Special City Council Meeting

CITY OF HIDDEN HILLS SPECIAL CITY COUNCIL MEETING City Hall Council Chambers 6165 Spring Valley Road, Hidden Hills, CA 91302 Thursday, January 14, 2021 4:00 PM AGENDA 1. CALL TO ORDER Pursuant to Governor Newsom’s Executive Order N-29-20, all members of the Hidden Hills City Council or staff may participate in this meeting via a teleconference. In the interest of maintaining appropriate social distancing and in accordance with Executive Order N-29-20, members of the public may participate in the meeting electronically as indicated further below. The City Council Chambers will not be open to the public. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (“ADA”) please contact Deana Graybill at 818-888-9281 or staff@hiddenhillscity.org. Virtual Meeting Via ZOOM Platform: https://zoom.us/j/97098354145 To Join by Phone: 669.900.6833 or 408.638.0968 and Enter Meeting Access ID: 970 9835 4145 PLEASE NOTE THAT THE CITY COUNCIL MAY ACT ON ANY ITEM LISTED ON THE AGENDA. 2. ROLL CALL Mayor Stuart E. Siegel Mayor Pro Tem Laura McCorkindale Council: Council Member Steve Freedland Council Member Larry G. Weber Council Member Eniko Gold City Manager Kerry Kallman City Attorney Roxanne Diaz Staff: City Engineer Dirk Lovett City Clerk Deana Graybill Administrative Analyst Chantelle Limon 3. APPROVAL OF AGENDA 4. ANNOUNCEMENTS 5. AUDIENCE Members of the audience are invited to address the Council at this time on items that are not otherwise on the agenda. Per California Government Code Section 54954.2, the City Council is prohibited from discussing or taking immediate action on any item not on the agenda unless it can be demonstrated that the item is of an emergency nature, or the need to take action arose subsequent to the posting of the agenda. Public Participation: Remote public participation is allowed in the following ways: Public comment will be accepted by email to staff@hiddenhillscity.org prior to and during the meeting, prior to the close of public comment on an item, and read into the record during public comment. Alternatively, members of the public may join the meeting via the Zoom platform and the Mayor will call on you for public comment. To ask a question or comment during a meeting, click on the icon labeled "Participants" at the bottom center of your PC or Mac screen. At the bottom of the window on the right side of the screen, click the button labeled "Raise Hand." Your digital hand is now raised. To “Raise Hand” on an audio only call, press*6 to unmute and *9 to “Raise Hand”. 6. STAFF COMMENTS 7. CITY COUNCIL COMMENTS 8. NEW BUSINESS 8A 2021-2022 City Council Goals Session for Discussion and Direction to City Staff and Review of the Status Report and Direction, if any, on the City's Current Goals 1. Continue to Prioritize Staff Time to Protect Hidden Hills Single Family Zoning and Local Control, Including but Not Limited to: Education, Strategic Legislative Opposition and Support, Exploration Of Converting Hidden Hills to a Charter City and/or Putting Forth a Local Initiative to Protect Zoning, and/or Other Legal Protections, Coalitions, Resolutions, Etc. 2. Move City Council Meetings to 5:30 p.m. 3. Consider Providing Health Benefits to Members of the City Council 4. Consider the Creation of a Dog Park in Hidden Hills 5. Undertake Various Efforts and Initiatives to Foster Safer Driving in Hidden Hills 6. Amend the City’s Municipal Code to Ban All Leaf Blowers, Gas or Electric, on Community Streets, Parkways, and Trails 7. Move Hidden Hills Towards an Independent and Green Energy Future 8. Develop a Community Wildfire Protection Plan 9. Update the City Website to Increase Transparency and Public Information Via the City Website 10. Hire a Grant Researcher 11. Hire A Consultant to Assist the City in Improving Cell Phone Coverage 12. Create a City Personnel Handbook 13. Provide Updates on City Council Goals Monthly as Part of a Regular City Council Agenda Item 8.A 2021-2022 City Council Goals 1-14-21.pdf 9. ADJOURNMENT Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk's office at City Hall, 6165 Spring Valley Road, Hidden Hills, CA 91302 during normal business hours. Pursuant to the Americans with Disabilities Act, any qualified individuals with a disability who plan to attend or otherwise participate in the City Council meeting and who may require accommodations or auxiliary aids should contact the City Clerk at 818/888-9281 at least 48 hours before the meeting. This REVISED agenda was posted on January 13, 2021. ___________________________________ Deana L. Graybill, CMC, City Clerk  City of Hidden Hills 6165 Spring Valley Road * Hidden Hills, California 91302 (818) 888-9281 * Fax (818) 719-0083 MEMORANDUM TO: Honorable Mayor and Members of the City Council FROM: Kerry Kallman, City Manager DATE: January 14, 2021 SUBJECT: Consideration of 2021 City Council Goals and Provide Direction to City Staff; and Review of Status Report on Current Goals Background The primary purpose of a City Council’s Goals Session is to identify proposed goals that will be included in the City’s 2021 work plan and budget. Carry-over goals from the previous fiscal years will remain in the City’s workplan until completed. It should be noted that tonight’s meeting is merely an opportunity for the City Council to discuss the various goals and whether or not staff time and resources should be dedicated to each goal. Tonight’s