Board of Park Commissioners

City of Hobart Board of Park Commissioners Minutes July 11th, 2016 Call to Order: Mrs. Liss called the meeting to order at 5pm, followed by the Pledge of Allegiance. Ms. Mandon took roll call. The following Commissioners were present: Mr. Spain, and Mrs. Sills. Also present were Park Board Secretary Ms. Mandon, Park Board Superintendent John Mitchell, and School Board representative Mr. Rogers. Mr. Ehrhardt and Mr. Herzog were not in attendance. Approval of Agenda: Mr. Spain made a motion to approve the agenda, seconded by Mrs. Sills. All aye, motion carried. (3-0) Approval of Minutes: Mrs. Sills motioned to approve the minutes as presented, seconded by Mr. Spain. All aye, motion carried. (3-0) Approval of Register of Claims: The large payment for BF&S Engineering was questioned. Mr. Mitchell stated that this was for the Deck and Dock grant project behind the Community Center. Mr. Spain made a motion to approve the register of claims, seconded by Mrs. Sills. All aye, motion carried. (3-0) Correspondence: None Superintendent’s Report: Mr. Mitchell wanted to thank the Mayor for paving the Rugby Field parking lot, it looks great. The bathrooms were trashed again at Robinson Lake, if Friend’s of Robinson Lake or anyone can keep a lookout to help stop this. The Lakefront Project was finally approved for the grant work behind the Community Center. Picnic tables and grills were ordered for Robinson Lake and Veterans Park. Mr. Mitchell said that the 4th of July festivities went great and a thank you to all of the departments that make it happen, and employees that set up and clean up. September 3rd there will be a new event Splash and Dash at Robinson Lake. It will be a 5k run and 400 meter swim event. Mrs. Liss asked if this event was a fundraiser for anything specific, Mr. Mitchell said it is for Hobart Events. Mr. Rogers asked about the asphalt grindings by Rugby field. Mr. Mitchell stated that those were going to be spread as a base to extend the parking lot to North Lake Park for an exit. Plan Commission Report: Mr. Spain stated that at the July meeting the site plan was reviewed and approved for the retirement development in the old Prudential building. The Luke Oil Corporate project still has engineering issues, it was tabled. Council Report: Mr. Herzog was not in attendance. School Board Report: Mr. Rogers stated that everyone is in summer mode and working hard on hiring and evaluations for the state. National Night Out is August 2nd from 5-9pm at Hobart High School. The lunch truck food program is very successful and feeds about 500-600 people a day. Old Business: none New Business: Festival contracts were put before the board to be approved for 8 bands. Mrs. Liss asked about the pricing and Ms. Mandon stated that they all stayed the same but one band was added for Saturday early in the day. Mrs. Sills made a motion to approve the band contracts, Mr. Spain seconded. All aye, motion carried. (3-0) Mr. Zimmerman approached the board to discuss his Eagle Scouts project. The project is to place fishing line recycling containers around Lake George and Robinson Lake. Some discussion ensued about fundraising to pay for these containers to be made. Mr. Mitchell asked how much they each cost and Mr. Zimmerman said about $34 each. Mr. Mitchell offered that the Parks Department can pay for them as it will benefit the city and parks in general. The Mayor said that Mr. Zimmerman should bring awareness of this idea in front of the Council at a meeting as it is such a great project. Mrs. Woronecki-Ellis approached the board to discuss the 2011 Park Master Plan projects and why they have not been completed. Mr. Mitchell said the Master Plan is simply a guideline of what is wanted to be accomplished. Things arise that will delay these projects like money or change in need. More discussion ensued. Announcements: Mr. Anderson approached the board in regards to the Hobart Jaycees Mud Volleyball Tournament August 6th and 7th. He showed the layout and discussed the plan and their insurance. Hillman Fields is the new location. Mr. Spain made a motion to approve the new location and event, seconded by Mrs. Sills. All aye, motion carried. (3-0) Adjournment: Mrs. Sills made a motion to adjourn, seconded by Mr. Spain. All aye, motion carried. (3-0) ________________________________________ ________________________________________ ________________________________________ ________________________________________