Board of Commissioners Regular Meeting

Aug. 14, 2023 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 11, 2023 Page 1 of 10 Minutes Board of Commissioners Regular Meeting 7 p.m. Aug. 14, 2023 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Human Resources Manager Haley Thore, Assistant Town Manager and Community Services Director Matt Efird, Budget and Management Analyst Josh Fernandez, Police Chief Duane Hampton, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Finance Director Dave McCole, Town Manager Eric Peterson, Utilities Director Marie Strandwitz and Communications Manager Catherine Wright Opening of the meeting Mayor Jenn Weaver called the meeting to order at 7 p.m. 1. Public charge Weaver did not read the public charge. 2. Audience comments not related to the printed agenda There was none. 3. Agenda changes and approval Commissioner Matt Hughes joined the meeting. He later asked during presentation of the consent agenda to have Item 6F: Contract for design and maintenance of new town website moved to the regular agenda. Motion: Commissioner Kathleen Ferguson moved to approve the agenda as presented. Commissioner Evelyn Lloyd seconded. Vote: 5-0. 4. Presentations A. Fiscal Year 2021-22 Audit Presentation Robert Bittner, a partner with the independent auditing firm PBMares, reported the town received a clean unmodified opinion for FY22. He noted four findings of weaknesses or deficiencies in internal control, including late completion of the audit, due to staff turnover and low staffing that have been resolved. He also noted four related performance indicators of concern defined by the Local Government Commission, including the lack of a board-appointed finance officer for the full fiscal year. Bittner said the Financial Services Department entered the current fiscal year fully staffed and with qualified individuals, including a new finance officer. The commission concerns require the Board of Commissioners to respond to the commission within 60 days of the audit presentation. Hillsborough Finance Director Dave McCole gave an overview of the growth and health of the town’s financial funds between fiscal years 2020 and 2022, noting the town’s financial stability and resiliency entering and exiting the COVID-19 pandemic. He said he is pleased with the staff in his department, detailing  Aug. 14, 2023 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 11, 2023 Page 2 of 10 their ability to catch up on accounting tasks and the addition of an accounting technician position for sufficient staffing. 5. Appointments A. Historic District Commission – Appointment of Sara Riek to fill a vacancy for a term expiring Aug. 31, 2026 Motion: Commissioner Matt Hughes moved to approve the appointment as presented. Ferguson seconded. Vote: 5-0. 6. Items for decision – consent agenda A. Minutes – Regular meeting June 12, 2023 – Work session June 26, 2023 – Work session closed session June 26, 2023 B. Miscellaneous budget amendments and transfers C. Brough Law Firm Memorandum of Understanding for Fiscal Year 2024 D. 2023 Board of Commissioners meeting schedule amendment E. Special Event Permit – Hog Day 2023 F. Contract for design and maintenance of new town website G. Selection of Artwork from Uproar Public Art Festival for Town Hall Campus Motion: Hughes moved to pull Item 6F from the consent agenda for discussion. Motion: Bell moved to approve the consent agenda as amended. Ferguson seconded. Vote: 5-0. Nays: None. 7. Items for decision - regular agenda A. Employee ID cards for use in future elections Human Resources Manager Haley Thore presented