discussion should not be focused on whether the proposed goal or action will be implemented merely should further research be undertaken. In no particular order of priority, thirteen (13) new goals are listed below. Discussion Prior to reviewing and discussing the thirteen proposed goals below, it may be appropriate to review status of all adopted goals (attached below) and provide direction on some if not all of the goals. If the consensus of the City Council is to adopt any of the proposed goals, it would be appropriate to prioritize the completion of each goal taking into consideration staff resources, community benefit, currently adopted goals, and fiscal impact. The following are the suggested 2021 City Council Goals: 1. Continue to prioritize staff time to protect Hidden Hills single family zoning and local control, including but not limited to: education, strategic legislative opposition and support, exploration of converting Hidden Hills to a charter city and/or putting forth a local initiative to protect zoning, and/or other legal protections, coalitions, resolutions, etc. City Council 2021 City Council Goals January 14, 2021 Page 2 The state legislature continues efforts to strip away local control on housing and other matters. Legislation has returned already this year with legislation that intends to end the single-family neighborhood by allowing lot splits in Hidden Hills & 4-6-plexes where one (1) house currently stands; without any input or examination by the City or our HOA. Earlier this year, the City Council and staff became involved in these efforts and it has been suggested that the City Council reconfirm this as a goal to continue its advocacy, education and exploration efforts regarding protection of our community as single family, and to explore various mechanisms that could further protect both our local control and our single- family neighborhood. 2. Move City Council meetings to 5:30 pm. It has been suggested that the City Council consider moving their meeting time to 5:30 p.m., as the earlier start time may alleviate down time between the end of the workday and the beginning of the meetings for staff and City Council, as well as our guests (LASD, LACOFD, legislators, consultants). If this goal is adopted, an item to amend the City Municipal Code would be reviewed and discussed by the City Council at a future meeting. 3. Consider providing health benefits to members of the City Council It has been suggested that the City Council consider enrolling in City provided health coverage as either a benefit or by reimbursement of costs back to the City by the City Council as it’s a quality policy. It is being proposed that City Council would vest at 4 years and be able to continue the policy after leaving the City Council (but paid for themselves). All cities in our COG region provide this to their City Council’s as well the opportunity to pay for their families on the policies. Per the City of Hidden Hills personnel policy medical coverage is provided to full-time staff at a rate of not to exceed $1,116 per month. Full-time staff dependents may join the City policy with costs deducted from staff salary. If the City Council would like staff to pursue this goal, staff would need to do additional research with the CalPers on the process and exact fiscal impact, if any, with the intent to include sufficient funding in the FY 2021/22 City Budget. 4. Consider the creation of a Dog Park in Hidden Hills It has been suggested that the City begin to investigate the creation of a dog park in Hidden Hills. This would consist of identifying potential locations, securing or prioritizing funding, and exploring opportunities to provide recreational opportunities for residents and their dogs. City Council 2021 City Council Goals January 14, 2021 Page 3 It should be noted that adoption of this goal will not necessarily mean a dog park is eminent, instead it would signify the City Council’s interest in pursuing a dog park and provide staff opportunities to seek out potential solutions. 5. Undertake various efforts and initiatives to foster safer driving in Hidden Hills One of the largest areas of concern that both the City Council and staff hear from residents surround unsafe driving in the community typically in the form of speeding and failure to stop at stop signs. Over the years, the City has implemented several projects in an effort to curtail unsafe driving. These include but are not limited to: (1) speed humps; (2) roadway striping; (3) increased Sheriff motorcycle patrol time; (4) targeted efforts by the Sheriff’s Department; (5) speed indicator signs; (6) speed surveys; and (7) public information. It has been suggested that the City seek additional solutions to these concerns, which may result in a more formal education program and purchase of a portable cloud-based speed trailer capable of recording pictures of speeding vehicles to allow for further follow up by the Sheriff’s Department. If adopted, staff would return to the City Council with a more comprehensive plan for consideration and possible funding. 