Board of Commissioners Regular Meeting with Budget Presentation

May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 1 of 48 Minutes Board of Commissioners Regular Meeting with Budget Presentation 7 p.m. May 13, 2024 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Mark Bell and commissioners Meaghun Darab, Robb English, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Staff: Budget Director Emily Bradford, Administrative Services Director Jen Della Valle, Assistant Town Manager and Community Services Director Matt Efird, Budget and Management Analyst Josh Fernandez, Police Management Analyst Marshall Grayson, Environmental Engineering Supervisor Bryant Green, Stormwater and Environmental Services Manager Terry Hackett, Police Chief Duane Hampton, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Finance Director Dave McCole, Town Manager Eric Peterson and Utilities Director Marie Strandwitz Opening of the meeting Mayor Mark Bell called the meeting to order at 7 p.m. 1. Public charge Bell did not read the public charge. 2. Audience comments not related to the printed agenda There were none. 3. Agenda changes and approval • Item 6K – Revised resolution authorizing the submission of the Fiscal Year 2024-25 HOME Annual Action Plan and Program Design for Orange County. • Add Item 6P – National Cities, Towns and Villages Month proclamation to the consent agenda. • Add Item 9A – closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with the town attorney in order to preserve the attorney-client privilege (potential litigation). Motion: Commissioner Kathleen Ferguson moved to approve the agenda as amended. Commissioner Evelyn Lloyd seconded. Vote: 5-0. 4. Presentations A. Orange County Partnership to End Homelessness Annual Report Rachel Waltz, manager of the Orange County Partnership to End Homelessness, presented the annual report to the board. She shared that homelessness is a housing problem. The three keys to end homelessness are affordable housing, appropriate support services and income. Waltz stated that the Orange County Partnership to End Homelessness saw a 20% increase in the number of people requesting shelter services and served 9,174 individual households.  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 2 of 48 There was discussion about options for university students to stay in Orange County now that the University of North Carolina no longer provides Odum Village as a place to stay. She shared program successes, including increased resources and housing and increased collaboration with partners across the Triangle and with people with lived experiences. In response to questions, Waltz stated that the partnership works with A Lot of Love, an organization that provides furniture, moving and storage, and that animal shelters work to accommodate companion animals, including service and support animals protected by the Americans with Disabilities Act. 5. Appointments A. Tourism Board – Reappointment of Megan Kimball for a term ending May 13, 2026 Motion: Commissioner Matt Hughes moved to approve the appointment. Ferguson seconded. Vote: 5-0. 6. Items for decision – consent agenda A. Minutes – Regular meeting April 8, 2024 – State of the Town Address April 22, 2024 B. Miscellaneous budget amendments and transfers C. Proclamation – Memorial Day 2024 D. Proclamation – Police Week and Peace Officers Memorial Day E. Proclamation – National Public Works Week 2024 F. Proclamation – Period Poverty Awareness Week G. Proclamation – Asian American and Pacific Islander Heritage Month H. Ordinance Amending Article VII: Recreation, Sections 3-48 through 3-50 of the Code of Ordinances I. Ordinance Amending Chapter 13: Cemeteries of the Code of Ordinances J. Capital Project Ordinance Amendment – McAdams Road Water Main Replacement K. Fiscal Year 2024-25 HOME Annual Action Plan and Program Design for Orange County, North Carolina L. Global Funding Agreement for Orange County Transit Tax Funds M. Special Event Permit – Hillsborough Arts Council’s Handmade Parade N. Special Event Permit – Fleet Feet Running Club’s Big Run 5K O. Water and Sewer Extension Contract for Persimmon at Cates Creek – Phase I P. National Cities, Towns and Villages Month proclamation (added item) Motion: Ferguson moved to approve all items on the amended consent agenda. Commissioner Robb English seconded. Vote: 5-0. Nays: None. 7. Items for decision - regular agenda A. Fiscal Year 2025-27 Recommended Budget Presentation Town Manager Eric Peterson presented his recommended budget to the board. He recommends increasing the town’s property tax rate, stormwater fee and water and sewer rates. For the stormwater and water and sewer funds, Peterson highlighted that: • A $15 stormwater fee increase is recommended for residences in each of the three years of the proposed financial plan and will be the first since the fund was implemented eight years ago.  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 3 of 48 • Increases of 7.5% in water and sewer rates are the minimum needed to prevent issues with bond compliance. • Completing the four-year initiative to reduce the minimum usage charge to 2,000 gallons is recommended. About 45% of customers already are benefiting from reduced minimums. • Staff have several strategies for long-term stabilization of water and sewer rates. • Peterson shared that the mayor will be meeting with state lawmakers to request funds. For the General Fund, the manager highlighted that: • A property tax rate increase of 2 cents is recommended in each of the next two fiscal years. • The fund would have deficits of nearly $1 million in each of the next three fiscal years. • The town does not charge a solid waste collection fee, which allows the tax rate for some neighboring communities to appear lower. • Peterson said the recommended budget would be available to the board by the end of the week and suggested a schedule for adoption that adds a second work session date on June 3 and the option to continue deliberations and adopt on June 17 or 24 if needed. B. Strategic Plan Check In – Quarter 3 Administrative Services Director Jen Della Valle provided the board with an update on the Strategic Plan. In answering questions from the board, she shared that: • Evaluating the renewable energy capacity has not progressed significantly but the Adron F. Thompson Water/Sewer Facility has been evaluated for solar energy as a part of its renovation. • The town has not heard of internet service providers other than Spectrum providing free internet in public spaces. Ferguson said having multiple providers can be a point of leverage to receive service and reduce cost. Bell suggested advertising could cover the cost of service. Staff shared that: • A parking study is expected to be complete in eight months. • The Police Department is looking for a good time to offer community engagement meetings. • Risk assessment by the North Carolina League of Municipalities will begin soon. It was delayed due to staffing. C. Ordinance Amending Section 5-11 of the Code of Ordinances to Remove Employment References from the Non-Discrimination Provisions Town Attorney Bob Hornik informed the board of a ruling from the state Supreme Court preventing counties and municipalities from enforcing trade- or labor-related ordinances, including the prevention of employment discrimination. There was discussion about re-adding the clause if there is a change in state case law or if the town could enforce such ordinances. D. Hot topics for work session May 28, 2024 The budget public hearing and a work session on the Water and Sewer Fund will be on May 28. 8. Updates A. Board members  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 4 of 48 Board members gave updates on the committees and boards on which they serve. B. Town manager There were none. C. Staff (written reports in agenda packet) There were none. Motion: Ferguson moved to go into closed session. Commissioner Meaghun Darab seconded. Vote: 5-0. 9. Closed session A. Closed session as authorized by North Carolina General Statute Section 143-318.11(a)(3) to consult with the town attorney in order to preserve the attorney-client privilege (potential litigation) (added item) Motion: Feguson moved to return to open session. Lloyd seconded. Vote: 5-0. 10. Adjournment Bell adjourned the meeting at 10:12 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 TOWN OF HILLSBOROUGH Page 5 of 48 FY 2023-2024 BUDGET CHANGES REPORT DATES: 05/13/2024 TO 05/13/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF 10-00-3900-3900-000 FUND BALANCE APPROPRIATION Fund Bal. To correct PB appropriation 41781 05/13/2024 EBRADFORD 1,133,221.00 -268,260.00 1,785,292.61 GF 10-00-9990-5300-000 CONTINGENCY Contingency Reverse Amendment for Revenue Bond A 41796 05/13/2024 EBRADFORD 450,000.00 5,500.00 5,500.00 Admin. 10-10-4200-5300-451 C.S./PRINTING Services For charges & increased rates for bill inser 41811 05/13/2024 JFernandez 3,350.00 1,500.00 5,295.00 Admin. 10-10-4200-5300-570 MISCELLANEOUS Services For charges & increased rates for bill inser 41810 05/13/2024 JFernandez 57,553.00 -1,500.00 74,860.32 Accou- 10-10-4400-5300-487 TAX COLLECTION nting To cover Q3 tax collection fee to Orange C 41789 05/13/2024 JFernandez 42,000.00 2,764.00 44,764.00 Accou- 10-10-4400-5300-570 MISCELLANEOUS nting To cover Q3 tax collection fee to Orange C 41788 05/13/2024 JFernandez 19,210.00 -2,764.00 16,446.00 Safety 10-10-6600-5300-080 TRAINING/CONF./CONV. & Risk To cover auto flaggers 41794 05/13/2024 EBRADFORD 16,800.00 -1,058.00 9,246.00 Safety 10-10-6600-5300-320 SUPPLIES - OFFICE & Risk To cover safety office uniforms through ye 41786 05/13/2024 JFernandez 560.00 -60.00 500.00 To cover printer purchase. 41799 05/13/2024 JFernandez 560.00 400.00 900.00 Safety 10-10-6600-5300-330 SUPPLIES - DEPARTMENTAL & Risk To cover printer purchase. 41798 05/13/2024 JFernandez 6,720.00 -400.00 18,821.80 Safety 10-10-6600-5300-332 SUPPLIES - OSHA & Risk To cover new fall protection equipment at 41779 05/13/2024 JFernandez 50,775.00 6,000.00 68,994.55 Safety 10-10-6600-5300-350 UNIFORMS & Risk To cover safety office uniforms through ye 41787 05/13/2024 JFernandez 0.00 60.00 1,560.00 Safety 10-10-6600-5300-571 SAFETY AWARDS PROGRAM & Risk To cover new fall protection equipment at 41778 05/13/2024 JFernandez 15,120.00 -6,000.00 13,975.00 Safety 10-10-6600-5700-741 CAPITAL - EQUIPMENT & Risk To cover auto flaggers 41795 05/13/2024 EBRADFORD 26,055.00 1,058.00 27,113.00 Police 10-20-5100-5300-080 TRAINING/CONF./CONV. To cover training through year-end. 41785 05/13/2024 JFernandez 26,900.00 3,000.00 30,900.00 Police 10-20-5100-5300-140 TRAVEL/VEHICLE ALLOTMENT To cover training through year-end. 41784 05/13/2024 JFernandez 5,100.00 -3,000.00 2,100.00 To cover vet expenditures through year-en 41802 05/13/2024 JFernandez 5,100.00 -101.00 1,999.00 Police 10-20-5100-5300-458 DATA PROCESSING SERVICES To cover addition of property managemen 41801 05/13/2024 JFernandez 25,310.00 379.00 28,249.00 Police 10-20-5100-5300-470 HIRING SELECTION PROCESS To cover addition of property managemen 41800 05/13/2024 JFernandez 5,400.00 -379.00 5,021.00 Police 10-20-5100-5300-574 MISC. - POLICE DOG To cover vet expenditures through year-en 41803 05/13/2024 JFernandez 4,100.00 101.00 9,801.00 GF - PB 10-30-3980-3900-100 POWELL BILL FUND BALANCE APPROPRIAT Fund Bal. To correct PB appropriation 41780 05/13/2024 EBRADFORD 473,000.00 268,260.00 707,335.00 Streets 10-30-5600-5300-165 MAINTENANCE - INFRASTRUCTURE Allocate to correct account. 41773 05/13/2024 JFernandez 5,000.00 29,705.00 34,705.00 Streets 10-30-5600-5700-729 CAPITAL - INFRASTRUCTURE JFernandez 05/06/2024 5:08:27PM Page 1 of 5 fl142r03  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 TOWN OF HILLSBOROUGH Page 6 of 48 FY 2023-2024 BUDGET CHANGES REPORT DATES: 05/13/2024 TO 05/13/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Allocate to correct account. 41772 05/13/2024 JFernandez 239,000.00 -29,705.00 259,780.00 W&S 30-00-3850-3850-000 INTEREST EARNED Revenue Yr-end adj 41797 05/13/2024 EBRADFORD 10,000.00 5,500.00 35,500.00 W&S 30-71-5972-5972-002 TRANSFER TO WATER SDF RESERVE FUND Transfers Adj to actual 41816 05/13/2024 EBRADFORD 0.00 17,271.00 79,985.00 W&S 30-71-5972-5972-003 TRANSFER TO SEWER SDF RESERVE FUND Transfers Adj to actual 41817 05/13/2024 EBRADFORD 0.00 5,637.00 60,377.00 W&S 30-80-3500-3523-002 WATER SYSTEM DEVELOPMENT FEES Revenue Adj to actual 41814 05/13/2024 EBRADFORD 0.00 17,271.00 79,985.00 W&S 30-80-3500-3525-002 SEWER SYSTEM DEVELOPMENT FEES Revenue Adj to actual 41815 05/13/2024 EBRADFORD 0.00 5,637.00 60,377.00 W&S 30-80-3900-3900-000 FUND BALANCE APPROPRIATED Fund Bal. To cover arbitrage 41791 05/13/2024 EBRADFORD 1,768,570.00 19,955.00 4,774,898.31 Admin. 30-80-7200-5300-041 ATTORNEY FEES of EnterpriseAdj to actual 41826 05/13/2024 EBRADFORD 17,000.00 2,605.00 40,105.00 Adj to actual 41828 05/13/2024 EBRADFORD 17,000.00 225.00 40,330.00 Admin. 30-80-7200-5300-560 SERVICE MILESTONE RECOGNITION of Enterprise Adj to actual 41827 05/13/2024 EBRADFORD 225.00 -225.00 0.00 Admin. 30-80-7200-5300-571 SAFETY AWARDS PROGRAM of EnterpriseAdj to actual 41824 05/13/2024 EBRADFORD 0.00 -484.00 2,342.00 Admin. 