Village Board

Village Board Approved Meeting Minutes December 5, 2023 Present : Mayor Lee, Trustees, Fowler, Speer, Farrell, Zabelny Village Manager Shari Wilson-Pearce Code Enforcement Officer Mark Mazzucco Deputy Clerk Amy Harter DPW Superintendent Jeff Pearce Asst. Superintendent Chad McManus Absent: Treasurer Maryalice Edwards Guests: Doreen Johnson, Ignatino LaDelfa, Debra Hebing, Jeff LaChausse, Harry Reiter, Linda Viney Mayor Lee called the meeting to order at 5 p.m. with the Pledge of Allegiance and a moment of silence. The meeting was held in the Board Room and was available via Zoom. Recreation Tom Venniro provided an update to the Village Board. Their upcoming Christmas Tree Lighting is scheduled for this Saturday, December 9th. Tom thanked Jeff and the DPW staff for their assistance with the details of this event. He commented on the decorating in the Main Street area and the gazebo is impressive. Code Enforcement Mark Mazzucco reported on the status of the Building Department. St. Leo’s: The closing of the property is scheduled on December 13th. Mark will have the building permits ready for the construction of the senior apartment building and renovation of the former church. The easements are being updated as there were some inaccuracies. 1  Treasurer Resolution: In accordance with Section 802 (A) (4) of the Employee Handbook for health insurance, the Village Board hereby establishes that for calendar year 2024, the Village of Hilton will contribute 80% of the annual deductible amount for active fulltime employees. The Treasurer is authorized to deposit the Village’s share into the employee’s health saving accounts according to the following schedule: Within the first 10 days of each month the Treasurer will deposit the employees pro-rated share of the employers portion of their health savings dollars. If the employee is in need of the remaining amount of their health savings dollars, the employee must show the Excellus statement indicating they have met the deductible amount prior to the Treasurer depositing the remainder of the health savings dollars. Motion to approved made by Trustee Fowler, seconded by Trustee Zabelny. Carried 4-0. Our current CD’s mature Tuesday, December 5th, the rate for a new CD is 5.27% for 90 days. Resolution: To renew the CD’s for 90 days at 5.27% with Canandaigua National Bank. Motion made by Trustee Speer, seconded by Trustee Zabelny. Carried 4-0. Sales Tax: The 3rd quarter sales tax came in at $29,571.50 more than at this time last year. Charging Station: Shari reported $948.96 was received this month for this last quarter. DPW Superintendent New hire: Jeff reported that a DPW employee has been hired; Jason Chapin will begin employment on December 11th. Lead and Copper: Jeff Pearce updated the board on the status of this project and will be providing details of a potential equipment purchase or lease. The team has formulated a plan to address each residence either in person or possibly by submitting photos, which is acceptable for documentation purposes. This is a substantial project that will be ongoing for the foreseeable future. Manager’s report Easements: Shari Pearce explained the County Clerk’s recording fees for the South Avenue easements for the water repair total $365.00. The Village attorney will process the paperwork on the Village’s behalf. Resolution to authorize the Village Manager to pay $365.00 to the Monroe County Clerk’s Office to file the South Avenue easements; this is to be handled by the Village attorney. Holiday Schedule: Shari provided the 2024 holiday schedule to the Village Board. Resolution to approve the 2024 holiday schedule motion made by Trustee Fowler, seconded by Trustee Zabelny. Carried 4-0. 2 Resolution to authorize the DPW Superintendent to carry over up to two weeks of unused vacation and the Assistant DPW Superintendent to carry over up to one week of used vacation into the year 2024 if needed. Motion made by Trustee Zabelny, seconded by Trustee Speer. Carried 4-0. Resolution to close the Village Office and DPW on December 22nd at 11:30 for the safety luncheon. Motion to approve made by Trustee Fowler, seconded by Trustee Speer. Carried 4-0. Resolution to approve the contract with Monroe Ambulance for the year 2024 for $1.00 and authorize the Mayor to sign and execute the contract. Motion to approve made by Trustee Fowler, seconded by Trustee Speer. Carried 4-0. Employee Benefits: In June 2022 the board offered the full-time employees 16 hours to be used for medical appointments. This was to be paid and would be deducted from the employees sick time. It was granted for one year on a trial basis. At the November meeting the board agreed to discontinue it. After meeting with the employees, the Village Manager suggests to continue with eight hours of sick time to be used for medical appointments and doctors notes are not required. Employees are also eligible to open a ROTH IRA plan through the Deferred Comp plan for retirement savings. This is to be funded by the individual employee. Resolution to amend the employee handbook to reflect the use of personal medical appointments at eight hours per calendar year, this will be deducted from the employees’ sick time and notes from the medical office are not required. Employees are also eligible to open a ROTH plan through the Deferred Comp plan. Motion made by Trustee Zabelny, seconded by Trustee Speer. Carried 4-0. Resolution to approve the recommendation of the Zoning Advisory Committee to hire MRB Group as the engineering firm to serve as the project manager to oversee the Zoning Code Update and authorize Mayor Lee to execute the contract. The total cost is $51,650, the Village received a grant of $46,800 and will be responsible for the difference. Motion made by Trustee Fowler, seconded by Trustee Speer. Carried unanimously, 4-0. Apple Fest: The committee has requested the use of the following: 1. The Community Center building and grounds October 5th & 6th 2024, including stripping the lawn for vendors 10 days prior. 