6. Amend the City’s Municipal Code to ban all leaf blowers gas or electric on community streets, parkways, and trails. Hidden Hills Municipal Code section 3-8-5-J prohibits the use of gas-powered leaf blowers within the City. Enforcement of this rule proves to be a challenge for staff as the City does not have a Code Enforcement program and any complaint surrounding use of gas leaf blowers is typically handled by either the City Manager or City Engineer by driving to the site and informing the user of the prohibition. The City does have a flyer in both English and Spanish that informs users of the prohibition and recently made them available to the gate guards to hand out. It has been suggested that the City Council amend its Municipal Code to further ban both gas and electric leaf blowers use on any street, parkway or trail and only allow for the use of electric blowers on private property due to added ease enforcing if no blowers were allowed. In light of COVID-19 and other discoveries about pollutants, cities/communities are participating in total bans. Of note, most of those cities do not have dirt sidewalks which create an additional pollutant. In addition, it has been suggested that enforcement City Council 2021 City Council Goals January 14, 2021 Page 4 of prohibited leaf blowers could be undertaken by the Los Angeles County Sheriff’s Department 7. Move Hidden Hills towards an Independent and Green Energy Future Over the years, both the State and the City through its Municipal Code and building standards, certain energy efficiency or green standards have been adopted and required for building in Hidden Hills. Staff is preparing a memorandum outlining these requirements that will be distributed to the City Council before the Goals Session meeting. One such mandate involves construction of residential solar projects. Assembly Bill 2188, adopted in 2014, requires that every city create an expedited, streamlined permitting process for small residential rooftop solar systems. The purpose of the law is to further State policy of promoting and encouraging the installation and use of solar energy systems by limiting obstacles to their use and minimizing the permitting costs of such systems. The City has created a dedicated page on the City website that includes step by step guidelines on receiving permits to install residential solar systems. It has been suggested that the City undertake further steps to encourage and/or provide ease to homeowners and builders to make their homes more environmentally friendly, energy efficient, and ultimately more self-sufficient or independent from the traditional power grid. Should this goal be adopted, further research by staff will occur followed by a potential series of recommendations for consideration by the City Council. 8. Develop a Community Wildfire Protection Plan A Community Wildfire Protection Plan helps jurisdictions plan and prioritize project work that can make a difference in protecting homes, residents, and firefighters. Key components of such plans include: 1. Collaboration with all stakeholders in a community 2. Research and identification of community risk using maps 3. Identification of key components of risk in local construction 4. Identification of the natural environment surrounding the community 5. Creation of an action plan that identifies short and long-term goals depending on the capabilities of the community and the prioritization of identified risk. It has been suggested that the City Council consider the implementation of a Community Wildfire Protection Plan. As staff is not intimately familiar with creating or implementing nor with the time or costs associated, if adopted tonight, further research including costs, City Council 2021 City Council Goals January 14, 2021 Page 5 components, time frame, and potential consultants who could work with staff to create a plan would be identified and brought to the City Council for consideration at a future meeting. Attached for your review is a document created by the Department of Agriculture titled “Best Management Practices for Creating a Community Wildfire Protection Plan.” 9. Update the City Website to Increase Transparency and Public Information via the City Website The City’s website was last updated in April 2018. The new website integrated several new features including direct e-mail links to staff, timely news items on home page, emergency information banner, and ability to sign up directly to receive e-mail notifications in an effort to provide more up to date information to residents and allow for better communication. It has been suggested that the City staff update several components of the website including but not limited to: (1) more direct links that allow for residents to communicate directly with City staff about their concerns; and (2) enhanced search functions. Although staff may be able to make recommended changes or enhancements directly, it is not known if the current website will be able to easily integrate some desired improvements. Should the need arise for more costly improvements outside of normal website updates, staff would bring these projects and costs to the City Council for consideration. 