Board of Commissioners Regular Meeting with Budget Presentation

May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 Page 1 of 15 Minutes Board of Commissioners Regular Meeting 7 p.m. May 8, 2023 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Jenn Weaver and commissioners Mark Bell, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Budget Director Emily Bradford, Assistant Town Manager and Community Services Director Matt Efird, Budget and Management Analyst Josh Fernandez, Police Chief Duane Hampton, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Utilities Infrastructure Protection Supervisor Troy Miller, Town Manager Eric Peterson, Utilities Director Marie Strandwitz and Communications Manager Catherine Wright Opening of the meeting Mayor Jenn Weaver called the meeting to order at 7 p.m. A. Public charge Weaver did not read the public charge. B. Audience comments not related to the printed agenda There were none. C. Agenda changes and approval The following was added as Item 5D: Resolution in Support of the Constitutional Right to Reproductive Health Care Motion: Commissioner Kathleen Ferguson moved to approve the agenda as amended. Commissioner Mark Bell seconded. Vote: 5-0. 4. Items for decision – consent agenda A. Miscellaneous budget amendments and transfers B. Proclamation – Period Poverty Awareness Week C. Proclamation – Memorial Day 2023 D. Proclamation – Police Week and Peace Officers Memorial Day E. Proclamation – National Public Works Week 2023 F. Resolution Authorizing the Submission of the FY2023-2024 HOME Annual Action Plan and FY2023-2024 Program Design for Orange County, North Carolina G. Resolution Accepting American Rescue Plan Grant Award for Water System Master Planning H. Municipal Agreement Amendment No. 1 for proposed Hillsborough Train Station I. Rail Traffic Controller (RTC) Modeling Agreement for proposed Hillsborough Train Station J. Preliminary Engineering (PE) agreement concerning the proposed Hillsborough Train Station K. Non-binding summary of proposed terms for Hillsborough Train Station with North Carolina Department of Transportation and Amtrak L. Special Event Permit – The Big Run 5K M. Classification and Pay Amendment  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 Page 2 of 15 Motion: Commissioner Matt Hughes moved to approve all items on the consent agenda. Ferguson seconded. Vote: 5-0. 5. Items for decision – regular agenda A. Resolution Approving the Amended Charter Resolution of Central Pines Regional Council (formerly Triangle J Council of Governments) Lee Worsley, executive director of the Triangle J Council of Governments, outlined the process by which the organization carried out its effort to rebrand as Central Pines Regional Council. Motion: Ferguson moved to adopt the resolution approving the amended charter resolution of Central Pines Regional Council. Hughes seconded. Vote: 5-0. B. Cross Connection Control Program Presentation Utilities Director Marie Strandwitz gave a presentation about the town’s cross-connection control program and was assisted by Utilities Infrastructure Protection Supervisor Troy Miller. The presentation focused on a recent phased effort to require backflow prevention on 60 in-ground residential pools. Strandwitz explained cross connections and how they can pose a contamination risk. Miller provided details on the reduced pressure zone assembly staff was requiring to prevent backflow. He also explained shortcomings of several less-expensive devices proposed by local pool owners as alternatives. Strandwitz said the town should have done a better job with educating Hillsborough’s pool owners about the potential causes and hazards of backflow and should have provided more information on the need for backflow prevention. After the presentation, 10 community members expressed to the board their frustrations and concerns with the cost, implementation and need for the equipment specified by staff. Residents pointed out a range of less-strict requirements in other North Carolina towns and noted some towns allow use of less expensive devices or require devices of only pool owners with a direct-connection water source. Community members also voiced concerns over a lack of data and examples of backflow. Several speakers said educating pool owners about the causes and risks of cross connection would be sufficient for prevention. Public comments were provided by Tom Gambill, Pamela Prebula, Danny Davis, Bill Stecker, Eric Lindblom, Carlos Williams, Kevin Cheshire, Nancy Ciocci and Gill Ciocci. Motion: Bell moved to authorize suspension of the reduced pressure zone requirement for properties with existing residential pools and to task the Water and Sewer Advisory Committee to reconsider various aspects of the Cross Contamination Control Program, including an education plan on backflow prevention, whether a reduced pressure zone assembly is needed for both direct and indirect connection and the risk level for each, and air gap and vacuum connector options for existing pools; to clean up language and make recommendations to update the town code; and to call a special meeting if needed. Hughes seconded. Vote: 5-0. C. Fiscal Year 2024 Manager’s Recommended Budget Presentation Town Manager Eric Peterson presented the recommended budget, which would total about $31.8 million. It proposes expenditures of $16.5 million in the General Fund; $14.3 million in the Water and Sewer Fund; and $992,000 in the Stormwater Fund. Peterson recommends no changes in Hillsborough’s property tax or stormwater fees and 6% increases to water and sewer rates. The monthly minimum usage charged to utility  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 Page 3 of 15 customers would decrease by 125 gallons to 2,125 gallons in the third year of a four-year plan to drop the usage amount to 2,000 gallons. Peterson noted the increase to water and sewer rates would minimize the impacts of inflation. He said both the General Fund and Water and Sewer Fund currently have deficits under the proposed budget and that the board and staff will need to determine how to handle the deficits, such as through delaying or eliminating requests or relying on savings. The draft budget packet was to be released later in the week. D. Resolution in Support of the Constitutional Right to Reproductive Health Care (added) Motion: Hughes moved to adopt resolution. Bell seconded. Vote: 5-0. 6. Updates A. Board members Board members gave updates on the committees and boards on which they serve. B. Town manager There was none. C. Staff (written reports in agenda packet) There was none. 7. Adjournment Weaver adjourned the meeting at 10:34 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 TOWN OF HILLSBOROUGH Page 4 of 15 FY 2022-2023 BUDGET CHANGES REPORT DATES: 04/24/2023 TO 05/08/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF - 10-00-3100-3101-222 2022 TAX LEVY Revenue To cover PW Intern 34304 04/24/2023 EBRADFORD 8,210,000.00 2,700.00 8,212,700.00 Gov. 10-10-4100-5300-530 DUES & SUBSCRIPTIONS Body For NCLM dues & other coverage through 34305 04/24/2023 JFernandez 21,362.00 1,634.00 23,071.00 Gov. 10-10-4100-5300-570 MISCELLANEOUS Body For NCLM dues & other coverage through 34306 04/24/2023 JFernandez 4,500.00 -1,634.00 2,791.00 Admin. 10-10-4200-5300-145 MAINTENANCE - BUILDINGS Services To cover minor office renovation in Admin 34365 05/08/2023 JFernandez 0.00 4,180.00 4,680.00 Admin. 10-10-4200-5300-350 UNIFORMS Services To cover branded shirts for public safety m 34294 04/24/2023 JFernandez 0.00 1,000.00 1,000.00 Admin. 10-10-4200-5300-570 MISCELLANEOUS Services To cover branded shirts for public safety m 34295 04/24/2023 JFernandez 31,253.00 -1,000.00 17,453.62 To cover minor office renovation in Admin 34364 05/08/2023 JFernandez 31,253.00 -4,180.00 13,273.62 Safety 10-10-6600-5300-330 SUPPLIES - DEPARTMENTAL & Risk To establish Uniform account 34360 05/08/2023 EBRADFORD 6,000.00 -500.00 23,877.07 Safety 10-10-6600-5300-350 UNIFORMS & Risk To establish Uniform account 34361 05/08/2023 EBRADFORD 0.00 500.00 500.00 Police 10-20-5100-5300-080 TRAINING/CONF./CONV. To cover office suplies through end of yea 34307 04/24/2023 JFernandez 26,900.00 -500.00 18,900.00 Police 10-20-5100-5300-320 SUPPLIES - OFFICE To cover office suplies through end of yea 34308 04/24/2023 JFernandez 5,000.00 500.00 8,500.00 Police 10-20-5100-5300-447 C.S./C0PIER To cover overages in C.S. Copier line. 34369 05/08/2023 JFernandez 5,000.00 1,000.00 6,000.00 Police 10-20-5100-5300-730 DRUG ENFORCEMENT OPERATIONS To cover overages in C.S. Copier line. 34368 05/08/2023 JFernandez 5,000.00 -1,000.00 1,250.00 Fleet 10-30-5550-5300-330 SUPPLIES - DEPARTMENTAL Maint. To cover annual subscription 34367 05/08/2023 EBRADFORD 27,267.00 -15.00 26,852.00 Fleet 10-30-5550-5300-530 DUES & SUBSCRIPTION Maint. To cover annual subscription 34366 05/08/2023 EBRADFORD 0.00 15.00 15.00 Streets 10-30-5600-5100-020 SALARIES To cover PW Intern 34302 04/24/2023 EBRADFORD 152,604.00 2,300.00 154,904.00 Streets 10-30-5600-5120-050 FICA To cover PW Intern 34303 04/24/2023 EBRADFORD 11,674.00 400.00 12,074.00 Water 30-71-8140-5982-001 TRANSFER TO UTIL CAP IMPROV FUND Dist. Gov Burke Water Main Replc 34322 05/08/2023 EBRADFORD 120,000.00 80,592.00 200,592.00 Adj per grant award for US-70 34327 05/08/2023 EBRADFORD 120,000.00 -30,000.00 170,592.00 Billing 30-80-7240-5300-583 MISC.