Board of Park Commissioners

City of Hobart Board of Park Commissioners Minutes May 8th, 2017 Call to Order:Mr. Allen called the meeting to order at 5pm, followed by the Pledge of Allegiance. Ms. Mandon took roll call. The following Commissioners were present: Mr.Allen, Mr. Wengel, Mrs. Sills, and Mrs. Galka. Also present were the School Board representative Mr. Rogers, City Attorney Mr. DeBonis, Park Board Secretary Ms. Mandon andPark Superintendent Mr. Mitchell. Councilman Herzog was not in attendance. Approval of Agenda: Mrs. Galka made a motion to approve the agenda, seconded by Mr. Wengel. All aye, motion carried. (4-0) Approval of Minutes: Mr. Wengel stated that the minutes for the Special Park Board Meeting to be amended changing that the vote should have been 3-0 not 4-0. Mr. Wengel motioned to approve the minutes with the correction, seconded by Mrs. Sills. All aye, motion carried. (4-0) At the regular meeting minutes for April 10th , Mrs. Galka said that Mr. Herzog stated that the Council approved the Park Bond and Mr. DeBonis said the Council only introduced the Park Bond not approved it. Mrs. Galka made a motion to approve the minutes, seconded by Mrs. Sills. All aye, motion carried. (4-0) Approval of Register of Claims: Mrs. Galka questioned the Festival Performers bill. Mrs. Mandon explained that it was a payment for the roaming festival performers at the Lakefront Festival on Saturday. Mrs. Galka also asked about the charge for the Community Center sign. Mr. Mitchell stated that there was vandalism and letter from the sign were stolen a couple different times. This new sign has hopefully made it so that letter cannot be stolen. Mr. DeBonis noticed that the bill for his services was not included in the register of claims. Mr. Mitchell stated that he received it late and it will be included to pay. Mrs. Sills made a motion to accept the register of claims with the addition, seconded by Mr. Wengel. All aye, motion carried. (4-0) Correspondence: Mr. Allen stated that he was invited by Mrs. O’Brien to walk around Fred Rose Park while the rare wildflowers are in bloom. Superintendent’s Report: Mr. Mitchell stated that the Trash or Treasure Event would be held May 13th and there will be dumpsters for cleaning up. June 1st is when the Summer Market begins and June 3rd the Hobart Pool will open. Mr. Mitchell said the bids came in Friday for the Maintenance Building Project and Monday the bids will be in for Playgrounds Projects. All bids were under budget so far. Mr. Mitchell said the board members are welcome to come take a look at the bids before the June 12th meeting. Plan Commission Report: Mrs. Galka stated that the Plan Commission approved a site plan for the Montego Bay Grille and tabled the Cressmoor Plan again. Council Report: Mr. Herzog was not in attendance. School Board Report: Mr. Rogers reported that June 1st is graduation and the kindergarten graduation is the 31st. The food truck lunch program will begin June 5th and will feature more game and activity days. Mr. Rogers said the school will hold referendum meetings and if there are any questions, people can call the central office. Some discussion ensued. Old Business: There was a $2,000 math mistake found on the Ryan Construction project but it was found and fixed. Mr. DeBonis stated that a motion is needed for in order to authorize the contract award. Mrs. Galka asked if Mr. DeBonis reviewed the bids and he said he did and they are in good order. Mr. Wengel made a motion to award the contract with Ryan Construction, seconded by Mrs. Sills. All aye, motion carried. (4-0) New Business: Ms. Fulz approached the board in regards to the Rugby Ruck and Run 5K. She explained that it would be the same as last year basically. The date is August 12th. Mr. Mitchell said that the downtown and lakefront will be under construction during that time. The route will have to be re-routed to accommodate the closures. Some discussion ensued. Mrs. Galka said that they are subject to provide the insurance and new route to meet requirements. She made a motion, seconded by Mr. Wengel. All aye, motion carried. (4-0) Mr. Jackson approached the board as the proprietor of Montego Bay Grille in regards to acquiring outdoor seating for the restaurant. He wishes to have beautiful views for his outdoor dining. Mr. DeBonis asked when the restaurant is planning on opening. Mr. Jackson said the beginning of June. Mrs. Galka asked if it would be an enclosed area and Mr. Jackson said yes, it would sit four 2-top tables comfortably. Mrs. Sills questioned if there would still be room to walk on the sidewalk and Mr. Jackson said yes, 6 feet of pathway. Mr. Mitchell said to make sure the items are secured because of the bar location and vandalism. Some discussion ensued. The Mayor said this is a great addition to our city and lakefront. Mr. Jackson has done all that the city asked of him and he cannot wait to see the benefit of capturing the lake as an attraction. The Mayor said there is no form yet for this type of procedure but there will be in the future and the Park Board can use a companion form then. Mr. DeBonis said to make sure the insurance covers outdoor seating as well. Mr. Wengel made a motion to grant occupation on park property with the purpose to serve seasonal outdoor seating, seconded by Mrs. Galka. All aye, motion carried. (4-0) Announcements: Mrs. O’Brien approached the board and said for everyone to check out Fred Rose right now as it is in full bloom. She is willing to offer guided tours to show off the natural areas. Mrs. O’Brien said she wanted to revisit the maintenance plan that was drawn up by Mrs. Goodpaster. Some discussion ensued. Mr. Allen wanted to go on the record stating he has worked on controlled burns with Mrs. O’Brien and cares very much about the natural areas at Fred Rose Park and wants to see them stay natural. Adjournment: Mrs. Sills made a motion to adjourn, seconded by Mrs. Galka. All aye, motion carried. (4-0) ________________________________________ ________________________________________ ________________________________________ _________________________________________