888-9281 or staff@hiddenhillscity.org. Virtual Meeting Via ZOOM Platform: https://zoom.us/j/99906796376 To Join by Phone: 669.900.6833 or 408.638.0968 and Enter Meeting Access ID: 999 0679 6376 PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA 2. ROLL CALL Mayor Stuart E Siegel Mayor Pro Tem Laura McCorkindale Council: Council Member Steve Freedland Council Member Larry G. Weber Council Member Eniko Gold City Manager Kerry Kallman City Attorney Roxanne Diaz Staff: City Engineer Dirk Lovett City Clerk Deana Graybill Administrative Analyst Chantelle Limon 3. APPROVAL OF AGENDA 4. ANNOUNCEMENTS 5. AUDIENCE  Members of the audience are invited to address the Council at this time on items that are not otherwise on the agenda. Per California Government Code Section 54954.2, the City Council is prohibited from discussing or taking immediate action on any item not on the agenda unless it can be demonstrated that the item is of an emergency nature, or the need to take action arose subsequent to the posting of the agenda. Public Participation: Remote public participation is allowed in the following ways: Public comment will be accepted by email to staff@hiddenhillscity.org prior to and during the meeting, prior to the close of public comment on an item, and read into the record during public comment. Alternatively, members of the public may join the meeting via the Zoom platform and the Mayor will call on you for public comment. To ask a question or comment during a meeting, click on the icon labeled "Participants" at the bottom center of your PC or Mac screen. At the bottom of the window on the right side of the screen, click the button labeled "Raise Hand." Your digital hand is now raised. To “Raise Hand” on an audio only call, press*6 to unmute and *9 to “Raise Hand”. 6. CITY COUNCIL COMMENTS 7. STAFF COMMENTS 8. CONSENT CALENDAR 8.A City Council Minutes – January 25, 2021 8A - 2-8-21.pdf 8.B Demand List 8B - 2-8-21.pdf 9. NEW BUSINESS 9.A Consideration of a Proposal from Magellan Advisors to Perform a Cellular Coverage Study and Engage Providers on Behalf of the City 9A - 2-8-21.pdf 9.B Consideration of Approval of Proposed Resolution Allowing the City of Hidden Hills to Apply for Local Government Planning Support Grant Funds A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS AUTHORIZING APPLICATION FOR, AND RECEIPT OF, LOCAL GOVERNMENT PLANNING SUPPORT GRANT PROGRAM FUNDS 9B - 2-8-21.pdf 10. ADJOURNMENT Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office at City Hall, 6165 Spring Valley Road, Hidden Hills, CA 91302 during normal business hours. Pursuant to the Americans with Disabilities Act, any qualified individuals with a disability who plan to attend or otherwise participate in the City Council meeting and who may require accommodations or auxiliary aids should contact the City Clerk at 818/888-9281 at least 48 hours before the meeting. This agenda was posted on February 5, 2021. ___________________________________ Deana L. Graybill, CMC, City Clerk  CITY OF HIDDEN HILLS CITY COUNCIL MEETING VIA TELECONFERENCE Monday, January 25, 2021 at 6:30 p.m. Pursuant to Governor Newsom’s Executive Order N-29-20, all members of the Hidden Hills City Council or staff may participate in this meeting via a teleconference. In the interest of maintaining appropriate social distancing and in accordance with Executive Order N-29-20, members of the public may participate in the meeting electronically as indicated further below. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (“ADA”) please contact Deana Graybill at 818-888-9281 or staff@hiddenhillscity.org. MINUTES CALL TO ORDER A regular meeting of the City Council of the City of Hidden Hills was duly held via teleconference on Monday, January 25, 2021 at the hour of 6:30 p.m. Mayor Stuart E. Siegel called the meeting to order and presided thereover. ROLL CALL Council: Mayor Stuart E. Siegel Mayor Pro Tem Laura McCorkindale Council Member Steve Freedland Council Member Eniko Gold Council Member Larry G. Weber Staff: City Manager Kerry Kallman City Attorney Roxanne Diaz City Engineer Dirk Lovett City Clerk Deana L. Graybill APPROVAL OF AGENDA Upon MOTION of Council Member Freedland, seconded by Council Member Weber and unanimously carried on a roll call vote, it was resolved that the agenda for the January 25, 2021 regular meeting be approved as submitted. City Council Minutes January 25, 2021 Page 2 ANNOUNCEMENTS Happy Birthday to LVMCOG Director Terry Dipple tomorrow 1/26. Happy Birthday to my Granddaughter Zoe on 2/5. The Special Meeting City Council Goals Session will be Monday, 2/8 at 5:00 p.m., before the regularly scheduled meeting. And as a further announcement today, Governor Newsom announced that the state is lifting its regional stay at home order. Los Angeles County has indicated that it will be relaxing some restrictions related to outdoor dining and other services. The