-AUTO TAGS,TAX & Collect. To cover replacement vehicle for meter se 34319 05/08/2023 JFernandez 0.00 3,000.00 3,000.00 Billing 30-80-7240-5700-740 CAPITAL - VEHICLES & Collect. To cover replacement vehicle for meter se 34318 05/08/2023 JFernandez 31,000.00 25,000.00 56,000.00 Water 30-80-8140-5300-326 SUPPLIES - PATCH Dist. To cover patching. 34330 05/08/2023 JFernandez 6,000.00 3,000.00 13,000.00 Water 30-80-8140-5300-351 RENTAL - EQUIPMENT Dist. JFernandez 05/01/2023 3:57:04PM Page 1 of 3 fl142r03  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 TOWN OF HILLSBOROUGH Page 5 of 15 FY 2022-2023 BUDGET CHANGES REPORT DATES: 04/24/2023 TO 05/08/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET To cover patching. 34329 05/08/2023 JFernandez 4,000.00 -3,000.00 950.00 Water 30-80-8140-5300-570 MISCELLANEOUS Dist. To cover shipping for backhoe replacemen 34296 04/24/2023 JFernandez 3,000.00 -247.50 1,652.50 Water 30-80-8140-5700-741 CAPITAL - EQUIPMENT Dist. To cover shipping for backhoe replacemen 34297 04/24/2023 JFernandez 35,000.00 247.50 35,247.50 WW 30-80-8200-5300-322 SUPPLIES - LIFT STATION PUMPS Collect. For replacement pump at lift station. 34311 05/08/2023 JFernandez 150,000.00 -5,425.00 151,925.00 To allocate funds to correct account. 34363 05/08/2023 JFernandez 150,000.00 -15,150.00 136,775.00 WW 30-80-8200-5300-570 MISCELLANEOUS Collect. To cover shipping for backhoe replacemen 34298 04/24/2023 JFernandez 1,500.00 -247.50 1,252.50 WW 30-80-8200-5700-741 CAPITAL - EQUIPMENT Collect. To cover shipping for backhoe replacemen 34299 04/24/2023 JFernandez 35,000.00 247.50 201,076.62 For replacement pump at lift station. 34312 05/08/2023 JFernandez 35,000.00 5,425.00 206,501.62 To allocate funds to correct account. 34362 05/08/2023 JFernandez 35,000.00 15,150.00 221,651.62 WWTP 30-80-8220-5300-158 MAINTENANCE - EQUIPMENT To cover fall protection equipment. 34315 05/08/2023 JFernandez 98,930.00 -7,500.00 99,453.47 To replace SCADA computer - motherboa 34353 05/08/2023 JFernandez 98,930.00 -3,400.00 96,053.47 WWTP 30-80-8220-5300-164 MAINTENANCE - INSTRUMENTATION To replace SCADA computer - motherboa 34354 05/08/2023 JFernandez 19,000.00 3,400.00 22,400.00 WWTP 30-80-8220-5300-165 MAINTENANCE - INFRASTRUCTURE To cover fall protection equipment. 34316 05/08/2023 JFernandez 4,000.00 7,500.00 15,500.00 WWTP 30-80-8220-5300-310 GASOLINE To cover generator fuel costs. 34371 05/08/2023 JFernandez 4,390.00 3,000.00 7,390.00 WWTP 30-80-8220-5300-323 SUPPLIES - CHEMICALS For fire resistant clothing used in electric w 34309 04/24/2023 JFernandez 92,500.00 -447.00 84,003.00 For remaining costs of fire resistant unifor 34313 05/08/2023 JFernandez 92,500.00 -100.00 83,903.00 To cover generator fuel costs. 34370 05/08/2023 JFernandez 92,500.00 -3,000.00 80,903.00 WWTP 30-80-8220-5300-350 UNIFORMS For fire resistant clothing used in electric w 34310 04/24/2023 JFernandez 600.00 447.00 1,347.00 For remaining costs of fire resistant unifor 34314 05/08/2023 JFernandez 600.00 100.00 1,447.00 W&S 30-80-9990-5300-000 CONTINGENCY Contingency To cover replacement vehicle for meter se 34317 05/08/2023 JFernandez 400,000.00 -28,000.00 189,178.79 Gov Burke Water Main Replc 34323 05/08/2023 EBRADFORD 400,000.00 -80,592.00 108,586.79 Adj per grant award for US-70 34328 05/08/2023 EBRADFORD 400,000.00 30,000.00 138,586.79 W&S 69-22-3870-3870-750 TRANSFER FROM FUND 76-RIVER PS Cap. Proj. Adj to actual 34351 05/08/2023 EBRADFORD 400,000.00 -1,080,000.00 400,000.00 W&S 69-22-3870-3870-801 TRANSFER FROM FUND 70-RIVER PS Cap. Proj. Adj to actual 34352 05/08/2023 EBRADFORD 0.00 1,080,000.00 1,080,000.00 W&S 69-24-3870-3870-509 TRANSFER FROM WSF - GOV BURKE WTR Cap. Proj. Adj to actual SDFs 34321 05/08/2023 EBRADFORD 0.00 80,592.00 80,592.00 W&S 69-24-3870-3870-702 TRANSFER FROM FUND 75-GOV BURKE Cap. Proj. Adj to actual SDFs 34320 05/08/2023 EBRADFORD 30,000.00 -80,592.00 149,408.00 W&S 69-33-3870-3870-752 TRANSFER FROM FUND 76 - ENO RIVER I Cap. Proj. Use Cap Fees rather than SDFs 34332 05/08/2023 EBRADFORD 0.00 -750,000.00 0.00 JFernandez 05/01/2023 3:57:04PM Page 2 of 3 fl142r03  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 TOWN OF HILLSBOROUGH Page 6 of 15 FY 2022-2023 BUDGET CHANGES