Village Board

Village Board Meeting Minutes of March 30, 2021 Present: Mayor Lee, Trustees Farrell, Fowler, Speer, Zabelny Village Manager/Clerk Shari Pearce Village Treasurer, Maryalice Edwards DPW Superintendent, Jeff Pearce Asst Superintendent, Chad McManus Amy Harter, Deputy Clerk Nick Mucci, Mechanic Guests: David Crumb Mayor Lee called the meeting to order at 5:00 p.m. with the pledge of allegiance followed by a moment of silence. David Crumb, Historian requested to replace a historic marker that commemorated the location of Hilton’s first settler, Jonathan Underwood. The marker was lost during construction in 1999. The property is located 286 South Avenue. The property owner is offering to pay $200 toward the project. Budget presentation Shari Pearce gave opening remarks about the budget and the strategies the team used to estimate revenue and expenses. She explained the budget included much input from many employees and was approached from a team style. Maryalice Edwards provided a Power Point presentation which covered the expenses and revenues of each fund. She noted that to stay within the tax cap, the maximum tax levy can be $633,290, which includes an allowable growth factor of 1.31%. Shari Pearce spoke on the costs of the Community Center and the Village Office. The Village Office needs an upgrade, this was planned for 2020 but did not happen. Shari also stated included in this budget for the community center is new carpeting for rooms and to point the exterior of the Community Center. 1 Jeff Pearce covered the DPW expenses as well as street maintenance, sidewalk and gutter replacement, equipment purchases, street lighting, etc. Included in this budget is a a new loader and pickup truck, Nick Mucci provided a detailed recommendation for equipment. He discussed turning over equipment faster than the current schedule to keep equipment in warranty and to obtain a higher selling price for the used items. He noted leasing is not a good option due to the dollar buyout at the end of the term. The board was given the following items for consideration: • Tax rate, the budget was based on the current rate of 2.61/$1,000, no rate increase proposed. • Sales Tax Appropriation • Employee and Board Wages will be discussed in executive session. It is proposed hourly wage increase across the board is 4.5 %. • Employee Health Insurance, there will not be any changes to the plans and employee contributions for the plan year 2021. • Retiree Health Insurance “family plan” discontinuance? • Water Rate Increase – there is not a water rate increase proposed, the board agreed to increase the daily charges to mirror the Monroe County Water Authority’s charges. • Sewer Rate Increase - there is no sewer rate increase proposed in the 2021-22 budget. • Worker’s Compensation refund of $51,000 is forthcoming. Where shall it be appropriated? • Clean Energy Appropriation Executive Session Motion to enter Executive Session at 7 p.m. to discuss employee wages, Motion made by Trustee Fowler, seconded by Trustee Farrell. Carried Unanimously, 5-0. Motion to exit Executive Session at 8:10 p.m. made by Trustee Fowler, seconded by Trustee Speer. Carried unanimously, 5-0. Adjournment Motion to adjourn the meeting at 8:10 p.m. was made by Trustee Speer, seconded by Trustee Zabelny. Carried unanimously, 5-0. Respectfully Submitted, Amy Harter, Deputy Clerk 2