the topic, which had been suggested by Hughes. She noted an expiration date would need to be added to the town’s identification cards to allow the cards to be used for identification purposes for voting in North Carolina. The board discussed and identified the following for more exploration: • Costs associated with equipment and processes, including comparing costs of lost work time obtaining a free ID from the North Carolina Department of Motor Vehicles with costs of the town producing and maintaining updated IDs. • Allocation of staff resources, including monitoring for potential changes in voting regulations or procedures and updating the cards for those changes. B. Retention schedule for meeting audio and video recordings Town Clerk and Human Resources Technician Sarah Kimrey presented the topic, noting the adoption of the state’s retention schedule in 2021 allows disposal of both meeting audio and video recordings once the minutes for a meeting are approved. The town previously had established a period of up to three years for retention. Kimrey noted that the town attorney advised formulating a written policy on the retention of recordings. The board discussed the value of preservation for historical and research purposes as well as balancing that with staff time and the required duty to the public. Staff will further explore various policy options, methods of retention, and costs for discussion again later this year. C. Hot topics for work session Aug. 28, 2023 The following was noted for the Aug. 28 work session:  Aug. 14, 2023 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 11, 2023 Page 3 of 10 • Joint meeting with the Water and Sewer Advisory Committee, with discussion on backflow prevention regarding residential swimming pools. • Update on the fiber project in and around town. D. Contract for design and maintenance of new town website Communications Manager Catherine Wright answered questions from the board, including the website vendors being considered, CivicPlus and Granicus. She noted updated pricing information for implementation and the first year and for subsequent years. Motion: Hughes moved to approve a budget amendment to cover a design and maintenance contract for a new town website. Ferguson seconded. Vote: 5-0. Nays: None. 8. Updates A. Board members Board members gave updates on the committees and boards on which they serve. B. Town manager Town Manager Eric Peterson introduced Marshall Grayson, a Lead for North Carolina fellow who started a yearlong fellowship with the town this month through a program administered by the School of Government at the University of North Carolina at Chapel Hill. About 90 jurisdictions competed for 35 fellows, who were matched with the jurisdictions based on their interest. C. Staff (written reports in agenda packet) The mayor suggested the Police Department provide a comparative look after two full years of its quarterly transparency reports to show items such as differences in arrests after traffic stops. Assistant Town Manager and Community Services Director Matt Efird noted a Disaster Relief and Mitigation Grant from the North Carolina Emergency Management Division has been approved, allowing the town to be reimbursed $1 million in the $1.3 million spent for an emergency project to replace a large culvert on Valley Forge Road, which had washed out after a large rain event in 2020. 