Board of Commissioners Regular Meeting

Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 1 of 21 Minutes Board of Commissioners Regular Meeting 7 p.m. Sept. 12, 2022 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Human Resources Manager Haley Bizzell, Planning and Economic Development Manager Shannan Campbell, Administrative Services Director Jen Della Valle, Police Chief Duane Hampton, Assistant Town Manager and Community Services Director Margaret Hauth, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Town Manager Eric Peterson, Communications Specialist Cheryl Sadgrove and Utilities Director Marie Strandwitz Opening of the meeting Mayor Jenn Weaver called the meeting to order at 7 p.m. 1. Public charge Weaver did not read the public charge. 2. Audience comments not related to the printed agenda There was none. 3. Agenda changes and approval • Move 5.N Contract for year-end audit services in connection with the fiscal years ending June 30, 2022, 2023, and 2024 from consent agenda to item 6.F for discussion. • Add 6.G Option to reschedule or cancel Oct. 24 work session. A motion was made to approve the amended agenda. Motion made by Commissioner Kathleen Ferguson, seconded by Commissioner Matt Hughes. Voting Yea: Commissioners Mark Bell, Robb English, Ferguson, Hughes and Evelyn Lloyd 4. Presentations Leading the Way Award Administrative Services Director Jen Della Valle presented the award to the board. The award was issued by ETC Institute, which conducted the community survey for the town. The award recognizes communities that rank in the top 10% in survey findings in three key categories: • Satisfaction with overall quality of services. • Satisfaction with customer service provided by employees. • Satisfaction with the value residents think they receive for local taxes and fees. 5. Items for decision – consent agenda A. Minutes B. Miscellaneous budget amendments and transfers C. Amend Greenway South Project Ordinance D. Proclamation – International Day of Peace E. Proclamation – Diaper Need Awareness Week F. Special Event Permit: Hillsborough Hog Day  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 2 of 21 G. Special Event Permit: Hillsborough Holiday Parade and Tree Lighting H. Special Use Permit Extension Request- East Village at Meadowlands I. Extension of Capacity Reservation for East Village at Meadowlands Project J. Exempt design work for repairs to the Exchange Park Lane Bridge from qualifications-based selection process K. Resolution to Name Future Greenway "Ridgewalk" L. Authorization for Application of Annexation and Partial Rezoning of Future Train Station Site M. Amendment to Orange County Interlocal Agreement for water and sewer service in the Hillsborough Area Economic Development District (EDD) N. Contract for year-end audit services in connection with the fiscal years ending June 30, 2022, 2023, and 2024 A motion was made to approve the amended consent agenda. Motion made by Commissioner Hughes, seconded by Ferguson. Voting Yea: Commissioners Bell, English, Ferguson, Hughes and Lloyd 6. Items for decision - regular agenda A. Compensation and Classification Study Matt Reece, assistant director of Piedmont Triangle Regional Council, which conducted the study, presented the results and recommendations based on a comprehensive analysis of all town positions. The presentation included a recommendation to increase the minimum pay for all positions by 3%. It was noted during discussion that many local governments near Hillsborough were planning to make larger increases. The board had budgeted $330,000 in anticipation of adjustments that would be needed after completion of the study. Town Manager Eric Peterson noted that some of the cost could be covered by cost savings from vacancies and contingency funds. A motion was made to approve the classification and pay plan with the 3% adjustment. Motion made by Commissioner Bell, seconded by Commissioner Ferguson. Voting Yea: Commissioners Bell, English, Ferguson, Hughes and Lloyd B. Consistency statement and ordinance to voluntarily annex a contiguous parcel, amend the Zoning Map, and approve a development agreement for the Moren Tract Planning and Economic Development Manager Shannan Campbell reviewed that the land in consideration is about 60 acres