REPORT DATES: 04/24/2023 TO 05/08/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET W&S 69-33-3870-3870-800 TRANSFER FROM FUND 70-ENO RIVER INT Cap. Proj. Use Cap Fees rather than SDFs 34333 05/08/2023 EBRADFORD 0.00 750,000.00 750,000.00 W&S 69-35-3300-3310-016 GRANT - AIA Cap. Proj. Adj per grant award 34325 05/08/2023 EBRADFORD 0.00 30,000.00 30,000.00 W&S 69-35-3870-3870-513 TRANSFER FROM WSF-US-70 WTR IMPROV Cap. Proj. Adj per grant award 34326 05/08/2023 EBRADFORD 30,000.00 -30,000.00 0.00 Special 72-00-5100-3301-055 RESTRICTED REVENUE - STRAW FOR DOGS Revenue Adj to actual 34300 04/24/2023 EBRADFORD 0.00 775.00 775.00 Special 72-20-5100-5300-365 STRAW FOR DOGS Revenue Adj to actual 34301 04/24/2023 EBRADFORD 0.00 775.00 775.00 Cap. Res.75-71-3870-3870-151 TRAN FR W/S CRF - EDD WATER LINE EX Water SDF Close out - funds exhausted 34340 05/08/2023 EBRADFORD 259,404.00 -259,404.00 0.00 Cap. Res.75-71-3870-3870-152 TRAN FR W/S CRF - 16" WTR CONNECT Water SDF Close out - funds exhausted 34336 05/08/2023 EBRADFORD 465,000.00 -465,000.00 0.00 Cap. Res.75-71-3870-3870-156 TRAN FR W/S US BUS 70 WTR PHASE I Water SDF Adj to actual 34343 05/08/2023 EBRADFORD 429,997.50 -147,202.00 282,795.50 Cap. Res.75-71-3870-3870-509 TRAN FR W/S - GOV BURKE Water SDF Adj to actual 34338 05/08/2023 EBRADFORD 179,408.00 -60,000.00 119,408.00 Cap. Res.75-71-6900-5970-923 TRAN TO FUND 69 - EDD WTR LINE Water SDF Close out - funds exhausted 34341 05/08/2023 EBRADFORD 259,404.00 -259,404.00 0.00 Cap. Res.75-71-6900-5970-928 TRAN TO FUND 69 - US 70 PHASE I Water SDF Adj to actual 34342 05/08/2023 EBRADFORD 429,997.50 -147,202.00 282,795.50 Cap. Res.75-71-6900-5970-932 TRAN TO FUND 69 - 16" WTR CONNECT Water SDF Close out - funds exhausted 34337 05/08/2023 EBRADFORD 465,000.00 -465,000.00 0.00 Cap. Res.75-71-6900-5970-933 TRAN TO FUND 69 - GOV BURKE WTR Water SDF Adj to actual 34339 05/08/2023 EBRADFORD 179,408.00 -60,000.00 119,408.00 Cap. Res.76-71-3870-3870-154 TRAN FR W/S - RIVER PUMP UPGRAD Sewer SDF Adj to actual 34344 05/08/2023 EBRADFORD 512,424.00 -112,424.00 400,000.00 Adj to actual 34346 05/08/2023 EBRADFORD 512,424.00 -400,000.00 0.00 Cap. Res.76-71-3870-3870-155 TRAN FR W/S - COLLECT SYS REHAB Sewer SDF Adj to actual 34334 05/08/2023 EBRADFORD 1,249,169.50 -163,785.00 1,085,384.50 Adj to actual 34348 05/08/2023 EBRADFORD 1,249,169.50 -87,576.00 997,808.50 Cap. Res.76-71-6900-5970-926 TRAN TO UTIL CAP IMP FD - RIVER PUM Sewer SDF Adj to actual 34345 05/08/2023 EBRADFORD 512,424.00 -112,424.00 400,000.00 Adj to actual 34347 05/08/2023 EBRADFORD 512,424.00 -400,000.00 0.00 Cap. Res.76-71-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS Sewer SDF Adj to actual 34335 05/08/2023 EBRADFORD 1,249,169.50 -163,785.00 1,085,384.50 Adj to actual 34349 05/08/2023 EBRADFORD 1,249,169.50 -87,576.00 997,808.50 -3,383,832.00 APPROVED: 5/0 DATE: 5/8/23 VERIFIED: ___________________________________ JFernandez 05/01/2023 3:57:04PM Page 3 of 3 fl142r03  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 PROCLAMATION Page 7 of 15 PROCLAMATION #20230508-4.B Period Poverty Awareness Week May 22-28, 2023 WHEREAS, approximately half of the population will have a period every month for decades of their lives and period supplies are a necessary product, each month, for millions of people across the country; and WHEREAS, national surveys and research studies report that one in four menstruating individuals struggle to secure enough period supplies to meet their needs each month due to a lack of income and this lack of period supplies, known as period poverty, can adversely affect the health and well-being of menstruators; and WHEREAS, national surveys also report that one in five women and girls miss work or school due to lacking a sufficient period supplies, exacerbating the vicious cycle of poverty by forcing menstruators to withdraw from daily life, losing pay or missing educational opportunities; and WHEREAS, menstruators struggling with period poverty risk infections by using proxy products not intended for this purpose or not changing products as often as needed; and WHEREAS, the people of Hillsborough recognize that period poverty is a public health issue, and addressing period poverty can enhance economic opportunity for Hillsborough’s people and surrounding communities and improved health for women and girls/menstruators, thus ensuring all people have access to the basic necessities required to thrive and reach their full potential; and WHEREAS, Hillsborough is proud to be home to trusted