City Council

Borough of Highspire Regular Meeting of the Highspire Borough Council August 19, 2025 (Please Note: Workship meetings may be used for official deliberations and decisions) “It's all very well to run around saying regulation is bad, get the government off our backs, etc. Of course our lives are regulated. When you come to a stop sign, you stop; if you want to go fishing, you get a license; if you want to shoot ducks, you can shoot only three ducks. The alternative is dead bodies at the intersection, no fish, and no ducks. OK?” (Getting Control of the Frontier, Gainsville Sun, March 22, 1995) ― Molly Ivins 1. Call to Order 2. Prayer/Pledge of Allegiance 3. Roll Call 4. Acceptance of Minutes – Regular Meeting held on July 15, 2025. 5. Financial Reports a. Treasurer’s Report for July, 2025 b. Monthly Financial Statements – July, 2025 1. General Fund 2. Sewer Administration Fund 3. Sewer O & M Fund 6. Mayor’s Report 7. Public Safety Director’s Report – July to August, 2025 8. Fire Department Reports Page | 1  a. Fire Chief Report – Monthly Report for July, 2025 b. Treasurer’s Report 9. South Central Emergency Medical Services Report for June, 2025 10. Citizens’ Comments (limit 3 minutes) 11. Committee Reports a. Public Facilities Committee b. Sanitation Committee c. Highspire Happenings d. Finance/Administration Committee e. Personnel Committee f. Community Development Committee g. Public Safety Committee h. Maintenance & Repair Committee 12. Staff Activity Reports a. Borough Manager’s Report - Mark Stonbraker b. Code Enforcement Report - Deanna Proctor c. Public Works Department Report - Randy Kreider d. Highspire Authority – Deanna Proctor e. Grant Administrative Report & Fire Department Financial Report f. Sewer Billing Adjustments & Reconciliations for July, 2025 g. Safety Committee 13. Solicitor’s Report Page | 2 14. Engineer’s Report 15. Old Business a. 16. New Business a. Motion to direct staff to release the August, 2025 contribution to the Citizens Fire Company #1 of Highspire as indicated in the 2025 General Fund Budget (Fire Protection – Contributions – Fire Company 411.500). Amount to be paid to the Company - $3,500.00. b. Motion to (approve/reject/table) Highspire Borough Ordinance No. 660 of 2025, establishing handicap parking spaces at 395 Market Street and 479 Eshelman Street, Highspire. c. Motion to (approve/reject/table) the proposal from Toshiba – DocuWare document management and workflow automation software. Total amount will be $4,500.00 up-front payment for labor and $5,105.52 per year which will be split evenly between the following budgets; General Fund Administration (400.213), General Fund Police Protection (410.252), Sewer Administration (402.213), Sewer Operations and Maintenance (429.200) and Stormwater Management / MS-4 (446.213). d. Motion to (approve/reject/table) the 2026 Minimum Municipal Obligation for Non-Uniformed Employees (2026 Budgeting Purposes). e. Motion to (approve/reject/table) the 2026 Minimum Municipal Obligation for Police Officers. (2026 Budgeting Purposes). f. Motion to (approve/reject/table) the drafting of a letter to the Dauphin County Gaming Advisory Board requesting the Dauphin County Board of Commissioners sponsor the Local Share Municipal Grant (LSMG) Application that the Borough of Highspire intends to submit for the 2025-2026 grant cycle. g. Motion to (approve/reject/table) the drafting of a letter to the Dauphin County Gaming Advisory Board requesting the Dauphin County Board of Commissioners sponsor the Local Share Municipal Grant (LSMG) Application that the Borough of Highspire intends to submit as co-sponsor with Citizens Fire Company #1 of Highspire for the 2025-2026 grant cycle. h. Motion to (approve/reject/table) the purchase of a 2-ton, one burner, asphalt hot box with arrow stick from Stephenson Equipment, Inc. (SEI) for the Highspire Highway Department in the amount of $40,086.50 which will be paid out of the Highway Aid Fund Checking Account PLGIT. Page | 3 17. Approval of Payroll and Bills 18. Adjournment Page | 4  BOROUGH OF HIGHSPIRE DAUPHIN COUNTY, PENNSYLVANIA ORDINANCE NO. 660 of 2025 AN ORDINANCE OF THE BOROUGH COUNCIL OF THE BOROUGH OF HIGHSPIRE, DAUPHIN COUNTY, PENNSYLVANIA, AMENDING CHAPTER 15 OF THE CODIFIED ORDINANCES OF THE BOROUGH OF HIGHSPIRE, PROVIDING FOR THE ESTABLISHMENT OF HANDICAPPED-ONLY PARKING SPACES AT 395 MARKET STREET AND 479 ESHELMAN STREET HIGHSPIRE, PA. BE IT HEREBY ORDAINED AND ENACTED, by the Borough Council of the Borough of Highspire, and it is hereby ordained and enacted by the authority of the same as follows, to wit: Section One Chapter 15, Part 3, Section §305 of the Codified Ordinances of the Borough of Highspire is hereby amended by adding the following location where parking shall be limited to vehicles displaying handicapped driver or passenger permit K 63811 P: Street Side Location Market Street South 395 One Standard Parking Space Eshelman Street South 479 One Standard Parking Space Said handicap only parking space shall be valid for up to a period of five (5) years provided the applicant is residing at this residence, and may be renewed upon application for additional periods of time by resolution of Borough Council. Section Two Any ordinance or part thereof in conflict with the provisions hereof is hereby repealed except that nothing in this ordinance shall affect any act done or liability incurred, or any suit or prosecution pending or to be instituted under any repealed or superseded ordinance. ORDAINED AND ENACTED this 19th day of August, 2025. BOROUGH COUNCIL BOROUGH OF HIGHSPIRE Attest: _ ________________________________ Michael J. Anderson, Council President Mark L. Stonbraker, Borough Secretary APPROVED this 19th day of August, 2025 by the Mayor of the Borough of Highspire, Dauphin County, Pennsylvania. By: __________ Von E. Hess, Mayor The Proposed Ordinance will be considered for adoption at the regular meeting of the Highspire Borough Council on August 19, 2025 at 7:00 p.m. at the Highspire Borough Municipal Building. All interested residents are encouraged to attend. -2:)781)287',)(90) &3639+,3*,-+,74-6),-+,74-6) 4VSTSWIH7SPYXMSR Ǝ  (SGY;EVI Ǝ 3VHIV8]TI2I[ Ǝ 9WI-(42S Ǝ 4PEXJSVQ8]TI'PSYH Ǝ 9WIVW Ǝ 7XSVEKI +&  Ǝ 1SRXLWSJ1 78IVQ -RMXMEP-RZIWXQIRX  1SRXLP]7YFWGVMTXMSR  1SRXLP]MRZIWXQIRXMWJSVEQSRXLRSRGERGIPPEFPI(SGY;EVIWYFWGVMTXMSRERHELSYVFPSGOSJXMQI JSVMRWXEPPEXMSRGSRJMKYVEXMSRERHXVEMRMRK FPSGOLSYVWEVIKSSHJSV]IEVJVSQHEXISJTYVGLEWI  Investment Schedule PREPARED FOR BOROUGH OF