Mayor and Council

BOROUGH OF HO-HO-KUS PUBLIC MEETING OF THE MAYOR AND COUNCIL MARCH 22, 2016- 8:00 PM MINUTES Mayor Randall called the regular meeting to order at 8:00 PM. The open meeting statement was read. The combined meeting of the Mayor and Council of the Borough of Ho-Ho-Kus is now in session. In accord with the provisions of Section 5 of the "Open Public Meetings Act", I wish to advise that notice of this meeting has been posted in the front lobby entrance to the Council Chambers of the Borough Hall and that a copy of the schedule of this meeting has also been filed with the Borough Clerk, and further that the required 48 hour notices have been sent to The Record and the Ridgewood News - newspapers with general circulation throughout the Borough of Ho-Ho-Kus Roll Call: Members present were: Mayor Randall, Councilmembers Troast, Shea, Rorty, Shell, Iannelli and Fiato. Also present were Zoning board attorney David Rutherford and borough administrator William Jones Mayor Randall led all in the Pledge of Allegiance BUDGET PRESENTATION • Ordinance # 2016-02 “Cap Bank” • ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14) WHEREAS, the Local Government Cap Law, N.J.S. 40A: 4-45.1 et seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget up to 0% unless authorized by ordinance to increase it to 3.5% over the previous year's final appropriations, subject to certain exceptions; and, WHEREAS, N.J.S.A. 40A: 4-45.15a provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and, WHEREAS, the Mayor and Council of the Borough of Ho-Ho-Kus in the County of Bergen finds it advisable and necessary to increase its CY 2016 budget by up to 3.5% over the previous year's final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and, WHEREAS, the Mayor and Council hereby determines that a 3.5 % increase in the budget for said year, amounting to $212360 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and, WHEREAS the Mayor and Council hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years. NOW THEREFORE BE IT ORDAINED, by the Mayor and Council of the Borough of Ho-Ho-Kus in the County of Bergen a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2016 budget year, the final appropriations of the Borough of Ho-Ho-Kus shall, in accordance with this ordinance and N.J.S.A. 40A: 4- 45.14, be increased by 3.5%, amounting to $212360, and that the CY 2016 municipal budget for the Borough of Ho-Ho- Kus be approved and adopted in accordance with this ordinance; and, BE IT FURTHER ORDAINED, that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance as introduced be filed with the Director of the Division of Local Government Services within 5 days of introduction; and, BE IT FURTHER ORDAINED, that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption. Motion: Councilmember Rorty Second: Councilmember Shea All Ayes • Introduction-2016 Budget Be it Resolved, that the following statements of revenue and appropriations shall constitute the approved Municipal Budget for the year 2016; CURRENT FUND General Appropriations Appropriations within "CAPS" - Municipal Purposes $6,183,003.00 Appropriations excluded from "CAPS" - Municipal 2,088,974.89 Purposes Reserve for Uncollected Taxes 265,000.00 Total General Appropriations 8,536,977.89 Less: Anticipated Revenues 1,553,391.21 Amount to be Raised by Taxes for Support of Municipal Budget Local Tax Municipal Purposes $6,550,108.50 Minimum Library Tax 433.478.18 Total to be Raised by Taxes $6,983,586.68 WATER UTILITY FUND $967,300.00 Appropriations Utility Revenues $967,300.00 SOLID WASTE UTILITY FUND Appropriations $855.000.00 Utility Revenues $855,000.00 The Governing Body of the Borough of Ho-Ho-Kus does hereby approve the above as the Budget for the year 2016: Self -Exam Budget Resolution WHEREAS, N.J.S.A . 40A:4-78b has authorized the Local Finance Board to adopt rules that permit municipalities in sound fiscal condition to assume the responsibility, normally granted to the Director of the Division of Local Government Services, of conducting the annual budget examination, and WHEREAS, N.J.A .C. 5:30-7 was adopted by the Local Finance Board on February 11, 1997, and WHEREAS, pursuant to N.J.A.C . 