organizations, including On the Spot, a program of the Diaper Bank of North Carolina, that recognize the importance of period products in ensuring health and providing economic stability and thus distribute period products through various channels; and WHEREAS, the Hillsborough Board of Commissioners extends its sincere gratitude to the aforementioned period supply banks, their staff, volunteers and donors, for their courageous service during the crisis, and encourage the citizens of Hillsborough to donate generously to period supply banks, product drives, and those organizations that collect and distribute period products to those struggling with period poverty, so that the Hillsborough community can thrive and reach their full potential; NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim May 22 through May 28, 2023, as “Period Poverty Awareness Week” in the Town of Hillsborough. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 8th day of May in the year 2023. Jenn Weaver, Mayor Town of Hillsborough  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 PROCLAMATION Page 8 of 15 PROCLAMATION #20230508-4.C Memorial Day 2023 WHEREAS, Memorial Day is a day of reflection and solemn observance to honor the men and women of the armed forces who have lost their lives in service to their country; and WHEREAS, what is now known as “Memorial Day” has its roots in Decoration Day – a day first observed on May 1, 1865 and led by Black soldiers including the 54th Massachusetts and the 34th and 104th U.S. Colored Troops, Black veterans, white missionaries, and newly emancipated Black citizens of Charleston, South Carolina to honor the dead Union troops buried at a planters’ racetrack; and WHEREAS, we honor all men and women of all wars and conflicts who fought and died on behalf of our treasured ideals and do so with the clear-eyed recognition of the horrors war brings to all those it touches; and WHEREAS, the military service members who have fallen in combat leave behind families and other loved ones who are left with the pain of their loss and carry that loss with them for the remainder of their days, experiencing the true cost of war in ways the majority of their countrymen and women cannot; and WHEREAS, Memorial Day, in accordance with a joint resolution of Congress passed May 11, 1950, is also a day dedicated as a call to prayer for permanent peace; and WHEREAS, toward the goal of peace, Memorial Day is a day for somber reflection on lives lost and potentials left unfulfilled, and for holding fast to our earnest hope for and commitment to non-violent solutions to conflict and a true, lasting peace where all people can thrive; and WHEREAS, from that first Decoration Day until now, we have made much progress as a nation and people to live up to the ideals for which so many have given the ultimate sacrifice, yet have much more work to do; and WHEREAS, one way to honor the dead is to treat the living well; NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim May 29, 2023 as “Memorial Day” in the Town of Hillsborough in honor of all members of the armed forces who have lost their lives in service to their country and I call on community members to recognize and support the loved ones of the fallen, and encourage all residents to reflect on their role in creating a more just, peaceful nation and world. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 8th day of May in the year 2023. Jenn Weaver, Mayor Town of Hillsborough  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 PROCLAMATION Page 9 of 15 PROCLAMATION #20230508-4.D Police Week and Peace Officers Memorial Day May 14-20, 2023 WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Hillsborough Police Department; and WHEREAS, on April 29, 1786, Sheriff Benjamin Brach of Chesterfield County, Virginia, became the first law enforcement officer to die in the line of duty in the United States; since then, more than 22,000 law enforcement officers in the United States have paid the ultimate price during the performance of their duties, including 594 in North Carolina; and WHEREAS, over 50,000 assaults against law enforcement officers are reported each year, resulting in approximately 17,000 injuries; and WHEREAS, the 87th Congress passed Public Law 87-726, a Joint Resolution authorizing the president to proclaim May 15th of each year as Peace Officers Memorial Day, and the calendar week during which May 15th occurs as Police Week; this was signed into law by President John F. Kennedy on Oct. 1, 1962; and WHEREAS, the members of the