HIGHSPIRE-HIGHSPIRE July 15, 2025 Prepared by: Fred Eberly (717) 203-1069 Fred.Eberly@tbs.toshiba.com INVESTMENT SCHEDULE BOROUGH OF HIGHSPIRE-HIGHSPIRE Proposed Solution • (1) DocuWare • Order Type: New • Use IDP: No • Platform Type: Cloud • Users: 4 • Storage (GB): 20 • Months of M&S / Term: 60 Initial Investment $0.00 Monthly Subscription $500.46 Monthly investment is for a 60-month non-cancellable DocuWare subscription and a 20-hour block of time for installation, configuration and training (block hours are good for 1 year from date of purchase). The DocuWare Platform Content services for document management and workflow automation docuware.com Everything you need for successful office automation DocuWare is a state-of-the-art platform that allows you to manage, process and utilize business information — centrally, quickly and effectively. The comprehensive capabilities and functions of our document management and workflow solutions can be integrated into any IT system to digitize manual or paper-based business processes from any department. Boost your company‘s productivity and make every day work easier for your teams. Get started with DocuWare and see for yourself. A comprehensive range Maximum stability and Available as a cloud, Multiple awards and Used by more than of functions and excellent performance with low on-premises or hybrid certifications 12,000 companies in user comfort maintenance requirements solution 90 countries DocuWare leads the way The DocuWare Client in overview The DocuWare Client is where you will complete most of your document-related 1. Open DocuWare in your browser 6. Use folder structures for projects work. Switch between your work areas to archive, find and edit documents. 2. Capture and pre-sort documents 7. Index and securely archive documents Numerous functions and automated processes help you perform all your tasks 3. Find information quickly 8. Menu to adapt and extend fuctions quickly and in a structured way. You can also open the configuration manager 4. Organize daily office tasks 9. View, edit, annotate and share documents directly from the DocuWare Client, allowing you to customize applications or add new ones. 5. Perform workflow tasks and collaborate productively Independent, mobile working Access the information you need anytime, anywhere. Stay part of the ongoing workflow and keep working on your tasks from home or on the road. All you need is the browser of your choice and an internet connection to log into DocuWare. Switch to touch mode for working on a tablet or use our DocuWare Mobile App for iOS or Android to retrieve information on your smartphone, approve documents or perform any other tasks when you’re away from the office. Features and capabilities DocuWare within your IT ecosystem Collect and organize information Integrate with SAP, SharePoint, Outlook File cabinets as a central information platform .................... 06 and hundreds of other applications Data exchange in any direction ............................................. 17 User-specific dialogs for storing, searching and results ..... 06 User interface screening ......................................................... 17 Document capture from all sources ...................................... 06 URL integration ........................................................................ 17 Indexing without manual data entry ..................................... 07 Platform Service ....................................................................... 17 Connection to your email client ............................................ 08 Connect-to modules ............................................................... 17 Web forms for data capture ................................................... 09 Highest security standards Access, display and edit content Access rights ............................................................................ 19 Flexible search ......................................................................... 11 Secure from loss ....................................................................... 19 Folder view ............................................................................... 11 Business continuity .................................................................. 19 Search from other programs ........................................................ 12 Traceability and data protection ............................................ 19 Display ...................................................................................... 12 Editing ....................................................................................... 12 Share information .................................................................... 12 Flexible deployment options Standalone archive .................................................................. 12 DocuWare Cloud ..................................................................... 21 Preconfigured cloud solutions ............................................... 21 DocuWare as an on-premises solution ................................. 21 Process documents and control workflows Cloud, on-premises and hybrid ............................................. 21 Task Management with Lists ................................................... 14 Summary of functions ............................................................. 22 Workflow Manager for complex processes ............................... 14 Collect and organize information Bring together all of the information that is necessary for your business processes on a central platform. Invoices, delivery notes, application forms, project plans or presentations — all document types and formats are welcome in DocuWare. Automated import and indexing functions ensure immediate availability, fast workflows and full productivity. Features and capabilities 05  | Collect and organize information File cabinets as a central information platform Store scans, Microsoft Office documents, PDFs, ERP records, web forms and email together in easily searchable file cabinets and access them instantly from any device. Bundle information in a structured way and create file cabinets for any business area, such as accounting, personnel files, sales and marketing. Intelligent indexing, full-text indexing and sorting capabilities give authorized users the right information in the blink of an eye. Parallel searches in several archives are possible. User-specific dialogs for storing, searching and results When storing in a file cabinet, each document is enriched with structured index data. Use a simple modular system to define which index fields and dialogs you want to use. Configure individual dialogs for storage, search and result view and assign them to individual users or user groups. So everyone has exactly the user interface they need to manage their specific tasks. Document capture from all sources Capture and classify paper documents directly by scanning. For files, PDFs and Before securely storing documents in digital file email, use Import, Drag & Drop or a straight command in the relevant enterprise cabinets, simply import, scan or drag and drop them application. Store documents directly in a file cabinet without user action or into digital document trays. capture scans and files first in a digital document tray. A document tray in DocuWare is a temporary storage that can be used alone or together to view, staple and sort documents before they are archived. Documents are archived in their original format or as PDF/A files. Features and capabilities 06 | Collect and organize information Indexing without manual data entry Content transfer by marking DocuWare turns document capture into a highly efficient process by automatically With the One Click Indexing function, you mark a term, date or amount within a reading document content, for example for a full-text index, or importing index document opened in DocuWare Viewer to promptly fill the content into an index information from external sources such as text files, databases or address books. field. So even complicated invoice or IBAN numbers can be entered effortlessly. The methods for enriching documents with correct index date are as varied as Import from print stream effective: With the universal DocuWare Printer, you can import documents into DocuWare Machine learning from almost any application using a print command. For standardized documents Intelligent Indexing automatically recognizes key information in documents and such as outgoing invoices, DocuWare Printer automatically identifies storage uses it to fill the fields of a store dialog. As soon as you correct an index value, criteria such as customer number, date and contact for indexing. the machine learning service learns from your feedback and the indexing quality File import with monitored folders increases with each additional document. DocuWare Import instantly brings documents such as scanned invoices or PDFs from your ERP system into DocuWare. As soon as they are stored in a defined folder of your file system, DocuWare Import archives them automatically using specific metadata. In addition, module Barcode & Forms reads barcodes to sort, separate and index scanned documents. Data synchronization Autoindex retrieves information from external data sources and uses it to enrich data records in DocuWare. Find out more about Autoindex under Integration on page 17. No manual data input necessary. Intelligent Indexing automatically extracts index values and completes the fields of a filing dialog. Features and capabilities 07  | Collect and organize information Connection to your email client Email messages often contain key information that is essential for making your decisions. Manage your email along with associated business documents and make them available to all authorized colleagues. DocuWare collects email and attachments individually or together from any clients. Archived email are flagged appropriately and can be answered or forwarded directly from DocuWare in your local email application, such as Microsoft Outlook. Email from Outlook Import email and attachments from Outlook into DocuWare or start a search in the secure archive directly from the mailbox. Connect to Outlook enables you to seamlessly integrate DocuWare into Outlook. At the time of storage index values such as sender, subject and email address are automatically taken from the email information. Personal and company names can be added from external sources such as address books or CRM. Email from other accounts Save email from Google, Yahoo, Web.de and many other webmail clients with Connect to Mail securely in DocuWare and retrieve all documents relating to DocuWare integrates seamlessly into Outlook. a project at the same time — not only email but also sketches or contracts, for You can store or search for email in the DocuWare example. DocuWare monitors a folder in your email client, imports the incoming ribbon or via context menus. messages into the archive and enriches them with the necessary index data such as sender or subject. Features and capabilities 08  | Collect and organize information Web forms for data capture Create web-based forms and share them via URL to capture information quickly, easily and legibly. Even people who have no access to your DocuWare system can fill out the forms on any device and transfer them directly to DocuWare by submitting them. The delivered data can then be used to trigger business pro- cesses directly or be imported into other programs such as your ERP or CRM. DocuWare Forms allows you to create web-based forms with no programming required to quickly process applications, orders or registrations. Or enable integrated HR services on your intranet by including forms for vacation or sick leave requests that are immediately processed in the DocuWare workflow. Easily create and publish web-based forms with an intuitive editor. No programming skills are necessary. Published forms can be opened, filled and submitted in any browser on any device. Features and capabilities 09 Access, display and edit content To carry out and complete your tasks effectively, you need to have the required information on hand. DocuWare provides your teams with comprehensive picture about a customer, project or business process within seconds. Features and capabilities 10  | Access, display and edit content Flexible search Folder view Enter individual search terms or select keywords from dropdown lists, use place- If you also prefer to sort your documents into folders, you can easily do that with holders and logical links, and search the document content as well as the index DocuWare. Map your documents in any folder structure and work with multiple data. The result is immediately available as a list that you can sort as you wish. project files at the same time, each containing the same version of a document Related documents are linked to one another as needed. without multiple occurrences. Flexible keyword search: all personnel documents for an employee from a specific period. Quick search result: Intuitive search via folders: all personnel documents for all document types found in an the employee in one overview, employee’s personnel file. sorted by date. Features and capabilities 11  | Access, display and edit content Search from other programs Standalone archive Maximum efficiency can be achieved by integrating the powerful DocuWare Assemble documents specifically or select entire file cabinets with DocuWare search function directly into other programs. For example, you can access Request to provide them to auditors, external staff or other service providers. invoices and delivery notes directly from ERP, personnel files directly from your With the integrated browser, they can search for and view documents — without HR software, customer correspondence from CRM, or archived emails and related DocuWare or other additional software. information from Outlook. The DocuWare Viewer toolbar offers Display numerous functions for convenient In the DocuWare Viewer, you can open documents via any browser on Mac, viewing and editing documents. PC or Linux, regardless of the program used to create them. Scroll through the Digital stamps and annotations make document, rotate or zoom the pages, or copy text to the clipboard. Numerous decisions easy to track. editing functions are also available. Editing Attach notes, comments or stamps to documents or highlight important content. The document itself remains unchanged by the overlay technique. Alternatively, open and edit documents in the original program and save them directly back into the archive. Depending on the setting, DocuWare automatically creates a new version. Share information Download documents, print them out and forward them in an email that opens directly from within DocuWare. Or send and share links to individual documents or lists, instead of large email attachments. This also ensures that only those who are authorized to view the content can access it. Features and capabilities 12 Process documents and control workflows A smooth flow of information is the foundation of every productive process. Automate any document-based task, from efficient resubmission to complex approval workflows, and keep your teams working across organizations and departments without obstacles. Features and capabilities 13  | Process documents and control workflows Task Management with Lists Digital lists keep you on track, giving you a well-organized overview of your pending Simplify and accelerate recurring tasks with notifications and lists that automatically tasks right on your desktop. aggregate current information. Lists in DocuWare update as soon as, for example, a new delivery note arrives or if a contract expires within the next 12 weeks. This ensures that you keep sight of the latest developments and deadlines. Simple information processes in the team can be organized efficiently with the DocuWare Task Manager. Workflow Manager for complex processes All pending workflow tasks are shown in lists that update automatically. Use stamps Business processes with branched decision points and multi-level if-then rules and data fields to initiate next steps and can be controlled with DocuWare Workflow Manager. Automate comprehensive add context to a document. and complex business processes in invoice processing, HR or sales through an intuitive visual designer and define what should happen when certain document processing situations occur. Install automated control and calculation functions, organize tasks in parallel, configure conditions, set deadlines, appoint represen- tatives and limit the scope of action of individual agents or user groups individually. The task to be performed automatically appears in your DocuWare tasks, which you can also carry out on the move without restrictions. Features and capabilities 14  W H AT O U R C U S TO M E R S S AY A B O U T DOCUWARE “Managers in our satellite stores did not have the ability  “We’ve eliminated a couple of hours per employee per  “If we were still manually indexing information in tract to research prices and even those at the headquarters week by getting rid of manual, paper processes. It’s hard books, we would not be able to keep up with the volume store were limited in the amount of cost research they to quantify how many hours we’ve saved but the bigger of information we receive. DocuWare has improved could do with a paper system. DocuWare is a game benefit is that we’ve been able to add more stores and our efficiency and allows us to effortlessly keep up with changer. It has empowered our employees with the grow our business without adding operational costs such volume of documents we receive from the courthouses research tool they needed and helps them negotiate the as more staff in accounting.” to add to our database.” best possible price.“ SEAN PENNER VAN WINTON MIKE DECIUTIIS CFO, CARUBBA COLLISION PRESIDENT AND OWNER, COMMUNITY TITLE & ESCROW DIRECTOR OF IT, ADAMS FAIRACRE FARMS Integrate with SAP, SharePoint, Outlook and hundreds of other applications DocuWare is designed to connect with any application within your IT ecosystem. Stable integration with CRM, ERP or HR systems makes it possible to digitize processes without interruption and keep data synchronized. This ensures you get the information you need quickly and securely, regardless of what program you use to create, receive and process content. DocuWare within your IT ecosystem 16  | Integrate with SAP, SharePoint, Outlook and hundreds of other applications From simple step-by-step configurations to custom programming, DocuWare Platform Service offers numerous ways to seamlessly communicate with other applications. It Use the REST-based gateway to DocuWare for custom programming. For example, makes no difference whether these methods are deployed locally or in the cloud. integrate DocuWare archives across any platform via XML or JSON, integrating Data exchange in any direction them into the program code of a third-party application. Extensive information for index and workflow actions is already available in your Connect-to modules IT system. Import the data into DocuWare with Autoindex and eliminate annoy- Seamlessly integrate SAP, SharePoint, Outlook and many other mail services with ing manual entries, for example by automatically filling your ERP with data from powerful connector modules. invoice processing during posting. DocuWare Autoindex can access various data