5:30-7.2 the BOROUGH of HO-HO-KUS has been declared eligible to participate in the program by the Division of Local Government Services, and the Chief Financial Officer has determined that the BOROUGH meets the necessary conditions to participate in the program for the 2016 budget year, so now therefore BE IT RESOLVED, by the BOROUGH Council of the BOROUGH of HO-HO-KUS that in accordance with N.J .A.C. 5:30- 7.6a & b and based upon the Chief Financial Officers certification, the governing body has found the budget has met the following requirements : 1. That with reference of the following items, the amounts have been calculated pursuant to ·law and appropri ated as such in the budget : a. Payment of interest and debt redemption charges b. Deferred charges and statutory expenditures c. Cash deficit of preceding year d. Reserve for uncollected taxes e. Other reserves and non-disbursement items f. Any inclusions of amounts required for school purposes 2. That the provisions relating to limitation on increases of appropriations pursuant to N.J.S .A 40A:4S.2 and appropriations for exceptions to limits on appropriations found at 40A:4-45.3 et seq. are fully met (Complies with the "CAP" law.) 3. That the budget is in such form, arrangement, and content as required by the Local Budget Law and N.J .A .C.5:30-4 and 5:30-5. 4. That pursuant to the Local Budget Law: a. All estimates of revenue are reasonable, accurate, and correctly stated, b. Items of appropriation are properly set forth c. In itemization, form, arrangement, and content the budget will permit the exercise of the comptroller function within the municipality . 5. The budget and associated amendments have been introduced and publicly advertised in accordance with the relevant provisions of the Local Budget Law, except that failure to meet the deadlines of N .J.S.A. 40A :4-S shall not prevent such certification . 6. That all other applicable statutory requirements have been fulfilled. APPROVAL OF MINUTES 1. February 16, 2016 Work Session Absent: Cn. Troast and Shea 2. February 23, 2016 Public Meeting All Present Motion: Councilmember Rorty Second: Councilmember Shell. COMMITTEE REPORTS- February 2016 On file PUBLIC DISCUSSION None CORRESPONDENCE 1. Pulte Group: Request to Township Notice/Fair Share Housing Plan 2. Patrick Pavelski: Letter of Resignation- Shade Tree Commission 3. Louis Napolitano: Permission to put up sign at Train Station Permission granted based on Zoning Board approval. INTRODUCTION OF ORDINANCES 1. Ordinance # 2016-03 Salary Ordinance BE IT ORDAINED by the Mayor and Council of the Borough of Ho-Ho-Kus as follows: Section 1. That the annual compensation to be paid to the following officers and employees of the Borough of Ho-Ho-Kus in 2016 shall be fixed as follows: OFFICIALS MINIMUM MAXIMUM Mayor $ N/A $ N/A Council Members $ N/A $ N/A ADMINISTRATIVE & EXECUTIVE Borough Administrator $ 75,000 $120,000 Human Resources/Personnel Director $ 6,500 $ 15,000 Assistant to H.R./Personnel Director $ 3,000 $ 5,000 Executive Assistant $ 20,000 $ 65,000 Borough Clerk $ 25,000 $ 72,000 Deputy Borough Clerk $ 8,000 $ 35,750 Administrative Assistant/Secretary $ 10,000 $ 65,000 Clerical (Part-time – 24 hours weekly) $ 15 per hour $ 20 per hour Purchasing Agent $ 15,000 $ 35,000 Deputy Purchasing Agent $ 500 $ 8,000 Qualified Purchasing Agent $ 3,000 $ 5,000 Public Agency Compliance Officer $ 1,000 $ 2,000 Security Information Officer $ 2,000 $ 5,000 Webmaster $ 3,000 $ 10,000 Custodian $ 10,000 $ 50,000 FINANCE Chief Financial Officer $ 25,000 $ 65,000 Treasurer $ 20,000 $ 30,000 Deputy Treasurer $ 3,000 $ 17,500 Tax Assessor $ 8,000 $ 65,000 Assessment Search Officer $ 1,000 $ 3,000 Tax Collector $ 40,000 $ 72,000 Tax Search Officer $ 1,000 $ 3,000 Payroll Supervisor $ 5,000 $ 20,000 Accounting Asst. (P.T. – 24 hrs. wk.) $ 20 per hour $ 30 p/h Accounting Asst. (Full-time) $ 20,000 $ 60,000 LIBRARY Head Librarian (Library Director) $50,000 $ 90,000 Library Asst. $ 8.50 $ 17.50 p/h REGISTRARS Registrar of Vital Statistics $ 8,000 $ 16,000 Deputy Registrar of Vital Statistics $ 2,000 $ 6,000 Water Registrar $ 8,000 $ 25,000 Deputy Water Registrar $ 2,000 $ 6,000 Solid Waste Registrar $ 8,000 $ 25,000 Deputy Solid Waste Registrar $ 2,000 $ 6,000 Registrar of Elections $ 8,000 $ 16,000 MUNICIPAL COURT Municipal Court Judge $ 7,500 $ 12,570 Prosecutor $ 6,000 $ 10,200 Court Administrator $10,000 $ 70,000 Deputy Court Administrator $ 500 $ 3,500 Violations Clerk $ 7,500 $ 23,050 Deputy Violations Clerk $ 500 $ 3,500 EMERGENCY MANAGEMENT *Emergency Management Coordinator $ 1,500 $ 4,750 Asst. Emergency Management Crdntr. $ 250 $ 1,375 POLICE DEPARTMENT Police