off Old N.C. 86 between Waterstone Drive and Interstate 85 intended for mixed-use development. The development proposal was introduced to the Board of Commissioners earlier this year and was reviewed by the Planning Board. Both boards received comments and asked questions about the plan at the July joint public hearing. The Planning Board subsequently recommended the annexation and rezoning requests be approved so the development can proceed. The development is expected to have an affordable housing component. A motion was made to approve the annexation ordinance. Motion made by Commissioner Hughes, seconded by Commissioner Ferguson. Voting Yea: Commissioners Bell, English, Ferguson, Hughes and Lloyd A motion was made to approve the consistency statement.  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 3 of 21 Motion made by Commissioner Hughes, seconded by Commissioner Bell. Voting Yea: Commissioners Bell, English, Ferguson, Hughes and Lloyd A motion was made to approve the development agreement. The town attorney said he had no concerns or questions, when asked by the board. Motion made by Commissioner Hughes, Seconded by Commissioner English. Voting Yea: Voting Yea: Commissioners Bell, English, Ferguson, Hughes and Lloyd C. UDO Text Amendment: Section 5.2.12 Event Centers and Section 3.2 Administrative Procedures Applicable to All Review Processes A motion was made to amend ordinance by striking subsection 5.2.12.1.a and subsection 5.2.12.1.b. Motion made by Commissioner Hughes, seconded by Commissioner Ferguson. Voting Yea: Commissioners Bell, English, Ferguson, Hughes and Lloyd A motion was made to approve ordinance as amended. Motion made by Commissioner Ferguson, Seconded by Commissioner Bell. Voting Yea: Commissioners Bell, English, Ferguson, Hughes and Lloyd D. Strategic Plan Update Della Valle said there would be check-ins on the development of the strategic plan. The planning will continue alongside the budgeting process. She said that the plan is to eventually develop a habit of holding discussions about the strategic plan in the fall and spring and to create a year-end report. E. Hot Topics for Work Session Sept. 26, 2022 A motion was made to cancel the Oct. 24 work session. Motion made by Commissioner Hughes, seconded by Commissioner English. Voting Yea: Commissioners Bell, English, Ferguson, Hughes and Lloyd F. Contract for year-end audit services in connection with the fiscal years ending June 30, 2022, 2023, and 2024 Hughes brought up a concern of the Tourism Development Authority and Tourism Board that those boards pay more for their audits than they think they should. The audits for those boards are bundled with the town audits. The town manager said Hughes and Campbell have raised legitimate concerns. He said the updated audit contracts for those boards are close to what the board have been paying because the town is subsidizing those audits for the next three years. A motion was made to approve the audit contract with PBMares for a cost not to exceed $53,500. Motion made by Commissioner Ferguson, seconded by Commissioner Hughes. Voting Yea: Commissioners Bell, English, Ferguson, Hughes and Lloyd  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 4 of 21 G. Option to reschedule or cancel Oct. 24 work session (added item) This item was discussed with item 6.E Hot topics for Work Session Sept. 26, 2022. 7. Updates A. Board members Board members gave updates on the committees and boards on which they serve. B. Town manager Town Manager Eric Peterson gave a status update on the audit. C. Staff (written reports in agenda packet) Police Chief Duane Hampton gave an update on issues HPD has encountered due to the late submittals of special event permits requiring police sponsorship. The Hog Days event is one example. 8. Adjournment Mayor Weaver adjourned the meeting at 9:03 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 TOWN OF HILLSBOROUGH Page 5 of 21 FY 2022-2023 BUDGET CHANGES REPORT DATES: 09/12/2022 TO 09/12/2022 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF- 10-00-9990-5300-000 CONTINGENCY Contingency To cover brining equipment 27811 09/12/2022 EBRADFORD 300,000.00 -7,351.00 290,363.00 To cover Hog Day dumpsters 27825 09/12/2022 EBRADFORD 300,000.00 -400.00 289,963.00 To cover building maintenance 27833 09/12/2022 EBRADFORD 300,000.00 -1,250.00 288,713.00 To cover audit expenses 27838 09/12/2022 EBRADFORD 300,000.00 -17,000.00 271,713.00 Governing10-10-4100-5300-040 AUDIT FEES Body To cover audit expenses 27837 09/12/2022 EBRADFORD 88,000.00 17,000.00 105,000.00 Admin. 