9. Adjournment Mayor Weaver adjourned the meeting at 8:59 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  Aug. 14, 2023 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 11, 2023 TOWN OF HILLSBOROUGH Page 4 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 08/15/2023 TO 08/15/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF 10-00-9990-5300-000 CONTINGENCY Contingency To cover website design and maintenance. 41139 08/15/2023 JFernandez 450,000.00 -40,000.00 264,356.00 Admin. 10-10-4200-5300-458 DATA PROCESSING SERVICES Services To cover website design and maintenance. 41138 08/15/2023 JFernandez 40,836.00 40,000.00 80,836.00 0.00 APPROVED: 5/0 DATE: 8/14/23 VERIFIED: ___________________________________ JFernandez 08/09/2023 8:16:38AM Page 1 of 1 fl142r03  Aug. 14, 2023 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 11, 2023 TOWN OF HILLSBOROUGH Page 5 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 07/01/2023 TO 08/14/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF 10-00-9990-5300-000 CONTINGENCY Contingency To cover P&L premium 34819 08/14/2023 EBRADFORD 450,000.00 -33,144.00 416,856.00 To cover SWANC Conference 34820 08/14/2023 EBRADFORD 450,000.00 -2,000.00 414,856.00 To cover small rear loader 34824 08/14/2023 EBRADFORD 450,000.00 -14,887.00 399,969.00 To cover PW trailer rental 34826 08/14/2023 EBRADFORD 450,000.00 -400.00 399,569.00 To cover facility cleaning contract 34827 08/14/2023 EBRADFORD 450,000.00 -46,413.00 353,156.00 Move WWTP HVAC maint to Facility Mg 34830 08/14/2023 EBRADFORD 450,000.00 -7,200.00 345,956.00 To cover expected FY24 recruitment expe 41091 08/14/2023 JFernandez 450,000.00 -6,500.00 339,456.00 To cover benefits management system. 41136 08/14/2023 JFernandez 450,000.00 -35,100.00 304,356.00 Admin. 10-10-4200-5100-021 PERSONNEL EXPANSION - SALARIES Services For School of Government LFNC Program 41134 08/14/2023 JFernandez 40,000.00 -7,500.00 32,500.00 Admin. 10-10-4200-5300-113 LICENSE FEES Services To cover NeoGov invoice. 41081 08/14/2023 JFernandez 17,872.00 465.00 18,337.00 To cover FY24 licensing expenditures. 41085 08/14/2023 JFernandez 17,872.00 460.68 18,797.68 Admin. 10-10-4200-5300-454 C.S.-CATV/ASCAP-BMI/COD/TRANS/PAY S Services To cover FY24 Contracted Services. 41086 08/14/2023 JFernandez 43,206.00 372.00 43,578.00 To cover benefits management system. 41137 08/14/2023 JFernandez 43,206.00 35,100.00 78,678.00 Admin. 10-10-4200-5300-474 RECRUITMENT Services To cover expected FY24 recruitment expe 41090 08/14/2023 JFernandez 0.00 6,500.00 6,500.00 Admin. 10-10-4200-5300-570 MISCELLANEOUS Services To cover FY24 licensing and Contracted S 41087 08/14/2023 JFernandez 57,553.00 -832.68 56,720.32 For School of Government LFNC Program 41135 08/14/2023 JFernandez 57,553.00 7,500.00 64,220.32 Admin. 10-10-4200-5300-577 WELLNESS PROGRAM ACTIVITIES Services To cover NeoGov invoice. 41082 08/14/2023 JFernandez 6,000.00 -465.00 5,535.00 Facilities 10-10-5000-5300-145 MAINTENANCE - BUILDINGS Mgmt. To cover facility cleaning contract 34828 08/14/2023 EBRADFORD 200,896.00 46,413.00 247,309.00 Move WWTP HVAC maint to Facility Mg 34829 08/14/2023 EBRADFORD 200,896.00 7,200.00 254,509.00 Facilities 10-10-5000-5300-158 MAINTENANCE - EQUIPMENT Mgmt. To cover generator preventative maintenan 41097 08/14/2023 JFernandez 0.00 1,100.00 1,100.00 Facilities 10-10-5000-5300-570 MISCELLANEOUS Mgmt. To cover generator preventative maintenan 41098 08/14/2023 JFernandez 22,000.00 -1,100.00 20,900.00 Facilities 10-10-5000-5400-910 DEBT SERVICE Mgmt. Separation of debt service principal and in 41109 08/14/2023 JFernandez 200,171.00 -59,085.98 141,085.02 Facilities 10-10-5000-5400-920 DEBT SERVICE - INTEREST Mgmt. Separation of debt service principal and in 41110 08/14/2023 JFernandez 0.00 59,085.98 59,085.98 Public 