sources, a database or a limited database view, a DocuWare file cabinet or a simple CSV file. User interface screening Access archived documents from any program with just one click. DocuWare Smart Connect reads predefined content from program interfaces and uses it for searching or indexing. For seamless document access and targeted information, an overlay field is displayed in the application. Configure the required settings in Index data Index data just a few steps. Programming is not necessary. from document from record URL integration DocuWare Database Document Database record Create URL links to DocuWare elements such as search fields and lists and Index data Index data embed them in any application or in your intranet for quick information. from document from record Productive circle: DocuWare gets index data from an external data source and enriches automatically the archived documents. Conversely you can use DocuWare data to populate your other systems. DocuWare within your IT ecosystem 17 Highest security standards The DocuWare platform offers a sophisti- cated digital infrastructure to ensure the confidentiality, integrity and availability of information. Control what happens to your documents and data and rest assured that they will be captured, processed and stored safe from misuse or loss. DocuWare within your IT ecosystem 18  | Highest security standards Business continuity Access rights Make sure that business-critical data and documents can be restored in the event Give your employees the exact rights they need for their respective tasks and of a hardware crash or natural disaster. Maximum availability and reliability are control who is allowed to see, edit, export and delete which documents and in guaranteed by DocuWare as a cloud solution. Based on Microsoft Azure, all data which context. For easy implementation, DocuWare provides predefined groups, are AES encrypted, stored in high-performance data centers in the EU or the US roles and profiles that you assign to each user. Highly confidential data can also and mirrored three times. DocuWare supports common databases and associ- be encrypted so that even the system administrator cannot access it. ated backup technologies for on-premises solutions. DocuWare services can be installed on multiple server computers in parallel for enhanced load distribution and reliability. Role Secure from loss Documents archived in DocuWare do not disappear into the wrong files, chaotic Functional File Cabinet file directories, or personal email accounts. Central archiving with structured Profiles Profiles index data combined with powerful full-text indexing ensures that information is always reliable and complete. Even cryptoviruses have no chance of rendering in- formation unusable in DocuWare. Because of the carefully designed architecture, even an infected client machine cannot cause any damage to the archive during document access. User User Groups Traceability and data protection Meet compliance requirements such as HIPAA, Sarbanes-Oxley or the GDPR. DocuWare offers reliable procedures to ensure the integrity of your business information. Powerful logging and analysis functions give you control over document versions, changes, and workflows. A sophisticated rights structure, secure data capture, clearly controlled processes and unchangeable system entries protect against document loss, abuse and manipulation. DocuWare within your IT ecosystem 19 Flexible deployment options Use DocuWare as a SaaS cloud service, traditional on-premises software or distributed across a hybrid setup — with no compromise on system features or capabilities. Preconfigured cloud solutions enable you to start digitalizing central business areas straight away. DocuWare within your IT ecosystem 20  | Flexible deployment options DocuWare Cloud DocuWare as an on-premises solution With DocuWare Cloud, you get full use of our content services as an uncom- If your business has strong IT resources of its own, it may make sense to deploy promising SaaS solution, without worrying about server hardware, complex IT and maintain your document management and workflow solution with other responsibilities or high initial investment. applications in your own data center. DocuWare supports Microsoft SQL, MySQL, and Oracle databases in multiple load-sharing configurations. DocuWare Cloud is available with flexible licenses for different sizes of enterprise and offers you maximum security, scalability and availability. Automatic updates Depending on the requirements and size of your enterprise, choose the right and backups ensure that your system is always up to date. Every subscription server license for you and expand the included standard functions with additional includes the full range of features, including Intelligent Indexing, Workflow modules if required. Manager, DocuWare Forms and all other applications. You only have to decide how many user licenses and how much storage you need. Cloud, on-premises and hybrid A hybrid model is another possibility, combining services in the cloud with local Preconfigured cloud solutions on-premises software. Very fast, targeted entry into office automation is made possible by our pre- For example, DocuWare Cloud can be used as document storage backup for a configured solutions for specific teams or key applications such as invoice local system, or an on-premises system can use Intelligent Indexing in the cloud, processing or digital files and workflows in personnel management. or a DocuWare Cloud deployment can integrate with an on-premises ERP. Instead of planning the digitization of these processes yourself and configuring Information moves smoothly and seamlessly without compromising productivity. an “empty” DocuWare system, you start with a best practice solution based on DocuWare Cloud that you can adapt to your own requirements in just a few steps. Implementation usually takes no longer than a few days. With every preconfigured solution you get the full range of DocuWare Cloud services. 