10-10-4200-5300-145 MAINTENANCE - BUILDINGS To cover misc. maintenance 27830 09/12/2022 EBRADFORD 0.00 500.00 500.00 Admin. 10-10-4200-5300-458 DATA PROCESSING SERVICES Renewal of Convertio annual file conversi 27813 09/12/2022 JFernandez 36,673.00 71.88 36,744.88 Admin. 10-10-4200-5300-570 MISCELLANEOUS Renewal of Convertio annual file conversi 27812 09/12/2022 JFernandez 31,253.00 -71.88 28,739.12 Accounting10-10-4400-5300-145 MAINTENANCE - BUILDINGS To cover misc. maintenance 27831 09/12/2022 EBRADFORD 0.00 750.00 750.00 Planning 10-10-4900-5300-145 MAINTENANCE - BUILDINGS To cover kitchen appliances. 27829 09/12/2022 JFernandez 0.00 400.00 400.00 Planning 10-10-4900-5300-330 SUPPLIES - DEPARTMENTAL To cover kitchen appliances. 27828 09/12/2022 JFernandez 1,800.00 -400.00 1,400.00 Planning 10-10-4900-5300-441 C.S./ENG REVIEW To move MPO match from PubSp budget 27818 09/12/2022 EBRADFORD 50,000.00 30,000.00 80,000.00 Fleet 10-30-5550-5300-330 SUPPLIES - DEPARTMENTAL Maint. To cover uniform costs 27835 09/12/2022 EBRADFORD 27,267.00 -400.00 26,867.00 Fleet 10-30-5550-5300-350 UNIFORMS Maint. To cover uniform costs 27836 09/12/2022 EBRADFORD 5,250.00 400.00 5,650.00 Streets 10-30-5600-5700-741 CAPITAL - EQUIPMENT To cover brining equipment 27810 09/12/2022 EBRADFORD 0.00 7,351.00 7,351.00 Solid 10-30-5800-5300-414 C.S./COMM.DUMP.COLL. Waste To cover Hog Day dumpsters 27824 09/12/2022 EBRADFORD 800.00 400.00 1,200.00 Public 10-71-6300-5982-006 TRANSFER TO GEN CAP IMPROV FUND Space To move MPO match to Planning budget 27817 09/12/2022 EBRADFORD 70,000.00 -30,000.00 40,000.00 Billing & 30-80-7240-5300-145 MAINTENANCE - BUILDINGS Coll. To cover misc. maintenance 27832 09/12/2022 EBRADFORD 0.00 750.00 750.00 WTP 30-80-8120-5300-158 MAINTENANCE - EQUIPMENT Diesel fuel - generators at Water Treatmen 27822 09/12/2022 JFernandez 85,680.00 -5,000.00 80,680.00 WTP 30-80-8120-5300-310 GASOLINE Diesel fuel - generators at Water Treatmen 27823 09/12/2022 JFernandez 3,450.00 5,000.00 8,450.00 WTP 30-80-8120-5300-323 SUPPLIES - CHEMICALS To cover alum order invoice at WTP. 27808 09/12/2022 JFernandez 207,490.00 13,600.00 221,090.00 WFER 30-80-8130-5300-154 MAINTENANCE - GROUNDS To cover tree removal at reservoir. 27807 09/12/2022 JFernandez 14,000.00 6,740.00 20,740.00 W&S 30-80-9990-5300-000 CONTINGENCY Contingency To cover tree removal at reservoir. 27806 09/12/2022 JFernandez 400,000.00 -6,740.00 310,760.00 EBRADFORD 09/06/2022 2:46:19PM Page 1 of 2 fl142r03  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 TOWN OF HILLSBOROUGH Page 6 of 21 FY 2022-2023 BUDGET CHANGES REPORT DATES: 09/12/2022 TO 09/12/2022 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET To cover alum order invoice at WTP. 27809 09/12/2022 JFernandez 400,000.00 -13,600.00 297,160.00 To cover building maintenance 27834 09/12/2022 EBRADFORD 400,000.00 -750.00 296,410.00 0.00 APPROVED: 5/0 DATE: 9/12/22 VERIFIED: ___________________________________ EBRADFORD 09/06/2022 2:46:19PM Page 2 of 2 fl142r03  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 7 of 21 ORDINANCE #20220912-5.C ORDINANCE Capital Project Amendment Greenway South System The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby amended: Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as follows. Current Budget +/- Amended Budget Greenway South $150,000 ($150,000) $0 System Section 2. Amounts appropriated for the capital project are hereby amended as follows. Current Budget +/- Amended Budget Greenway South $150,000 ($150,000) $0 System Section 3. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be kept on file by them for their direction in carrying out this project. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 12th day of September in 2022. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 TOWN OF HILLSBOROUGH Page 8 of 21 FY 2022-2023 BUDGET CHANGES REPORT DATES: 09/12/2022 TO 09/12/2022 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Greenway 60-28-3870-3870-408 TRANSFER FROM GF - GREENWAY SOUTH South System Move feasibility study to operating budget 27841 09/12/2022 EBRADFORD 0.00 -30,000.00 0.00 Greenway 60-28-6300-5700-782 GREENWAY SOUTH SYSTEM South System Move feasibility study to operating budget 27842 09/12/2022 EBRADFORD 0.00 -30,000.00 0.00 -60,000.00 APPROVED: 5/0 DATE: 9/12/22 VERIFIED: ___________________________________ EBRADFORD 09/07/2022 6:05:55AM Page 1 of 1 fl142r03  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 9 of 21 PROCLAMATION #20220912-5.D  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 10 of 21 PROCLAMATION #20220912-5.E  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 11 of 21 RESOLUTION #20220912-5.J RESOLUTION Resolution Exempting Design for Repairs to the Exchange Park Lane bridge from NCGS 143-64.31 WHEREAS, N.C.G.S. 143-64.31 requires the initial solicitation and evaluation of firms to perform architectural, engineering, surveying, construction management-at-risk services, and design-build services (collectively “design services”) to be based on qualifications and without regard to fee; and WHEREAS, the town proposes to enter into one contract for design services for repairs need to the Exchange Park Lane bridge based on safety inspection reports from NCDOT; and WHEREAS, G.S. 143-64.32 authorizes units of local government to exempt contracts for design services from the qualifications-based selection requirements of G.S. 143-64.31 if the estimated fee is less than $50,000; and WHEREAS, the estimated fee for design services for the above-described project is less than $20,000. NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners: Section 1. The above-described project is hereby made exempt from the provisions of G.S. 143-64.31. Section 2. This resolution shall be effective upon adoption. Approved this 12th day of September 2022. Jenn Weaver, Mayor Town of Hillsborough ATTEST: Sarah E. Kimrey, Town Clerk  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 12 of 21 RESOLUTION #20220912-5.K RESOLUTION Naming Future Greenway as “Ridgewalk” WHEREAS, the Community Connectivity Plan has recommended a greenway connecting Riverwalk and downtown southwards to Cates Creek Park and the surrounding neighborhoods since 2009; and WHEREAS, the alignment of this greenway has shifted as feasibility and design have progressed; and WHEREAS, a community survey conducted from June 1 to June 18, 2022 suggested the name Ridgeway and while the community responded well to the name, an alternative of Ridgewalk was also suggested; and WHEREAS, the name Ridgewalk was unanimously recommended by the Parks and Recreation Board on Aug. 16, 2022, as it coordinates with the existing Riverwalk greenway name and doesn’t create awkward or redundant language; and WHEREAS, this greenway is under development by the town, the above steps are in reasonable alignment with Town Code Section 3-29 since the public is not asking to rename an existing facility; NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners establishes the name “Ridgewalk” for the proposed greenway running south from Riverwalk to Cates Creek Park. Approved this 12th day of September 2022. Jenn Weaver, Mayor Town of Hillsborough Attestation: Sarah Kimrey, Town Clerk  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 13 of 21  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 14 of 21  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 15 of 21  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 16 of 21  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 17 of 21 Town Board’s Statement per N.C. Gen. Stat. 160D-605 The Town of Hillsborough Town Board has received and reviewed the application of Charles Moren, Trustee of the Carolyn Davis Moren Living Trust dated 13 February 2018 in conjunction with applicant, Beach Equity Investments LLC to amend the Town of Hillsborough Official Zoning Map as follows: Rezone 2.43 acres of PIN 9873153366 from EDD (Economic Development District) to MF (Multi- Family) and zone the remaining area of 44.31 acres to MF (Multi-Family). Retain existing EDD zoning on the remaining 15.84 acres. The Hillsborough Town Board has determined that the proposed action is consistent with the Town of Hillsborough’s comprehensive plan and the Town Board’s proposed action on the