10-10-6300-5400-910 DEBT SERVICE Space Separation of debt service principal and in 41111 08/14/2023 JFernandez 73,352.00 -851.88 72,500.12 Public 10-10-6300-5400-920 DEBT SERVICE - INTEREST Space Separation of debt service principal and in 41112 08/14/2023 JFernandez 0.00 851.88 851.88 Safety & 10-10-6600-5300-540 INSURANCE Risk Mgmt. To cover P&L premium 34818 08/14/2023 EBRADFORD 330,000.00 33,144.00 363,144.00 IT 10-10-6610-5300-112 POSTAGE To cover audit laptop return shipping 41099 08/14/2023 EBRADFORD 50.00 5.00 55.00 IT 10-10-6610-5300-570 MISCELLANEOUS JFernandez 08/07/2023 4:55:38PM Page 1 of 5 fl142r03  Aug. 14, 2023 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 11, 2023 TOWN OF HILLSBOROUGH Page 6 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 07/01/2023 TO 08/14/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET To cover audit laptop return shipping 41100 08/14/2023 EBRADFORD 5,000.00 -5.00 4,995.00 Police 10-20-5100-5300-145 MAINTENANCE - BUILDINGS To cover alarm contract 34815 08/14/2023 EBRADFORD 15,000.00 -120.00 14,880.00 Police 10-20-5100-5300-481 C.S./MOBILE DATA TERMINALS To cover MDT expenses 34817 08/14/2023 EBRADFORD 5,110.00 368.00 5,478.00 Police 10-20-5100-5300-490 C.S./ALARM To cover alarm contract 34814 08/14/2023 EBRADFORD 370.00 120.00 490.00 Police 10-20-5100-5300-730 DRUG ENFORCEMENT OPERATIONS To cover MDT expenses 34816 08/14/2023 EBRADFORD 5,000.00 -368.00 4,632.00 Fleet 10-30-5550-5400-910 DEBT SERVICE Maintenance Separation of debt service principal and in 41113 08/14/2023 JFernandez 112,117.00 -2,670.48 109,446.52 Fleet 10-30-5550-5400-920 DEBT SERVICE - INTEREST Maintenance Separation of debt service principal and in 41114 08/14/2023 JFernandez 0.00 2,670.48 2,670.48 Streets 10-30-5600-5300-363 RENTAL - BUILDING To cover PW trailer rental 34825 08/14/2023 EBRADFORD 6,528.00 400.00 6,928.00 To cover trailer rental 41093 08/14/2023 EBRADFORD 6,528.00 150.00 7,078.00 Streets 10-30-5600-5300-570 MISCELLANEOUS To cover trailer rental 41092 08/14/2023 EBRADFORD 1,000.00 -150.00 850.00 Solid 10-30-5800-5300-080 TRAINING/CONF./CONV. Waste To cover SWANC Conference 34821 08/14/2023 EBRADFORD 2,500.00 2,000.00 4,500.00 Solid 10-30-5800-5300-583 VEHICLE TAX & TAGS Waste To cover small rear loader 34823 08/14/2023 EBRADFORD 3,906.00 428.00 4,334.00 Solid 10-30-5800-5400-910 DEBT SERVICE Waste Separation of principal and interest. 41117 08/14/2023 JFernandez 62,617.00 -2,628.97 59,988.03 Solid 10-30-5800-5400-920 DEBT SERVICE - INTEREST Waste Separation of principal and interest. 41118 08/14/2023 JFernandez 0.00 2,628.97 2,628.97 Solid 10-30-5800-5700-740 CAPITAL - VEHICLES Waste To cover small rear loader 34822 08/14/2023 EBRADFORD 130,000.00 14,459.00 144,459.00 Special 10-60-6900-5400-910 DEBT SERVICE Approp. Separation of debt service principal and in 41115 08/14/2023 JFernandez 69,501.00 -7,615.96 61,885.04 Special 10-60-6900-5400-920 DEBT SERVICE - INTEREST Approp. Separation of debt service principal and in 41116 08/14/2023 JFernandez 0.00 7,615.96 7,615.96 Billing & 30-80-7240-5400-910 DEBT SERVICE Collections Separation of debt service principal and in 41107 08/14/2023 JFernandez 39,125.00 -11,548.78 27,576.22 Billing & 30-80-7240-5400-920 DEBT SERVICE - INTEREST Collections Separation of debt service principal and in 41108 08/14/2023 JFernandez 0.00 11,548.78 11,548.78 WTP 30-80-8120-5300-550 ALUM SLUDGE REMOVAL To cover actual alum sludge quote for FY2 41122 08/14/2023 JFernandez 72,943.00 11,250.00 84,193.00 WTP 30-80-8120-5400-910 DEBT SERVICE Separation of debt service principal and in 41105 