Board of Commissioners Regular Meeting

April 8, 2024 Board of Commissioners Regular Meeting Approved: ____________________ May 13, 2024 Page 1 of 7 Minutes Board of Commissioners Regular Meeting 7 p.m. April 8, 2024 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Mark Bell and commissioners Meaghun Darab, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Assistant Town Manager and Community Services Director Matt Efird, Stormwater Program Coordinator Heather Fisher, Lead for NC Fellow Marshall Grayson, Stormwater and Environmental Services Manager Terry Hackett, Police Chief Duane Hampton, Stormwater Technician Claire Hansen, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey and Town Manager Eric Peterson Opening of the meeting Mayor Mark Bell called the meeting to order at 7 p.m. 1. Public charge Bell did not read the public charge. 2. Audience comments not related to the printed agenda Hillsborough resident Carol Goodnight requested the town terminate the marketing of religious beliefs on town banners and reallocate funds to other services. She said pride flags represent a moral belief system but do not represent all moral belief systems. 3. Agenda changes and approval There were no changes. Motion: Commissioner Kathleen Ferguson moved to approve the agenda as presented. Commissioner Evelyn Lloyd seconded. Vote: 4-0. Absent: Commissioner Matt Hughes. 4. Presentations A. Introduction of Police Lt. Richard Hooks and public reaffirmation of his oath of office Police Chief Duane Hampton introduced Police Lt. Richard Hooks to the board to reaffirm his oath of office, with the mayor administering the oath. Hooks’ daughters affixed his badge. B. Stormwater Program Update Stormwater and Environmental Services Manager Terry Hackett gave an update on the town’s stormwater program. Key points included information on: • Renewal of the National Pollutant Discharge Elimination System permit. • Status of the Falls Lake Rules readoption process. All Upper Neuse River Basin Association member governments have approved the Consensus Principles II, allowing the N.C. Department of Environmental Quality to review a North Carolina Collaboratory report and begin the rule readoption process within the next six months.  April 8, 2024 Board of Commissioners Regular Meeting Approved: ____________________ May 13, 2024 Page 2 of 7 • Staffing updates and future needs. Hackett introduced Stormwater Technician Claire Hansen and explained an additional Public Works equipment operator funded by his division is needed in Fiscal Year 2026. Stormwater Program Coordinator Heather Fisher also provided an update on the Odie Street Green Infrastructure project. Hughes joined the meeting at 7:14 p.m. 5. Items for decision – consent agenda A. Minutes – Regular meeting March 11, 2024 – Work session March 25, 2024 B. Miscellaneous budget amendments and transfers C. Proclamation in Recognition of Volunteer Appreciation Week D. Appoint Commissioner Kathleen Ferguson as the voting delegate for the North Carolina League of Municipalities 2024-2025 Board of Directors Election E. Cates Creek Park Skate Spot Contingency Allocation Motion: Ferguson moved to approve all items on the consent agenda. Commissioner Meaghun Darab seconded. Vote: 5-0. Nays: None. 6. Updates A. Board members Board members gave updates on the committees and boards on which they serve. B. Town manager Town manager Eric Peterson highlighted staff progress on the budget and explained that the recent rate model study may not be finalized by the budget proposal presentation. C. Staff (written reports in agenda packet) There were no additional updates. 7. Adjournment Mayor Bell adjourned the meeting at 8:12 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  April 8, 2024 Board of Commissioners Regular Meeting Approved: ____________________ May 13, 2024 TOWN OF HILLSBOROUGH Page 3 of 7 FY 2023-2024 BUDGET CHANGES REPORT DATES: 04/08/2024 TO 04/08/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF 10-00-9990-5300-000 CONTINGENCY Contingency Website accessibility license 41758 04/08/2024 EBRADFORD 450,000.00 -5,078.00 0.00 Admin. 