10. Hire a Grant Researcher It has been suggested that the City consider hiring a grant researcher that would assist the staff in researching and securing funding to assist with the completion of Capital Improvement Projects or other priorities where there is limited funding available. A similar goal was adopted by the City Council in 2017, “Enhance the City’s efforts to obtain grants either by City staff and/or with the assistance of state and federal lobbyists.” The adoption of this goal signified a shift for the City as previous to the adoption of this goal, City staff would seek out an occasional grant but was not overly aggressive in applying for grants. Since that time, staff has been successful in receiving numerous grants as indicated by the attached matrix on City Council Goals. City Council 2021 City Council Goals January 14, 2021 Page 6 While the City recently entered into an agreement with a Sacramento based lobbying firm and it was hoped that firm could assist with the identification and assistance on receiving certain grants (public safety, fiber, technology, cell phone), it has been suggested that the lobbyist time would be better served in assisting the City with legislative advocacy. Should the City Council adopt this goal, staff will research potential grant researchers and return to the City Council with an update and potential agreement. 11. Hire a Consultant to assist the City in improving cell phone coverage In 2017, the City Council adopted a goal to “Address the lack of adequate cell coverage within the City.” This goal was reaffirmed at the 2020 City Council Goals Session when the City Council adopted “Reinitiate the 2017 Goal to improve cell coverage in the City by actively engaging both cell providers and potential consultants to assist the City.” Improving cell phone coverage continues to be a priority project for the City. In November 2020, the City Council gave direction to staff to seek a proposal from Magellan Advisors for consulting services related to cell phone coverage improvements. Please see the City Council Goals Matrix (attached) for additional information. Staff held a conference call with Magellan Advisors on January 11 and anticipates a proposal will be reviewed by the City Council at its first meeting in February. 12. Create a City Personnel Handbook Historically, policies related to City staff have been included in the City’s Municipal Code or adopted independently by the City Council. Although the creation of a City Personnel handbook is already on the staff work plan for 2021, adoption of this goal will ensure that this project becomes a priority for staff in 2021. 13. Provide Updates on City Council Goals monthly as part of a regular City Council Agenda Item The City Council began hosting an annual City Council Goals session in 2017. The purpose of the Goals Session was to help prioritize projects for the upcoming budget year and provide direction to staff on what the consensus of the City Council believed should be worked on. Staff provides formal updates on all progress of all City Council goals 3 times per year as an item on the City Council agenda. Additional updates are provided in the monthly City Engineer report, staff comments, separate items on the City Council agenda and more informally through communications with the City Council. City Council 2021 City Council Goals January 14, 2021 Page 7 It has been suggested that staff provide regular City Council Goals updates each month as a formal agenda item on the City Council agenda. In addition, it has been suggested that completed goals be removed from the “active “Goals Matrix and moved to a new “Completed Goals” matrix. It would be appropriate for the City Council to provide direction to staff on providing monthly City Council Goals updates and removal of completed goals from the matrix. Fiscal Impact Depending on the acceptance of certain goals, staff may include potential expenses in the proposed FY 2021/22 City budget for consideration by the City Council later this spring. Adopted goals and correlating expense not included in the FY 2021/22 budget would be considered by the City Council at a future date. Recommendation Based on the foregoing, it is recommended the City Council: (1) review and consider the adoption of the thirteen (13) proposed goals referenced in this report; and (2) prioritize the completion of any adopted goal. Attachments Status Report of City Council Goals Information on Community Wildfire Protection Plan  STATUS REPORT OF CITY COUNCIL GOALS JANUARY, 2021 2020 Goal GREY SHADE IS COMPLETE. YELLOW SHADE INDICATES UPDATED ACTIVITY 2020 Goal - Reinitiate the 2017 Goal to Staff held an initial call with a Verizon improve cell coverage in the City by actively representative about potential cell coverage engaging both cell providers and potential improvements. At that time, there was no consultants to assist the City. immediate plans for Verizon improvements in the City. In the fall, staff hosted a series of discussions and a community walkthrough with a firm representing T-Mobile regarding possible installation of equipment that would improve cell coverage in the City. In addition, per City Council direction, staff is work with Magellan Advisors on a consulting proposal that would assist the city in improving cell coverage. Magellan anticipates presenting the proposal to the City Council at the first meeting in February. 2020 Goal - Undertake a capital improvement The City Council approved a Landscape design project to beautify both corners at Round Agreement with L. Newman and Associates at the Meadow and Mureau Roads November 9 City Council Meeting. Design work on the project is underway and it is anticipated that a draft design will be reviewed by the City Council in the coming months 2020 Goal – Evaluate the numerous signs as you A project to identify and remove excess signage enter and, in the City, and make formal along round meadow road was completed earlier recommendations on consolidation, reduction this year. and improvement of signage in the City. 2020 Goal – Undertake a comprehensive review No action to report. and make recommendations of potential responses or actions related to abandoned or long delayed construction projects. 