08/14/2023 JFernandez 82,305.00 -6,082.54 76,222.46 WTP 30-80-8120-5400-920 DEBT SERVICE - INTEREST Separation of debt service principal and in 41106 08/14/2023 JFernandez 0.00 6,082.54 6,082.54 WFER 30-80-8130-5400-910 DEBT SERVICE JFernandez 08/07/2023 4:55:38PM Page 2 of 5 fl142r03  Aug. 14, 2023 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 11, 2023 TOWN OF HILLSBOROUGH Page 7 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 07/01/2023 TO 08/14/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Separation of debt service principal and in 41103 08/14/2023 JFernandez 839,737.00 -492,736.36 347,000.64 WFER 30-80-8130-5400-920 DEBT SERVICE - INTEREST Separation of debt service principal and in 41104 08/14/2023 JFernandez 0.00 492,736.36 492,736.36 Water 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL Dist. To cover annual Utility Cloud service. 41126 08/14/2023 JFernandez 131,440.00 -1,482.00 129,958.00 Water 30-80-8140-5300-441 C.S./ENGINEERING Dist. Upfront master plan costs - later reimburs 41121 08/14/2023 JFernandez 0.00 100,000.00 100,000.00 Water 30-80-8140-5300-458 DATA PROCESSING SERVICES Dist. To cover annual Utility Cloud service. 41129 08/14/2023 JFernandez 9,000.00 1,482.00 10,482.00 To balance WD and WWC budget capacit 41132 08/14/2023 JFernandez 9,000.00 -500.00 9,982.00 WW 30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL Collect. To cover WinCan software for CCTV equ 41124 08/14/2023 JFernandez 80,500.00 -5,000.00 75,500.00 To cover annual Utility Cloud service. 41127 08/14/2023 JFernandez 80,500.00 -1,482.00 74,018.00 WW 30-80-8200-5300-458 DATA PROCESSING SERVICES Collect. To cover WinCan software for CCTV equ 41125 08/14/2023 JFernandez 8,000.00 5,000.00 13,000.00 To cover annual Utility Cloud service. 41128 08/14/2023 JFernandez 8,000.00 1,482.00 14,482.00 To balance WD and WWC budget capacit 41133 08/14/2023 JFernandez 8,000.00 500.00 14,982.00 WW 30-80-8200-5300-570 MISCELLANEOUS Collect. To cover Managed Generator installation. 41131 08/14/2023 JFernandez 1,500.00 -1,294.00 206.00 WW 30-80-8200-5700-741 CAPITAL - EQUIPMENT Collect. To cover Managed Generator installation. 41130 08/14/2023 JFernandez 20,000.00 1,294.00 21,294.00 WWTP 30-80-8220-5300-323 SUPPLIES - CHEMICALS To cover DI water maintenance contract. 41083 08/14/2023 JFernandez 56,380.00 -260.00 56,120.00 To cover electrical safety uniforms. 41088 08/14/2023 JFernandez 56,380.00 -2,700.00 53,420.00 WWTP 30-80-8220-5300-350 UNIFORMS To cover electrical safety uniforms. 41089 08/14/2023 JFernandez 620.00 2,700.00 3,320.00 WWTP 30-80-8220-5300-413 C.S./DI WATER SYSTEM SERVICE To cover DI water maintenance contract. 41084 08/14/2023 JFernandez 3,950.00 260.00 4,210.00 WWTP 30-80-8220-5300-441 C.S./ENGINEERING Move WW master plan to Engineering 41096 08/14/2023 EBRADFORD 0.00 100,000.00 100,000.00 WWTP 30-80-8220-5300-570 MISCELLANEOUS Move WW master plan to Engineering 41095 08/14/2023 EBRADFORD 104,410.00 -100,000.00 4,410.00 WWTP 30-80-8220-5400-910 DEBT SERVICE Separation of debt service principal and in 41101 08/14/2023 JFernandez 1,130,980.00 -240,479.62 890,500.38 WWTP 30-80-8220-5400-920 DEBT SERVICE - INTEREST Separation of debt service principal and in 41102 08/14/2023 JFernandez 0.00 240,479.62 240,479.62 W&S 30-80-9990-5300-000 CONTINGENCY Contingency Upfront master plan costs - later reimburs 41119 08/14/2023 JFernandez 400,000.00 -100,000.00 300,000.00 To cover actual alum sludge quote for FY2 41123 08/14/2023 JFernandez 400,000.00 -11,250.00 288,750.00 NC-86 60-05-3980-3980-104 INSTALL FIN/NC86 RENOVATION Adj per FY24 budget