City will send out information to residents as it is received. AUDIENCE There were no comments. CITY COUNCIL COMMENTS Council Member McCorkindale reported that she and Council Member Gold attended the first part of the League of California Cities New Mayors and Council Members Academy. They attended a number of informational seminars about City Managers, Budgeting and Money Expenditures, a new law AB992, which expressively allows public officials to communicate now on social media to answer questions from constituents, to provide information to the public, and to solicit information from the public regarding matters of the legislative body, but a Council Member can no longer comment, not even a thumbs up or emoji on any posts from other Council Members on anything related to anything to do with the city. STAFF COMMENTS There were no comments at this time. MONTHLY DEPARTMENTAL REPORTS A. Los Angeles County Fire Department Reports– November and December City Council Minutes January 25, 2021 Page 3 Assistant Fire Chief Drew Smith presented the following reports: the month of November had 8 medical responses, 1 service call, and 3 good intent calls for a total of 12 responses. For the month of December there was 6 medical responses, 12 service calls, 2 hazardous conditions (a mylar balloon flew into power lines which caused an explosion and power outage, just prior to a structure fire on Jed Smith, and an electrical wiring/equipment problem on Hilltop), and 2 structure fire calls (after a power outage, a resident lit their fireplace with light switch causing an explosion on Round Meadow, and a horse stable full involved with yard also on fire, due to a rag that was soaked in lin seed oil and ignited on Eldorado Meadow). The fire incidents are still being investigated by Arson and the insurance companies. B. Los Angeles County Sheriff’s Department Reports – November and December Deputy Rick Baldi presented the following reports: during the month of November there was one Part I crime: a residential burglary was reported in the 24000 block of Hidden Ridge Road. A resident of North Dakota was arrested for the incident. A rear door was damaged to gain entry while the victims were inside the residence. No property was stolen. There were nine calls for trespassing. During the month of December, there was one Part 1 crime: a theft of a vehicle was reported in the 5300 block of Jed Smith. A 2005 gray Toyota Sequoia was stolen from the street area of that location. No suspect seen or heard, and the vehicle is still outstanding. There were seven calls for trespassing. Council Member Gold asked Deputy Baldi if there is something that he can do in terms of additional enforcement, now that we have him as our full-time primary deputy. Deputy Baldi stated that he would work with the City Manager and Covered 6 to identify problem areas in the City as far as traffic enforcement and trespassers entering the City. Deputy Baldi also has been reaching out and networking with residents, giving them his card, so if they have any concerns they can just email or call him directly. At the suggestion of Mayor Siegel, with no objection from the other Council Members, item 11B was addressed at this time. City Council Minutes January 25, 2021 Page 4 NEW BUSINESS B. Discussion Regarding COVID-19 Testing Site in Hidden Hills City Manager Kallman presented the following report: at the January 11 City Council meeting, staff was asked to investigate potential opportunities that would provide residents access to COVID-19 testing in Hidden Hills; several organizations that would be able to provide COVID-19 testing in the City of Hidden Hills were contacted; All Green Health Services, who is based in Westlake Village, appears to be the best option for the City to consider, as they operate testing sites at the Agoura/Calabasas Community Center, Topanga Mall, and in Culver City. All Green offers Rapid Antibody, Rapid Antigen, and PCR tests; a drive-up type clinic where residents may book an online appointment and the technician will come to their car to administer the test is being recommended; in addition, All Green requests an indoor space for their technician and equipment, but all testing will occur outdoors; the City reached out to the HHCA to use the front of the Community Center as a drive-thru, but they declined due to liability and other concerns; City Hall would have to be the drive-thru and we’d have to accommodate space inside City Hall for the technician. Mr. Kallman then introduced one of the owners, Heath Patton from All Green, to answer any questions the City Council may have. Mr. Patton gave an overview of his company, all the areas they’ve been testing, costs and insurance requirements. Council Member Freedland expressed his concern about opening City Hall to an outside company and/or the public. Staff has done an incredible job keeping City Hall as