30-80-7200-5300-580 CUSTOMER SERVICE & INNOVATION AWARD of EnterpriseAdj to actual 41825 05/13/2024 EBRADFORD 4,000.00 -2,121.00 1,879.00 Utilities 30-80-7220-5100-020 SALARIES Admin. Adj to actual 41823 05/13/2024 EBRADFORD 368,043.00 15,283.00 425,826.00 Utilities 30-80-7220-5125-060 HOSPITALIZATION Admin. Adj to actual 41818 05/13/2024 EBRADFORD 37,118.00 1,000.00 38,118.00 Utilities 30-80-7220-5125-061 LIFE/DISABILITY/VISION Admin. Adj to actual 41819 05/13/2024 EBRADFORD 2,106.00 -1,000.00 1,106.00 Utilities 30-80-7220-5300-140 TRAVEL/VEHICLE ALLOTMENT Admin. Adj to actual 41822 05/13/2024 EBRADFORD 14,520.00 -6,800.00 7,720.00 Utilities 30-80-7220-5300-584 TRIANGLE WATER PARTNERSHIP Admin. Adj to actual 41820 05/13/2024 EBRADFORD 15,000.00 -4,641.00 10,359.00 Utilities 30-80-7220-5700-740 CAPITAL - VEHICLES Admin. Adj to actual 41821 05/13/2024 EBRADFORD 0.00 -3,842.00 31,158.00 Billing 30-80-7240-5100-010 OVERTIME COMPENSATION & CollectionsAdj to actual 41829 05/13/2024 EBRADFORD 2,000.00 4,000.00 8,000.00 Billing 30-80-7240-5100-020 SALARIES & CollectionsAdj to actual 41836 05/13/2024 EBRADFORD 326,326.00 -21,160.00 277,766.00 Billing 30-80-7240-5125-060 HOSPITALIZATION & CollectionsAdj to actual 41835 05/13/2024 EBRADFORD 59,676.00 -22,000.00 37,676.00 Billing 30-80-7240-5125-061 LIFE/DISABILITY/VISION & CollectionsAdj to actual 41834 05/13/2024 EBRADFORD 1,840.00 -1,390.00 450.00 Billing 30-80-7240-5127-070 RETIREMENT & Collections JFernandez 05/06/2024 5:08:27PM Page 2 of 5 fl142r03  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 TOWN OF HILLSBOROUGH Page 7 of 48 FY 2023-2024 BUDGET CHANGES REPORT DATES: 05/13/2024 TO 05/13/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Adj to actual 41833 05/13/2024 EBRADFORD 41,483.00 -10,000.00 31,483.00 Billing 30-80-7240-5300-145 MAINTENANCE - BUILDINGS & CollectionsAdj to actual 41830 05/13/2024 EBRADFORD 0.00 50.00 50.00 Billing 30-80-7240-5300-310 GASOLINE & CollectionsTo cover temporary contracted personnel. 41774 05/13/2024 JFernandez 7,000.00 -1,000.00 6,000.00 Billing 30-80-7240-5300-411 C.S./SOUTH DATA & CollectionsAdj to actual 41831 05/13/2024 EBRADFORD 43,100.00 1,000.00 37,010.11 Billing 30-80-7240-5300-458 DATA PROCESSING SERVICES & CollectionsTo cover temporary contracted personnel. 41775 05/13/2024 JFernandez 28,395.00 -1,000.00 27,395.00 Billing 30-80-7240-5300-503 C.S./TEMPORARY PERSONNEL & CollectionsTo cover temporary contracted personnel. 41777 05/13/2024 JFernandez 0.00 4,000.00 26,089.89 Billing 30-80-7240-5300-575 ARBITRAGE & CollectionsTo cover temporary contracted personnel. 41776 05/13/2024 JFernandez 2,000.00 -2,000.00 0.00 To cover arbitrage 41790 05/13/2024 EBRADFORD 2,000.00 19,955.00 19,955.00 Billing 30-80-7240-5300-585 ELECTRONIC PAYMENT FEES & CollectionsAdj to actual 41832 05/13/2024 EBRADFORD 136,500.00 49,500.00 186,000.00 WTP 30-80-8120-5100-020 SALARIES Adj to actual 41840 05/13/2024 EBRADFORD 544,726.00 3,445.00 548,171.00 WTP 30-80-8120-5300-130 UTILITIES Adj to actual 41837 05/13/2024 EBRADFORD 86,290.00 15,710.00 102,000.00 WTP 30-80-8120-5300-310 GASOLINE Adj to actual 41839 05/13/2024 EBRADFORD 11,000.00 -3,445.00 7,555.00 WTP 30-80-8120-5300-323 SUPPLIES - CHEMICALS Adj to actual 41838 05/13/2024 EBRADFORD 427,760.00 -15,710.00 250,227.00 WFER 30-80-8130-5300-154 MAINTENANCE - GROUNDS To cover brush and debris clearing at WFE 41783 05/13/2024 JFernandez 15,000.00 5,000.00 31,686.22 WFER 30-80-8130-5300-330 SUPPLIES - DEPARTMENTAL To cover brush and debris clearing at WFE 41782 05/13/2024 JFernandez 10,000.00 -5,000.00 4,167.30 WFER 30-80-8130-5300-412 C.S./MONITORING MISSION UNIT Adj to actual 41841 05/13/2024 EBRADFORD 1,500.00 -840.00 660.00 WFER 30-80-8130-5300-921 WATER QUALITY MONITORING Adj to actual 41842 05/13/2024 EBRADFORD 25,000.00 -951.00 24,049.00 WFER 30-80-8130-5400-910 DEBT SERVICE - PRINCIPAL Adj to actual 41843 05/13/2024 EBRADFORD 839,737.00 1,791.00 348,791.00 Water 30-80-8140-5100-020 SALARIES Dist. Adj to actual 41844 05/13/2024 EBRADFORD 450,888.00 38,000.00 488,888.00 Water 30-80-8140-5120-050 FICA Dist. Adj to actual 41845 05/13/2024 EBRADFORD 34,493.00 5,000.00 39,493.00 Water 30-80-8140-5125-060 HOSPITALIZATION Dist. Adj to actual 41846 05/13/2024 EBRADFORD 91,728.00 11,000.00 84,228.00 Water 30-80-8140-5127-070 RETIREMENT Dist. Adj to actual 41847 05/13/2024 EBRADFORD 57,346.00 10,000.00 67,346.00 Water 30-80-8140-5127-071 401(K) RETIREMENT SUPP. Dist. JFernandez 05/06/2024 5:08:27PM Page 3 of 5 fl142r03  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 TOWN OF HILLSBOROUGH Page 8 of 48 FY 2023-2024 BUDGET CHANGES REPORT DATES: 05/13/2024 TO 05/13/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Adj to actual 41848 05/13/2024 EBRADFORD 22,544.00 4,000.00 26,544.00 Water 30-80-8140-5300-165 MAINTENANCE - INFRASTRUCTURE Dist. Adj to actual 41849 05/13/2024 EBRADFORD 140,000.00 -68,000.00 72,000.00 WW 30-80-8200-5300-130 UTILITIES Collect. Adj to actual 41850 05/13/2024 EBRADFORD 57,500.00 1,000.00 56,000.00 WW 30-80-8200-5300-165 MAINTENANCE - INFRASTRUCTURE Collect. Adj to actual 41851 05/13/2024 EBRADFORD 187,500.00 -1,000.00 270,702.00 WWTP 30-80-8220-5100-010 OVERTIME COMPENSATION Adj to actual 41852 05/13/2024 EBRADFORD 5,000.00 2,500.00 7,500.00 WWTP 30-80-8220-5300-110 TELEPHONE/INTERNET Adj to actual 41853 05/13/2024 EBRADFORD 890.00 750.00 1,640.00 WWTP 30-80-8220-5300-130 UTILITIES Adj to actual 41854 05/13/2024 EBRADFORD 152,448.00 16,552.00 169,000.00 WWTP 30-80-8220-5300-158 MAINTENANCE - EQUIPMENT Adj to actual 41863 05/13/2024 EBRADFORD 84,150.00 -10,000.00 109,496.16 WWTP 30-80-8220-5300-162 MAINTENANCE - LAB EQUIPMENT Adj to actual 41865 05/13/2024 EBRADFORD 7,870.00 -4,300.00 3,570.00 WWTP 30-80-8220-5300-164 MAINTENANCE - INSTRUMENTATION Adj to actual 41864 05/13/2024 EBRADFORD 19,470.00 -4,500.00 24,530.00 WWTP 30-80-8220-5300-165 MAINTENANCE - INFRASTRUCTURE Adj to actual 41866 05/13/2024 EBRADFORD 9,200.00 -472.00 16,368.00 WWTP 30-80-8220-5300-323 SUPPLIES - CHEMICALS Adj to actual 41855 05/13/2024 EBRADFORD 56,380.00 8,580.00 62,000.00 WWTP 30-80-8220-5300-327 SUPPLIES - LAB Adj to actual 41856 05/13/2024 EBRADFORD 12,300.00 1,700.00 14,000.00 WWTP 30-80-8220-5300-330 SUPPLIES - DEPARTMENTAL Adj to actual 41857 05/13/2024 EBRADFORD 4,000.00 1,000.00 5,000.00 WWTP 30-80-8220-5300-331 SUPPLIES - SAFETY Adj to actual 41858 05/13/2024 EBRADFORD 3,360.00 -3,200.00 160.00 WWTP 30-80-8220-5300-338 SUPPLIES - DATA PROCESSING Adj to actual 41859 05/13/2024 EBRADFORD 510.00 -510.00 0.00 WWTP 30-80-8220-5300-445 C.S./DUMPSTER SERVICE Adj to actual 41860 05/13/2024 EBRADFORD 3,180.00 -1,600.00 1,580.00 WWTP 30-80-8220-5300-473 MAINTENANCE CONTRACTS Adj to actual 41862 05/13/2024 EBRADFORD 26,700.00 -4,000.00 22,700.00 WWTP 30-80-8220-5300-530 DUES & SUBSCRIPTIONS Adj to actual 41861 05/13/2024 EBRADFORD 10,561.00 -2,500.00 8,061.00 Storm- 35-30-5900-5300-165 MAINTENANCE - INFRASTRUCTURE Water To cover Mapping GPS Receiver 41808 05/13/2024 EBRADFORD 177,000.00 -250.00 176,750.00 Storm- 35-30-5900-5300-330 SUPPLIES - DEPARTMENTAL Water To cover Mapping GPS Receiver 41809 05/13/2024 EBRADFORD 750.00 250.00 1,000.00 Restr. 72-00-5100-3301-052 RESTRICTED REV-ABC BOARD GRANT Revenue To record FY24 revenue 41792 05/13/2024 EBRADFORD 19,157.85 8,000.00 27,157.85 JFernandez 05/06/2024 5:08:27PM Page 4 of 5 fl142r03  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 TOWN OF HILLSBOROUGH Page 9 of 48 FY 2023-2024 BUDGET CHANGES REPORT DATES: 05/13/2024 TO 05/13/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET Restr. 72-20-5100-5300-052 ABC BOARD EXPENDITURES Revenue To record FY24 revenue 41793 05/13/2024 EBRADFORD 19,157.85 8,000.00 27,157.85 112,726.00 APPROVED: 5/0 DATE: 05/13/24 VERIFIED: ___________________________________ JFernandez 05/06/2024 5:08:27PM Page 5 of 5 fl142r03  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 PROCLAMATION Page 10 of 48 PROCLAMATION #20240513-6.C Memorial Day 2024 WHEREAS, Memorial Day is a day of reflection and solemn observance to honor the men and women of the armed forces who have lost their lives in service to their country; and WHEREAS, what is now known as “Memorial Day” has its roots in Decoration Day – a day first observed on May 1, 1865 and led by Black soldiers including the 54th Massachusetts and the 34th and 104th U.S. Colored Troops, Black veterans, white missionaries, and newly emancipated Black citizens of Charleston, South Carolina to honor the dead Union troops buried at a planters’ racetrack; and WHEREAS, we honor all men and women of all wars and conflicts who fought and died on behalf of our treasured ideals and do so with the clear-eyed recognition of the horrors war brings to all those it touches; and WHEREAS, the military service members who have fallen in combat leave behind families and other loved ones who are left with the pain of their loss and carry that loss with them for the remainder of their days, experiencing the true cost of war in ways the majority of their countrymen and women cannot; and WHEREAS, Memorial Day, in accordance with a joint resolution of Congress passed May 11, 1950, is also a day dedicated as a call to prayer for permanent peace; and WHEREAS, toward the goal of peace, Memorial Day is a day for somber reflection on lives lost and potentials left unfulfilled, and for holding fast to our earnest hope for and commitment to non-violent solutions to conflict and a true, lasting peace where all people can thrive; and WHEREAS, from that first Decoration Day until now, we have made much progress as a nation and people to live up to the ideals for which so many have given the ultimate sacrifice, yet have much more work to do; and WHEREAS, one way to honor the dead is to treat the living well; NOW, THEREFORE, I, Mark Bell, mayor of the Town of Hillsborough, do hereby proclaim May 27, 2024 as “Memorial Day” in the Town of Hillsborough in honor of all members of the armed forces who have lost their lives in service to their country and I call on community members to recognize and support the loved ones of the fallen, and encourage all residents to reflect on their role in creating a more just, peaceful nation and world. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 13th day of May in the year 2024. Mark Bell, Mayor Town of Hillsborough  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 PROCLAMATION Page 11 of 48 PROCLAMATION #20240513-6.D Police Week and Peace Officers Memorial Day May 12-18, 2024 WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including the dedicated members of the Hillsborough Police Department; and WHEREAS, on April 29, 1786, Sheriff Benjamin Brach of Chesterfield County, Virginia, became the first law enforcement officer to die in the line of duty in the United States; since then, more than 26,600 law enforcement officers in the United States have paid the ultimate price during the performance of their duties, including 639 in North Carolina; and WHEREAS, over 50,000 assaults against law enforcement officers are reported each year, resulting in approximately 17,000 injuries; and WHEREAS, the 87th Congress passed Public Law 87-726, a joint resolution authorizing the president to proclaim May 15th of each year as Peace Officers Memorial Day, and the calendar week during which May 15th occurs as Police Week; this was signed into law by President John F. Kennedy on Oct. 1, 1962; and WHEREAS, the members of the Hillsborough Police Department play an essential role in safeguarding the rights and freedoms of our residents, they protect the innocent against deception and the weak against oppression, they unceasingly provide a vital public service without which our town would not enjoy the peace and liberty that we so dearly value; and WHEREAS, it is important that community members know and understand the duties and responsibilities of our law enforcement officers and acknowledge the hazards and sacrifices that are a fundamental aspect of their profession; THEREFORE, I, Mark Bell, mayor of the Town of Hillsborough, do hereby proclaim May 12 through May 18, 2024 as “Police Week” and call upon all organizations and residents to commemorate law enforcement officers, past and present, who have rendered dedicated service to their communities. NOW, THEREFORE, I proclaim Wednesday, May 15, 2024 as “Peace Officers Memorial Day” and call upon all residents of Hillsborough to honor those law enforcement officers who made the ultimate sacrifice in service to their community or became disabled in their performance of their duty. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 13th day of May in the year 2024. Mark Bell, Mayor Town of Hillsborough  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 PROCLAMATION Page 12 of 48 PROCLAMATION #20240513-6.E National Public Works Week 2024 Connecting the World Through Public Works WHEREAS, public works professionals focus on infrastructure, facilities and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of Hillsborough; and WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are responsible for rebuilding, improving, and protecting our town’s transportation, water supply, water and sewer treatment, solid waste systems, and facilities essential for our community members; and WHEREAS, it is in the public interest for the residents of Hillsborough to gain knowledge of and to maintain an ongoing interest and understanding of the importance of public works and public works programs in our community; and WHEREAS, the year 2024 marks the 64th annual National Public Works Week sponsored by the American Public Works Association; and WHEREAS, all residents are urged to join with representatives of the American Public Works Association and the Town of Hillsborough to pay tribute to our public works professionals and to recognize the substantial contributions they make to protecting our town’s health, safety, and quality of life. NOW, THEREFORE, I, Mark Bell, mayor of the Town of Hillsborough, do hereby proclaim May 19 through May 25, 2024, as “National Public Works Week” in the Town of Hillsborough. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 13th day of May in the year 2024. Mark Bell, Mayor Town of Hillsborough  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 PROCLAMATION Page 13 of 48 PROCLAMATION #20240513-6.F Period Poverty Awareness Week May 20-28, 2024 WHEREAS, approximately half of the population will have a period every month for decades of their lives and period supplies are a necessary product, each month, for millions of people across the country; and WHEREAS, national surveys and research studies report that one in four menstruating individuals struggle to secure enough period supplies to meet their needs each month due to a lack of income and this lack of period supplies, known as period poverty, can adversely affect the health and well-being of menstruators; and WHEREAS, national surveys also report that one in five women and girls miss work or school due to lacking a sufficient period supplies, exacerbating the vicious cycle of poverty by forcing menstruators to withdraw from daily life, losing pay or missing educational opportunities; and WHEREAS, menstruators struggling with period poverty risk infections by using proxy products not intended for this purpose or not changing products as often as needed; and WHEREAS, the people of Hillsborough recognize that period poverty is a public health issue, and addressing period poverty can enhance economic opportunity for Hillsborough’s people and surrounding communities and improved health for women and girls/menstruators, thus ensuring all people have access to the basic necessities required to thrive and reach their full potential; and WHEREAS, Hillsborough is proud to be home to trusted organizations, including Period Power, a program of the Diaper Bank of North Carolina, that recognize the importance of period products in ensuring health and providing economic stability and thus distribute period products through various channels; and WHEREAS, the Hillsborough Board of Commissioners extends its sincere gratitude to the aforementioned period supply banks, their staff, volunteers and donors, for their courageous service during the crisis, and encourage the citizens of Hillsborough to donate generously to period supply banks, product drives, and those organizations that collect and distribute period products to those struggling with period poverty, so that the Hillsborough community can thrive and reach their full potential; NOW, THEREFORE, I, Mark Bell, mayor of the Town of Hillsborough, do hereby proclaim May 20 through May 28, 2024, as “Period Poverty Awareness Week” in the Town of Hillsborough. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 13th day of May in the year 2024. Mark Bell, Mayor Town of Hillsborough  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 PROCLAMATION Page 14 of 48 PROCLAMATION #20240513-6.G Recognizing the Month of May as Asian American and Pacific Islander Heritage Month WHEREAS, Asian Americans across the United States can trace their roots to more than 20 countries in East and Southeast Asia, the Indian subcontinent, and the Pacific Islands, each with unique histories, cultures and languages; and WHEREAS, North Carolina has been home to members of the Asian American and Pacific Islander communities since the mid-19th century, when the first Chinese immigrants began to settle in the state; and WHEREAS, the month of May was selected as a way to honor the immigration of the first Japanese residents to the United States in 1843 and the completion of the Transcontinental Railroad in 1869, which was constructed by predominately Chinese immigrants; and WHEREAS, the efforts and contributions of Asian Americans and Pacific Islanders can be seen across many aspects of society, including education, business, and science, playing a pivotal role in North Carolina's rich history; and WHEREAS, in 1977, a joint resolution was passed by the U.S. Congress directing the President to issue a proclamation designating the week beginning on May 4, 1979, as Asian/Pacific American Heritage Week; and WHEREAS, in 1992, the U.S. Congress passed a law permanently designating May of each year as Asian/Pacific American Heritage Month; and WHEREAS, the Town of Hillsborough recognizes the paramount importance of actively promoting the understanding of, fostering appreciation for, and raising awareness of the rich and diverse cultures and history of Asian Americans and Pacific Islanders among its residents; NOW, THEREFORE, I, Mark Bell, mayor of the Town of Hillsborough, do hereby proclaim the month of May as “Asian American and Pacific Islander Heritage Month” in the Town of Hillsborough. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 13th day of May in the year 2024. Mark Bell, Mayor Town of Hillsborough  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 15 of 48 ORDINANCE #20240513-6.H ORDINANCE Amending Article VII – Recreation Sections 3-48 through 3-50 of the Code of Ordinances The Hillsborough Board of Commissioners ordains: Section 1. Chapter 3, Article VII, of the Hillsborough Code of Ordinances is amended as follows: Section 3-48. Town park and greenway trail hours of operation; remaining after closing. (a) Unless otherwise authorized by the town manager, or the manager's designee, all town parks are closed from 30 minutes past sunset until 7 a.m. Use of a park outside of these operating hours must be authorized by the Town of Hillsborough through an approved special event permit. (b) Unless otherwise authorized by the town manager, or the manager's designee, all town greenway trails are closed from 30 minutes past sunset until sunrise. Use of a greenway outside of these operating hours must be authorized by the Town of Hillsborough through an approved special event permit. (c) It shall be unlawful to remain upon the park or greenway grounds during the time the facility is closed. Section 3-49. Rules and regulations for town parks and greenways. The rules and regulations for town parks and greenways are as follows: (1) All persons in any park or greenway shall obey all posted regulations, signs and directions. (2) No person shall willfully mark, deface, disfigure, injure, tamper with, displace, dig, or remove any structure, equipment, facility, vegetation or any other real or personal property that is located within the park or greenway and belonging to the town unless authorized by the Town of