2020 Goal – Create an Ad-hoc Burglary Task force Mayor Siegel and Mayor Pro Tem McCorkindale made up of two City Council Members agreed to serve on this ad-hoc committee. No further action to report. 2020 Goal – Update the duties and No action to report. responsibilities of the Public Safety Commission and work with the Commission to establish a work plan for 2020 2020 Goal – Create full-time Administrative Full time Administrative Analyst began Analyst Position employment in December 2020. City Council Goals GREY SHADE IS COMPLETE. YELLOW SHADE INDICATES UPDATED ACTIVITY 2019 Goal - Undertake a comprehensive review City Council reviewed and discussed at staff of the City’s Emergency Preparedness report on Emergency Preparedness efforts at the Preparations. July 22 City Council Meeting. Goal is considered completed but Emergency Preparedness will continue to be enhanced and evaluated throughout each year. 2019 Goal - Consider contracting with City Council directed staff to purchase an supplemental professional fire response during emergency vehicle capable of small firefighting red flag warning days. efforts. 2019 Goal – Review and Update Social Media Social Media Policy updated and adopted June 24, Policy 2019 2019 Goal – Consider Online Streaming of City CITY COUNCIL APPROVED AN AGREEMENT WITH Council Meetings GRANICUS TO PROVIDE ONLINE STREAMING OF CITY COUNCIL MEETINGS ON SEPTEMBER 9. CITY STAFF IS CURRENTLY TRAINING ON THE SYSTEM AND ANTICIPATES LAUNCH BY MARCH 1. 2019 - Consider the re-establishment of the City’s HHCA updated their tree policies specific to oak mature growth tree ordinance potentially for all tree removal. Per City Council direction no further trees and/or Oak Trees. City action. 2019 - Consider the establishment of a Non-profit City Council approved Articles of Incorporation at City/Community Foundation. January 27 meeting. 2019 - Evaluate City Hall’s current alarm system Staff has arranged for several “security and consider various upgrades to City Hall walkthroughs” of the City Hall building and used security. (Upgrade to 2018 Established Goal) the findings to develop new security enhancements including new alarm system, cameras, and alerts. City Council approved the purchase an installation of new security system and cameras for City Hall at the August 26 City Council meeting. 2019 - Add two standard agenda items to all City City Council Comments and staff comments added Council meeting agendas. to all future City Council agendas. In addition, standard agenda language such as “New Business” now being used on agendas. 2018 Goals GREY SHADE IS COMPLETE. YELLOW SHADE INDICATES UPDATED ACTIVITY 2018 Goal - Undertake a comprehensive review of Staff has begun reviewing the Municipal Code and the City’s Municipal Code in an effort to update, identified several potential changes. Priority has strengthen, and/or clarify the City’s authority on been given to code sections that deal with certain issues and compliance with state law. Undergrounding and Personnel rules. On June 11, City Council adopted a resolution updating employee sick and vacation policy. On August 13, City Council adopted a resolution updating employee anti-discrimination and harassment free workplace policy. City Attorney is reviewing  potential changes to the Municipal Code regarding Emergency Operations and 2020 Building and safety laws. 2018 Goal - Consider various funding mechanisms Staff and Ad-hoc met with consulting firm that for undergrounding of power poles throughout specializes in creation of “Undergrounding the City. In addition, consider a large scale Assessment Districts.” It was determined that “Undergrounding” project for Fiscal Year 2018/19 pursuing an assessment district would be too costly for City. At the July 23 City Council meeting, Council directed staff to pursue five potential undergrounding projects this year. Staff is also determining the feasibility of purchasing Rule 20A funds from other agencies. City Council recently approved funding for design costs of all five areas. Design and feasibility analysis expected June 2019. City staff has begun outreach to effected residents. City is currently underway on planning and design five project areas. Area 1 is nearly complete with conceptual design and homeowner approvals. Staff is awaiting final design, easements, and costs. Preliminary design for Area 2 has been received and is currently being evaluated for feasibility. Initial design for Area 3 is underway. A new Area was also initiated that contain three large poles with major equipment at the Long Valley/Paradise Valley intersection. That project is making good progress. Staff and the Ad- hoc Committee briefed the City Council on this project at the February 24 City Council meeting. Section 1 along Long Valley is currently under construction. It is anticipated that this first phase of construction will be completed by mid- February. The next step would see Southern California Edison connect the underground service and remove the poles. This phase may begin as early as March. Design work on section 2 (portion of Jed Smith) is nearly complete. 