Village Board

Village Board Meeting Minutes of February 7, 2017 Present: Mayor Lee, Trustees, Burritt, Gates, Speer, Zabelny Village Manager/Clerk, Shari Pearce Village Treasurer, Maryalice Edwards DPW Superintendent, Mike McHenry Code Enforcement Officer, Mike Lissow Deputy Clerk, Amy Harter Guests: Tom Venniro Mayor Lee called the meeting to order at 5 p.m. with the pledge of allegiance followed by a moment of silence. Recreation Report Tom Venniro reported there was excellent participation at Winter Fest. The event was moved to the Community Center due to the lack of snow. Tom updated the board on the scheduled events for February. Code Enforcement ZBA Training: Mike Lissow is seeking authorization to send member Shelly Kordish to the Monroe County Department of Planning and Zoning Land Use Decision Making Training program. This session is being held at Monroe Community College and satisfies the required training of four hours by New York State. Resolution to authorize Shelly Kordish to attend the Monroe County Department of Planning and Zoning Land Use Decision Making Training program on March 28th at a cost of $40. Motion made by Trustee Speer, seconded by Trustee Zabelny. Carried unanimously, 5-0. 1 Carnival: The Hilton Fire Department is seeking permission the use Village Streets on July 12th and July 13th for the Kiddie and Grand parades, and the use of 135 South Avenue during July 12th - July 15th for their annual carnival. Resolution to allow the Hilton Fire Department the use of Village Streets on July 12th and July 13th for the Kiddie and Grand parades, and the use of 135 South Avenue during July 12th - July 15th for their annual carnival. Motion made by Trustee Gates, seconded by Trustee Zabelny. Carried unanimously, 5-0. ZBA Training: Mike Lissow recommends sending five ZBA members to the NYPF conference March 26th – 28th in Saratoga Springs. This satisfies the four hours of required training per year. Debbie Jones and Shelly Kordish will not be attending this year. This approval includes Mike Lissow. Resolution to authorize up to five members to of the Zoning Board of Appeals to attend the New York Planning Federation conference March 26th – 28th in Saratoga Springs. Motion made by Trustee Speer, seconded by Trustee Zabelny. Carried unanimously, 5-0. Stormwater Collation: Mike Lissow explained the General Permit that the Towns and Village work under is expiring. There are numerous mandates from the EPA that are not feasible for the towns and villages. These proposals do not improve the water quality and are expensive. Therefore the committee is disputing some of the requirements. This renewal process has been delayed for one year due to personnel changes. There is an executive meeting this Thursday. Dog code: Mike Lissow is suggests issuing a Special Use Permit for applicants to exceed the maximum number of three dogs and those permits shall be reviewed after five years. He also asked the board to consider a process for those that currently have more than three dogs. A Public Hearing held at the March meeting for this item. ECODE: Mike Lissow has been working on the documents that have need clarification for the Village attorney. So far, 10 sections of code have been sent to him for his review. Treasurers Report Maryalice Edwards updated the board on her workload. She will begin the budget worksheets next week. Superintendent Report Community Center: Mike McHenry met with Scott Copey from MRB; there is a general understanding of the direction the board is going in. Next year’s budget will include cost of electric service and panels to upgrade the building. Carter Drive Culvert Replacement: Mike McHenry provided the SEQR information for the board’s review. 2 Resolution to authorize Mayor Lee to sign Part 1 of the SEQR form. Motion made by Trustee Speer seconded by Trustee Gates. Carried unanimously, 5-0. Resolution to approve the Determination of Environmental Significance, Motion made by Trustee Speer, seconded by Trustee Gates. Carried unanimously, 5-0. Resolution to approve the application to the US Army Corps of Engineers and to be signed by Mayor Lee. Motion made by Trustee Speer, seconded by Trustee Zabelny. Carried unanimously, 5-0. Resolution to authorize Mike McHenry and Doug Jock to renew their NYS Class D water licenses. The cost is $40 each and is held on 2/16/17 in Batavia. Trustee Zabelny made the motion, seconded by Trustee Burritt. Carried unanimously 5-0. DPW: Mike McHenry presented a labor graph that depicts the breakdown of work done by each employee in 2016. Mike also mentioned there are six employees with perfect attendance. A general discussion followed. Stops Signs: Monroe County Department of Planning returned their comments regarding the application submitted. They have determined this is a local matter. Mike McHenry reported the cost of these signs is approximately $1200. Resolution to approve Local law #1, 2017 to make the following intersections all way stops: Motion made by Trustee Speer, seconded by Trustee Zabelny. Carried unanimously 5-0. 