ordinance 34839 07/01/2023 EBRADFORD 2,000,000.00 2,500,000.00 4,500,000.00 NC-86 60-05-5600-5700-775 NC86 - CONSTRUCTION Adj per FY24 budget ordinance 34838 07/01/2023 EBRADFORD 2,000,000.00 2,500,000.00 4,500,000.00 JFernandez 08/07/2023 4:55:38PM Page 3 of 5 fl142r03  Aug. 14, 2023 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 11, 2023 TOWN OF HILLSBOROUGH Page 8 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 07/01/2023 TO 08/14/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Rail 60-23-3700-3700-101 STATE TIP Station Adj per FY24 budget ordinance 41044 07/01/2023 EBRADFORD 0.00 5,314,000.00 5,314,000.00 Rail 60-23-3700-3700-102 TRANSIT TAX Station Adj per FY24 budget ordinance 41045 07/01/2023 EBRADFORD 116,000.00 286,000.00 402,000.00 Rail 60-23-3980-3980-001 DEBT ISSUANCE PROCEEDS Station Adj per FY24 budget ordinance 41047 07/01/2023 EBRADFORD 0.00 560,000.00 560,000.00 Rail 60-23-6510-5700-000 CONTINGENCY Station Adj per FY24 budget ordinance 41041 07/01/2023 EBRADFORD 0.00 560,000.00 560,000.00 Rail 60-23-6510-5700-720 CONSTRUCTION Station Adj per FY24 budget ordinance 41043 07/01/2023 EBRADFORD 0.00 5,600,000.00 5,600,000.00 Skate 60-27-3870-3870-407 TRANSFER FROM GF - SKATE PARK Park Adj per FY24 budget ordinance 34837 07/01/2023 EBRADFORD 20,000.00 300,000.00 320,000.00 Skate 60-27-6300-5700-780 SKATE PARK Park Adj per FY24 budget ordinance 34836 07/01/2023 EBRADFORD 20,000.00 300,000.00 320,000.00 Ridgewalk60-28-3870-3870-408 TRANSFER FROM GF - RIDGEWALK Greenway Adj per FY24 budget ordinance 34835 07/01/2023 EBRADFORD 0.00 209,003.00 209,003.00 Ridgewalk60-28-6300-5700-782 RIDGEWALK GREENWAY Greenway Adj per FY24 budget ordinance 34834 07/01/2023 EBRADFORD 0.00 209,003.00 209,003.00 Adron F. 69-18-3980-3980-306 INSTALL. FIN./ADRON THOMPSON RENO Thompson Adj per FY24 budget ordinance 34833 07/01/2023 EBRADFORD 0.00 3,000,000.00 3,000,000.00 Adron F. 69-18-8200-5700-723 ADRON THOMPSON FACILITY RENOVATION Thompson Adj per FY24 budget ordinance 34831 07/01/2023 EBRADFORD 290,000.00 3,000,000.00 3,290,000.00 River 69-22-3800-3800-350 MISCELLANEOUS Pump StationAdj per FY24 budget ordinance 41078 07/01/2023 EBRADFORD 1,935,000.00 3,797,175.00 5,732,175.00 River 69-22-3870-3870-200 TRANSFER FROM WSF-PERP MAINT FEE Pump StationAdj per FY24 budget ordinance 41079 07/01/2023 EBRADFORD 33,800.00 915,460.00 949,260.00 River 69-22-3870-3870-801 TRANSFER FROM FUND 70-RIVER PS Pump StationAdj per FY24 budget ordinance 41080 07/01/2023 EBRADFORD 1,080,000.00 27,386.00 1,107,386.00 River 69-22-8200-5700-738 RIVER PUMP STATION Pump StationAdj per FY24 budget ordinance 41077 07/01/2023 EBRADFORD 3,448,800.00 4,740,021.00 8,188,821.00 OWASA 69-34-3300-3310-015 GRANT - FEMA - BRIC Booster PS Adj per FY24 budget ordinance 41058 07/01/2023 EBRADFORD 0.00 1,010,000.00 1,010,000.00 OWASA 69-34-3980-3980-308 INSTALL. FIN./OWASA BPS Booster PS Adj per FY24 budget ordinance 41059 07/01/2023 EBRADFORD 0.00 565,600.00 565,600.00 OWASA 69-34-8140-5700-853 OWASA BOOSTER PUMP STATION Booster PS Adj per FY24 budget ordinance 41055 07/01/2023 EBRADFORD 90,000.00 1,575,600.00 1,665,600.00 US-70 69-35-3870-3870-703 TRANSFER FROM FUND 75-US 70 WTR IMP Water Adj per FY24 budget ordinance 41062 07/01/2023 EBRADFORD 0.00 275,000.00 275,000.00 US-70 69-35-8140-5700-854 US-70 WATER IMPROVEMENTS Water Adj per FY24 budget ordinance 41060 07/01/2023 EBRADFORD 30,000.00 275,000.00 305,000.00 Elizabeth 69-36-3870-3870-802 TRANSFER FROM FUND 70-ELIZ BRADY PS Brady PS Adj per FY24 budget ordinance 41071 07/01/2023 EBRADFORD 0.00 300,000.00 300,000.00 Elizabeth 69-36-8200-5700-855 