2018 Goal - Continue the internal and external Phase 1 nears completion with installation of upgrade of City Hall. Areas of focus may include downstairs furniture in August. Proposal for new City Council Chambers, upstairs conference room, doors and hardware is forthcoming. Design work and Building and Safety. External upgrades to for Phase 2 including City Council Chambers and consider include new roof and solar project. Conference room is underway. Staff recently met with an architectural firm regarding the City Council Chambers and is awaiting a proposal. On July 8, City Council approved an agreement with StudioMA for design of City Council Chambers remodel. Staff and City Council Ad-hoc Committee have met with design team multiple times. A conceptual design was created.  Construction costs and alternatives are being evaluated. A full briefing with options will be discussed by the City Council on March 9. Following the March 9 review, staff has not initiated any future work on this project. At the November 9 City Council meeting, during an update on City Council Goals, a lengthy discussion was held by the City Council regarding implementation of this goal. Staff’s interpretation of the City Council’s direction was to scale back the project to focus on priority items, deferred maintenance, and alternative funding sources. Staff anticipates a detailed report and recommendation will be brought to the City Council on January 25. 2018 Goal - Consider the adoption of an enhanced The City Council directed staff to join the LA “wood shake” roof policy in an effort to expedite County Community Development Commission’s replacement of remaining wood shake roofs CDBG grant program. Grant will provide funding within the City. that could be used to assist roof retrofits at eligible residences. Most recent inventory shows that the City contains 14 shake roofs. (down 1 since last update in November.) Per City Council direction, staff will continue to monitor “shake roofs” and report on status on updated counts of remaining roofs. 2018 Goal - Review vulnerability of City Hall in Staff participated in Active Shooter training. terms of securing the building in a violent Remote door locks were added to all three City or active-shooter scenario. Consider Hall entrance doors providing easy access to various security upgrades to the building. “locking down” City Hall if needed. 2018 Goal - Consider the creation and adoption of Staff has begun researching and reviewing sample a Fiscal Reserve Policy Fiscal Reserve Policies. Report to City Council expected in winter 2019. Draft policy will be considered alongside proposed FY 2019/20 City budget. General Fund Reserve Policy adopted by City Council on June 24, 2019. 2018 Goal - Explore ways to coordinate issuance Staff continues to explore better ways to of final building permit with Association to ensure communicate with HHCA on building process. In compliance of all architectural standards. addition, staff met with representatives from Oracle regarding a streamlined cloud-based software service “Community Development” that may provide an enhanced process for both the City and HHCA. A proposal for this service was received and reviewed by staff. The proposed costs were extremely high as this was a new product to be developed specifically for Hidden Hills. Charles Abbott Associates (CAA) is currently developing a similar system (City Tech Solutions)  that will provide this service at a much lower cost and customized to the City of Hidden Hills. This system will accept online permit applications, will provide online plan checking (in coordination with the HHCA) and permit issuance, and will receive inspection requests. Portions of this system have successfully been implemented in other CAA contract cities. CAA proposes presenting this software system to the City of Hidden Hills and the HHCA before the end of FY 19/20. The City of Hidden Hills recently applied for the SB2 Grant. Should the City receive this grant it is proposed that it be utilized to fund a portion, if not all, of City Tech Solutions. 2018 Goal - Continue efforts to work with the Las After initially agreeing to participate in project, Virgenes Unified School District to seek a School District informed City in May that they are permanent solution to traffic congestion related no longer interested. Staff is meeting with School to Round Meadow Elementary School. District officials on August 6 in an effort to revamp project. Staff met with District officials on October 30. MOU with School district being reviewed. City entered into an MOU with the School District in February. City Engineering Department is designing project with the ultimate goal to construct project in Summer 2019. Project is complete. 