sterile as possible, and to bring someone in doesn’t make sense. Mr. Freedland, along with other Council Members, have had companies come to their house to administer the tests without them having to enter their homes. After much discussion, a concierge service to administer the tests seems to be the best option for residents, especially since there are testing sites not too far from Hidden Hills. Staff will work on notifying residents of their options and provide them with companies who can accommodate them. City Council Minutes January 25, 2021 Page 5 MONTHLY DEPARTMENTAL REPORTS C. City Engineer Report City Engineer Lovett presented the following report: 1) Long Valley Entrance Improvement Project – the HHCA submitted partial gate plans to the City this month but is still working on the specs. 2) Overhead Power Lines Undergrounding – the previous conflicts have been resolved and all street, parkway, and utility cabinet work is now scheduled to be complete the week of January 25, with the exception of a special curb to be installed on Hilltop Road (due to field modifications and special order). 3) LVMWD Jim Bridger and Long Valley Roads Repairs – all work is complete. 4) Mureau Road Landscaping – L. Newman has commenced design work and is awaiting completion of a City survey before they can proceed further. Staff has received survey proposals and will commence with the survey upon receipt of contract documents. CONSENT CALENDAR A. City Council Minutes – January 11, 2021 B. Demand List C. Disbursement List – December D. Financial/Treasurer’s Report – December E. Investment Report – December Upon MOTION of Council Member Weber, seconded by Council Member Freedland and unanimously carried on roll call vote, it was resolved to approve items A, B, C, D and E of the consent calendar as submitted. OLD BUSINESS A. Discussion of Residential Survey Regarding the Fiber to the Home Project City Manager Kallman presented the following report: at the November 9, 2020 City Council meeting, Magellan provided a comprehensive update on the Fiber to the Home Project; included in that update was discussion about the next step, which would be to provide a survey to residents to gauge interests and get an idea of certain items that residents may be interested in. City Council Minutes January 25, 2021 Page 6 Mr. Kallman then introduced Jory Wolfe from Magellan Advisors: on November 23, Vigilant Advisors presented to the City Council, the findings from the RFP process that was done on behalf of the City, looking for a partner in which to construct and operate a fiber optic network, to provide one gigabit and 10 gigabit services to the residents of Hidden Hills; the survey, in which Magellan is going to conduct on behalf of Hidden Hills, will assist in determining what the sentiment is about existing services and, of course, the risk and financials; the purpose of the proposed survey is to find out whether or not the residents are going to use the service and sign up for the services, understand the take rate, and also how the residents feel about the existing services; this information will help the City Council decide to move forward with the project. The City Council thanked Mr. Wolfe for a detailed and informative presentation. Council Member Freedland asked Mr. Wolfe what approximate percentage of interest should the City expect. Mr. Wolfe responded that in bigger cities, it can be 42-45% and possibly in a City the size of Hidden Hills, it could be 48-51%. Mr. Wolfe stated that anything over 37% the deem successful. As former Council Member Katz is no longer on the AdHoc Committee, City Manager Kallman asked for a volunteer to join Council Member Weber on the Committee. Council Member Gold volunteered to serve on the AdHoc Committee. Council Member Weber did inquire if it would be appropriate to continue to receive input from former Council Member Katz, as a private citizen, as he dedicated most of his term on this project. City Attorney Diaz did confirm that he could be invited to join meetings and give input. The City Council was favorable to this. B. Consideration of Approval of Proposed Resolution Establishing the Time for Regular City Council Meetings to 5:30 p.m. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS ESTABLISHING THE TIME OF REGULAR MEETINGS OF THE CITY COUNCIL TO 5:30 P.M. PURSUANT TO SECTION 1-6-2 OF THE HIDDEN HILLS MUNICIPAL CODE City Attorney Diaz presented the following report: at the City Council Goals Session, the City Council desired to change the time for regular meetings to 5:30 p.m. while the City was holding virtual telephonic meetings; this would allow members of City Staff, the Sheriff’s Department, the Fire Department, and others to City Council Minutes January 25, 2021 Page 7 not have to wait after the end of their work day to attend the City’s meetings; Hidden Hills Municipal Code Section 1-6-2 permits the City Council to change the time for regular City Council meetings by resolution; some Council Members expressed concern that when in- person meetings return, residents may not have enough time to get to City Hall to attend; for that reason, Section 2 of the proposed resolution states that once the City Council resumes in-person meeting, a determination will be made for meetings 5:30 or revert back to 6:30 p.m. Upon MOTION of Mayor McCorkindale, seconded by Council Member Gold and unanimously carried on roll call vote, the City Council adopted Resolution No. 969 entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS ESTABLIISHING THE TIME OF REGULAR MEETINGS OF THE CITY COUNCIL TO 5:30 P.M. PURSUANT TO SECION 1-6-2 OF THE HIDDEN HILLS MUNICIPAL CODE. NEW BUSINESS A. Consideration of Approval of a Proposal from J.H. Douglas & Associates to Prepare the Hidden Hills 2021-2029 Housing Element Update City Engineer Dirk Lovett presented the following report: state law states that “Local Governments should plan for change by establishing formal procedures for regular monitoring, reviewing, and amending the General Plan.”; it further requires that a Housing Element be updated every five (5) years and revisions be made as necessary; this proposal also includes costs to assist with the annual reports, monitor and assist with the City’s Regional Housing Needs Assessment (RHNA), update the Safety and Natural Resources Elements, update relevant or outdated sections of the City’s zoning codes, participate in public outreach, and the necessary compliance with the California Environmental Quality Act (CEQA); in 2008 the City solicited proposals in the selection of a consultant to assist the City in the mandated updates to the City’s Housing Element, and assess the adequacy of the City’s General Plan; JHD has done excellent work for the City in the past, and staff is very comfortable selecting them for the next Housing Element, Safety Element, Natural Resources Element, and Zoning Code updates. Upon MOTION of Council Member Freedland and seconded by Council Member Weber and unanimously carried on roll call vote, the City Council approved the proposal provided by JHD City Council Minutes January 25, 2021 Page 8 Planning and authorized the Mayor to enter into an agreement with JHD Planning, LLC in an amount not to exceed $71,280, plus reimbursable expenses. C. Consideration of Approval of an AT&T Easement Across City Property Located at 23501 Long Valley Road City Engineer Dirk Lovett presented the following report: in September, 2020, a trench excavation across the City’s property at 23501 Long Valley Road was observed, and informed the contractor that the City had no knowledge of this, and that no permits or easements had been granted for this work; as such, the contractor was ordered to backfill the trench and that no further work in the parking lot would be permitted until they obtained an easement from the City; the contractor told staff that they had installed an AT&T fiber line to the HHCA gate house, and that the line is necessary to facilitate the gate and they request that the City grant an easement to AT&T, for which, they have prepared a Grant of Easement requesting that the City grant them a strip of land 165.27’ long by 3’ wide across the City’s lot; any future excavations need approval by the City; the pipe has to be moved regardless, if it’s now or later. After a lengthy discussion between the Council and staff, the City Council agreed to grant an easement to AT&T, subject to all final verbiage and any agreements deemed necessary by staff and the City Attorney, and only after AT&T relocates their conduit, as it was their mistake, so that it won’t interfere with the City's proposed Long Valley entry and parking lot improvement project. Upon MOTION of Council Member Freedland, seconded by Council Member Weber and unanimously carried on roll call vote, is to require AT&T to move their fiber line into the correct area as determined by the City Engineer, and once that fiber line has been moved to authorize the execution of the grant of easement. The Council also authorizes the City Manager to execute any agreements or letter agreements between the City of Hidden Hills and AT&T with regards to movement of the current line, subject to the final approval of the City Attorney. City Council Minutes January 25, 2021 Page 9 D. Report from 1/19/21 Hidden Hills Community Association Board of Directors Meeting HHCA Board Vice President John McGinnis presented the following report: the HHCA Board chose new officers; discussed adopting an anti-harassment policy; considered a rule change regarding permitted locations for flags (no change); with Mitch Jacobs remaining President, John McGinnis remaining Vice President; continued discussions with Las Virgenes Municipal Water District regarding the aesthetic concerns of the generator to be installed behind the Round Meadow Bus Stop; there will be a virtual Valentine’s Day Musicale – more information to come; the HHCA has a new architectural consultant who is resident Ryan Levis; and Liz Moses will be the City’s liaison from this point forward.. E. Report from 1/19/21 Las Virgenes Malibu Council of Governments Meeting Mayor and LVMCOG Board Member Siegel presented the following report: Westlake Village Mayor Kelly Honig is now the COG President; discussed upcoming housing legislation and the Governor’s budget that includes the housing accountability unit, which is money the Governor is setting aside to spy on cities and their Council meetings and hopefully the cities will come together as a collective effort to provide opposition. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 7:17 p.m. _____________________________ Stuart E. Siegel, Mayor ATTEST: Deana L. Graybill, CMC, City Clerk  City of Hidden Hills 6165 Spring Valley Road * Hidden Hills, California 91302 (818) 888-9281 * Fax (818) 719-0083 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Kerry Kallman, City Manager DATE: February 8, 2021 SUBJECT: Consideration of a Proposal from Magellan Advisors to Perform a Cellular Coverage Study and Engage Providers on Behalf of the City Background In 2017, the City Council adopted a goal to “Address the lack of adequate cell coverage within the City.” In 2020, the City Council reaffirmed the goal to read “Reinitiate the 2017 Goal to improve cell coverage in the City by actively engaging both cell providers and potential consultants to assist the City.” At the November 9 City Council meeting, the City Council directed staff to work with Magellan Advisors on a proposal to assist the City in improving cell phone coverage. By way of background Magellan Advisors has been consulting with the City on the Fiber to the Home project. Discussion Attached for the City Council’s consideration is a proposal from Magellan Advisors to perform three tasks: 1. Onsite Cellular Location Survey 2. Cellular Coverage Location Survey Data Analysis 3. Cellular Provider Outreach and Engagement Representatives from Magellan will be available tonight for questions and further explanation of their methodology and approach. Fiscal Impact The total cost of the proposal from Magellan Advisors is $14,700. As this expense was not anticipated in the FY 2020/21 City budget, a budget adjustment would be required. City Council Proposed Cellular Consultant February 8, 2021 Page 2 Recommendation It is recommended the City Council review the attached proposal from Magellan Advisors to perform a cellular coverage study and provide outreach and engagement to cellular providers and provide direction to staff. If the City Council chooses to engage Magellan Advisors, it is recommended the City Council authorize the City Manager and City Clerk to execute an agreement with Magellan and approve a budget adjustment in the amount of $14,700. Attachments 1. Magellan Advisors Proposal  PROPOSAL City of Hidden Hills Cellular Coverage Study Prepared for: Prepared by: Kerry Kallman Jory Wolf City Manager VP of Digital Innovation City of Hidden Hills Magellan Advisors 6165 Spring Valley Road jwolf@magellanadvisors.com Hidden Hills, CA 91302 818-312-7768 818-888-9281 www.magellan-advsors.com Kerry@hiddenhillscity.org TRANSMITTAL LETTER January 26, 2021 Kerry Kallman City Manager Dear Kerry, Magellan Advisors is pleased to submit this proposal to assist the City of Hidden Hills with a Cellular Coverage Study. Access to reliable cellular service is an essential need for residents to ensure their safety and quality of life. We share the concerns of Hidden Hills’ residents about locations within the City where cellular service is spotty or non-existent and believe that steps should be taken to address these concerns. Our cursory review of wireless equipment placement around the City supports the anecdotal assertion that wireless services are subpar. Our study will include a detailed onsite survey of locations throughout Hidden Hills to collect data about available cellular coverage among the major carriers including AT&T, Sprint/T-Mobile, and Verizon. We will collect and analyze this data to create a map of locations where lack of cellular coverage is a concern using verified, up-to-date information that can be leveraged during conversations with each of the cellular service providers. Our team will then engage with our industry contacts to discuss these concerns and how to address them using 4G wireless technologies that conform to the needs of the Hidden Hills community. We do not anticipate considering 5G wireless as a solution at this time. We will make recommendations about these solutions, keeping in mind undergrounding efforts and concerns about attachments on poles and other aesthetic issues that your residents have previously expressed. We are committed to assisting with Hidden Hills’ wireless communications goals and look forward to working with you once again on this project, which we believe will address many concerns among the community. If you have any questions or we can be of assistance in any way, please feel free to contact me with any questions or comments. You can reach me directly at 818-312-7768 or Jwolf@magellan-advisors.com. Sincerely, Jory Wolf VP of Digital Innovation, Magellan Advisors WWW.MAGELLAN-ADVISORS.COM 2 ABOUT MAGELLAN ADVISORS Magellan Advisors is the leading turnkey engineering and construction management firm specializing in communications infrastructure for municipalities, utilities and cooperatives. We specialize in building broadband, fiber, wireless and related infrastructure for local governments across the US. With over 16 years in business and over 400 municipal clients, Magellan provides turnkey broadband deployment services to build networks that enhance communities and make them competitive in the digital economy. We maintain experts across all aspects of developing networks, from feasibility studies, financial planning and grant development, to engineering design, project and construction management, to operations and management of live broadband networks. Our staff is composed of broadband, telecom, government and utility professionals that have been on the front lines of deploying fiber and wireless services for their organizations. Our turnkey services allow our clients to maintain a single partner that fulfills every aspect of planning and deploying next generation infrastructure, with seasoned experts guiding their deployments every step of the way. Our success is based on our clients’ success and we have managed the deployment of over 50 communications and broadband networks across the US. In every case, these networks are performing to plan, meeting financial goals and achieving community needs. We are only successful when our clients are successful, and we live by their success. OUR TURNKEY FIBER & WIRELESS SOLUTIONS WWW.MAGELLAN-ADVISORS.COM 3  Magellan ADVISORS MAGELLAN’S WEST COAST CUSTOMERS (Full list on request) Magellan BROADBAND BUSINESS PLAN PARTNERSHIP DEVELOPMENT CONSTRUCTION MANAGEMENT INSPECTIONS & CLOSE-OUT OPERATIONS & MANAGEMENT BROADBAND EXPANSION ADVISORS FEASIBILITY STUDY FIBER MASTER PLAN GRANT DEVELOPMENT BROADBAND POLICY ENGINEERING DESIGN STARTUP & LAUNCH SALES & MARKETING PERMITTING PROCUREMENT CUSTOMER STATE TYPE BROADBAND PLANNING ENGINEERING TURNKEY IMPLEMENTATION Alameda County CA County ● City of Carlsbad CA City ● ● City of Chula Vista CA City ● ● City of Concord CA City ● ● City of Davis CA City ● ● City of Fairfield CA City ● ● Ferry County WA County City of Glendale CA City Electric ● ● Grays Harbor PUD WA Utility ● City of Hayward CA City ● ● City of Hidden Hiils CA city ● City of Huntington Beach CA City ● City of Inglewood CA City Electric ● ● Jefferson Public Utility District WA Utility ● ● ● ● ● City of La Mesa CA City Electric ● ● City of Lodi CA Utility ● ● ● ● City of Manhattan Beach CA City ● ● Marin County CA County ● ● Marion County OR County ● ● ● ● ● ● City of Mission Viejo CA City ● ● Napa County CA County Tribal ● ● ● Navajo Nation NM Organization ● ● ● City of Oxnard CA City ● ● City of Paso Robles CA City ● Pierce County WA County Regional ● ● ● ● ● Pima Association of Gvts AZ Organization ● City of Rancho Cucamonga CA City ● ● ● ● ● ● ● City of Rancho Santa Fe CA City ● ● City of Sacramento CA City ● City of San Leandro CA City ● ● City of Santa Ana CA City ● ● City of Santa Clarita CA City ● ● ● Town of Skykomish WA Town ● ● ● Sonoma County CA County Regional ● ● ● South Bay COG CA Organization ● ● ● ● ● ● ● ● City of Stockton CA City ● City of Ventura CA City ● ● Ventura County CA County ● ● ● City of Walla Walla WA City ● ● ● City of West Hollywood CA City ● ● ● City of West Sacramento CA City ● ● Whitman County WA County ● ● ● City of Winters CA City ● ● Yolo County CA County ● ● ● WWW.MAGELLAN-ADVISORS.COM 4 YOUR PROJECT TEAM JORY WOLF VP of Digital Innovation: Project Executive Jory joined Magellan after 22 years as CIO of the City of Santa Monica, CA where he launched Santa Monica City Wi-Fi, which provides free internet services to the public through a network of 32 hot zones and wireless coverage in most major commercial and transit corridors throughout the city. He created Santa Monica City Net, a 100-gigabit broadband initiative to support an environment for local businesses to compete in the global economy with cutting edge network solutions. Jory has over 35 years of experience in Information Technology, including broadband, FTTH and Smart City initiatives. Jory and his teams have received over 50 awards for information technology projects during his career and in 2012 he received the CIO Lifetime Achievement Award from the Los Angeles Business Journal. Since joining Magellan Advisors in July 2016, Jory