Chief $120,000 $165,000 Police Captain $110,000 $160,000 Police Lieutenant $ 97,900 $140,000 **Police Sergeant $ 97,872 $133,000 **Police Patrolman $ 33,000 $ 95,500 Police Dispatcher (Full-time) $ 25,000 $ 40,000 DEPARTMENT OF PUBLIC WORKS *Superintendent of Public Works $ 75,000 $120,000 Foreman – Public Works $ 50,000 $ 66,000 Secretary – Public Works $ 15,000 $ 30,000 Licensed Water Agent $ 3,000 $ 4,925 Assistant Licensed Water Agent $ 1,000 $ 3,000 Recycling Coordinator $ 2,500 $ 8,400 **Public Works Maintenance Employees $ 26,925 $ 75,000 Custodian $ 10,000 $ 50,000 RECREATION DEPARTMENT Recreation Director $ 10,000 $ 26,100 HEALTH DEPARTMENT Registered Environmental Health Specialist $ 5,000 $ 18,000 RECORDING SECRETARIES to Mayor and Council $50 per Mtg. $100 per Mtg. to Municipal Court $50 per Mtg. $100 per Mtg. to Planning Board $50 per Mtg. $100 per Mtg. to Zoning Board of Adjustment $50 per Mtg. $100 per Mtg. to Board of Health $50 per Mtg. $100 per Mtg. to Shade Tree Commission $50 per Mtg. $100 per Mtg. BOARD SECRETARIES Planning Board $ 5,000 $ 18,000 Zoning Board of Adjustment $ 5,000 $ 18,000 BUILDING/CONSTRUCTION DEPT. Chief Construction Official $ 5,000 $ 60,000 Technical Assistant, Building Dept. $ 10,000 $ 40,000 Fire Prevention Official $ 500 $ 8,000 Fire Prevention Inspector $ 2,000 $ 15,000 Zoning Officer/Zoning Official $ 500 $ 8,000 Property Maintenance Official $15 per hour $20 per hour Section 2: The compensation ranges set forth above for the Superintendent, Acting Superintendent, Assistant Superintendent and Foreman of Public Works and Water, and the Emergency Management Coordinator (identified in Section 1 with an asterisk), such employees’ longevity pay of one percent (1%) for each five (5) years of service, not to exceed four percent (4%). Longevity credit will be computed from the date of employment. Full time Police Officers and Sergeants, and Public Works Maintenance Employees (identified in Section 1 with a double-asterisk) will receive longevity as stipulated in their labor contracts. Section 3: School Crossing Guards, when on active duty, shall receive compensation of not less than $15.00 per hour nor more than $20.00 per hour. Part-time Police Dispatchers/Assistant Police Dispatchers and Police Matrons, when on active duty, shall receive compensation of not less than $9.50 per hour nor more than $17.00 per hour. Section 4: There shall be paid to the Borough Attorney an annual retainer of $10,500.00 and such other compensation as he may be legally entitled to receive for services rendered during the year in accordance with a contract on file with the Borough Clerk. Section 5: There shall be paid to the Attorney for the Zoning Board of Adjustment an annual retainer of $300.00 maximum and the sum of $175.00 for each required appearance before the Board. He shall also receive such other compensation as he may be legally entitled to receive for services rendered during the year in accordance with a contract on file with the Secretary of the Zoning Board of Adjustment. Section 6: There shall be paid to the Attorney for the Planning Board an annual retainer of $600.00 maximum and the sum of a fee of up to $175.00 for every required appearance before the Board and such other compensation as he may legally be entitled to receive for services rendered during the year in accordance with a contract on file with the Secretary of the Planning Board. Section 7: There shall be paid to the Borough Engineer an annual retainer of $1,000.00 and such other compensation as he may legally be entitled to receive for services rendered during the year in accordance with a contract on file with the Borough Clerk. Section 8: There shall be paid to the Borough Auditor an annual retainer of $19,000.00 for municipal services and an annual retainer of $14,700.00 for services performed for the Water Department and an annual retainer of $11,400.00 for services performed for the Solid Waste Utility. He also shall receive such other compensation as he legally may be entitled to receive for services rendered during the year in accordance with a contract on file with the Borough Clerk. Section 9: There shall be paid to designated borough employees, for their being on 24-hour stand-by service and inspecting pump houses of the Borough per weekend, the sum of $325.00 and on holidays the sum of $135.00 per unit, and Monday through Friday the sum of $20.00 per unit in lieu