10-10-4200-5300-080 TRAINING/CONF./CONV. Services Website accessibility license 41759 04/08/2024 EBRADFORD 22,050.00 -302.00 21,748.00 Admin. 10-10-4200-5300-113 LICENSE FEES Services Website accessibility license 41757 04/08/2024 EBRADFORD 17,872.00 5,380.00 24,177.68 Safety 10-10-6600-5300-332 SUPPLIES - OSHA & Risk To cover paper scrubs order for Police. 41732 04/08/2024 JFernandez 50,775.00 -1,000.00 62,994.55 Safety 10-10-6600-5300-350 UNIFORMS & Risk To cover paper scrubs order for Police. 41733 04/08/2024 JFernandez 0.00 1,000.00 1,500.00 Solid 10-30-5800-5300-330 SUPPLIES - DEPARTMENTAL Waste To move decal expense 41750 04/08/2024 EBRADFORD 2,500.00 -5,075.00 2,500.00 Solid 10-30-5800-5300-570 MISCELLANEOUS Waste To move decal expense 41751 04/08/2024 EBRADFORD 1,000.00 1,900.00 2,900.00 Solid 10-30-5800-5700-740 CAPITAL - VEHICLES Waste To move decal expense 41752 04/08/2024 EBRADFORD 130,000.00 3,175.00 497,329.06 W&S 30-71-3870-3870-066 TRANSFER FROM FUND 66-WFER Revenue Apply Bond Proceeds to Debt Pymt 41741 04/08/2024 EBRADFORD 0.00 222,609.38 222,609.38 Water 30-71-8140-5982-001 TRANSFER TO UTIL CAP IMPROV FUND Dist. Air Release Valves & OWASA BPS 41740 04/08/2024 EBRADFORD 14,537.00 222,609.38 1,487,593.78 Water 30-80-8140-5300-130 UTILITIES Dist. To correct account code for gasoline. 41753 04/08/2024 JFernandez 47,500.00 -2,500.00 45,000.00 Water 30-80-8140-5300-145 MAINTENANCE - BUILDINGS Dist. To cover alarm cable replacement at AFT. 41765 04/08/2024 JFernandez 2,000.00 81.00 2,081.00 Water 30-80-8140-5300-310 GASOLINE Dist. To correct account code for gasoline. 41754 04/08/2024 JFernandez 27,500.00 2,500.00 30,000.00 Water 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL Dist. To cover alarm cable replacement at AFT. 41764 04/08/2024 JFernandez 131,440.00 -81.00 128,888.64 WW 30-80-8200-5300-130 UTILITIES Collect. To correct account code for gasoline. 41755 04/08/2024 JFernandez 57,500.00 -2,500.00 55,000.00 WW 30-80-8200-5300-145 MAINTENANCE - BUILDINGS Collect. To cover alarm cable replacement at AFT. 41767 04/08/2024 JFernandez 2,000.00 81.00 2,081.00 WW 30-80-8200-5300-310 GASOLINE Collect. To correct account code for gasoline. 41756 04/08/2024 JFernandez 28,250.00 2,500.00 30,750.00 WW 30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL Collect. To cover alarm cable replacement at AFT. 41766 04/08/2024 JFernandez 80,500.00 -81.00 80,569.06 WFER 66-00-3900-3900-000 FUND BALANCE APPROPRIATION Cap. Proj. Apply bond proceeds to WFER debt pymt 41744 04/08/2024 EBRADFORD 0.00 222,609.38 222,609.38 WFER 66-71-8130-5970-920 TRANSFER TO WATER SEWER FUND Cap. Proj. Apply bond proceeds to WFER debt pymt 41742 04/08/2024 EBRADFORD 0.00 222,609.38 222,609.38 Utilities 69-22-3300-3310-015 GRANT - FEMA - BRIC Cap. Proj. To establish grant budget 41746 04/08/2024 EBRADFORD 0.00 5,732,175.00 5,732,175.00 Utilities 69-22-3800-3800-350 MISCELLANEOUS Cap. Proj. JFernandez 04/02/2024 4:49:08PM Page 1 of 2 fl142r03  April 8, 2024 Board of Commissioners Regular Meeting Approved: ____________________ May 13, 2024 TOWN OF HILLSBOROUGH Page 4 of 7 FY 2023-2024 BUDGET CHANGES REPORT DATES: 04/08/2024 TO 04/08/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET To establish grant budget 41747 04/08/2024 EBRADFORD 1,935,000.00 -5,732,175.00 0.00 Utilities 69-34-3870-3870-512 TRANSFER FROM WSF - OWASA BPS Cap. Proj. Adj per actual 41749 04/08/2024 EBRADFORD 90,000.00 565,600.00 655,600.00 Utilities 69-34-3980-3980-308 INSTALL. FIN./OWASA BPS Cap. Proj. Adj per actual 41748 04/08/2024 EBRADFORD 0.00 -565,600.00 0.00 Utilities 69-39-3870-3870-516 TRANSFER FROM WSF-AIR RELEASE VALVE Cap. Proj. Apply WFER Bond Proceeds 41739 04/08/2024 EBRADFORD 0.00 120,926.00 150,000.00 Utilities 69-39-3980-3980-300 DEBT ISSUANCE PROCEEDS Cap. Proj. Apply WFER Bond Proceeds 41738 04/08/2024 EBRADFORD 0.00 -120,926.00 0.00 TDA 73-51-6250-5300-540 INSURANCE To cover treasurer's bond invoice. 41735 04/08/2024 JFernandez 980.00 42.00 1,022.00 Change to TDA meeting date. 41760 04/08/2024 JFernandez 980.00 -42.00 980.00 TDA 73-51-6250-5300-570 MISCELLANEOUS To cover treasurer's bond invoice. 