City Board

CITY OF HIGHLAND HAVEN 510 Highland Drive, Suite A Highland Haven, Texas 78654-8278 Telephone: 830-265-4366 MINUTES – BOARD OF ALDERMEN MEETING DATE: Tuesday, September 16, 2025 TIME: 7:00 p.m. PLACE: Highland Haven Community Center 1. Open Meeting and Establish Quorum/Roll Call– Mayor Kelley called the meeting to order at 7:00 PM. Mayor Pro Tem Terry Nuss ✓Present ☐Absent Alderperson Don Hagans ✓Present ☐Absent Alderperson Bruce Robertson ✓Present ☐Absent Alderperson Lynn Smith ✓Present ☐Absent Alderperson Terry Smith ✓Present ☐Absent 2. Pledge of Allegiance – Mayor Kelley led the Pledge of Allegiance 3. Recognize Visitors – Tom Weaver 4. Announcements, Proclamations, or Presentations 5. Public Comment (At this time, any person with business before the BOA not scheduled on the agenda may speak to the Board. No formal action can be taken on these items at this meeting. No discussion or deliberation can occur. Comments regarding specific agenda items should occur when the item is called.) There were no public comments. ACTION ITEMS 6. Consider Consent items: The items listed are considered to be routine and non-controversial by the Board of Aldermen and will be approved by one motion. There will be no separate discussion of these items unless a Board member so requests, in which case the item will be removed from the Consent Agenda prior to a motion and vote. The item will be considered in its normal sequence on the regular agenda. a. Meeting Minutes for Regular BOA – September 2, 2025 b. Water Usage Report – August 2025 c. Sales Tax Report – August 2025 d. Financials – August 2025 Terry Nuss made a motion to accept the Consent Items, seconded by Lynn Smith. Vote: 5-0 7. Discussion and/or Possible Action – Approve date, time, agenda, and flyer for Comprehensive Plan Town Hall Meeting #2. a. Thursday, October 23, 2025 at 6:00 PM b. Agenda c. Flyer Page 1 of 3  Don Hagans made a motion to accept Octboer 23, 2025 for the Comprehensive Plan Town Hall Meeting #2, seconded by Terry Smith. Vote: 5-0 8. Discussion and/or Possible Action – Capital Area Council of Governments (CAPCOG): Appoint General Assembly Representative Terry Smith made a motion to nominate Mayor Kelley to be the CAPCOG General Assembly Representative for Highland Haven, seconded by Don Hagans. Vote: 5-0 9. Discussion and/or Possible Action – Resolution #246 Rev. 16 – Designation of the official newspaper in which the City of Highland Haven, TX will publish public notices for FY 2025-26. Lynn Smith made a motion to approve Resolution #246 (Rev. 16) designating The Highlander as the official newspaper in which the City of Highland Haven, TX will publish public notices for FY 2025-26. The motion was seconded by Terry Nuss. Vote: 5-0 10. Discussion and/or Possible Action – Website, email and software update a. TownWeb b. Email Provider c. Software Terry Smith made a motion to proceed with the TownWeb website upgrade, email migration away from Google, and software upgrade for 6 of the 16 Microsoft licenses. The motion was seconded by Terry Nuss. Vote: 5-0 DISCUSSION / INFORMATION ITEMS 11. Discussion – Water Infrastructure Bond a. Bond Presentation b. Bond Flyer c. Communication Update 12. Fund Accounting Software a. RFQ b. Timeline 13. Review assignments for the Planning and Zoning Commission a. Review of Current Planning and Zoning Assignments b. The next regular P&Z meeting is scheduled for October 9, 2025, at 6:00 pm. c. Comprehensive Plan Town Hall #1 is scheduled for 6:00 PM on Thursday, September 25, 2025. 14. Legislative Updates a. Special Session Legislative Update 15. Drainage Issues 16. Review Water System a. Maintenance and Operations Issues b. Central Texas Groundwater Conservation District Page 2 of 3  i. Pumping Permit ii. Drought Status – Stage 2 iii. 10% Water Reduction Goal 17. Review Solid Waste Services 18. Mayor’s Report a. Annexation Update b. Remnant Property at Willow and Deer Run Update 19. Aldermen Comments 20. City Staff Comments a. City Administrator b. City Secretary Next Regular meeting – Tuesday, October 7, 2025, at 7:00 p.m., Highland Haven Community Center A motion to adjourn was made by Lynn Smith, seconded by Don Hagans. Vote: 5-0 Adjournment. The meeting adjourned at 7:46 PM. ___________________ Olan Kelley, Mayor ___________________ Sarah Collard, City Secretary Page 3 of 3