Hillsborough Police Department play an essential role in safeguarding the rights and freedoms of our residents, they protect the innocent against deception and the weak against oppression, they unceasingly provide a vital public service without which our town would not enjoy the peace and liberty that we so dearly value; and WHEREAS, it is important that all citizens know and understand the duties and responsibilities of our law enforcement officers and acknowledge the hazards and sacrifices that are a fundamental aspect of their profession; THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim May 14 through May 20, 2023 as “Police Week” and call upon all organizations and residents to commemorate law enforcement officers, past and present, who have rendered dedicated service to their communities. NOW, THEREFORE, I proclaim Monday, May 15, 2023 as “Peace Officers Memorial Day” and call upon all residents of Hillsborough to honor those law enforcement officers who made the ultimate sacrifice in service to their community or became disabled in their performance of their duty. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 8th day of May in the year 2023. Jenn Weaver, Mayor Town of Hillsborough  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 PROCLAMATION Page 10 of 15 PROCLAMATION #20230508-4.E National Public Works Week 2023 Connecting the World Through Public Works WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of Hillsborough; and WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are responsible for rebuilding, improving, and protecting our town’s transportation, water supply, water and sewer treatment, solid waste systems, and facilities essential for our citizens; and WHEREAS, it is in the public interest for the residents of Hillsborough to gain knowledge of and to maintain an ongoing interest and understanding of the importance of public works and public works programs in our community; and WHEREAS, the year 2023 marks the 63rd annual National Public Works Week sponsored by the American Public Works Association; and WHEREAS, all residents are urged to join with representatives of the American Public Works Association and Town of Hillsborough to pay tribute to our public works professionals and to recognize the substantial contributions they make to protecting our town’s health, safety, and quality of life. NOW, THEREFORE, I, Jenn Weaver, mayor of the Town of Hillsborough, do hereby proclaim May 21 through May 27, 2023 as “National Public Works Week” in the Town of Hillsborough. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 8th day of May in the year 2023. Jenn Weaver, Mayor Town of Hillsborough  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 Page 11 of 15 RESOLUTION #20230508-4.F RESOLUTION Authorizing the Submission of the FY 2023 - 2024 HOME Annual Action Plan and FY 2023 - 2024 Program Design for Orange County, North Carolina WHEREAS, the Hillsborough Board of Commissioners as a member of the Orange County HOME Consortium authorize the town manager to submit the Orange County Annual Action Plan for FY24 to the U.S. Department of Housing and Urban Development, including all understandings, assurances, and certifications required therein; and WHEREAS, the board approves the following activities for the FY 2023-2024 HOME Program: Rental Construction – Pee Wee Homes $50,000 Funds will be allocated to Pee Wee Homes to finance construction of three (3) small rental units at 106 Hill Street in Carrboro. Units will be leased to households experiencing homelessness and earning less than thirty percent (30%) of the area median income Rental Construction – CASA $446,489 Funds will be allocated to CASA for the predevelopment and new construction costs for twenty-two (22) units for households at or below eighty percent (80%) AMI Program Administration $42,949.60 Total Funding $539,438.60 WHEREAS, the town manager is hereby designated as the authorized representative of the town to act in connection with the submission of these plans, to act in connection with the HOME program, and to provide such additional information as may be required by the U.S. Department of Housing and Urban Development. NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners that this resolution is effective upon approval. Approved this 8th day of May of the year 2023. Jenn Weaver, Mayor Town of Hillsborough Attestation: Sarah Kimrey, Town Clerk  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 Page 12 of 15 RESOLUTION# 20230508-4.G RESOLUTION Accepting American