2018 Goal – Update of the V-Calm Traffic Devices Currently the V-calm signs are working and recording data. The solar panels have limited capacity, and often times fail to work on shorter winter and overcast days. In addition, the lack of cell coverage in the City makes it very difficult to obtain data from the units remotely, unless staff uses a ladder to access the memory cards. To solve both of these problems, staff is currently working with SCE to install electrical meters at the 4 locations where using the V-calm signs (Long Valley Road in front of the HHCA, Round Meadow Road, Eldorado Meadow Road, and Jed Smith Road). The electrical meters will power both the V-calm units and a wi-fi, that will allow data to be transmitted remotely. The intent is to be able to document speeding trends and provide the Sheriff Department information on vehicles that are speeding excessively. SCE continues to seek necessary easements while V-calm vendor is searching for a solution to transmit data. V-calm sign was moved from Round Meadow to El Dorado. Sign display was left off to record data for 30 days. Sign display was recently turned on to  record new data to analyze changes in speed. Staff has a proposal that includes the addition of two new V-calm signs (bringing the total to 4) with permanent power and connectivity of data to City Hall. Proposal and analysis of El Dorado speed to be discussed with City Council in August/September. The V-calm vendor (Fortel) has explored options to solve the lack of cell phone coverage including the using the HHCA wifi, and installing a new radio antenna on the City’s antenna site at the top of Bonneville Road. However, both of these options have inherent problems and are quite costly. Staff is now exploring other options. In August 2019, the City Council considered a proposal to purchase two additional V-calm signs (bringing the total to 4) with permanent power and connectivity of data to City Hall. At that time the City Council opted to wait until the issues regarding power and wifi reception are resolved with the existing two signs before purchasing new signs. 2017 GOALS GREY SHADE IS COMPLETE. YELLOW SHADE INDICATES UPDATED ACTIVITY 2017 Goal – Develop a matrix of all restricted Matrix completed and included with FY 2017/18 revenue funds that contains the name of the fund, City budget. Matrix updated in October to include current fund balance, and acceptable use of the expiration dates of restricted funds. Please see funds attachment. 2017 Goal - Consider various external and internal Staff met and identified several desirable upgrades and/or improvements to the City Hall upgrades including furniture, paint, window building and complex coverings, Council Chamber doors, door hardware, and ceiling. Staff has met with two furniture distributors. Staff has also met with an office designer. New aerial photo installed in City Council Chambers. A full report on recommended upgrades is anticipated in late fall. City Council approved City Hall upgrade conceptual plan in February. Staff finalizing all quotes and anticipates furniture purchase at April 12 City Council meeting. Furniture is purchased and project is underway. See updated 2018 Goal Above 2017 Goal – Investigate several energy efficiency Staff identified a retrofit program with So Cal upgrades to City Hall Edison that will provide free LED lighting throughout City hall. So Cal Edison performed a walkthrough of City and is scheduling installation at City Hall in the coming months. Edison changed  parameters of retrofit program. Staff currently researching other options. Staff recently purchased LED lights is in the process of retrofitting fixtures throughout City Hall. A second round of fixture upgrades for upstairs lighting is underway. 2017 Goal - Undertake necessary upgrades to the Staff initially met with firm that specializes in City’s government access channel (Ch. 3) to municipal meeting broadcasts. Follow up meeting improve video, audio, and presentation and scheduled at the request of Council Member Katz consider the online archiving and streaming of City to review and discuss options held in July. New 65 Council meetings inch monitor installed in City Council Chambers to enhance staff presentations. Staff solicited a new proposal in February for equipment upgrade. Awaiting response from vendor. Staff recently met with a consultant who specializes in City broadcasting and is awaiting his report. Project is underway. Equipment purchase to be considered at August 13 City Council meeting. Project is completed. New goal to consider streaming being consider as part of FY 2019/20 goal. 2017 Goal – Prioritize the undergrounding of In February, staff briefed City Council on several power poles at strategic locations throughout the funding options for undergrounding utilities lines. City and identify potential funding opportunities Staff in the process of setting up meeting with for the project potential funding consultant. Meeting is set for May 9. See updated 2018 Goal Above 2017 Goal – Address the lack of adequate cell City Council created an Ad-hoc committee coverage within the City (Council Member’s Katz and Weber) to oversee this goal. Staff set up an initial meeting with ATS Communications regarding the development of a cell tower master plan for the community. ATS presented their proposal to City Council on October 10. City Council authorized staff to sign agreement which is under review. Combined with Fiber to the Home project. 2017 Goal - Consider the development of a City Council created an Ad-hoc committee broadband enhancement program or strategy (Council Member’s Katz and Weber) to oversee within the City this goal. Staff held an initial meeting with Broadband Asset Strategies. BAS is proposing to create a new Fiber to the Home network throughout the City that would deliver 1Gb of internet to every home at a reasonable cost. BAS will brief the City Council on November 13 and is scheduled to present to the Community on December 5. BAS held community workshop in January. City survey underway. Staff anticipates meeting with BAS to discuss next steps in April. City Council Ad-hoc Committee and staff meeting with ADF on December 13. Special City Council  meeting to discuss will be scheduled in the near future. Staff and representatives from HHCA met with a new potential provider “Inyo Networks” on March 21. Inyo proposal is being developed. The City Council Fiber Ad-hoc Committee met on March 27 to review and discuss latest developments from ADF. Representatives from ADF are scheduled to meet with Ad-hoc Committee April 23. On November 18, City Council entered into an agreement with Magellan Advisers to prepare an RFP for creation of a fiber to the Home project. Draft RFP has been reviewed by staff. Ad-hoc Committee will be reviewing in February. RFP was released and a mandatory pre- proposal and option community tour to occur on March 12. The Ad-hoc Committee, staff, and the City’s project consultant continue to meet regularly to discuss two distinct proposals to undertake this project. Areas of discussion center around, take rates, monthly fee, City investment, project ownership, and potential funding mechanisms. The City’s Fiber project consultant, Magellan Advisors provided a comprehensive update on the project to the City Council on November 9. A series of recommended next steps including: (1) Perform subscriber commitment survey to formalize the network’s revenue opportunities; (2) Use survey results to explore available bonding options for $5.8 million Inyo proposed network build; (3) Measure willingness to consider bonding the asset should the survey and bonding approach meet with the level of risk that is acceptable to the City; (4) If survey results and bonding options support the City’s needs and risk tolerance, select Inyo as the City of Hidden Hills’ broadband partner, making a formal announcement to the community to begin marketing efforts. Per City Council direction staff signed an extension with Magellan Advisors to create a perform a residential survey. It is anticipated that a draft survey will be reviewed by the City Council on January 25. 2017 Goal – Improve the City’s website City Council to review a proposal from 911 Media on August 14 regarding the redesign and upgrade of the City website. City Council awarded contract to 911Media to upgrade and redesign City website. Project is complete. 2017 Goal – Consider hosting a joint Goal referred to City’s Public Safety Committee in fundraiser/mixer between City residents and at their June meeting. City held a joint members of the Malibu/Lost Hill’s Sheriff’s retirement, Sheriff mixer BBQ on March 8. A Station second event was held on June 14 at the Raznick’s home. Residents and Deputies toured the Raznick’s Turn of the Century Penny Arcade and raised over $10,000 for the Sheriff’s foundation. 2017 Goal – Enhance the City’s efforts to obtain Staff has been directed to identify potential grants either by City staff and/or with the grants as they become available. Staff applied for assistance of state and federal lobbyists three grants in the month of October: (1) SB1 Highway Local is for $38,000 (received), SB1 Highway Competitive for $57,000 (denied) will be used if awarded to design a new traffic flow pattern for Round Meadow Road in front of the Elementary School; and MSRC/AQMD Jumpstart grant will provide $50,000 for clean air vehicles and infrastructure (received). City to participate in 2019/20 CDBG program. See “Wood Shake Goal” above. Staff has met with Housing Rehabilitation (using CDBG funds) specialist on various concepts for a program in Hidden Hills. Staff has recently applied for two grants. #1 – California Resilience Challenge is requesting $200,000 to assist with planning efforts related to undergrounding. #2 – SB2 Housing grant could provide funding for updated permit processing and Building and Safety office redesign. Staff will continue to seek out grant opportunities and when applying will indicate in this report. Staff recently learned that the City was not selected for the California Resilience Challenge. Staff was successful in obtaining a $15,000 grant from the California Fire Foundation to be used towards the purchase of firefighting and emergency equipment. Staff recently learned about a $180,000 per capita grant available from the California Department of Parks and Recreation and is currently taking the necessary steps to acquire these funds. Staff is currently seeking 3 new grants (1) Local Roadway Safety Plan, $40,000, (2) Local Early Action Planning, $65,000; (3) Drainage Needs Assessment Program which if awarded would provide for study and improvement by Los Angles County Public Works a long-time drainage issue at the end of Paradise Valley Road in the City of Los Angeles. 2017 Goal – Consider the installation of a “cradle Staff has reviewed its current internet capability point” internet connection for City Hall and redundancy and is confident in current systems. Following the Woolsey Fire and loss of internet at City Hall, staff an AT&T DSL line has been installed at City. In addition, both a Verizon and AT&T hot spot has been purchased. 2017 Goal - Consider the adoption of two ICMA-RC 457 deferred compensation plan and personnel related items Flexible Benefits Spending Plan adopted by the City Council on May 22. All full-time staff have elected to participate in deferred compensation. .