Village Board

Village Board Meeting Minutes of January 2, 2018 Present: Mayor Lee, Trustees Gates, Speer, Zabelny Village Manager/Clerk Shari Pearce, DPW Superintendent, Mike McHenry Village Treasurer, Maryalice Edwards Code Enforcement Officer, Mike Lissow Deputy Clerk, Amy Harter Absent: Trustee Burritt Guests: Tom Venniro, Recreation Director Mayor Lee called the meeting to order at 5 p.m. with the pledge of allegiance followed by a moment of silence. Recreation Report Tom Venniro gave his report including upcoming events. The department will be hosting their annual winter event on 1/27/18 at the Community Center. Code Enforcement Report Flood Smart: Mike Lissow reported a grant has been approved to conduct an engineering study of Salmon Creek from 135 South Avenue to Village II Apartments, 120 South Avenue. The purpose of this study is to research solutions to erosion along the creek bank. Marple Lane: Recently, many cars have been parked on Archer Drive. Mike Lissow found out that the tenants of Creek Crossing had been told Archer Drive is an alternate location for parking. Mike has cleared this up with the administration of Creek Crossing. Community Disaster Plan: At the December meeting, Mike Lissow reported the shelter location has been changed to the Merton Williams Middle School. He met with school officials who determined this building is better suited to allow a shelter while continuing to operate classes during an emergency. The plan will be updated to reflect this change. 1 E-Code: A meeting was held with Village Attorney, Larry Schwind, Trustee Gates, Shari Pearce and Mike Lissow, regarding the finalization of the Village Code. There are some minor amendments to be done. A Public Hearing will be set after General Code finalizes the changes. A resolution on the agenda for setting the Public Hearing is tabled. Treasurer’s Report Resolution: In accordance with Section 802 (A) (4) of the Employee Handbook for health insurance, the Village Board hereby establishes that for calendar year 2018, the Village of Hilton will contribute 80% of the annual deductible amount for active full time employees. The Treasurer is authorized to deposit the Village’s share into the employee’s health saving accounts according to the following schedule: Within the first week of January the employees shall receive a pro-rated share for the months of January through May 31st; within the first week of June, the employees shall receive the balance of the Village’s contribution, Debbie Jones to receive 100% in January. Trustee Speer made the motion, seconded by Trustee Zabelny. Carried unanimously 4-0. Public Works Report Elevator: Mike McHenry reported the elevator in the Community Center failed on three occasions in December. Each time, a repairman has been called. The company feels it has been rectified, if it continues to have problems, the next step will be to replace the mother board. Electric Service: Mike has received design plans for this project. He will review the plans with Keith Brown and keep the board updated. Employee Raise: DPW Andrew Steiger has reached his two year employment anniversary, Mike McHenry is recommending a .50/hour wage increase. Resolution to authorize a wage increase of .50/hour for DPW employee Andrew Steiger, he has reached his two year anniversary. Motion made by Trustee Zabelny, seconded by Trustee Gates. Carried unanimously 4-0. Street Lighting: The contract for maintenance, repairs and LED light replacement expired as of December 31st. Mike is seeking authorization to advertise a Request for Proposal for a new contract on January 6, 2018 and an opening on January 25, 2018 at 2 p.m. Resolution to authorize the DPW Superintendent to obtain a proposal (RFP) for the maintenance, repairs and LED streetlight replacement contract. The motion was made by Trustee Gates, seconded by Trustee Zabelny. Carried unanimously, 4-0. 2  Manager’s Report Holiday Schedule: Shari Pearce provided the 2018 Holiday Schedule to the board for approval. Resolution to approve the 2018 Holiday schedule as presented. Motion made by Trustee Speer, seconded by Trustee Zabelny. Carried unanimously, 4-0. Service Awards: Shari noted the current policy for service awards only includes employees with 30 years of service. She is recommending adding the following: Employees with 35 years of service shall receive a $150 gift card, 40 years receive a $200 gift card. Resolution to add two categories for service awards: Employees with 35 years of service shall receive a gift card of $150 and employees with 40 years of service receive shall receive a gift card of $200. Trustee Zabelny, seconded by Trustee Speer. Carried unanimously 4-0. Resolution to authorize the Village Manager to attend the NYCOM Winter Legislative meeting in Albany on February 11th -13th; this is a budgeted item. Trustee Zabelny, seconded by Trustee Speer. Carried unanimously 4-0. Post Office Lease: Shari provided a final draft for the sale of the post office. Shari and Mayor Lee will be working with Larry Schwind on the final revisions, if any. The draft is also being reviewed by the buyer’s attorney. Shari is seeking authorization for Mayor Lee to sign the lease documents. Resolution Trustee Gates to authorize the Mayor to sign the post office lease documents as presented, PLACE LEASE IN MINUTES: seconded by Trustee Zabelny. Carried unanimously, 4-0. Special Police: Shari reported the next organizational meeting is scheduled for Wednesday, January 3rd. Parking Tickets: Shari explained she will be meeting with the Town of Parma Justices to discuss the next steps in the near future. A new Town Justice has recently been appointed which pushed later than expected. Part Time Holiday pay: Shari explained she would like to recommend offering some additional benefits for the part time employees. Currently, they are not entitled to any holiday pay but are expected to work on a number of days that are considered holidays to full time staff. Shari provided a draft proposal for the board to review. This will be an ongoing discussion. Public Forum Mayor Lee declared the meeting for public comment at 6:00 p.m. There being no one present, the public forum was promptly closed. 3 Clean Energy: Trustee Zabelny asked Shari to research NYSERDA’s Clean Energy Community Designation. NYSERDA offers grant money to the communities that are designated. She provided information from pertaining to the necessary requirements. To become designated the Village must complete 4 out of 10 High Impact Actions. The board is interested in continuing with this possibility. Fire Department Parade: This year the kiddie parade is being moved from Wednesday to Saturday, 7/14/2018 at 11:45 am. The grand parade will be held on Thursday, 7/12/2018 at 7:00 p.m. Resolution Trustee Speer made the motion, seconded by Trustee Zabelny. Carried unanimously, 4-0. 52 Henry Street: This property, Garner Automotive, has sold and expects to close on 1/12/2018. The board agreed to an easement, which the buyer will have forwarded for our attorney to approve. Antenna Proposal: Mike McHenry has been contacted by Mobile Lite to install an antenna to improve cell coverage. They are interested in the area of TOPS on Village II Drive. Mike recommends the east entrance of TOPS. Mike is expecting to receive a proposal that will include financial compensation to the Village. Vouchers Resolution: Trustee Speer made the motion to approve the vouchers with the following additions and one deduction: ($6,797.50) Verdin Company, $241.25 Rochester Paint, $30.00 NYS Fire Marshals, $95.00 Hilton Chamber, $58.40 Home Depot, $288.19 Carol Gursslin, $45.48 Neal Senglaub, $32.50 Margaret Driscoll, seconded by Trustee Zabelny. Carried unanimously 4-0. Prepaid $ 8,604.79 T&A $ 24,964.66 General $ 63,527.34 Water $ 28,563.51 Sewer 0.00 Total $125,660.30 Minutes Resolution to approve the meeting minutes of December 5, 2017 as presented. Motion made by Trustee Gates, seconded by Trustee Speer. Carried unanimously 4-0. 4  Village Board Liaison Reports Mayor Lee would like to thank the entire DPW Department for their efforts to plow on Christmas Day. The board appreciates their dedication to the community. Adjournment Motion to adjourn the meeting at 6:40 p.m. was made by Trustee Speer, seconded by Trustee Zabelny. Carried unanimously, 4-0. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 . 21 22 23 24