amendment is reasonable and in the public interest for the following reason(s): The rezoning is consistent with the Vision 2030 plan as it provides increased and diverse housing options and supports future connectivity and connectedness in this area of town. It also continues to support and encourage sustainable practices in public and private development. Adopted by the Town of Hillsborough Board of Commissioners this 12th day of September, 2022. ______________________ Sarah E. Kimrey, Town Clerk  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 18 of 21 ORDINANCE #20220912-6.B ORDINANCE Amending the Zoning Map of the Town of Hillsborough The Hillsborough Board of Commissioners ordains: Section 1. An application has been made for the zoning map amendment of the property herein. Section 2. The application has been referred to the town Planning Board for its recommendation and the Planning Board has provided the town board with a written recommendation addressing the consistency of the proposed rezoning and future land use plan map amendment with the town’s comprehensive plan and such other matters as the Planning Board deemed appropriate. Section 3. The town board has, prior to acting on the application, adopted a statement describing the consistency of the proposed rezoning with the town’s comprehensive plan and explaining why the action contemplated by the town board as reflected herein in reasonable and in the public interest. Section 4. The Official Zoning Map of the Town of Hillsborough is hereby amended to rezone 2.43 acres of PIN 9873153366 from EDD (Economic Development District) to MF (Multi-Family) and zone the remaining area of 44.31 acres to MF (Multi-Family). The remaining 15.84 acres is currently zoned EDD and is requested to remain zoned EDD. Section 5. The legal description of the parcel area of PIN 9873153366 to be zoned MF is as follows: Tract 3 (C) Beginning at an existing magnetic nail located on the northern edge of the Cates Creek Parkway right-of-way and also being located approximately 900' east of the Old NC 86 and Cates Creek Parkway intersection; thence leaving the northern edge of the Cates Creek Parkway right-of-way N 61°35'45" E a distance of 209.45' to a point; thence N 41°31'48" E a distance of 159.73' to a point; thence N 56°55'58" E a distance of 290.44' to a point; thence S 82°01'52" E a distance of 17.74' to a new iron pipe; thence S 29°34'40" E a distance of 188.85' to an existing iron pipe; thence S 33°32'32" E a distance of 287.77' to an existing iron pipe located on the northern edge of the Cates Creek Parkway right-of-way; thence following the right-of-way of Cates Creek Parkway S 67°51'06" W a distance of 352.79' to an existing iron pipe; thence with a curve turning to the right with an arc length of 447.48', with a radius of 369.88', with a chord bearing of N 77°30'11" W, and a chord length of 420.68' to an existing iron pipe; thence N 42°55'06" W a distance of 96.73' to an existing magnetic nail which is the point of Beginning, having an area of 247,160 square feet, 5.674 acres. Tract 4 (D)  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 19 of 21 ORDINANCE #20220912-6.B Beginning at an existing iron pipe located on the southern edge of the Cates Creek Parkway and being located approximately 900' east of the Old NC 86 and Cates Creek Parkway intersection; thence following the southern edge of the Cates Creek Parkway right-of-way S 42°52'55" E a distance of 96.74' to an existing iron pipe; thence with a curve turning to the left with an arc length of 520.14', with a radius of 430.71', with a chord bearing of S 77°30'50" E, and a chord length of 489.11' to an existing iron pipe; thence N 67°49'59" E a distance of 353.32' to an existing iron pipe; thence S 16°21'09" E a distance of 683.79' to an existing iron pipe; thence S 05°05'56" E a distance of 1310.00' to an existing rebar; thence N 89°15'51" W a distance of 947.79' to an existing iron pipe; thence N 02°21'17" W a distance of 589.41' to an existing iron pipe; thence N 02°22'30" W a distance of 1126.02' to an existing concrete monument; thence N 83°30'59'' W a distance of 297.15' to a point; thence N 28°46'30" E a distance of 279.03' to an existing iron pipe located on the southern edge of Cates Creek Parkway right-of- way, which is the point of Beginning, having an area of 1,683,147 square feet, 38.640 acres. Section 6. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 7. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 12th day of September in 2022. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 20 of 21 ORDINANCE #20220912-6.C ORDINANCE Amending the Unified Development Ordinance of the Town of Hillsborough The Hillsborough Board of Commissioners ordains the following amendments: 5.2.1 EVENT CENTER 5.2.1.1 Standards for Evaluation The following specific standards shall be used to evaluate an application for approval of this use: 5.2.12.1.a The proposed uses must occupy a structure that exists on the applicant parcel before application is submitted. 5.2.12.1.b The proposed use of the site shall not require a structural expansion or addition of more than fifty (50) percent of the gross floor area existing in the building to be used at the time of application and planned to be retained for use. 5.2.12.1.c If a state, county or town license or permit is required to operate such a facility, the standards necessary to qualify for such a permit have been, or can be met; no building permit or certificate of occupancy for such use shall be issued until all other state, county and/or local permits required for the use are submitted to the Town. 5.2.12.1.a If live or recorded music is allowed at events, the venue will have to comply with the standards outlined in Town Code of Ordinances Chapter 5, Article I- Noise, which regulates noise levels at various times of day.. no amplified sound and/or music shall be allowed outdoors after 9 PM or indoors after 12:00 AM (midnight). 5.2.12.1.b The proposed methods of soundproofing the buildings must be sufficient to reduce noise from the interior of the building. The noise level at the property line shall not exceed forty-five (45) decibels. 5.2.12.1.c Outdoor areas planned to be used in connection with the event center shall be located and buffered in such a manner as to protect neighboring uses from light, noise, and loss of privacy. 5.2.12.1.d See Section 3.2 for additional requirements applicable to all review processes  Sept. 12, 2022 Board of Commissioners Regular Meeting Approved: ____________________ Oct. 10, 2022 Page 21 of 21 ORDINANCE #20220912-6.C 3.2 APPLICABLE TO ALL REVIEW PROCESSES 3.2.1 COMPLETE APPLICATIONS All applications for any approval required by this Ordinance must be complete. Planning Director will establish application deadlines to allow time to review applications for completeness before continuing the application process. Applicants who submit incomplete applications will receive a written notice stating the information needed to complete the application and a date by which the information must be submitted to maintain the review schedule. No application will be considered complete until all fees required by the Town’s fee schedule have been paid in full. Application Packets including application deadlines, submittal requirements, and application forms can be found in the Administrative Manual. 3.2.2 EXPEDITIOUS REVIEW Town shall make every reasonable effort to process applications expeditiously, consistent with the need to ensure that all development conforms to the requirements of this chapter. 3.2.3 FEES Filing fees for all development approvals pursuant to this ordinance shall be established by the Fee Schedule adopted by the Town Board. The fee schedule can be found in the Administrative Manual. 3.2.4 AUTHORITY TO FILE Applications for any approval or permit required by this Ordinance must be signed by the property owner, a designated owner’s agent, or a contract purchaser of a property with authorization of the property owner. Written proof of authority must be submitted with every application. 3.2.5 PERMIT ISSUANCE Unless otherwise designated in this ordinance, the Town shall not issue or sign off on any building permit or certificate of occupancy for any use requiring additional state, county, or local permits or licenses that have not yet been obtained or are not working toward being obtained as demonstrated by the applicant. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 12th day of September in 2022. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk