Board of Commissioners Work Session

Sept. 25, 2023 Board of Commissioners Work Session Approved: ____________________ Oct. 9, 2023 Page 1 of 10 Minutes Board of Commissioners Work Session 7 p.m. Sept. 25, 2023 Board Meeting Room, Town Hall Annex, 105 E. Corbin St. Present: Mayor Jenn Weaver and commissioners Mark Bell, Kathleen Ferguson, Matt Hughes, and Evelyn Lloyd Absent: Commissioner Robb English Staff: Planning and Economic Development Manager Shannan Campbell, Assistant Town Manager and Community Services Director Matt Efird, Budget and Management Analyst Josh Fernandez, Town Attorney Bob Hornik, Town Clerk and Human Resources Technician Sarah Kimrey, Communications Specialist JC Leser, Town Manager Eric Peterson, Utilities Director Marie Strandwitz and Public Space and Sustainability Manager Stephanie Trueblood 1. Opening of the work session Mayor Jenn Weaver called the meeting to order at 7:01 p.m. 2. Agenda changes and approval There were no changes. Motion: Commissioner Kathleen Ferguson moved to approve the agenda as presented. Commissioner Mark Bell seconded. Vote: 3-0. Absent: Commissioner Evelyn Lloyd 3. Items for decision – consent agenda A. Miscellaneous budget amendments and transfers B. Resolution to approve the 2023 Water Shortage Response Plan C. Acceptance of water and sewer utilities in Harmony at Waterstone (Parcel 17) Motion: Commissioner Matt Hughes moved to approve all items on the consent agenda. Ferguson seconded. Vote: 3-0. Nays: 0. Absent: Lloyd Lloyd joined the meeting at 7:03 p.m. 4. In-depth discussion and topics A. Ridgewalk Feasibility Study: review and next steps Public Space and Sustainability Manager Stephanie Trueblood presented the feasibility study on the Ridgewalk greenway to the board. She highlighted constraints on the town due to the following issues: • Acquiring right of way and private property • Planned projects of the North Carolina Department of Transportation and timing of those projects • Town plans and planned developments • Regulatory and permitting requirements • Jurisdictional boundaries  Sept. 25, 2023 Board of Commissioners Work Session Approved: ____________________ Oct. 9, 2023 Page 2 of 10 • Environmental impacts • Utility conflicts and easement areas • Stormwater system upgrades • Budget Trueblood said the town considered the following design criteria as a part of the study: • Multimodal use • Accessibility and universal design principles • Lighting and safety • Stormwater green infrastructure • Regulatory requirements • Character and aesthetics • Landscaping best practices • Maintenance considerations The feasibility study shows preliminary cost estimates to be: • Segment 1 — over $9.6 million, about twice as much as anticipated due to a significant amount of elevated boardwalk needed for an accessible grade and a longer-than-expected pedestrian bridge over the railroad corridor. This segment would connect downtown Hillsborough to the Collins Ridge greenway. • Segment 2 — over $7.3 million, which is in line with early estimates but not currently included in the Capital Improvement Plan. This segment would connect the Collins Ridge greenway to Cates Creek Park. Ferguson asked Trueblood if corporate sponsorship would help fund the greenway. Trueblood responded that grants and external funding may cause extra costs for data collection, analysis and environmental studies. Assistant Town Manager Matt Efird shared that the project will need to proceed with engineering before grants likely could be received. He said town staff could work toward building a plan of finance while Trueblood continues with studies. Ferguson said she believes Ridgewalk is essential to the Comprehensive Sustainability Plan, but she wants to review a needs analysis before weighing in on the phasing of the project. She also asked if the North Carolina Railroad could be asked whether it would approve the project without the town first sinking significant cost into engineering. Bell asked if the engineering cost needs to be approved in the next two budget years or if some of it could come later. Trueblood said the funds would likely be needed later as engineering of the project could take several years. When asked by Bell, she shared that the Riverwalk greenway took seven years, but the situations are not comparable because the challenges of Riverwalk were different. Town Manager Eric Peterson shared the context of funding the greenway, with cost varying from 6 to 10 cents on the tax rate per year over the life of the loan. He said the greenway’s cost would limit the ability of the town to complete other projects, like moving the fire station. He suggested that the board wait until the next budget cycle before committing to the project. Weaver suggested that staff also further investigate alternate routes to save costs, including the Exchange Park Lane single trestle under the railroad. B. Update presentation on ongoing development and infrastructure coordination challenges  Sept. 25, 2023 Board of Commissioners Work Session Approved: ____________________ Oct. 9, 2023 Page 3 of 10 The assistant town manager presented to the board regarding development coordination between staff. Efird said staff has had past issues following internal processes, including staff providing direction outside of approved procedures. He shared several developments being developed or in the process of the town taking over the utilities, including: • Collins Ridge • Corbinton Commons • Fiori Hill • Forest Ridge • Harmony at Waterstone • Hillsborough Chrysler Dodge Jeep Ram dealer Efird said the challenges staff members face could worsen if the issues aren’t resolved as several projects are coming to the area. He suggested the town can adopt several process improvements to help with consistency and enforcement to prevent future issues, including: • Requiring water and sewer capacity applications earlier in the process. • Requiring town-administered, developer-funded third-party construction inspections for water, sewer, street/sidewalk and stormwater. • Providing a process and corrective requirements for continued observation of infrastructure during the building process, when infrastructure is damaged after inspection and approval, and when easements are encroached with unauthorized items. • Staff agreeing on easements. • Consolidating standards and enshrining those standards somewhere other than staff policy. • Improving enforcement mechanisms, such as: o Withholding building permit issuance, setting of water meter, certificates of occupancy, agreement or master plan conditions until infrastructure is installed to standards and administrative requirements are met. o Determining if warranty bonds are worthwhile for the town. C. Update presentation on Hillsborough station transit-oriented development Efird presented conceptual plans, potential uses and possible strategies for development of town-owned property around a planned train station. Potential plans include varied amounts of residential, commercial and civic use. Efird said the town has previously planned for a third of the property to be reserved for affordable housing. Efird shared that the following items are constraints on the development of this space: • Parking • Utility service • Infrastructure • Disposition method • Development uses • Other revenue sources to fund the project Efird said developing affordable housing would be hard for this land without incentives for developers due to the higher costs developers are facing. Ferguson said groups like Casa are using multiple methods to make affordable housing possible in this area.  Sept. 25, 2023 Board of Commissioners Work Session Approved: ____________________ Oct. 9, 2023 Page 4 of 10 Hughes stated his preference for greater density that creates more revenue for the town. Weaver shared her belief that this parcel is a once-in-a-generation opportunity to develop with more density around transit-oriented development. She the town could put funds it is setting aside for affordable housing toward a significant project like this one. 5. Committee updates and reports Board members gave updates on the committees and boards on which they serve. 6. Adjournment Weaver adjourned the meeting at 9:52 p.m. Respectfully submitted, Sarah Kimrey Town Clerk Staff support to the Board of Commissioners  Sept. 25, 2023 Board of Commissioners Work Session Approved: ____________________ Oct. 9, 2023 TOWN OF HILLSBOROUGH Page 5 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 09/25/2023 TO 09/25/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET GF 10-00-3900-3900-000 FUND BALANCE APPROPRIATION Fund Bal FY22 Roll-Over POs. 41211 09/25/2023 JFernandez 1,133,221.00 890,488.73 2,023,709.73 Correction to FY22 Roll-Over POs. 41217 09/25/2023 JFernandez 1,133,221.00 -157.12 2,023,552.61 GF 10-00-9990-5300-000 CONTINGENCY Contingency To move WWTP cleaning contract to Fac 41160 09/25/2023 EBRADFORD 450,000.00 -6,900.00 251,326.00 To cover museum HVAC replacement 41246 09/25/2023 EBRADFORD 450,000.00 -6,567.00 244,759.00 Admin. 10-10-4200-5300-145 MAINTENANCE - BUILDINGS Services FY22 Roll-Over POs 41161 09/25/2023 JFernandez 0.00 4,752.00 4,752.00 Admin. 10-10-4200-5300-350 UNIFORMS Services To cover apparel order in Comms Division 41222 09/25/2023 JFernandez 0.00 200.00 200.00 To cover apparel order in Comms Division 41225 09/25/2023 JFernandez 0.00 25.00 225.00 To cover apparel order for Comms Divisio 41228 09/25/2023 JFernandez 0.00 40.00 265.00 Admin. 10-10-4200-5300-570 MISCELLANEOUS Services To cover apparel order in Comms Division 41221 09/25/2023 JFernandez 57,553.00 -200.00 64,020.32 To cover apparel order in Comms Division 41224 09/25/2023 JFernandez 57,553.00 -25.00 63,995.32 To cover apparel order for Comms Divisio 41227 09/25/2023 JFernandez 57,553.00 -40.00 63,955.32 Financial 10-10-4400-5300-338 SUPPLIES - DATA PROCESSING Services FY22 Roll-Over POs. 41162 09/25/2023 JFernandez 1,000.00 265.00 1,265.00 Planning 10-10-4900-5300-320 SUPPLIES - OFFICE To cover office furniture - Planner II 41216 09/25/2023 EBRADFORD 0.00 6,500.00 6,500.00 Planning 10-10-4900-5300-441 C.S./ENGINEERING FY22 Roll-Over POs. 41163 09/25/2023 JFernandez 0.00 36,000.00 36,000.00 Planning10-10-4900-5300-467 C.S./MINUTES PREPARER To cover office furniture - Planner II 41215 09/25/2023 EBRADFORD 6,500.00 -6,500.00 0.00 Planning 10-10-4900-5300-570 MISCELLANEOUS FY22 Roll-Over POs. 41164 09/25/2023 JFernandez 17,000.00 1,763.50 18,763.50 Facilites 10-10-5000-5300-145 MAINTENANCE - BUILDINGS Mgmt. To move WWTP cleaning contract to Fac 41159 09/25/2023 EBRADFORD 200,896.00 6,900.00 261,409.00 FY22 Roll-Over POs. 41165 09/25/2023 JFernandez 200,896.00 9,381.25 270,790.25 To cover preventative maintenance invoic 41219 09/25/2023 JFernandez 200,896.00 -479.00 270,311.25 Facilities10-10-5000-5300-158 MAINTENANCE - EQUIPMENT Mgmt. FY22 Roll-Over POs. 41166 09/25/2023 JFernandez 0.00 15,342.35 16,442.35 To cover preventative maintenance invoic 41220 09/25/2023 JFernandez 0.00 479.00 16,921.35 Public 10-10-6300-5300-154 MAINTENANCE - GROUNDS Space FY22 Roll-Over POs. 41180 09/25/2023 JFernandez 251,356.00 2,950.00 254,306.00 Public 10-10-6300-5300-155 MAINTENANCE - PARKS Space FY22 Roll-Over POs. 41181 09/25/2023 JFernandez 25,000.00 37,744.38 62,744.38 Public 10-10-6300-5300-165 MAINTENANCE - INFRASTRUCTURE Space FY22 Roll-Over POs. 41182 09/25/2023 JFernandez 7,000.00 2,575.00 9,575.00 Public 10-10-6300-5300-330 SUPPLIES - DEPARTMENTAL Space FY22 Roll-Over POs. 41183 09/25/2023 JFernandez 25,000.00 12,494.11 37,494.11 Safety 10-10-6600-5300-330 SUPPLIES - DEPARTMENTAL & Risk FY22 Roll-Over POs. 41184 09/25/2023 JFernandez 6,720.00 13,001.80 19,721.80 Safety 10-10-6600-5300-332 SUPPLIES - OSHA & Risk JFernandez 09/20/2023 11:49:21AM Page 1 of 5 fl142r03  Sept. 25, 2023 Board of Commissioners Work Session Approved: ____________________ Oct. 9, 2023 TOWN OF HILLSBOROUGH Page 6 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 09/25/2023 TO 09/25/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET FY22 Roll-Over POs. 41185 09/25/2023 JFernandez 50,775.00 1,919.55 52,694.55 IT 10-10-6610-5300-338 SUPPLIES - DATA PROCESSING FY22 Roll-Over POs. 41186 09/25/2023 JFernandez 190,750.00 157.12 190,907.12 Correction to FY22 Roll-Over POs. 41218 09/25/2023 JFernandez 190,750.00 -157.12 190,750.00 IT 10-10-6610-5700-743 CAPITAL - SOFTWARE Fleet software conversion 41157 09/25/2023 EBRADFORD 20,000.00 -8,400.00 11,600.00 Police 10-20-5100-5300-145 MAINTENANCE - BUILDINGS FY22 Roll-Over POs. 41167 09/25/2023 JFernandez 15,000.00 3,840.00 18,720.00 Police 10-20-5100-5300-330 SUPPLIES - DEPARTMENTAL FY22 Roll-Over POs. 41168 09/25/2023 JFernandez 115,325.00 6,516.86 121,841.86 Police 10-20-5100-5300-350 UNIFORMS FY22 Roll-Over POs. 41170 09/25/2023 JFernandez 27,140.00 580.75 27,720.75 Police 10-20-5100-5300-458 DATA PROCESSING SERVICES FY22 Roll-Over POs. 41169 09/25/2023 JFernandez 25,310.00 1,560.00 27,870.00 Police 10-20-5100-5700-735 CAPITAL - BUILDINGS & IMPROVEMENTS FY22 Roll-Over POs. 41171 09/25/2023 JFernandez 0.00 45,272.50 45,272.50 Fleet 10-30-5550-5300-113 LICENSE FEES Mgmt. Fleet software conversion 41158 09/25/2023 EBRADFORD 6,900.00 8,400.00 15,300.00 Fleet 10-30-5550-5300-158 MAINTENANCE - EQUIPMENT Mgmt. FY22 Roll-Over POs. 41172 09/25/2023 JFernandez 6,000.00 8,000.00 14,000.00 Fleet 10-30-5550-5300-530 DUES & SUBSCRIPTION Mgmt. To est Dues budget 41230 09/25/2023 EBRADFORD 0.00 180.00 180.00 Fleet 10-30-5550-5300-570 MISCELLANEOUS Mgmt. To est Dues budget 41229 09/25/2023 EBRADFORD 1,000.00 -180.00 820.00 Streets 10-30-5600-5300-455 C.S./ENGINEERING FY22 Roll-Over POs. 41173 09/25/2023 JFernandez 26,000.00 40,222.50 66,222.50 Streets 10-30-5600-5300-760 POWELL BILL FY22 Roll-Over POs. 41174 09/25/2023 JFernandez 745,500.00 268,260.00 1,013,760.00 Streets 10-30-5600-5700-729 CAPITAL - INFRASTRUCTURE FY22 Roll-Over POs. 41175 09/25/2023 JFernandez 239,000.00 46,515.00 285,515.00 Solid 10-30-5800-5700-740 CAPITAL - VEHICLES Waste FY22 Roll-Over POs. 41176 09/25/2023 JFernandez 130,000.00 331,375.06 475,834.06 Special 10-60-6900-5300-167 MAINTENANCE - MUSEUM Approp. To cover museum HVAC replacement 41245 09/25/2023 EBRADFORD 10,000.00 6,567.00 16,567.00 W&S 30-80-3900-3900-000 FUND BALANCE APPROPRIATED Fund Bal. FY22 Roll-Over POs. 41212 09/25/2023 JFernandez 1,768,570.00 785,922.41 2,554,492.41 Admin. 30-80-7200-5300-041 ATTORNEY FEES of Enterprise To cover overage 41247 09/25/2023 EBRADFORD 17,000.00 5,500.00 22,500.00 Utilities 30-80-7220-5300-455 C.S./ENGINEERING Admin. FY22 Roll-Over POs. 41187 09/25/2023 JFernandez 75,000.00 80,600.87 155,600.87 Utilities 30-80-7220-5300-477 C.S./UPDATE SEWER CAP FEES Admin. FY22 Roll-Over POs. 41188 09/25/2023 JFernandez 0.00 2,945.00 2,945.00 Utilities 30-80-7220-5300-479 C.S./UTILITY LOCATES Admin. JFernandez 09/20/2023 11:49:21AM Page 2 of 5 fl142r03  Sept. 25, 2023 Board of Commissioners Work Session Approved: ____________________ Oct. 9, 2023 TOWN OF HILLSBOROUGH Page 7 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 09/25/2023 TO 09/25/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET FY22 Roll-Over POs. 41189 09/25/2023 JFernandez 100,000.00 100,000.00 200,000.00 Utilities 30-80-7220-5300-493 C.S./GIS Admin. FY22 Roll-Over POs. 41190 09/25/2023 JFernandez 90,000.00 15,407.50 105,407.50 Utilities 30-80-7220-5300-570 MISCELLANEOUS Admin. FY22 Roll-Over POs. 41191 09/25/2023 JFernandez 3,600.00 20,000.00 23,600.00 Billing & 30-80-7240-5300-334 DEPT SUPP-METER READING Collections FY22 Roll-Over POs. 41192 09/25/2023 JFernandez 125,000.00 8,215.59 133,215.59 WTP 30-80-8120-5300-323 SUPPLIES - CHEMICALS FY22 Roll-Over POs. 41193 09/25/2023 JFernandez 427,760.00 650.00 428,410.00 WTP 30-80-8120-5700-741 CAPITAL - EQUIPMENT FY22 Roll-Over POs. 41194 09/25/2023 JFernandez 37,000.00 52,200.00 89,200.00 WFER 30-80-8130-5300-153 DAM INSPECTION & EVALUATION FY22 Roll-Over POs. 41195 09/25/2023 JFernandez 0.00 12,000.00 12,000.00 WFER 30-80-8130-5300-154 MAINTENANCE - GROUNDS FY22 Roll-Over POs. 41196 09/25/2023 JFernandez 15,000.00 8,686.22 23,686.22 Water 30-80-8140-5300-330 SUPPLIES - DEPARTMENTAL Dist. FY22 Roll-Over POs. 41197 09/25/2023 JFernandez 131,440.00 6,509.64 136,467.64 Water 30-80-8140-5700-729 CAPITAL - INFRASTRUCTURE Dist. FY22 Roll-Over POs. 41198 09/25/2023 JFernandez 40,000.00 7,345.40 47,345.40 Water 30-80-8140-5700-741 CAPITAL - EQUIPMENT Dist. FY22 Roll-Over POs. 41199 09/25/2023 JFernandez 80,000.00 18,801.17 98,801.17 WW 30-80-8200-5300-158 MAINTENANCE - EQUIPMENT Collect. FY22 Roll-Over POs. 41200 09/25/2023 JFernandez 40,000.00 4,210.96 44,210.96 WW 30-80-8200-5300-165 MAINTENANCE - INFRASTRUCTURE Collect. FY22 Roll-Over POs. 41201 09/25/2023 JFernandez 187,500.00 84,202.00 271,702.00 WW 30-80-8200-5300-322 SUPPLIES - LIFT STATION PUMPS Collect. For capitalized costs of Churton Grove PS 41155 09/25/2023 JFernandez 193,000.00 -36,321.00 156,679.00 FY22 Roll-Over POs. 41202 09/25/2023 JFernandez 193,000.00 13,724.00 170,403.00 WW 30-80-8200-5300-326 SUPPLIES - PATCH Collect. FY22 Roll-Over POs. 41203 09/25/2023 JFernandez 16,000.00 1,663.95 17,663.95 WW 30-80-8200-5300-330 SUPPLIES - DEPARTMENTAL Collect. FY22 Roll-Over POs. 41204 09/25/2023 JFernandez 80,500.00 7,287.06 81,305.06 WW 30-80-8200-5300-583 MISC-TAX, TAGS, ETC. Collect. FY22 Roll-Over POs. 41205 09/25/2023 JFernandez 3,000.00 4,350.00 7,350.00 WW 30-80-8200-5700-740 CAPITAL - VEHICLES Collect. FY22 Roll-Over POs. 41206 09/25/2023 JFernandez 70,000.00 126,756.60 196,756.60 WW 30-80-8200-5700-741 CAPITAL - EQUIPMENT Collect. For capitalized costs of Churton Grove PS 41156 09/25/2023 JFernandez 20,000.00 36,321.00 57,615.00 FY22 Roll-Over POs. 41207 09/25/2023 JFernandez 20,000.00 154,020.29 211,635.29 WWTP 30-80-8220-5300-158 MAINTENANCE - EQUIPMENT FY22 Roll-Over POs. 41208 09/25/2023 JFernandez 84,150.00 35,346.16 119,496.16 WWTP 30-80-8220-5300-164 MAINTENANCE - INSTRUMENTATION FY22 Roll-Over POs. 41209 09/25/2023 JFernandez 19,470.00 9,560.00 29,030.00 JFernandez 09/20/2023 11:49:21AM Page 3 of 5 fl142r03  Sept. 25, 2023 Board of Commissioners Work Session Approved: ____________________ Oct. 9, 2023 TOWN OF HILLSBOROUGH Page 8 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 09/25/2023 TO 09/25/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET WWTP 30-80-8220-5300-165 MAINTENANCE - INFRASTRUCTURE FY22 Roll-Over POs. 41210 09/25/2023 JFernandez 9,200.00 11,440.00 20,640.00 W&S 30-80-9990-5300-000 CONTINGENCY Contingency To cover Attorney Fee overage 41248 09/25/2023 EBRADFORD 400,000.00 -5,500.00 277,924.00 SDFs 70-00-3850-3850-000 INTEREST EARNED Adj to actual 41233 09/25/2023 EBRADFORD 100,889.20 186,944.68 287,833.88 SDFs 70-71-3870-3870-000 TRANSFER FROM WATER FUND Adj to actual 41234 09/25/2023 EBRADFORD 794,415.99 -794,415.99 0.00 SDFs 70-71-3870-3870-015 TRANSFER FROM SEWER FUND Adj to actual 41232 09/25/2023 EBRADFORD 1,949,845.96 -934,694.81 1,015,151.15 SDFs 70-71-6900-5970-001 TRANSFER TO UTILITY CAP IMPROV FUND Adj to actual 41231 09/25/2023 EBRADFORD 1,830,000.00 -527,014.97 1,302,985.03 SDFs 70-80-6900-5700-731 CAPITAL IMPROV.- SEWER Adj to actual 41236 09/25/2023 EBRADFORD 191,477.29 -191,477.29 0.00 SDFs 70-80-6900-5700-733 CAPITAL IMPROV.- WATER Adj to actual 41235 09/25/2023 EBRADFORD 823,673.86 -823,673.86 0.00 TDA 73-00-3900-3900-000 FUND BALANCE APPROPRIATED FY22 Roll-Over POs. 41213 09/25/2023 JFernandez 0.00 3,500.00 3,500.00 TDA 73-51-6250-5300-120 ADVERTISING FY22 Roll-Over POs. 41177 09/25/2023 JFernandez 23,275.00 3,100.00 26,375.00 TDA 73-51-6250-5300-530 DUES & SUBSCRIPTIONS FY22 Roll-Over POs. 41178 09/25/2023 JFernandez 0.00 400.00 400.00 TB 74-00-3900-3900-000 FUND BALANCE APPROPRIATED FY22 Roll-Over POs. 41214 09/25/2023 JFernandez 85,825.00 3,315.00 89,140.00 TB 74-51-6250-5300-731 SPECIAL PROJ/PARTNERSHIPS FY22 Roll-Over POs. 41179 09/25/2023 JFernandez 15,000.00 3,315.00 18,315.00 CRFs 75-71-3870-3870-156 TRAN FR W/S US BUS 70 WTR PHASE I Adj to actual 41241 09/25/2023 EBRADFORD 282,795.50 267,736.00 550,531.50 CRFs 75-71-3870-3870-157 TRAN FR W/S - WFER PH II DEBT PYMTS Close out project 41243 09/25/2023 EBRADFORD 175,000.00 -175,000.00 0.00 CRFs 75-71-3870-3870-509 TRAN FR W/S - GOV BURKE Close out project 