Board of Park Commissioners

City of Hobart Board of Park Commissioners Minutes May 9th, 2016 Call to Order: Mr. Ehrhardt called the meeting to order at 5pm, followed by the Pledge of Allegiance. Ms. Mandon took roll call. The following Commissioners were present: Mr. Ehrhardt, Mr. Spain, and Mrs. Sills. Also present were Councilman Herzog, Park Board Secretary Ms. Mandon, and School Board representative Mr. Rogers. Mrs. Liss arrived later and Mr. Mitchell was not in attendance. Approval of Agenda: Mr. Ehrhardt stated there were no questions about the agenda. Mrs. Sills made a motion to approve the agenda, seconded by Mr. Spain. All aye, motion carried. (3-0) Approval of Minutes: Mr. Spain motioned to approve the minutes as presented, seconded by Mrs. Sills. All aye, motion carried. (3-0) Approval of Register of Claims: Mrs. Sills made a motion to approve the register of claims, seconded by Mr. Spain. All aye, motion carried. (3-0) Correspondence: Ms. Mandon handed out the letters sent in regards to the Friend’s of Robinson. It explained updates for their committee and the NIPSCO grant. Superintendent’s Report: Mr. Mitchell was not in attendance, Ms. Mandon delivered the report instead. Ms. Mandon said that the employees are very busy getting the parks and bathrooms opened for the season. The pool work is complete and it will be open June 4th. Ms. Mandon stated that The Great Hobart Hunt’s first year was a success with 30 teams with two people each. The Bring Back Brickie Bowl event is May 21st and is a fundraiser to help improve the amenities at the location. The Summer Market begins June 2nd and continues every Thursday until September 1st. Ms. Mandon stated that the 25th Annual Lakefront Festival is August 18-21st and the vendors are applying. Ms. Mandon brought up the expenses for the Hobart Pool and the fact that the Mayor fronted the money in order to get the repairs completed. The money collected from the pool this summer will go back to the Mayor’s budget in order to repay. Plan Commission Report: Mr. Spain stated that at Thursday’s meeting, they discussed the Cressmoor Subdivision was extended again, the Luke Oil Corporate Headquarters went before the board for zoning and site plans, and Silverstone Crossing PUD on Mississippi went before the board for the sports complex behind Best Buy. Council Report: Mr. Herzog stated that mentioned that Ms. Mandon forgot to mention the Earth Day Community Clean-up that was April 23rd. He participated and cleaned up the bike trail and it was very clean surprisingly. School Board Report: Mr. Rogers stated that they had prom and graduation coming up. He also requested permission for the Food Truck Lunch Program to use the park locations. Mr. Ehrhardt made a motion to approve the Food Truck Program use at the park locations, seconded by Mrs. Sills. All aye, motion carried. (3-0) Old Business: The food truck permitting and reserving in parks was brought before the board. Mr. Ehrhardt asked Mr. Herzog where the council was with the ordinance as of not. Mr. Herzog said it is still active in the ordinance committee. The parks are their own entities and the city will take care of the other areas. Mr. Herzog said the application and rules look good and should hold a lot of merit. Mr. Ehrhardt said he is fine with this solution. Mrs. Sills questioned if the food truck vendor applies for a seasonal vendor permit for $300 do they still have to pay the $35 each time as well. Ms. Mandon said no, the seasonal fee covers the whole season. Mrs. Sills made a motion to accept the food truck agreement and application, Mrs. Liss seconded. All aye, motion carried. (4-0) Mr. Zuhl addressed the board in regards to the Rugby 5K event August 27th in the Rugby Field area and throughout the city. Mr. Ehrhardt asked if there were any conflicts with the Parks Department schedule and Ms. Mandon said no there were not. Mr. Ehrhardt stated that he was proud to make a motion to approve the event, seconded by Mrs. Sills. All aye, motion carried. (4-0) New Business: Ms. Mandon stated that we received a RFP for the Community Center cleaning service. Mr. Spain asked if it was a new service or did we have someone there before. Ms. Mandon explained it was a new company and they would work with on the days we require cleaning. Mrs. Sills made a motion to accept the cleaning bid for the Community Center, seconded by Mr. Spain. All aye, motion carried. (4-0) Announcements: Mrs. O’Brien addressed the board in regards to mowing at Fred Rose Park. Some discussion ensued. Adjournment: Mrs. Sills made a motion to adjourn, seconded by Mr. Spain. All aye, motion carried. (4-0) ________________________________________ ________________________________________ ________________________________________ ________________________________________