Rescue Plan Grant Offer for Water System Master Planning Project AIA-D-ARP-0113 WHEREAS, the American Rescue Plan (ARP) funded from the State Fiscal Recovery Fund was established in S.L. 2021-180 to assist eligible units of government with meeting their water/wastewater infrastructure needs, and WHEREAS, the North Carolina Department of Environmental Quality has offered American Rescue Plan (ARP) funding in the amount of $100,000 to perform an Asset Inventory and Assessment study detailed in the submitted application; and WHEREAS, the Town of Hillsborough, North Carolina intends to perform said project in accordance with the agreed scope of work, and NOW, THEREFORE, be it resolved the Hillsborough Board of Commissioners does hereby accept the American Rescue Plan (ARP) offer of $100,000. The Town of Hillsborough, North Carolina does hereby give assurance to the North Carolina Department of Environmental Quality that any Conditions or Assurances contained in the Award Offer will be adhered to. Town Manager Eric J. Peterson and successors so titled, is hereby authorized and directed to furnish such information as the appropriate state agency may request in connection with such application or the project; to make the assurances as contained above; and to execute such other documents as may be required by the Division of Water Infrastructure.. Approved this 8th day of May of the year 2023. Jenn Weaver, Mayor Town of Hillsborough Attestation: Sarah Kimrey, Town Clerk  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 Page 13 of 15 RESOLUTION #20230508-5.D RESOLUTION In Support of the Constitutional Right to Reproductive Health Care WHEREAS, access to a full range of reproductive care options, including safe and legal abortion, is a fundamental human right; and WHEREAS, following the U.S. Supreme Court’s decision to overturn Roe v. Wade in the case Dobbs v. Jackson Women’s Health Organization, both houses of the North Carolina General Assembly passed Senate Bill 20 — Care for Women, Children and Families Act on a party line vote to severely limit the rights of women and their bodily autonomy by reducing legally allowed abortions from 20 to 12 weeks and reducing access to medication abortion to 10 weeks; and WHEREAS, Senate Bill 20 also imposes new barriers to the provision of care that are not medically necessary, such as additional in-person appointments and new clinic practices; and WHEREAS, creating barriers to reproductive health care, including abortions, will make it harder for the most vulnerable to access health care, which medical professionals say will lead to preventable deaths; and WHEREAS, despite that the majority of North Carolinians support access to safe, legal abortion and despite the legislature’s bill filing rules, Senate Bill 20 was released with little notice and no transparency, with the bill crafted by legislative leadership behind closed doors and with no opportunity for public comment; NOW, THEREFORE BE IT RESOLVED that the Hillsborough Board of Commissioners supports the right for all to access the full spectrum of reproductive health care, including abortion care; and BE IT FURTHER RESOLVED that the town board commends Senator Graig Meyer and Representative Renée Price for their votes against Senate Bill 20; supports Governor Roy Cooper’s decision to veto the bill; and encourages members of the General Assembly to uphold the governor’s veto when a vote to override occurs; and BE IT FURTHER RESOLVED that the town board urges our elected officials at the North Carolina General Assembly to prioritize the health care needs of residents — not further banning of abortion — and additionally urges the General Assembly to increase investment in access to health care and affordable birth control, including emergency contraception, and to the provision of comprehensive age-appropriate sex education; and BE IT FURTHER RESOLVED that the town board urges residents to speak out against these egregious attacks on bodily autonomy and make their views known to members of the North Carolina General Assembly. Approved this 8th day of May in the year 2023. Jenn Weaver, Mayor Town of Hillsborough  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 Page 14 of 15 Regular (Non-Law Enforcement) Positions Salary FLSA Grade Minimum Midpoint Maximum Status Class Code Classification 1 34,205 44,467 54,728 2 35,915 46,690 57,465 N 201 ADMINISTRATIVE SUPPORT SPECIALIST 2 35,915 46,690 57,465 N 202 METER SERVICES TECHNICIAN 2 35,915 46,690 57,465 N 205 CUSTOMER SERVICE REPRESENTATIVE 3 