41734 04/08/2024 JFernandez 3,500.00 -42.00 3,458.00 Change to TDA meeting date. 41761 04/08/2024 JFernandez 3,500.00 42.00 3,500.00 890,437.52 APPROVED: 5/0 DATE: 4/8/24 VERIFIED: ___________________________________ JFernandez 04/02/2024 4:49:08PM Page 2 of 2 fl142r03  April 8, 2024 Board of Commissioners Regular Meeting Approved: ____________________ May 13, 2024 Page 5 of 7 PROCLAMATION #20240408-5.C PROCLAMATION Recognizing Volunteer Appreciation Week April 21-27, 2024 WHEREAS, National Volunteer Week is an opportunity to recognize and honor the countless individuals who selflessly invest in the lives of others; and WHEREAS, volunteers are finding unique and innovative ways to spread joy and meet the emotional, physical, and spiritual needs of others; and WHEREAS, volunteering one’s time, talents and resources has been an integral part of our heritage since the early days of our nation and it is essential that we continue this tradition of giving and sharing to preserve and improve the quality of life for all members of our community; and WHEREAS, experience teaches us that government by itself cannot solve all of our nation’s problems; and the giving of oneself in service to another empowers the giver and the recipient; and WHEREAS, our volunteers are a great treasure; and WHEREAS, each year a special week is designated in our nation for the dual purpose of recognizing those who give of themselves and of encouraging all to become involved in volunteer work; and it is fitting at this time that we say, “THANK YOU!” to all individuals, groups, boards and committees, and businesses who have given time, energy, and resources in the Town of Hillsborough through volunteer service; NOW, THEREFORE, I, Mark Bell, mayor of the Town of Hillsborough, do hereby proclaim April 21-27, 2024 as Volunteer Appreciation Week in the Town of Hillsborough. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 8th day of April in the year 2024. Mark Bell, Mayor Town of Hillsborough  April 8, 2024 Board of Commissioners Regular Meeting Approved: ____________________ May 13, 2024 Page 6 of 7 ORDINANCE # 20240408-5E ORDINANCE Capital Project Amendment Cates Creek Skate Park The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby amended: Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as follows. Current Budget +/- Amended Budget Skate Park $320,000 $30,000 $350,000 Section 2. Amounts appropriated for the capital project are hereby amended as follows. Current Budget +/- Amended Budget Skate Park $320,000 $30,000 $350,000 Section 3. This capital project will close automatically upon projection completion. Section 4. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be kept on file by them for their direction in carrying out this project. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 8th day of April in the year 2024. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk  April 8, 2024 Board of Commissioners Regular Meeting Approved: ____________________ May 13, 2024 TOWN OF HILLSBOROUGH Page 7 of 7 FY 2023-2024 UPDATE BUDGET CHANGES PRINT ONLY 2023-2024 BUDGET CHANGE CURRENT BUDGET AMENDED ACCOUNT DATE NUMBER BUDGET CHANGE BUDGET Revenue 10 10-00-3900-3900-000 FUND BALANCE 4/8/2024 41768 2,023,552.61 30,000.00 2,053,552.61 APPROPRIATION Cover 10% construction contingency at Skate Park. Total for 10 2,023,552.61 30,000.00 2,053,552.61 60 60-27-3870-3870-407 TRANSFER FROM GF - 4/8/2024 41771 320,000.00 30,000.00 350,000.00 SKATE PARK Cover 10% construction contingency at Skate Park. Total for 60 320,000.00 30,000.00 350,000.00 Total for Revenue 2,343,552.61 60,000.00 2,403,552.61 Expenditure 10 10-71-6300-5982-006 TRANSFER TO GEN CAP 4/8/2024 41769 425,003.00 30,000.00 455,003.00 IMPROV FUND Cover 10% construction contingency at Skate Park. Total for 10 425,003.00 30,000.00 455,003.00 60 60-27-6300-5700-780 SKATE PARK 4/8/2024 41770 320,000.00 30,000.00 350,000.00 Cover 10% construction contingency at Skate Park. Total for 60 320,000.00 30,000.00 350,000.00 Total for Expenditure 745,003.00 60,000.00 805,003.00 Grand Total 3,088,555.61 120,000.00 3,208,555.61 APPROVED: 5/0 DATE: 4/8/24 VERIFIED: ___________________________________ JFernandez 04/02/2024 1:11:03PM Page 1 of 1 BPPostBudgetVersion