has led teams that have worked on 50+ government projects in broadband master planning, feasibility studies, wireless strategic planning, 5G small cell policies, dig once policies and smart city. MIKE JOHNSON Senior Broadband Consultant Mike has over 30 years of extensive experience in wireless communications and broadband data network design. He uses his extensive history and knowledge to assist clients in accomplishing project planning and deliverable essential to deploying successful communications and data systems. His strengths include program management, requirements gathering, field test engineering, equipment evaluation, engineering management, and analyzing complex design conceptions. He has also designed wireless broadband equipment for Point to Point, Point to Multipoint and Mesh Radio Networks. Mike holds 4 patents on spectrum sensing, channel coordination, and dynamic location information. He also has current certifications in FTTx architecture, Fiber Plug and Play modules, and FTTx link budgets. Mike holds a Bachelor of Science in Electrical Engineering from the University of Florida. MELANIE DOWNING Project Management Analyst Melanie has a background in technical communication and has extensive experience coordinating, researching, and implementing projects across a variety of fields from defense contracts to small business plans. Prior to joining Magellan in 2018, she worked in healthcare management and consulting and was a graduate student at the University of Central Florida studying technical communication in technology and public policy. In her current role as Project Management Analyst, she supports Magellan’s West Coast team, assisting more than 40 local governments across California, Oregon, and Washington with broadband initiatives. Melanie coordinates project-related data including the development and completion of scopes of work, timelines, milestones, deliverables, project tasking, and quality control, helping to ensure the success of our clients’ communities. WWW.MAGELLAN-ADVISORS.COM 5 SCOPE OF WORK TASK 1. ONSITE CELLULAR COVERAGE LOCATION SURVEY Magellan will perform an onsite cellular coverage survey of various locations throughout the City of Hidden Hills to determine areas where cellular reception is problematic. We will conduct these tests using a third-party software that will allow us to analyze the quality of cellular reception at each survey location. The locations will include areas where residents have reported inadequate coverage as well as randomized locations to get a true sense of gaps in coverage from each of the major cellular service providers including AT&T, Sprint/T-Mobile, and Verizon. TASK 2. CELLULAR COVERAGE LOCATION SURVEY DATA ANALYSIS Our team will review and analyze the data collected by the onsite cellular location survey to identify locations that are unserved or underserved by current cellular coverage. We will map these locations to create a visual representation of problematic areas and will include datapoints collected during the survey to prioritize locations where the lack of coverage presents the biggest concerns in terms of public safety and quality of life for the community. TASK 3. CELLULAR PROVIDER OUTREACH AND ENGAGEMENT After performing our analysis of the locations within Hidden Hills where cellular service is inadequate, our team will use our industry contacts to engage with cellular providers and wireless internet service providers in order to discuss solutions for the community. Solutions will take into account current and future undergrounding efforts and aesthetics. We understand that residents of Hidden Hills are sensitive about equipment being placed on poles and will ensure that proposed solutions take these concerns into considerations. We anticipate pursuing the use of 4G solutions at this time. We will work with the cellular providers to understand and overcome barriers to enhancing cellular service, reporting back to City staff on our findings and developing a set of recommendations for how to proceed. Our team is also prepared to make presentations to your leadership about these findings and recommendations. WWW.MAGELLAN-ADVISORS.COM 6  Magellan ADVISORS PROJECT SCHEDULE Magellan ADVISORS Month 1 Month 2 Month 3 Task 1. Onsite Cellular Coverage Location Survey w 2. Cellular Coverage Location Survey Data Analysis w 3. Cellular Provider Outreach and Engagement w w Project Management and Meetings w w w PRICING The total cost to the City of Hidden Hills for the Cellular Study is $14,700 and includes all work to be completed by Magellan as stated in this Proposal. Magellan will bill the City in three (3) equal monthly payments of $4,900. Magellan will bill on the first day of the month for the current month’s services. Travel and incidental expenses are not anticipated for this project. Invoices are payable on net 30 terms from the date of