37,711 49,024 60,338 N 302 EQUIPMENT OPERATOR I 3 37,711 49,024 60,338 N 303 UTILITY MAINTENANCE TECHNICIAN I 4 39,597 51,476 63,355 N 401 SENIOR CUSTOMER SERVICE REPRESENTATIVE 4 39,597 51,476 63,355 N 402 UTILITY MAINTENANCE TECHNICIAN II 4 39,597 51,476 63,355 N 403 WASTEWATER PLANT OPERATOR I 4 39,597 51,476 63,355 N 404 WATER PLANT OPERATOR I 5 41,576 54,049 66,522 N 502 EQUIPMENT OPERATOR II 5 41,576 54,049 66,522 N 503 SENIOR ADMINISTRATIVE SUPPORT SPECIALIST 5 41,576 54,049 66,522 N 504 UTILITY MAINTENANCE TECHNICIAN III 5 41,576 54,049 66,522 N 505 WASTEWATER PLANT OPERATOR II 5 41,576 54,049 66,522 N 506 WATER PLANT OPERATOR II 6 43,655 56,752 69,848 N 605 ACCOUNTS PAYABLE TECHNICIAN 6 43,655 56,752 69,848 N 601 PLANNING TECHNICIAN 6 43,655 56,752 69,848 N 602 PLANT MAINTENANCE MECHANIC I 6 43,655 56,752 69,848 N 604 UTILITY SYSTEMS MECHANIC I 43,655 56,752 69,848 N 605 EQUIPMENT OPERATOR III 7 45,838 59,589 73,341 N 706 ACCOUNTING TECHNICIAN 7 45,838 59,589 73,341 N 701 CREW LEADER 7 45,838 59,589 73,341 N 702 PLANT MAINTENANCE MECHANIC II 7 45,838 59,589 73,341 N 703 UTILITY SYSTEMS MECHANIC II 7 45,838 59,589 73,341 N 704 WASTEWATER PLANT OPERATOR III 7 45,838 59,589 73,341 N 705 WATER PLANT OPERATOR III 8 48,130 62,569 77,008 N 801 FLEET MECHANIC 8 48,130 62,569 77,008 N 802 PLANT MAINTENANCE MECHANIC III 8 48,130 62,569 77,008 N 803 UTILITY SYSTEMS MECHANIC III 9 50,536 65,697 80,858 E 901 BILLING & CUSTOMER SERVICE SUPERVISOR 9 50,536 65,697 80,858 N 902 METER SERVICES SUPERVISOR 9 50,536 65,697 80,858 N 903 UTILITIES INSPECTOR 9 50,536 65,697 80,858 E 904 PUBLIC WORKS SUPERVISOR 10 53,063 68,982 84,901 N 1001 BACKFLOW/FOG SPECIALIST 10 53,063 68,982 84,901 N 1002 CHIEF WASTEWATER PLANT OPERATOR 10 53,063 68,982 84,901 N 1003 COMMUNICATIONS SPECIALIST 10 53,063 68,982 84,901 N 1004 FACILITIES COORDINATOR 10 53,063 68,982 84,901 N 1005 OPERATOR IN RESPONSIBLE CHARGE 11 55,716 72,431 89,146 E 1101 PLANNER 12 58,502 76,053 93,604 E 1201 BUDGET & MANAGEMENT ANALYST 12 58,502 76,053 93,604 E 1202 FINANCIAL ANALYST 12 58,502 76,053 93,604 E 1203 FLEET MAINTENANCE SUPERVISOR 12 58,502 76,053 93,604 E 1204 HUMAN RESOURCES ANALYST 12 58,502 76,053 93,604 E 1205 MANAGEMENT ANALYST 12 58,502 76,053 93,604 N 1206 STORMWATER PROGRAM COORDINATOR 12 58,502 76,053 93,604 N 1207 WASTEWATER LABORATORY SUPERVISOR  May 8, 2023 Board of Commissioners Regular Meeting Approved: ____________________ June 12, 2023 Page 15 of 15 12 58,502 76,053 93,604 N 1208 SENIOR COMMUNICATIONS SPECIALIST 13 61,427 79,856 98,284 E 1301 CIVIL ENGINEERING TECHNICAN 13 61,427 79,856 98,284 E 1302 SENIOR PLANNER 13 61,427 79,856 98,284 E 1303 UTILITY MAINTENANCE SUPERVISOR 13 61,427 79,856 98,284 E 1304 UTILITY SYSTEM SUPERVISOR 14 64,499 83,848 103,198 E 1401 TOWN CLERK/HUMAN RESOURCES TECHNICIAN 15 67,724 88,041 108,358 E 1501 SAFETY & RISK MANAGER 16 71,110 92,443 113,776 E 1601 WATER PLANT SUPERINTENDENT 17 74,665 97,065 119,465 E 1701 PUBLIC WORKS MANAGER 17 74,665 97,065 119,465 E 1702 STORMWATER & ENVIRONMENTAL SERVICES MANAGER 17 74,665 97,065 119,465 E 1703 UTILITY SYSTEM SUPERINTENDENT 18 78,399 101,918 125,438 E 1802 COMMUNICATIONS MANAGER 19 82,319 107,014 131,710 E 1901 INFORMATION TECHNOLOGY MANAGER 20 86,434 112,365 138,295 E 2001 BUDGET DIRECTOR 20 86,434 112,365 138,295 E 2002 ENVIRONMENTAL ENGINEERING SUPERVISOR 20 86,434 112,365 138,295 E 2003 HUMAN RESOURCES MANAGER 20 86,434 112,365 138,295 E 2004 PLANNING & ECONOMIC DEVELOPMENT MANAGER 20 86,434 112,365 138,295 E 2005 PUBLIC SPACE & SUSTAINABILITY MANAGER 20 86,434 112,365 138,295 E 2006 DEPUTY UTILTIES DIRECTOR - WATER TREATMENT 21 90,756 117,983 145,210 22 95,294 123,882 152,470 23 100,059 130,076 160,094 24 105,062 136,580 168,099 E 2401 ADMINISTRATIVE SERVICES DIRECTOR 24 105,062 136,580 168,099 E 2402 ASSISTANT TOWN MANAGER/COMMUNITY SERVICES DIRECTOR 24 105,062 136,580 168,099 E 2403 FINANCE DIRECTOR 25 110,315 143,409 176,504 E 2501 UTILITIES DIRECTOR Sworn Law Enforcement Officer Positions Salary FLSA Grade Minimum Midpoint Maximum Status Class Code Classification 100 45,138 58,679 72,220 N 100 POLICE OFFICER TRAINEE 102 51,912 67,485 83,059 N 102 POLICE OFFICER/POLICE OFFICER FIRST CLASS 201 54,508 70,860 87,212 N 203 SENIOR POLICE OFFICER 202 57,233 74,403 91,573 N 204 POLICE CORPORAL 303 59,619 77,505 95,390 N 304 MASTER POLICE OFFICER 402 65,730 85,449 105,168 N 405 POLICE SERGEANT 502 72,467 94,207 115,947 E 507 POLICE LIEUTENANT 601 83,700 108,809 133,919 E 606 POLICE MAJOR 701 105,062 136,580 168,099 E 707 CHIEF OF POLICE