2. Permission to set up 3-4 days prior and 3-4 days after for tear down. 3. The use of the Village owned parking area of 135 South Avenue, weather permitting. 4. The DPW to install and remove the Apple Fest banners. 5. The use of Village streets. 6. The installation of an advertising banner on the Community Center grounds. 7. Permission to park vehicles at the DPW, October 4th – 6th. Resolution to approve the use of the Community Center building and grounds October 5th and 6th 2024 and the above noted requests with the exception of permission to set up and tear down 3-4 days prior, this will be discussed closer to the event dates. Motion to approve made by Trustee Fowler, seconded by Trustee Speer. Carried 4-0. 3 Resolution to increase the wages of Aimee Doser by $1.00 per hour for her six-month evaluation. Motion made by Trustee Speer, seconded by Trustee Zabelny. Carried 4-0. Resolution to donate the special police vehicle to the Town of Parma at no cost for the exclusive use of the Hilton Parma Special Police. The vehicle was donated by Monroe County to the Village at cost. Motion made by Trustee Speer, seconded by Trustee Fowler. Carried 4-0. Public Forum Mayor Lee read the procedures and opened the Public Forum at 6 p.m. Jeff LaChausse is requesting to hold the 11th annual Wheels on main Street August 17, 2024. To date the group has donated $18,000 to the Cadet Cupboard, Hilton Parma Food Shelf and Hamlin Dog Shelter. The board is pleased to continue this tradition. Resolution to authorize the use of Village Streets for Wheels on Main Street, August 17, 2024. The DPW Superintendent will coordinate the necessary logistics along with Jeff LaChausse. Motion to approve made by Trustee Speer, seconded by Trustee Fowler. Carried 4-0. Chamber of Commerce: Debra Hebing stated attendance is low at their meetings. She is asking for Village representation on January 17th at 7:30 am at the Hilton Family Restaurant. They will be discussing the longevity of their group. Local Law #4, 2023: To add the following to the Vehicles and Traffic Law Chapter 252-4 (A); The parking of vehicles in any of the following locations is hereby prohibited: The cul-de-sac of Green Lane, #11, 12, 13, 14, 15. For cul-de-sacs: The no-parking zone is comprised only of the roadway which actually comprises and is a part of the cul-de-sac and does not include the roadway leading up to the cul-de-sac. A public hearing was held at the November meeting for Local Law 4, 2023. Residents from 7 Green Lane were in attendance and agreed that parking was a problem this past summer; they noted as of late the vehicle has been in the proper driveway. There were no other residents in attendance for this Local Law and no correspondence has been received. The Monroe County Department of Planning and Development determined the matter to be local and had no further comment. The board decided to table the item and hold an additional public hearing in January to allow for additional public comment. Resolution to table Local Law #4, 2023 to prohibit parking from the cul-de-sac of Green Lane, #11,12,13,14,15 and hold an additional public hearing at the January 2, 2024 Village Board meeting. Motion made by Trustee Speer, seconded by Trustee Fowler. Carried 4-0. This law will be known as Local Law 1, 2024 due to the new year. At 6:12 p.m. Trustee Farrell joined the meeting. 4  Minutes Resolution to approve minutes of November 7, 2023 as amended. Motion made by Trustee Fowler, seconded by Trustee Speer. Carried 3-0-1. Trustee Zabelny abstained. Vouchers Resolution to approve the December vouchers for payment with the following additions: Home Depot $312.86, Grainger $282.25, Jackson Welding $17.49, Nancy Weins $225.00, First Bankcard $1,269.77. Motion made by Trustee Fowler, seconded by Trustee Speer. Carried 4-0. Prepaid $7,372.27 TA $23,343.50 General $140,472.81 Water $48,250.70 sewer $41,874.81 Total $261,314.09 Discussion Walt Horylev Award The board is pleased to grant this to Gerald Pozzuolo, Hilton Self Storage. This award will be presented at the January meeting. Recreation Liaison Report Trustee Speer gave a brief report. Fire District Commission Report Mark Mazzucco had nothing to report. Adjournment Motion to adjourn at 6:16 p.m. made by Trustee Fowler, seconded by Trustee Zabelny. Motion carried 5-0. Respectfully submitted, Amy Harter Deputy Clerk 5  Holiday All Departments Closed Refuse & Recycling Tuesday, January 2nd New Year’s Day Monday, January 1, 2024 Martin L. King Monday January 15th Tuesday, January 16th Presidents Day Monday February 19th Tuesday, February 20th Good Friday Friday, March 29th Not Applicable Memorial Day Monday May 27th Tuesday, May 28th Juneteenth Wednesday, June 19th Thursday, June 20th Wednesday, July 3rd Independence Day Thursday, July 4th Not Applicable Friday, July 5th Tuesday, September 3rd Labor Day Monday, September 2nd Columbus Day Monday October 14th Tuesday, October 15th Tuesday, November 12th Veterans Day Monday, November 11th Thanksgiving Thursday November 28th Wednesday, Nov 27th Friday November 29th Not Applicable Thursday, December 26th Christmas Wednesday, December 25th Thursday, January 2nd New Year’s Day 2025 Wednesday, January 1st 6