Village Board

Village Board Approved Meeting Minutes August 6, 2024 Present : Mayor Lee, Trustees, Speer, Zabelny, Farrell, Fowler Village Manager Shari Wilson-Pearce Treasurer Maryalice Edwards Code Enforcement Officer Mark Mazzucco Deputy Clerk Amy Harter DPW Superintendent Jeff Pearce Asst. Superintendent Chad McManus Guests: Ignatius LaDelfa, Debbie Hebing, Liam Rathbone Mayor Lee called the meeting to order at 5 p.m. with the Pledge of Allegiance and a moment of silence. The meeting was held in the Board Room and was available via Zoom. Recreation Tom Venniro updated the board on the events within the Recreation Department. Code Enforcement Mark Mazzucco provided his report to the board. 100 Lake Avenue: The house had a fire in June; Mark met with the owner to discuss the condition of the outdoor space. There are many items scattered in the lawn, there is a dumpster on site. The insurance company is working on the claim to remodel the house. Conceptual Review Parkland Place: Wegmans Specialties is proposing to build 16, 2-unit buildings to be used as residential properties. The project needs to go before the Zoning Board of Appeals for Site Plan review. Currently Wegmans Specialties has outstanding engineering fees due to the Village that total nearly $10,000. The board agreed that the public hearing will not be held until the fees are paid. Resolution to delay the public hearing of Wegmans Specialties until the engineering fees have been satisfied, motion made by Trustee Speer, seconded by Trustee Fowler. Carried 5-0.  Treasurer Resolution: to amend the year end budget expenses as follows: Motion made by Trustee Fowler, seconded by Trustee Speer. Carried 5-0. Increase: Decrease: A11010.40 $ 4,062.28 A11325.4C $ 3,401.67 A11420.40 $ 121.30 A11440.40 $ 13,432.55 A11620.10 $ 1,797.04 A11910.40 $ 14,335.53 A11950.40 $ 881.37 A13020.40 $ 1,409.29 A13620.10 $ 10,378.86 A13620.40 $ 9,315.30 A17510.40 $ 1,648.64 A19010.40 $ 399.00 A11990.40 $61,182.83 A25410.40 $ 245.95 A27110.40 $ 245.95 A27110.20 $ 699.00 A27110.40 $ 699.00 F18310.10 $ 2,158.64 F18310.20 $ 2,158.64 F19040.40 $ 163.00 F18310.20 $ 163.00 F28340.20 $ 1,577.22 F28340.4B $ 1,577.22 G18120.10 $ 7,649.66 G18110.20 $ 7,649.66 Resolution to amend the 2024-2025 budget as follows: Motion made by Trustee Farrell, seconded by Trustee Zabelny. Carried 5-0. Increase appropriated fund balance in sewer G599 $149,233 Decrease revenue G2010 (from savings) -$149,233 Maryalice Edwards reported the annual financial report has been submitted today. Mortgage Tax: The payment from Monroe County is approximately $12,000 lower than what was budgeted. Shari Pearce noted after speaking with other Village clerks have reported they have received less as well. This could be an ongoing trend as people are putting more cash down on home purchases.  Superintendent Resolution to accept a bid of $80,970.00 from Bob Johnson to purchase a 2024 Ford F550, 4 x 4 truck. Motion made by Trustee Zabelny, seconded by Trustee Speer. Carried 5-0. Jennejahn Lodge: At the July Village Board meeting, the board discussed an issue that took place during a reservation June 28th. A child pulled the fire alarm, and the Fire Department responded. The alarm did not reset properly, SG Security made a service call to repair and reset the system. The board discussed passing the service fee onto the renter and withholding the security deposit. The board agreed to return the security deposit and not to charge the service fee to the renter. 33 Main St: Jeff Pearce recommends paving a spot to place their dumpster. We will charge the owner for our time and materials; the property owner is in agreement to this plan. Resolution to authorize the Superintendent to pave a portion of the lot at 33 Main Street to store a dumpster. The property owner will reimburse the Village for the cost. Motion made by Trustee Fowler, seconded by Trustee Zabelny. Carried 5-0. Hydrant: 56 Gorton Avenue, the homeowner backed into a fire hydrant and it requires repair. Jeff spoke to the homeowner, she stated she cannot afford to repair it. The board is willing to offer a payment plan option and also suggested checking with her motor vehicle insurance. A bill in the amount of $1,088.85 will be sent to the owner. Manager Jennejahn Lodge: At the the July Village Board meeting, the board discussed an issue that took place during a reservation on June 30th. An aggressive bird nested in the patio area; the renters were unable to use the patio for their event. They are seeking reimbursement of $80. The Mayor feels this is an unavoidable issue as it is wildlife, he is not in agreement to reimburse the residents. Resolution to approve a reimbursement to Mike and Kelly Clark in the amount of $80 for lost use of the lodge patio on June 30th. Motion made by Trustee Fowler, seconded by Trustee Farrell. Carried 4-1, Mayor Lee opposed. Resolution to approve engineering fees in the amount of $11,400 for the second phase of sewer improvements to the Railroad sewer lift station. Motion made by Trustee Fowler, seconded by Trustee Speer, 5-0. Greenlight: Shari met with their representatives earlier today. She said the underground work is most concerning due to the scope of the work. Shari is working on an intermunicipal agreement and the maintenance agreement with them. She is seeking a schedule for the project. Shari also noted the revenue from Spectrum will go as residents are utilizing streaming services in place of cable. The intent is to begin offering this service in the Peach Blossom neighborhood. The Board agreed that Greenlight will pay all engineering fees. Resolution to move forward with Greenlight to sign Intermunicipal Agreement and permits, per MRB Group’s approval, motion made by Fowler, Zabelny. Carried 5-0. Recreation Intermunicipal Agreement: Shari Pearce explained the other tenants in the building have received an increase in rent of 5%. The board discussed how busy the building has become as well as operational costs including boiler and air conditioning repairs. Trustee Farrell recommends getting bids to repair original a/c. Shari recommends we tie this project in with boiler repairs. The Town of Parma is considering building a new Recreation Center in the future. The Board agrees this possibility must be considered before making expensive renovations in the Community Center. Resolution to approve the Intermunicipal Agreement with a 5% cost increase for one year, made by Trustee Speer, seconded by Trustee Zabelny. Carried 4-0-1, Trustee Farrell abstained. Cedar Terrace Traffic: Shari Pearce received complaints about speeding and noise from traffic, the resident wants the speed limit lowered. Legislation was recently passed in New York State that the speed limit can be reduced within the Village. Mayor Lee recommends contacting the Monroe County Sheriff’s Department to focus on the area. The DPW will place the speed trailer as an additional deterrent. Shari will follow up with the Sheriff’s Office. Walt Horylev Award: The board discussed a candidate for the award, the decision will be made at the September meeting. Trustee Fowler asked that a plaque be made to hang in the board room to display the previous recipients. Newsletter: Shari will be meeting with the newsletter team later this month. The fall/winter issue will be mailed out mid-October. An outside printer will be used, quotes will be obtained from two companies that we have used in the past. This will be an increase in cost over processing the issue in the office; it is a heavy undertaking for the staff and taxing on the copier. Minutes Motion to approve the July minutes as presented made by Trustee Speer, seconded by Trustee Fowler. Carried 5-0. Discussion Trustee Speer reported that former Hilton Fire Department Chief Jim Hare passed away, Saturday, August 3rd. Services are scheduled on August 16th. The Board wishes to extend their sincere condolences to the family and Fire Department. Public Forum Mayor Lee read the public forum procedures. Debbie Hebing, 314 Parma View Drive, commented on the Parkland Place proposal, 231 East Avenue; it will be going to the Zoning Board of Appeals to begin the Site Plan process. She commented that she is concerned about the traffic in her neighborhood as previously discussed earlier. She reported that she is a member of the Comprehensive Plan Committee for the Town and explained that they are considering a plan to include a new recreation center, library, and a lodge. Historical Marker: Dave Crumb would like to make a proposal for a historical marker for the community center. Trustee Fowler suggested he provide the cost in a proposal to Shari. This will be placed on the September agenda.  Adjournment and Executive Session Motion to adjourn the meeting at 6:10 p.m. and enter into executive session to discuss an employee issue made by Trustee Speer, seconded by Trustee Zabelny. Carried 5-0. Resolution to exit Executive Session at 6:11 p.m., motion made by Trustee Speer, seconded by Trustee Zabelny. Carried 5-0. Respectfully submitted, Amy Harter Deputy Clerk