ELIZABETH BRADY PS & FORCE MAIN UPG Brady PS JFernandez 08/07/2023 4:55:38PM Page 4 of 5 fl142r03  Aug. 14, 2023 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 11, 2023 TOWN OF HILLSBOROUGH Page 9 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 07/01/2023 TO 08/14/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Adj per FY24 budget ordinance 41072 07/01/2023 EBRADFORD 0.00 300,000.00 300,000.00 Exchange69-37-3870-3870-514 TRANSFER FROM WSF-EXCHANGE CLUB INT Club Int. Adj per FY24 budget ordinance 41075 07/01/2023 EBRADFORD 0.00 190,000.00 190,000.00 Exchange69-37-8200-5700-856 EXCHANGE CLUB INTERCEPTORS Club Int. Adj per FY24 budget ordinance 41076 07/01/2023 EBRADFORD 0.00 190,000.00 190,000.00 Hassell 69-38-3300-3310-016 GRANT - AIA Water Tank Adj per FY24 budget ordinance 41050 07/01/2023 EBRADFORD 0.00 40,000.00 40,000.00 Hassell 69-38-8140-5700-857 HASELL WATER TANK REPLACEMENT Water Tank Adj per FY24 budget ordinance 41051 07/01/2023 EBRADFORD 0.00 40,000.00 40,000.00 W&S Air 69-39-3870-3870-516 TRANSFER FROM WSF-AIR RELEASE VALVE Release Adj per FY24 budget ordinance 41066 07/01/2023 EBRADFORD 0.00 29,074.00 29,074.00 W&S Air 69-39-3980-3980-300 DEBT ISSUANCE PROCEEDS Release Adj per FY24 budget ordinance 41067 07/01/2023 EBRADFORD 0.00 120,926.00 120,926.00 W&S Air 69-39-8140-5700-858 AIR RELEASE VALVE REPLACEMENTS Release Adj per FY24 budget ordinance 41068 07/01/2023 EBRADFORD 0.00 150,000.00 150,000.00 ARPA 77-00-3300-3310-006 GRANT - AMERICAN RESCUE PLAN (ARPA) Hydrant Adj per FY24 budget ordinance 41052 07/01/2023 EBRADFORD 1,958,460.00 200,000.00 2,158,460.00 ARPA 77-25-3001-5700-788 ARPA - HYDRANT & VALVE PROJECT Hydrant Adj per FY24 budget ordinance 41054 07/01/2023 EBRADFORD 200,000.00 200,000.00 400,000.00 39,279,248.00 APPROVED: 5/0 DATE: 8/14/23 VERIFIED: ___________________________________ JFernandez 08/07/2023 4:55:38PM Page 5 of 5 fl142r03  Aug. 14, 2023 Board of Commissioners Regular Meeting Approved: ____________________ Sept. 11, 2023 Page 10 of 10 Meeting Schedule: 2023 BOARD OF COMMISSIONERS Meetings start at 7 p.m. in the Board Meeting Room of the Town Hall Annex, 105 E. Corbin St., unless otherwise noted. Times, dates and locations are subject to change. The public will be able to view and listen to regular meetings and work sessions via live streaming video on the town’s YouTube channel. Regular meetings Regular meetings typically occur the second Monday of the month. Jan. 9 Aug. 14 Feb. 13 Sept. 11 March 13 Oct. 9 April 10 Nov. 13 May 8 With budget presentation Dec. 11 June 12 Tentative budget adoption Work sessions Work sessions typically occur the fourth Monday of the month. The board generally does not make decisions or receive public comment at work sessions. Jan. 23 May 30 Budget workshop - CANCELED Jan. 28 Budget retreat, 9 a.m. to 2:30 p.m. June 26 Budget adoption, if needed Feb. 27 Aug. 28 With joint WSAC meeting March 27 Sept. 25 April 24 With State of the Town Address Oct. 23 May 22 Budget workshop, public hearing Nov.27 Joint public hearings Joint public hearings with the Planning Board typically occur the third Thursday of a month. Jan. 19 Aug. 17 April 20 Oct. 19 Joint meetings Meetings with the Water and Sewer Advisory Committee are planned biannually. The Orange County Assembly of Governments typically meets in January. Jan. 24 Assembly of Governments Feb. 2 Water and Sewer Advisory Committee Whitted Human Services Center 300 W. Tryon St. — CANCELED 101 E. Orange St., PO Box 429, Hillsborough, NC 27278 | 919-732-1270 www.hillsboroughnc.gov | @HillsboroughGov Amended: Aug. 14, 2023