1. Mockingbird and Short Hills Drive 2. Short Hills Drive and Sunny Slope Drive 3. Underwood Avenue and Orchard Street Public Forum Mayor Lee declared the Public Hearing open at 6:00 p.m. There being no one present, Mayor Lee closed the Public Hearing at 6:01 p.m. 3  Managers’ Report HDK: This matter is still ongoing. The property owner he has hired new legal representation to speed up the process. 2017 Community Development Grant: Mike McHenry recommends we apply for sidewalk replacement on Sunny Slope Drive. This area was listed as a low income area and has the most potential to be awarded. The board agreed with his proposal and agreed to begin completing the grant application process. Resolution to authorize the DPW Superintendent to apply for the 2017 CDBG. The Village Board will act as lead agent and hereby declares the proposed action will not result in any significant adverse environmental impacts. Motion made by Trustee Speer, seconded by Trustee Gates. Carried unanimously, 5-0. Resolution to accept the Community Development Block Grant in the amount of $ 32,000.00 for the 2015 Community Center Upgrades and to authorize Mayor Lee to sign the contract documents with the county. Motion made by Trustee Speer seconded by Trustee Gates, Carried unanimously, 5-0. Resolution to accept the Community Development Block Grant in the amount of $ 72,190.00 for the Sidewalk and Gutter replacement (2016) and to authorize Mayor Lee to sign the contract documents with the county. Motion made by Trustee Speer seconded by Trustee Gates, Carried unanimously, 5-0. Community Center and Recreation budget: There was a discussion about their budget and use of the building. A meeting is scheduled on 2/9 at 12 pm with Mayor Lee, Shari Pearce and Tom Venniro. Special Police: Trustee Burritt reported five candidates are being sworn in at the Town Board meeting this evening. Uniform fittings will be done as well. Four candidates will be attending the academy, one is certified. They are subject to annual training. Post Office: Shari Pearce reported a reimbursement check has been received for the legal fees and the rents have been satisfied. Legislative meeting: Shari Pearce and Maryalice Edwards are attending the Legislative meeting in Albany, February 12th – 14th. They will be meeting with Senator Robach and Assemblyman Peter Lawrence to discuss the Governor’s proposal for dissolution. Workers Comp: The Chairman of the board has resigned. A new Chairperson will be selected. Shari Pearce has been chosen to become the Treasurer for the program. 4 Time Warner: The franchise agreement expires in June 2017. Spectrum has taken over the company. Shari Pearce has spoken to Chris Mueller at Spectrum to begin discussions on negotiating the renewal process. Budget: Shari is seeking authorization to hold three special meetings for the purpose of reviewing the proposed budget for the fiscal year 2017-18. The meeting dates are March 16th, 21st and 23rd. Resolution to authorize Shari Pearce to advertise 3/16 at 5:00 pm, 3/21 at 6:00 pm and 3/23 at 6:00 pm , motion made by Trustee Zabelny, seconded by Trustee Speer. Carried unanimously, 5-0. Vouchers Resolution to approve the vouchers with the following additions: MRB $3286.65, Town of Parma $8643.49, Parmenter Tires $194.84, $6500.00 Raymond Wager, SGM $26.50, Tops $8.77. Motion made by Trustee Speer seconded by Trustee Zabelny, Carried unanimously, 5-0. Prepaid $ 11,429.96 T&A $ 24,563.05 General $141,954.61 Water $ 36,395.90 Sewer $ 3,954.65 Total $218,298.17 Minutes Trustee Zabelny made the motion to approve the minutes of January 3, 2017 as written, seconded by Trustee Burritt. Carried 4-0-1. Trustee Gates absent, abstained. Reports Trustee Speer gave his report. Adjournment There being no further business, Trustee Speer motioned to adjourn the meeting at 7:04 p.m. seconded by Trustee Zabelny. Carried unanimously, 5-0. Respectfully Submitted, Amy Harter, Deputy Clerk 5 6 7 8 9 10 11 12 13 14