of overtime compensation per contract. Section 10: There shall be paid to certain borough employees for authorized overtime services an hourly wage equal to one and one-half (1½) times except Sunday, which shall be at two and one-half (2½) times the hourly rate computed from their salaries. Section 11: All full-time borough employees shall be paid in keeping with a resolution of the Mayor and Council. Section 12: All full-time borough employees shall be given thirteen (13) paid holidays as described in the personnel code. Section 13: The salaries, educational credits and longevity payments established herein for the borough employees who are members of the Department of Public Works and the Police Department are subject to and shall be paid in accordance with the labor contracts for current and prior years between the Borough and the respective unions or organizations representing such employees. Such salaries, educational credits and longevity payments shall be specified by Resolution adopted by the Borough Council when appropriate to implement the labor contracts or, if applicable, an arbitration award. The terms and conditions contained in such contracts or an arbitration award are to be incorporated herein and made a part hereof as though set forth at length and copies shall be filed in the office of the Borough Clerk and made available to any member of the public who may wish to examine same. Section 14: There shall be paid to each qualified emergency medical technician of the daytime crew for services performed the sum of sixteen hundred fifty ($1,650.00) dollars. Section 15: The provisions of any ordinance or ordinances inconsistent with the provisions hereof are hereby expressly repealed. Section 16: The Borough Council upon adoption of this Ordinance shall fix the compensation of officers and employees of the Borough of Ho-Ho-Kus which shall be effective as of January 1, 2016. Section 17: This Ordinance shall take effect upon passage and publication as required by law. Moved: Councilmember Troast Second: Councilmember Iannelli All Ayes 2. Ordinance # 2016-04 Amend Chpt. 85 Zoning “Signs” AN ORDINANCE TO AMEND CHAPTER 85 (ZONING) OF THE GENERAL ORDINANCES OF THE BOROUGH OF HO-HO-KUS BE IT ORDAINED, by the Mayor and Council of the Borough of Ho-Ho-Kus, County of Bergen, State of New Jersey as follows: Section 1. Chapter 85, “Zoning,” is hereby amended and supplemented to provide additional regulations for commercial signs, as follows: Section 85-37. Signs. I. General Regulations. The following regulations shall apply to all permitted and preexisting nonconforming signs: (27) No metal signs shall be permitted. Signs shall be constructed of wood or composite material as approved by the Planning Board. [Additions indicated by underline; deletions by strikeout] Section 2. Repealer. All Ordinances or parts of Ordinances that are inconsistent with the provisions of this amendatory Ordinance are hereby repealed to the extent of such inconsistency. Section 3. Severability. If any portion of this Ordinance is adjudged to be unconstitutional or invalid by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of this Ordinance, but shall be confined in its effect to the provisions directly involved in the controversy in which such judgment shall have been involved. Section 4. Effective Date. This Ordinance shall take effect after final passage and publication as required by law. Moved: Councilmember Troast Second: Councilmember Shea All Ayes FINAL PASSAGE OF ORDINANCES None RESOLUTIONS None CONSENT RESOLUTION • 2016-49 Deny Parole- Christopher Righetti Title: Support to Deny Parole for Christopher Righetti, Prisoner # 59431 WHEREAS, on August 31, 1976 Kim Montelaro, a resident of New Milford Bergen County, then 20 years old, was forcibly abducted, brutally assaulted and murdered by repeat offender, Christopher Righetti; and WHEREAS, Christopher Righetti, Prisoner # 59431, is currently incarcerated for the killing of Kim Montelaro; and WHEREAS, Christopher Righetti has gone many times before the Parole Board of Northern State Prison. His release was denied each time, as the parole board found that Christopher Righetti was unwilling to take responsibility for abducting, assaulting and murdering Kim Montelaro; and WHEREAS, Christopher Righetti has never shown any remorse for his crime and has made no substantial progress in addressing the issues that led him to murder Kim Montelaro and has demonstrated a substantial risk for recidivism; and WHEREAS, Kim's family should not be made to relive this horrible crime every few years when there is a parole hearing. They are forced to travel long distances from their current residence in Florida each time there is a parole hearing for their daughter's killer. They continue to suffer unnecessarily on Christopher Righetti's account; and WHEREAS, in addition to the efforts of the Montelaro Family, the governing body of the borough of Ho-Ho-Kus hereby supports the position that Christopher Righetti should not be granted parole and should serve out the full remainder of his life sentence. If a future eligibility date is set, we urge the Board to select a date at least 35 years from now. The abduction, rape and murder of an innocent young woman is a serious crime that demands justice; and the family of Kim Montelaro should be given the peace of mind of knowing that their daughter's murderer will remain behind bars for the rest of his life, as ordered by the court. NOW, THEREFORE, BE IT RESOLVED that the Governing Body of the Borough of Ho-Ho-Kus hereby abides by the conclusion that Christopher Righetti be denied parole and be made to serve out his life sentence, otherwise this creates a grave injustice to the family of Kim Montelaro as well as to society. BE IT FURTHER RESOLVED that a copy of this resolution shall be sent to the Bergen County Police Chiefs Association, the New Jersey PBA, the Office of the Bergen County Prosecutor, Keep NJ Safe, and to Chairman James T. Plousis of the New Jersey State Parole Board • 2016-50 Forgiveness of Solid Waste Bills. Whereas, 8 Brookview Court, 22 Hollywood Place and 14 Saddle Ridge Road in Ho-Ho-Kus is an empty lot because the residential structures have been eliminated, and Whereas, all resident structures will be credited for 3 months and then to be reviewed for the balance Therefore, be it resolved, that the bill in question be cancelled • 2016-51 County of Bergen-Fire Truck Loaner Program WHEREAS, the County of Bergen operates a Fire Academy through the County's Department of Public Safety; and WHEREAS, the County of Bergen owns certain fire apparatus, including ladder vehicles and engines ("Fire Apparatus") used for training firefighters; and WHEREAS, in furtherance of the County Executive's shared services initiative, the County seeks to establish a program to make certain Fire Apparatus available to the municipalities within Bergen County on a temporary/emergency basis for use as front line fire apparatus when not needed for training purposes ("Fire Apparatus Loaner Program"); and WHEREAS, the County has determined that by entering into a Shared Services Agreement governing the terms for borrowing the County's Fire Apparatus in advance of a municipality's need to utilize the Fire Apparatus, the parties will be able to facilitate the prompt availability of the Fire Apparatus at such time as a municipality has a need to utilize it; WHEREAS, the County is authorized to enter into shared services agreements in accordance with the Uniform Shared Services and Consolidation Act, P.L.2007, c.63 (C.40A:65- 1, et seq). WHEREAS, County Counsel has prepared a form of Shared Services Agreement, entitled "SHARED SERVICES AGREEMENT FOR SHORT TERM EMERGENCY SHARING OF FIRE APPARATUS BETWEEN THE COUNTY OF BERGEN AND ANY MUNICIPALITY WITHIN THE COUNTY OF BERGEN" ("Shared Services Agreement"), a copy of which is annexed to this Resolution, as Exhibit A; and WHEREAS, the Shared Services Agreement sets forth the terms under' which the County will, subject to availability, loan Fire Apparatus to municipalities on an emergent temporary basis, such as in circumstances of breakdown or destruction of a municipality's firefighting vehicles, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF CHOSEN FREEHOLDERS, upon the recommendation of Ralph Rivera, Director of the Department of Public Safety and Richard Blohm, Director of the Division of Public Safety Education, as follows: 1. The recitals set forth above are incorporated into the body of this resolution as if set forth at length herein. 2. The Board of Chosen Freeholders hereby endorses the County Executive's proposed Fire Apparatus Loaner Program, and approves the terms thereof, as set forth in the Shared Services Agreement annexed to this Resolution as Exhibit A. 3. The County Executive is hereby authorized to sign the Shared Services Agreement in the form annexed as Exhibit A, together with any other documents necessary to implement the Fire Apparatus Loaner Program as set forth therein, the Agreement and all other documents to be in forms approved by County Counsel. BE IT FURTHER RESOLVED, by the Governing Body of the borough of ho-Ho-Kus, the County of Bergen and the Board of Chosen enter into an agreement with the Fire Truck Loaner Program. • 2016-52 Recycling Tonnage Grant 2015 WHEREAS, The Mandatory Source Separation and Recycling Act, P.L.1987, c.102, has established a recycling fund from which tonnage grant may be made to municipalities in order to encourage local source separation and recycling programs; and WHEREAS, It is the intent and the spirit of the Mandatory Source Separation and Recycling Act to use the tonnage grants to develop new municipal recycling programs and to continue and to expand existing programs; and WHEREAS, The New Jersey Department of Environmental Protection has promulgated recycling regulations to Implement the Mandatory Source Separation and Recycling Act; and WHEREAS, The recycling regulations impose on municipalities certain requirements as a condition for applying for tonnage grants, including but not limited to, making and keeping accurate, verifiable records of materials collected and claimed by the municipality; and WHEREAS, A resolution authorizing this municipality to apply for the 2015 Recycling Tonnage Grant will memorialize the commitment of this municipality to recycling and to indicate the assent of the Borough of Ho-Ho-Kus Mayor and Council to the efforts undertaken by the municipality and the requirements contained in the Recycling Act and recycling regulations; and WHEREAS, Such a resolution should designate the individual authorized to ensure the application is properly completed and timely filed. NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the Mayor and Council hereby endorses the submission of the recycling tonnage grant application to the New Jersey Department of Environmental Protection and designates Jeffrey Pattman DPW Superintendent, Certified Recycling Professional (CRP) to ensure that the application is properly filed; and BE IT FURTHER RESOLVED that the monies received from the recycling tonnage grant be deposited in a dedicated recycling trust fund to be used solely for the purposes of recycling. • 2016-53 Appt: Jr. Firemen WHEREAS, the Fire Department of the Borough of Ho-Ho-Kus, through its Chief, has recommended to the Mayor and Council the appointments of members as follows; and WHEREAS, all members have passed his physical as required by the Borough; 1. David P. Menzel 60 Lakewood Ave, Ho-Ho-Kus NJ 07423 2. Joseph Angrick 110 Sheridan Ave, Ho-Ho-Kus NJ 07423 3. Thomas Fox 100 Ackerman Ave, Ho-Ho-Kus NJ 07423 4. Jack B. Zatorski, 45 Wearimus Road, Ho-Ho-Kus NJ 07423 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the aforementioned members are recommended to the New Jersey State Fireman's Association for membership. • 2016-54 Oppose S-781 (OPRA) and S 782 (OPMA) RESOLUTION OPPOSING SENATE BILLS S 781 AND S 782 THAT ARE ATTEMPTING TO FURTHER REVISE OUR CURRENT OPRA AND OPMA LAWS WHEREAS, Senate bills S 781 and S 782 are attempting to further revise our current OPRA and OPMA laws in the name of transparency, and WHEREAS, it is the position of the Bergen County League of Municipalities (BCLOM) which represents all 70 municipalities in Bergen County, that the existing OPRA and OPMA laws already make municipalities transparent, and WHEREAS, there comes a time when staffing and budget requirements are exhausted just to accommodate a select few people who bombard our municipalities with public records requests, and WHEREAS, our websites are always updated and contain all the information required by law; our meeting minutes are online and available by the next meeting or as soon as reasonably possible; our agendas and budgets are online for the public; and WHEREAS, under the existing laws OPRA fees are unreasonable for the amount of time and effort that must go into searching for "older" documents; it take valuable time away from our staff not only in the Clerk's office — but also in many other departments that may be involved in the same request, and WHEREAS, the OPRA law also allows outside businesses seeking construction permits and plans or animal rights groups to utilize municipal services for their private commercial gain, and WHEREAS, the OPMA laws for Open Public Meetings, proposed changes will add secretarial expenses and additional reports to the cost of running subcommittee meetings, and WHEREAS, subcommittee meetings are open to the public and rarely do people wish to come, and WHEREAS, subcommittees are mostly volunteers along with representatives from the local governing body; to produce minutes in a formal fashion whether quarterly or semiannually would be another unfunded mandate, and WHEREAS, subcommittees keep notes and any formal actions or expenditures ultimately require governing body approval. NOW, THEREFORE, BE IT RESOLVED, that the BCLOM respectfully requests the New Jersey Senate and Assembly take no further action on Senate bills S 781 and S 782. • 2016-55 Oppose Pension and Health Benefit Study RESOLUTION IN SUPPORT FOR THE PASCACK VALLEY MAYORS' OPPOSITION TO THE PENSION AND HEALTH BENEFIT STUDY COMMISSION REPORT DATED FEBRUARY 24, 2015 WHEREAS, the Governor created the New Jersey Pension and Health Benefits Study Commission which released a report dated February 24, 2015; and WHEREAS, this report recommends merging all nine (9) public employee pension funds in the State of New Jersey into one plan that would be merged into a new defined contribution plan (also known as a 457 plan); and WHEREAS, local governments would have to pay an additional four (4) percent for each employee in the proposed new plan as well as fund a new pension liability for the two (2) local pension plans PERS and PFRS that would be frozen while current retirees received their benefit; and WHEREAS, the report also recommends that the State of New Jersey transfer the responsibility for teacher pension payments to the local school districts; and WHEREAS, the report further recommends that the school districts absorb and make payment on an as yet undetermined portion of the over $80,000,000 unfunded liability for the teachers' pension plan; and WHEREAS, if these two (2) recommendations related to the Teachers' Pension Plan are enacted, it will mean an immediate property tax increase to cover these costs which are currently paid for by the State or are future funding obligations of the State; and WHEREAS, of the nine (9) public employee pension plans in the State of New Jersey, the seven (7) established for State employees will become insolvent within six (6) to seventeen (17) years; and WHEREAS, there are two (2) pension plans that support local government employees, local PERS for municipal employees is solvent into perpetuity at current funding levels, local PFRS for police officers and firefighters is fully funded for the next forty (40) years at current funding levels; and WHEREAS, the New Jersey State League of Municipalities, the New Jersey Municipal Management Association (NJMMA), and the Government Finance Officers Association (GFOA) are in agreement that the two (2) solvent local government pension plans should not be merged with the seven (7) State pension plans that are on the road to insolvency. NOW, THEREFORE, BE IT RESOLVED, that the Governing Body of the Borough of Ho-Ho-Kus opposes the findings outlined in the Roadmap to Resolution Report dated February 24, 2015; and BE IT FURTHER RESOLVED, that the Governing Body of the Borough of Ho-Ho-Kus urge all municipalities and school districts in the State of New Jersey to review the cost allocation estimates of pension liability for each one percent of payroll contribution report which was prepared by Professor Raphael J. Caprio, Ph.D. dated July, 2015 published by the Bloustein Local Government Research Center which can be found at the following link: http://tinyurl.com/paxvpty. BE IT ALSO RESOLVED, that a copy of this resolution be sent to the Governor, all state legislators, all municipalities in Bergen County, the League of Municipalities and Pascack Valley Mayor's Association • 2016-56 Zabriskie Park BE IT RESOLVED, that the Mayor and Council of Borough of Ho-Ho-Kus wish to enter into a Bergen County Trust Fund Project Contract ("Contract") with the County of Bergen for the purpose of using a $21,000.00 matching grant award from the 2014 Funding Round of the Bergen County Open Space, Recreation, Floodplain Protection, Farmland & Historic Preservation Trust Fund ("Trust Fund") for the municipal park project entitled "North Franklin Turnpike Park Improvements Project" located in North Franklin Turnpike Park on North Franklin Turnpike, Block 