41239 09/25/2023 EBRADFORD 119,408.00 -119,408.00 0.00 CRFs 75-71-6900-5970-928 TRAN TO FUND 69 - US 70 PHASE I Adj to actual 41242 09/25/2023 EBRADFORD 282,795.50 267,736.00 550,531.50 CRFs 75-71-6900-5970-933 TRAN TO FUND 69 - GOV BURKE WTR Close out project 41240 09/25/2023 EBRADFORD 119,408.00 -119,408.00 0.00 CRFs 75-71-6900-5970-950 TRAN TO WSF - WFER PH II DEBT PYMTS Close out project 41244 09/25/2023 EBRADFORD 175,000.00 -175,000.00 0.00 CRFs 76-71-3870-3870-155 TRAN FR W/S - COLLECT SYS REHAB Adj to actual 41237 09/25/2023 EBRADFORD 997,808.50 75,670.00 1,073,478.50 CRFs 76-71-6900-5970-927 TRAN TO UTIL CAP IMP FD - COLL SYS Adj to actual 41238 09/25/2023 EBRADFORD 997,808.50 75,670.00 1,073,478.50 JFernandez 09/20/2023 11:49:21AM Page 4 of 5 fl142r03  Sept. 25, 2023 Board of Commissioners Work Session Approved: ____________________ Oct. 9, 2023 TOWN OF HILLSBOROUGH Page 9 of 10 FY 2023-2024 BUDGET CHANGES REPORT DATES: 09/25/2023 TO 09/25/2023 CHANGE ORIGINAL BUDGET AMENDED REFERENCE NUMBER DATE USER BUDGET CHANGE BUDGET 379,801.80 APPROVED: 3/0 DATE: 9/25/23 VERIFIED: ___________________________________ JFernandez 09/20/2023 11:49:21AM Page 5 of 5 fl142r03  Sept. 25, 2023 Board of Commissioners Work Session Approved: ____________________ Oct. 9, 2023 Page 10 of 10 RESOLUTION #20230925-3.B RESOLUTION Approval of 2023 Water Shortage Response Plan WHEREAS, North Carolina General Statute 143-355 (l) requires that each system that provides public water services or plans to provide such services shall, either individually or together with other systems, prepare and submit a Water Shortage Response Plan and to update its contents at least once every five years; and WHEREAS, as required by the statute and in the interests of sound local planning, a Water Shortage Response Plan for Hillsborough, has been developed, approved and updated routinely for many years with its key components having been codified into town ordinance Sections 14-40.1 through 14-41.2; and WHEREAS, the Water Shortage Response Plan which contains the above code sections and town contact information has been recently updated again and submitted to the state for input and for which the state has found the updates to be satisfactory; and WHEREAS, the Board of Commissioners finds that the Water Shortage Response Plan is in accordance with the provisions of North Carolina General Statute 143-355 (l) and that it will provide appropriate guidance for the future management of water supplies for Hillsborough, as well as useful information to the Department of Environment and Natural Resources for the development of a state water supply plan as required by statute; NOW, THEREFORE, be it resolved by the Hillsborough Board of Commissioners that the Water Shortage Response Plan updated August 2023, has been submitted to the Department of Environment and Natural Resources, Division of Water Resources and is hereby approved; and BE IT FURTHER RESOLVED that the Board of Commissioners intends that this plan shall be revised to reflect changes in relevant data and projections at least once every five years or as otherwise requested by the Department of Environment and Natural Resources, in accordance with the statute and sound planning practice. Approved this 25th day of September of the year 2023. Jenn Weaver, Mayor Town of Hillsborough Attestation: Sarah Kimrey, Town Clerk