Hillsborough. This includes but is not limited to the removal of any artifacts, plants, flowers, or foliage from town parks or greenways. (3) No person shall park, drive or ride motorized vehicles in town parks or greenways, except in designated roadways and parking areas unless authorized by the Town of Hillsborough. Parking areas at town parks are restricted to park users and patrons. (4) No person shall dump, deposit, leave or place trash, balloons, confetti, ashes, broken glass or other waste within any park or greenway except in designated waste or recycling receptacles provided for the purpose. No person shall dispose of household garbage or rubbish within any town park or greenway. All pet waste shall be picked up and disposed of in pet waste receptacles or removed from the site. (5) No person shall camp or stay overnight in any town park or greenway. (6) No person shall carry, possess or use any firearm or other dangerous weapon within any town park. This section shall not apply to law enforcement or other government personnel acting within the scope of their employment.  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 16 of 48 ORDINANCE #20240513-6.H (7) No person shall use, consume or possess any alcoholic beverages, beer or wine within any town park or greenway unless authorized by the Town of Hillsborough through a special event permit. No person shall use, consume or possess any narcotic drug or hallucinogen or any other controlled substance within any town park or greenway without a valid physician's prescription for the substance. (8) No person shall engage, either verbally or physically, in any loud, disruptive or offensive conduct, or engage in any activity or sport in a manner which threatens the safety or welfare of other patrons of the town park or greenway, or which unreasonably impairs the public's opportunity to use and enjoy the park. (9) No person shall ride or bring livestock or other animals, with the exception of leashed domesticated pets, to a town park or greenway. Unleashed dogs are prohibited outside of designated dog parks. Pets must be supervised at all times. (10) No person shall access or use any body of water in or adjacent to a town park or greenway where there is not properly permitted public access to the body of water. (11) Advertising, commercial or income generating activity is prohibited in town parks and greenways unless authorized by the Town of Hillsborough through a special event permit. This includes but is not limited to fitness classes, personal instruction, and selling of goods or services. (12) The following activities are prohibited in town parks and greenways: (a) Balloon releases (b) Bounce house or inflatables (c) Climbing walls (d) Fire, fire pits, fireworks (e) Game trailers (f) Golf (g) Petting zoos, circuses, carnivals (h) Waterslides, water balloons, pools, and other water toys (i) High voltage electrical items. Outlets in picnic shelters are limited to 200 amps or lower. Electricity is not provided in all shelters. (j) Paints, spray paints, and permanent markings on fields, buildings, equipment, walkways, and trails. (k) The use of cleated shoes on playing fields.  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 17 of 48 ORDINANCE #20240513-6.H Section 3-50. Reservation of facilities within town parks. (a) The town may allow the reservation of certain facilities within town parks for private use for limited periods when such use does not conflict with enjoyment of the park by the general public or other town policies. (b) A person seeking to reserve a town park facility must submit a reservation permit application a minimum of 14 days in advance of the reservation date. The reservation request must be approved by town staff in advance of the reservation date for the reservation to be effective. Fees associated with the reservation are non-refundable and are due on the date specified by town staff after the reservation request is reviewed. Cancellations made 7 days prior to the reservation date may be issued a credit toward a future reservation of the facility, to be used within one calendar year. Reservation cancellations made within 7 days of the reservation date are not eligible for credit. (c) The reservation shall be on a form provided by town staff and require sufficient information to identify the person requesting the permit, emergency contact information, the facility to be reserved, the proposed use and duration of use, and proof of liability insurance if deemed necessary by the town. (d) The public space manager or their designee is authorized to approve park facility reservation permits. (e) The reservation permit-issuing staff may issue a reservation permit when they find that the proposed activity or use of the park: (1) Will not unreasonably interfere or detract from the general public enjoyment of the park; (2) Will not unreasonably interfere with or detract from the promotion of public health, welfare, safety and recreation; (3) Is not reasonably anticipated to incite violence, crime or disorderly conduct; (4) Will not entail unusual, extraordinary or burdensome expense or police operation by the town; (5) Has not been reserved for other use at the day and hour required in the application. (f) Not to limit the generality of paragraph (e), the following activities are prohibited and may not be permitted as part of a park reservation but can be considered and approved during the review of a special event permit: (1) Archery; (2) Sound amplifying equipment including but not limited to PA systems and stereos; (3) Temporary chalk markings associated with sports and games on playing fields. (g) Events that meet a threshold specified in section 7-18 shall seek a special event permit rather than a park reservation permit. The standard reservation fees apply for special events, unless sponsored by the Town of Hillsborough. The following regulations apply to all special events in town parks:  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 18 of 48 ORDINANCE #20240513-6.H (1) Events at town parks are limited to a total number of 75 persons excluding Town of Hillsborough hosted events. (2) Events at town parks must comply with Section 5 of the Code of Ordinances: Noise. (3) Event sponsors and hosts are responsible for the collection and disposal of all trash and waste that is not located within a provided trash bin or receptacle. No trash may be left on site or placed outside of the provided waste receptacles. (h) Town parks and greenways may not be reserved for exclusive, non-public use unless approved by the Hillsborough Board of Commissioners through a special event permit. Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 13th day of May in the year 2024. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 19 of 48 ORDINANCE #20240513-6.I ORDINANCE Amending Chapter 13 – Cemeteries Section 13-2 through 13-7 of the Code of Ordinances The Hillsborough Board of Commissioners ordains: Section 1. Chapter 13 – Cemeteries, of the Hillsborough Code of Ordinances is amended as follows: Section 13-2. Application of provisions Unless specifically stated to the contrary, this chapter applies only to cemeteries owned or operated by the town. Section 13-3. Burial only in cemeteries. No person may bury or cause to be buried the body of any deceased person within the town limits in any place other than a church cemetery, or a cemetery owned or operated by the town or another governmental entity, or a private cemetery licensed or specifically exempted from licensing according to the North Carolina Cemetery Act, article 9 of G.S. chapter 65 (G.S. 65-46—65-73). Section 13-4. Disruptive activity prohibited. (a) No person may drive any motor vehicle of any kind in any cemetery owned or operated by the town except upon the main roads and avenues provided therein for vehicular traffic. Excluded from this prohibition are any types of equipment necessary for grave preparation or monument setting. (b) No person may drive any motor vehicle or park any motor vehicle in any cemetery owned or operated by the town unless in attendance at burial services or otherwise engaged in activities consistent with the use of a cemetery as a cemetery. (c) No person may take any dog, except when on a leash, or any other animal into any cemetery owned or operated by the town unless affiliated with and authorized as part of a funeral service or allow any animal to run at large therein. No person may walk a leashed dog in any cemetery owned or operated by the town except upon the paved roads and sidewalks provided therein for vehicular traffic. Dogs are strictly prohibited in the Margaret Lane Cemetery and Old Town Cemetery. (d) No person may intentionally disrupt any funeral services or disturb the quiet and good order of any cemetery by extremely loud or boisterous conduct. Except in the case of military funerals and veterans or military commemorative exercises, no person may carry or discharge firearms in any cemetery owned or operated by the town. (e) No person may post or attach any bills, posters, placards, pictures or other form of political or commercial advertising within any cemetery owned or operated by the town or on the inside or outside of any wall or fence enclosing any such cemetery. (f) No person shall participate in any active recreational games or sports in any cemetery owned or operated by the town. Strolling, walking, and jogging are permitted but shall not interrupt  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 20 of 48 ORDINANCE #20240513-6.I funeral services. Passive recreation such as sitting in quiet reflection and contemplation are permitted. Picnics are strictly prohibited in the Margaret Lane Cemetery and Old Town Cemetery. (g) All persons will respect the solemnity of the cemetery and observe the rules which have been established for the purpose of securing quiet and good order at all times within all cemeteries owned or operated by the town. Section 13-5. Desecration of public and private cemeteries. (a) As provided in G.S. 14-148, any person who willfully commits in any cemetery located within the town’s corporate limits, any of the acts set forth in the following subsections, shall be guilty of a Class 1 misdemeanor and shall be fined not more than $100. Damages of $1,000 or more will result in a Class 1 felony. In passing sentence, the court shall consider the appropriateness of restitution as a condition of probation under G.S. 15A-1343(b)(9) as an alternative to actual imposition of a fine, jail term, or both. (1) Throwing, placing, or putting any refuse, garbage, trash, or articles of similar nature in or on a public or private cemetery where human bodies are interred. (2) Removing, disturbing, vandalizing, destroying, or tampering with any shrubbery, flowers, plants, or other articles planted or placed within any cemetery to designate where human remains are interred or to preserve and perpetuate the memory and name of any person, without authorization of law or the consent of the surviving spouse or next of kin. (b) Provided nothing contained in this section shall preclude operators of such cemeteries from exercising all the powers reserved to them in their respective rules and regulations relating to the care of such cemeteries. Section 13-6. Hours of operation. (a) The cemeteries owned or operated by the town shall remain open to the public throughout the year from sunrise until sunset. (b) No person may enter any town-owned or operated cemetery at any time other than the hours of operation established by subsection (a) of this section. Section 13-7. Trees; plantings; landscaping. (a) No person may plant, prune, or remove any tree, shrub, flower, grass or other plant of any kind located within a cemetery owned or operated by the town. (b) No person may place on or around any gravesite a fence, border, picture, toy, handmade ornament, or other self-described memoriam between March 1 and the October 31 of each year. (c) The public works manager or his designee may enter any lot and remove any tree, shrub, or other plant that hinders the maintenance of any part of the cemetery. This also applies to the items referred to in subsection (b) of this section. (d) The public works director or his designee may remove from the cemetery all floral designs, flowers, weeds, or plants of any kind from the cemetery as soon as they deteriorate or otherwise become unsightly.  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 21 of 48 ORDINANCE #20240513-6.I Section 2. All provisions of any town ordinance in conflict with this ordinance are repealed. Section 3. This ordinance shall become effective upon adoption. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 13th day of May in the year 2024. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 22 of 48 ORDINANCE # 20240513-6.J ORDINANCE Capital Project Amendment McAdams Road Water Main Replacement The Hillsborough Board of Commissioners ordains that, pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project ordinance is hereby amended: Section 1. Revenues anticipated to be available to the town to complete the project are hereby amended as follows. Current Budget +/- Amended Budget McAdams Water Main $350,000 $10,000 $360,000 Replacement Section 2. Amounts appropriated for the capital project are hereby amended as follows. Current Budget +/- Amended Budget McAdams Water Main $350,000 $10,000 $360,000 Replacement Section 3. This capital project will close automatically upon projection completion. Section 4. Copies of this ordinance should be furnished to the clerk, budget officer and finance officer to be kept on file by them for their direction in carrying out this project. The foregoing ordinance having been submitted to a vote, received the following vote and was duly adopted this 13th day of May in the year 2024. Ayes: 5 Noes: 0 Absent or excused: 0 Sarah E. Kimrey, Town Clerk  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 TOWN OF HILLSBOROUGH Page 23 of 48 FY 2023-2024 BUDGET CHANGES REPORT DATES: 05/14/2024 TO 05/14/2024 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET 30-00-3850-3850-000 INTEREST EARNED Adj to actual 41807 05/14/2024 EBRADFORD 10,000.00 10,000.00 45,500.00 30-71-8140-5982-001 TRANSFER TO UTIL CAP IMPROV FUND McAdams Rd Wtr Main Construction 41806 05/14/2024 EBRADFORD 14,537.00 10,000.00 1,497,593.78 69-43-3870-3870-519 TRANSFER FROM WSF-McADAMS RD WTR MA To cover construction 41804 05/14/2024 EBRADFORD 0.00 10,000.00 360,000.00 69-43-8140-5700-861 McADAMS RD WATER MAIN REPLACEMENT To cover construction 41805 05/14/2024 EBRADFORD 0.00 10,000.00 360,000.00 40,000.00 APPROVED: 5/0 DATE: 05/13/24 VERIFIED: ___________________________________ EBRADFORD 04/30/2024 11:47:49AM Page 1 of 1 fl142r03  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 24 of 48 RESOLUTION Authorizing the Submission of the FY 2024 - 2025 HOME Annual Action Plan and Program Design for Orange County, North Carolina WHEREAS, the Hillsborough Board of Commissioners as a member of the Orange County HOME Consortium authorizes the town manager to submit the Orange County Annual Action Plan for Fiscal Year 2024-2025 to the U.S. Department of Housing and Urban Development, including all understandings, assurances, and certifications required therein; and WHEREAS, the board approves the following activities for the Fiscal Year 2024-2025 HOME Program: Tenant Based Rental Assistance $136,499 Funds will be allocated to the Orange County Partnership to End Homelessness to provide rental assistance for people experiencing homelessness or low-income households (at or below 30% AMI). Rental Construction – CASA $222,120 Funds will be allocated to CASA for the predevelopment and new construction costs for seventy-two (72) units for households at or below eighty percent (80%) AMI in the Town of Hillsborough Program Administration $36,701 Total Funding $395,320 WHEREAS, the town manager is hereby designated as the authorized representative of the town to act in connection with the submission of these plans, to act in connection with the HOME program, and to provide such additional information as may be required by the U.S. Department of Housing and Urban Development; NOW, THEREFORE, be it resolved by the Hillsborough Board of Commissioners that this resolution is effective upon approval. Approved this 13th day of May of the year 2024. Mark Bell, Mayor Town of Hillsborough Attestation: Sarah E. Kimrey, Town Clerk  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 Page 25 of 48 RESOLUTION #20240513-6.L RESOLUTION Authorizing a Global Funding Agreement with Orange County, The Durham-Chapel Hill-Carrboro MPO and GoTriangle WHEREAS, the Town of Hillsborough has a longstanding and extensive commitment to multimodal transportation, including local and regional public transit systems; and WHEREAS, the Town of Hillsborough has been allocated Orange County Transit funds for capital projects related to improved access to transit service; and WHEREAS, the 2023 Comprehensive Participation Agreement requires all participating organizations to enter into Global Funding Agreements with Orange County, GoTriangle and the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization in order to receive transit tax revenues for operations or capital projects; NOW, THEREFORE, be it resolved that the Hillsborough Board of Commissioners authorizes the town manager to enter into a Global Financial Agreement with Orange County, GoTriangle and the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization for the purpose of receiving Orange County Transit Revenues. Approved this 13th day of May of the year 2024. Mark Bell, Mayor Town of Hillsborough Attestation: Sarah E. Kimrey, Town Clerk  May 13, 2024 Board of Commissioners Regular Meeting with Budget Presentation Approved: ____________________ June 10, 2024 PROCLAMATION Page 26 of 48 PROCLAMATION #20240513-6.P National Cities, Towns and Villages Month WHEREAS, the National League of Cities was founded in 1924 in Lawrence, Kansas, as the American Municipal Association by state municipal leagues seeking more coordination and national representation as cities, towns, and villages expanded rapidly; and WHEREAS, the nonpartisan National League of Cities is the oldest and largest organization representing municipal governments throughout the United States, representing the interests of more than 19,000 cities, towns, and villages across the country; and WHEREAS, the National League of Cities works in partnership with 49 state municipal leagues across the country to strengthen local leadership, drive innovation, and influence the federal policies that impact local programs and operations; and WHEREAS, as the voice of cities, towns, and villages in Washington, DC, the National League of Cities has successfully championed federal legislative solutions that support municipalities and has worked closely with Congress and the Executive Branch to educate policymakers on the realities of local implementation; and WHEREAS, local governments are the bedrock of American democracy, providing 336 million residents with the most accountable, responsive, inclusive, ethical, and transparent government in the world; and WHEREAS, from the nation’s smallest villages to its largest cities, America’s local governments have been essential in transforming the United States of America into the greatest, most influential nation in world history; and WHEREAS, the Town of Hillsborough was incorporated in 1754 and is proudly served today by Mayor Mark Bell, Mayor Pro Tempore Robb English, Commissioner Evelyn Lloyd, Commissioner Kathleen Ferguson, Commissioner Matt Hughes, Commissioner Meaghun Darab, and a municipal workforce of approximately 116 dedicated public servants; NOW, THEREFORE, I, Mark Bell, mayor of the Town of Hillsborough, do hereby proclaim May 2024 as “National Cities, Towns, and Villages Month” in celebration of America’s local governments and the National League of Cities’ historical centennial anniversary. IN WITNESS WHEREOF, I have hereunto set my hand and caused this seal of the Town of Hillsborough to be affixed this 13th day of May in the year 2024. Mark Bell, Mayor Town of Hillsborough