06 DocuWare within your IT ecosystem 21  | Flexible deployment options Summary of the functions Central functions DocuWare Cloud DocuWare on-premises DocuWare maintains core feature parity across cloud and on-premises deploy- Standard capture: scan, import, print, drag & drop ments. All document management and workflow automation capabilities are One Click Indexing available in DocuWare Cloud and when DocuWare is delivered on-premises. Full-text Index Self-learning, automated indexing + Intelligent Indexing Capture and index by folder monitoring + DocuWare Import Web forms for data collection + DocuWare Forms Integrated email capture + Connect to Outlook, Connect to Mail Read barcodes + Barcode & Forms System-independent access via any web browser Search via keywords, full-text, folder structures Access via mobile app + DocuWare Mobile Editing with and without changing the original; versioning Task management with lists and rule-based notifications + Task Manager Multi-level, comprehensive process automation + Workflow Manager Information and participation in workflows via mobile app + DocuWare Mobile Easily configurable search field integration into any application + Smart Connect Automated data synchronization and exchange with + Autoindex other applications Integration via URL or programming Integration with SharePoint + Connect to SharePoint Integration with SAP + Connect to SAP + Connect to SAP 06 DocuWare within your IT ecosystem 22  W H AT O U R C U S TO M E R S S AY A B O U T DOCUWARE “Moving from a pure archive solution to an integrated “As we look to the future, we know that more and more  “We chose to implement DocuWare Cloud to avoid workflow-based document management system has of our business-critical information will be stored in taxing our internal IT staff and be able to quickly deploy been an incredible improvement for our organization. DocuWare. We are already seeing the positive results and implement the solution to the corporate office As a result, we have significantly improved processing from bringing in DocuWare as a key element in our IT as well as 30 remote locations. Implementing a cloud times and the quality of service provided by our group.“ environment.” system was the quickest way to get something in place and have it be as seamless and easy to use as possible.” BERT VAN OS MOLLY MALONE OPERATIONS MANAGER, HB MUNTERS GROUP MANAGER SYSTEMS ANALYSIS AND PROGRAMMING, EMILIA O’BRIEN CABOT OIL & GAS CORPORATION ACCOUNTING MANAGER, CULINAIRE INTERNATIONAL  B E C O M E PA R T O F T H E D O C U W A R E C O M M U N I T Y More than 500,000 users worldwide rely on our solutions to dynamically organize their business processes, collaborate more effectively and secure their data and documents. We are grateful for this trust and eager to support all of our customers with the best information and services. Whether you are starting out with DocuWare or an experienced user looking to try out new applications: we are always here for you and ready to answer your questions. Learn more: docuware.com DocuWare Europe GmbH Fred Eberly Solutions Architect Therese-Giehse-Platz 2 | 82110 Germering | Germany Phone: +49 89 894433-0 | Fax: +49 89 8419966 Toshiba Business Solutions 97 Masonic Drive | Elizabethtown, PA 17022 info@docuware.com | docuware.com 7035 Schantz Road | Allentown, PA 18106 3620 Horizon Drive | King of Prussia, PA 19406 Office: 484-751-5762 | Mobile: 717-203-1069 DocuWare Corporation fred.eberly@tbs.toshiba.com http://business.toshiba.com 4 Crotty Lane, Suite 200 New Windsor | NY 12553 | USA Phone: +1 (845) 563-9045 | Toll-Free: +1 (888) 565-5907 In the business of optimizing yours info@docuware.com | docuware.com The Borough of Highspire Office 717/939-3303 640 ESHELMAN STREET Fax 717/939-3371 HIGHSPIRE, PENNSYLVANIA 17034-1698 August 19, 2025 SUBJECT: 2026 Minimum Municipal Obligation For the Non-Uniform Pension Plan (4-193980) TO: Highspire Borough Council FROM: Mark L. Stonbraker, Chief Administrative Officer & Borough Manager Act 205 of 1984 requires that the "chief administrative officer" of the pension plan inform the "governing board" of the municipality of the Minimum Municipal Obligation for the following year by the last business day in September. This memo, provided under the guidance of Foster & Foster (our plan's actuary), is intended to satisfy this legal requirement. Questions on our pension costs can either be addressed to me or Robert J. Hall Company at 717-960-0752. The calculation of the 2026 Minimum Municipal Obligation requires several assumptions relating to projected payroll. The attached 2026 Minimum Municipal Obligation certification details this determination. A PRODUCTIVE COMMUNITY SINCE 1814 The Borough of Highspire Office 717/939-3303 640 ESHELMAN STREET Fax 717/939-3371 HIGHSPIRE, PENNSYLVANIA 17034-1698 BOROUGH OF HIGHSPIRE NON-UNIFORMED EMPLOYEES PENSION PLAN WORKSHEET FOR 2026 MMO 1. TOTAL ANNUAL PAYROLL $897,362.54 (W-2 payroll for 2025) 2. TOTAL NORMAL COST PERCENTAGE 13.85% 3. TOTAL NORMAL COST $124,284.71 (Item 1 x Item 2) 4. TOTAL AMORTIZATION REQUIREMENT $ 15,817 5. TOTAL ADMINISTRATIVE EXPENSES $ 7,125 (Estimated based on recent experience) 6. TOTAL FINANCIAL REQUIREMENTS $147,226.71 (Item 3 + Item 4 + Item 5) 7. TOTAL MEMBER CONTRIBUTIONS $ 26,920.88 (Member Contribution Rate x Item 1) 8. FUNDING ADJUSTMENT $ 0 9. MINIMUM MUNICIPAL OBLIGATION $120,305.83 (Item 6 - Item 7 - Item 8) _________________________________________ Signature of Chief Administrative Officer 08/19/2025________________________________ Date Certified to Governing Body Note: The 2026 Minimum Municipal Obligation is based on the most recent Actuarial Valuation Report on January 1, 2025. A PRODUCTIVE COMMUNITY SINCE 1814 The Borough of Highspire Office 717/939-3303 640 ESHELMAN STREET Fax 717/939-3371 HIGHSPIRE, PENNSYLVANIA 17034-1698 August 19, 2025 SUBJECT: 2026 Minimum Municipal Obligation For the Police Pension Plan (4-193979) TO: Highspire Borough Council FROM: Mark L. Stonbraker, Chief Administrative Officer & Borough Manager Act 205 of 1984 requires that the "chief administrative officer" of the pension plan inform the "governing board" of the municipality of the Minimum Municipal Obligation for the following year by the last business day in September. This memo, provided under the guidance of Foster & Foster (our plan's actuary), is intended to satisfy this legal requirement. Questions on our pension costs can either be addressed to me or Robert J. Hall Company at 717-960-0752. The calculation of the 2026 Minimum Municipal Obligation requires several assumptions relating to projected payroll. The attached 2026 Minimum Municipal Obligation certification details this determination. A PRODUCTIVE COMMUNITY SINCE 1814 The Borough of Highspire Office 717/939-3303 640 ESHELMAN STREET Fax 717/939-3371 HIGHSPIRE, PENNSYLVANIA 17034-1698 BOROUGH OF HIGHSPIRE POLICE PENSION PLAN WORKSHEET FOR 2026 MMO 1. TOTAL ANNUAL PAYROLL $526,887.92 (W-2 payroll for 2025) 2. TOTAL NORMAL COST PERCENTAGE 16.32% 3. TOTAL NORMAL COST $ 85,988.11 (Item 1 x Item 2) 4. TOTAL AMORTIZATION REQUIREMENT $ 40,505 5. TOTAL ADMINISTRATIVE EXPENSES $ 7,125 (Estimated based on recent experience) 6. TOTAL FINANCIAL REQUIREMENTS $133,618.11 (Item 3 + Item 4 + Item 5) 7. TOTAL MEMBER CONTRIBUTIONS $ 15,806.64 (Member Contribution Rate x Item 1) 8. FUNDING ADJUSTMENT $ 0 9. MINIMUM MUNICIPAL OBLIGATION $117,811.47 (Item 6 - Item 7 - Item 8) _________________________________________ Signature of Chief Administrative Officer 08/19/2025________________________________ Date Certified to Governing Body Note: The 2026 Minimum Municipal Obligation is based on the most recent Actuarial Valuation Report on January 1, 2025. A PRODUCTIVE COMMUNITY SINCE 1814  PWI Harrisburg: 4210 Chambers Hill Rd. • Harrisburg, PA 17111 • Phone: 717-904-7401 Date: 07/07/2025 Chassis: Customer: Highspire Borough Salesperson: Daxton Yike We are pleased to quote the following, with pricing from the PA CoStars Municipal Work Vehicles Contract #25-E22- 432. Stephenson Equipment vendor number is 150032. Falcon 2 Ton 1 Burner Hotbox 2T1B - includes battery charger package, Smart controller package includes voltmeter, VIP, fuel gauge, 7-day timer, temperature gauge and hour meter. Dump box, 16' frame, 16" tires, release agent sprayer basket, LED lighting upgrade, LED night work lights, strobe warning lights, 3 position tool holder, hopper access step Final Price for Base Unit……………………………………………………. $ 38,352.50 Options to be added to base price 24x24 Compaction basket with 12-volt winch…………………………….. $5,109.00 30 gallon heated/insulated tack tank, 5.5 hp motor rejuvenator spray system with hose reel…………. $12,383.00 Arrow Stick…………………………………………………………………………………$ 1,734.00  PWI Harrisburg: 4210 Chambers Hill Rd. • Harrisburg, PA 17111 • Phone: 717-904-7401 MARKET VOLATILITY, TARRIFS AND OR SUR CHARGES RESULTING IN QUOTED PRICE INCREASES MAY OCCUR. SEI ATTEMPTS TO AVOID AND OR LIMIT THESE CHARGES, HOWEVER IF APPLIED BY MANUFACTURERS, THESE CHARGES BECOME THE RESPONSIBILITY OF THE PURCHASER. FOLLOWING PRICE DOES NOT INCLUDE CHASSIS FOLLOWING PRICE DOES NOT INCLUSE FET OR ANY OTHER APPLICABLE TAXES QUOTE IS GOOD FOR THIRTY (30) DAYS. Prices shown are subject to Applicable taxes. Balances unpaid when due are subject to a service charge of 1.5% per month NOTICE: If your chassis has a setback front axle and an Allison World Class 4000 series transmission, interference between your PTO and your spring hanger could necessitate an additional $1000.00 up charge for a non-typical PTO/Pump application. This may or may not be applicable to your specific chassis. Truck frames must be received ready to accept the body. Relocation of battery boxes and air tanks will be quoted separately upon truck chassis arrival as appropriate. Stephenson Equipment Inc. will not be responsible for moving these items at no cost. Customer supplied chassis must arrive with the following. OEM chassis supplied plow light circuit and switch if available. OEM chassis supplied PTO circuit and switch OEM chassis Supplied Body Builder Interface wiring OEM chassis must have correct CA dimension for body size selected. OEM chassis must have minimum 5 additional accessory latching on/off switches For any work requiring paint. Purchasing customer must provide the appropriate paint color code. Paint Code_____________________ Best Regards, Click or tap here to enter text. Stephenson Equipment Inc. Click or tap here to enter text./ Click or tap here to enter text.  PWI Harrisburg: 4210 Chambers Hill Rd. • Harrisburg, PA 17111 • Phone: 717-904-7401 SALE AND SECURITY AGREEMENT Stephenson Equipment Inc Purchaser-Debtor: Address: Seller and Secured Party Phone Number: MAIN OFFICE City: 7201 Paxton St. Harrisburg, PA 17111 State: PA Zip Code: Phone (717) 564-3434 www.stephensonequipment.com Harrisburg, PA (800) 325-6455 Wilkes-Barre, PA (866) 667-6756 Philadelphia, PA (800) 220-4033 Pittsburgh, PA (800) 692-7600 Butler, PA (724) 865-9221 Ebensburg, PA (814) 886-5191 Syracuse, NY (800) 368-6455 Albany, NY (518) 357-2200 Aberdeen, MD -service (410) 278-3192 Quantity Full Description of Articles Sold and Traded Unit Price Amount 1 Price for the above upfit package Prices shown are subject to applicable taxes. Balances unpaid when due are subject to a service charge of 1.5% per month. TOTAL TERMS OF PAYMENT: Seller hereby acknowledges receipt of a deposit of $ Purchaser agrees to pay balance upon delivery: ____________________________________________________________________________________ Additional agreements: ________________________________________________________________________________ ____________________________________________________________________________________________ Any trades are certified to be free of any liens and encumbrances. Certified by: _________________________________________ EXCEPT $ Lien Holder Account # Contact Phone # THERE ARE NO EXPRESS WARRANTIES UNLESS THEY APPEAR IN WRITING SIGNED BY THE SECURED PARTY. THERE ARE NO EXPRESS OR IMPLIED WA RRANTIES OR MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE IN CONNECTION WITH THIS SALE. WARRANTIES ON NEW MACHINES ARE LIMITED TO THAT EXTENDED BY THE MANUFACTURER. COPIES OF WARRANTIES APPLYING TO EACH MANUFACTURER ARE ON FILE AT THE OFFICES OF SELLER - SECURED PARTY AND ARE AVAILABLE UPON REQUEST. ALL USED EQUIPMENT IS SOLD "AS IS, WHERE IS". Seller-Secured Party shall not be responsible for delays in delivery for causes beyond the reasonable control of Seller-Secured Party such as, but without limitation to, transportation delay or interruptions; strikes, act of God, insurrections, war, etc. Under no circumstances shall Seller-Secured Party be liable for loss of use, down-time or any other consequential damages. Seller-Secured Party makes no representations or certifications express or implied concerning compliance of this equipment with OSHA standards. Compliance with OSHA standards applicable to operation, use, and maintenance is the sole responsibility of Purchaser-Debtor. ____________________________________________________________ Purchaser-Debtor ______________________________________ ______________________ Customer Signature Title ______________________________________ ______________________ ____________________________________________________________ Printed Name Title Salesman  PWI Harrisburg: 4210 Chambers Hill Rd. • Harrisburg, PA 17111 • Phone: 717-904-7401 acceptance must be by a designated office of Seller-Secured Party and only at its ACCEPTED: STEPHENSON EQUIPMENT, INC. office shown above. No other acceptance is valid. SELLER-SECURED PARTY Accepted by: _______________________________ Date: ____________ STEPHENSON EQUIPMENT,INC. NOTICE: The Salesman has not authority to grant acceptance. All and any CREATION OF SECURITY INTEREST. Debtor hereby grants to Secured Party a security interest in the Collateral described on the face hereof to secure the performance or payment of the Obligations of Debtor to Secured Party as stated on the face hereof. Upon default, Debtor shall pay immediately to Secured Party, if Secured Party so elects, the entire amount remaining unpaid under this Security Agreement. PROTECTION OF COLLATERAL. The Collateral (a) will not be misused or abused, wasted or allowed to deteriorate, except for the ordinary wear and tear of its intended primary use, and (b) will be insured until this Security Agreement is terminated against all expected risks to which it is exposed, including fire, theft and collision, and those which Secured Party may designate, with the policies acceptable to Secured Party, payable to both Secured Party and Debtor, as their interests appear, and with duplicate policies deposited with Secured Party. PROTECTION OF SECURITY INTEREST. (a) the Collateral will not be sold, transferred or disposed of or be subject to any unpaid charge unless the Secured Party consents in advance in writing and (b) Debtor will sign and execute alone or with Secured Party any Financing Statement or other document or procure any document, and pay all connected costs, necessary to protect the security interest under this Security Agreement against the rights or interests of third persons, and (c) Debtor will reimburse Secured Party for any action to remedy a default which Secured Party elects pursuant to the terms of Paragraph SECURED PARTY'S RIGHTS AND REMEDIES. DEFAULT. Misrepresentation or misstatement in connection with, non-compliance with or non-performance of any of Debtor's Obligations or Agreements under paragraph ADDITIONAL AGREEMENTS AND AFFIRMATIONS shall constitute default under this Security Agreement. In addition, Debtor shall be in default if bankruptcy or insolvency proceedings are instituted by or against the Debtor or if Debtor makes any assignment for the benefit of creditors. SECURED PARTY'S RIGHTS AND REMEDIES A. SECURED PARTY MAY ASSIGN this Security Agreement, and (1) if Secured Party does assign this Security Agreement, the Assignee shall be entitled, upon notifying the Debtor, to performance of all of Debtor's Obligations and Agreements under paragraph ADDITIONAL AGREEMENTS AND AFFIRMATIONS and Assignee shall be entitled to all of the rights and remedies of Secured Party under this paragraph, and (2) Debtor will assert no claims or defenses he may have against Secured Party against the Assignee except those granted in this Security Agreement, and B. UPON DEBTOR'S DEFAULT, Secured Party may exercise his rights of enforcement under the Uniform Commercial Code in force at the date of this Security Agreement and, in conjunction with, addition to or substitution for those rights, at Secured Party's discretion, may (1) enter upon Debtor's premises to take possession of, assemble and collect the Collateral and remove it or to render it unusable, and (2) require Debtor to assemble the Collateral and make it available at a place Secured Party designates which is mutually convenient to allow Secured Party to take possession or dispose of the Collateral, and (3) waive any default or remedy any default in any reasonable manner without waiving the default remedied and without waiving any other prior or subsequent default, and (4) incur reasonable attorney's fees and legal expenses in exercising any of his rights and remedies upon Debtor's default which shall become part of his reasonable expenses of retaking, holding, preparing for sale and the like. WARRANT OF ATTORNEY TO CONFESS JUDGMENT. Debtor, in the event of this nonpayment of this Security Agreement in full when the same shall be due, whether by acceleration or otherwise, does hereby empower any prothonotary or any attorney of any court of record within the United States or elsewhere to appear for Debtor and with or without declaration filed confess judgment against Debtor and in favor of Secured Party or any holder of this Security Agreement for the sum due and payable hereon, with costs of suit and attorney's commission of 15% for collection with release of all errors and without stay of execution or right of appeal, waive all laws exempting real or personal property, and inquisition and extension upon any levy on real estate are hereby waived and condemnation agreed to, and no benefit of exemption will be claimed under and by virtue...of any exemption law now in force or which may be hereafter passed. ADDITIONAL AGREEMENTS AND AFFIRMATIONS A. DEBTOR AGREES AND AFFIRMS (1) that information supplied and statements made by Debtor in any financial or credit statement or application for credit prior to this Security Agreement are true and correct, and (2) that no Financing Statement covering the trade-in equipment, if any or its proceeds is on file in any public office, and (3) that the addresses of Debtor's residence and place or places of business, if any, are those appearing below his signature. B. MUTUAL AGREEMENTS (1) "Debtor" and "Secured Party" as used in this Security Agreement, include the heirs, executors or administrators, successors or assigns of those parties. (2) if more than one Debtor executes this Security Agreement, their Obligations under this Security Agreement shall be joint and several.  PWI Harrisburg: 4210 Chambers Hill Rd. • Harrisburg, PA 17111 • Phone: 717-904-7401 (3) the law governing this Secured Transaction shall be that of the State of Pennsylvania in force at the date of this Security Agreement. C. APPLICABLE SALES TAXES (1) Applicable state(s)’ sales tax will be applied where required unless purchaser provides a valid exemption certificate supporting that the property is exempt from applicable sales taxes. If timely taken in proper form and in good faith the certificate relieves the seller from liability for the sales. If the seller is not registered or legally required to collect sales taxes in a particular jurisdiction then the purchaser understands that the responsibility for the payment of applicable sales/use taxes to the jurisdiction(s) is the responsibility of the purchaser. Customer Initials