invoice. Description Cost Onsite Cellular Coverage Location Survey $3,150 Cellular Coverage Locations Survey Data Analysis $4,200 Cellular Provider Outreach & Engagement $8,400 Project Management & Meetings $2,100 Total for Services $14,700 WWW.MAGELLAN-ADVISORS.COM 7  City of Hidden Hills 6165 Spring Valley Road * Hidden Hills, California 91302 (818) 888-9281 * Fax (818) 719-0083 MEMORANDUM To: Honorable Mayor and Members of the City Council From: Chantelle Limón, Administrative Analyst Date: February 8, 2021 Subject: Consideration of Approval of Proposed Resolution Allowing the City of Hidden Hills to Apply for Local Early Action Planning (LEAP) Grant Funds from the State Department Housing and Urban Development Background In the 2019-20 Budget Act, Governor Newsom allocated $250 million for all regions, cities, and counties to prioritize planning activities that accelerate housing production to meet identified needs of every community. With this allocation, the Department of Housing and Community Development (HCD) established the Local Early Action Planning Grant program (LEAP), allocating $119 million to cities and counties. LEAP provides one-time grant funding to update planning documents and implement process improvements that will facilitate the acceleration of housing production and help local governments prepare for their 6th cycle Regional Housing Needs Assessment (RHNA). The LEAP grant is very similar to the SB2 grant which the City applied for and was awarded in 2020 in the amount of $160,000. Discussion City staff understands LEAP to essentially be an extension of SB2 as both grants are awarded by HCD with nearly identical purpose. Qualifying projects identified by the City are consistent with projects submitted with the SB2 application: to update the Housing Element and General Plan, update permitting software, renovate the Building and Safety office, and revise the City’s zoning ordinance. The LEAP application is complete and requires approval of the attached Resolution by the City Council before final submission. Fiscal Impact There is no fiscal impact of adopting this proposed resolution. City Council LEAP Grant Funds February 8, 2021 Page 2 Recommendation In order to continue in the grant application process, City Council is requested to approve Resolution 970. Attachments 1. Proposed Resolution 970  RESOLUTION NO. 970 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HIDDEN HILLS AUTHORIZING APPLICATION FOR, AND RECEIPT OF, LOCAL GOVERNMENT PLANNING SUPPORT GRANT PROGRAM FUNDS WHEREAS, pursuant to Health and Safety Code 50515 et. Seq, the Department of Housing and Community Development (Department) is authorized to issue a Notice of Funding Availability (NOFA) as part of the Local Government Planning Support Grants Program (hereinafter referred to by the Department as the Local Early Action Planning Grants program or LEAP); and WHEREAS, the City Council of the City of Hidden Hills desires to submit a LEAP grant application package (“Application”), on the forms provided by the Department, for approval of grant funding for projects that assist in the preparation and adoption of planning documents and process improvements that accelerate housing production and facilitate compliance to implement the sixth cycle of the regional housing need assessment; and WHEREAS, the Department has issued a NOFA and Application on January 27, 2020 in the amount of $119,040,000 for assistance to all California Jurisdictions; NOW, THEREFORE, the City Council of the City of Hidden Hills (“Applicant”) resolves as follows: SECTION 1. The City Manager is hereby authorized and directed to apply for and submit to the Department the Application package; SECTION 2. In connection with the LEAP grant, if the Application is approved by the Department, the City Manager of the City of Hidden Hills is authorized to submit the Application, enter into, execute, and deliver on behalf of the Applicant, a State of California Agreement (Standard Agreement) for the amount of $65,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the LEAP grant, the Applicant’s obligations related thereto, and all amendments thereto; and SECTION 3. The Applicant shall be subject to the terms and conditions as specified in the NOFA, and the Standard Agreement provided by the Department after approval. The Application and any and all accompanying documents are incorporated in full as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the Application will be enforceable through the fully executed Standard Agreement. Pursuant to the NOFA and in conjunction with the terms of the Standard Agreement, the Applicant hereby agrees to use the funds for eligible uses and allowable expenditures in the manner presented and specifically identified in the approved Application. PASSED APPROVED and ADOPTED on February 8, 2021. Stuart E. Siegel, Mayor ATTEST; Deana L. Graybill, CMC, City Clerk