1013, Lots 1 and 9 on the tax maps of the Borough of Ho-Ho-Kus ; BE IT FURTHER RESOLVED, that the Mayor and Council hereby authorize Thomas W. Randall (Mayor) and Laura P. Borchers (Borough Clerk) to be a signatory to the aforesaid Contract; and, BE IT FURTHER RESOLVED, that the Mayor and Council hereby acknowledge that, in general, the use of this Trust Fund grant towards this approved park project must be completed by or about July 15, 2017; and, BE IT FURTHER RESOLVED, that the Mayor and Council acknowledge that the grant will be disbursed to the municipality as a reimbursement upon submittal of certified Trust Fund payment and project completion documents and municipal vouchers, invoices, proofs of payment, and other such documents as may be required by the County in accordance with the Trust Fund's requirements; and, BE IT FURTHER RESOLVED, that the Mayor and Council acknowledge that the grant disbursement to the municipality will be equivalent to fifty (50) percent of the eligible costs incurred (not to exceed total grant award) applied towards only the approved park improvements identified in the aforesaid Contract in accordance with the Trust Fund's requirements • 2016-57 Interlocal Vehicle Repair- Paramus WHEREAS, the Borough of Ho-Ho-Kus is continually seeking ways to reduce costs while improving efficiency and services to the community; and WHEREAS, it has been found that the costs involved with the repair and maintenance of Ho-Ho-Kus Borough Vehicles can be greatly reduced through an inter-local agreement with the neighboring Borough of Paramus; and WHEREAS, such an agreement for repairs and maintenance would include: parts, tires, motor oil, hydraulic oil, transmission fluid, anti-freeze, coolant, gear oil, Freon, scheduled repairs and maintenance, and unscheduled repairs, NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that such an inter- local agreement is hereby approved. • 2016-58 PSAP-Paramus Whereas, the Borough of Ho-Ho-Kus and the Borough of Paramus seek to renew the interlocal Agreement wherein the Borough of Paramus will provide telephonic access to the “Public Safety Answering Point” (PSAP) service on behalf of the Borough of Ho-Ho-Kus; and Whereas, both of the parties to such an Agreement are authorized by law to enter into an agreement with each other to provide jointly for any lawful service to and for the residents of the respective municipalities pursuant to the provisions of the “Interlocal Services Act” N.J.S.A. 40:8A-1 et seq.; and Whereas, the borough councils of the Borough of Ho-Ho-Kus and the Borough of Paramus recognize that the implementation of an interlocal Agreement to provide “PSAP” service, on a regionalized, cost-sharing basis is still in the best interest of the taxpayers of the respective municipalities. Now, Therefore be it Resolved by the Mayor and Council of the Borough of Ho-Ho-Kus, County of Bergen, State fo New Jersey, that the interlocal “PSAP” Agreement with the Borough of Paramus is hereby authorized and executed froa period of one year (effective as of January 1, 2016) at the cost of $2103.00 for the calendar year 2016. • 2016-59 Payment of Vouchers WHEREAS, claims have been submitted to the Borough of Ho-Ho-Kus in the amount of $1,695,726.26 WHEREAS, such claims have been listed according to Department and account number with corresponding vouchers to be reviewed and approved by the Mayor and Council; and, WHEREAS, the CFO has determined that the funds have been properly appropriated for such purposes and are available, in the Borough of Ho-Ho-Kus and that the claims specified on the schedule attached hereto, following examination and approval by the Mayor and Council, be paid and checks issued accordingly; and, NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that the claims totaling $1,695,726.26 be approved and ratified respectively Motion: Councilmember Troast  Second: Councilmember Shea OLD BUSINESS A. Liaison Reports: 1. Recreation 2. Board of Education Turf blanket removed from the field. Fertilizer to be spread on the fields BOE was happy with the signs they requested to be placed on Lloyd Road. 3. Other B. Shade Tree C. Chamber of Commerce New website launched NEW BUSINESS None MAYOR'S REMARKS None CLOSED SESSION None ADJOURNMENT With no further discussion to come before the Council, Mayor Randall adjourned the meeting at 8:37 PM. Respectfully submitted, Laura Borchers, RMC/CMR Borough Clerk