Board of Park Commissioners

City of Hobart Board of Park Commissioners Minutes October 9th, 2017 Call to Order: Mr. Allen called the regular meeting to order, followed by the Pledge of Allegiance. The following Commissioners were present: Mr. Allen, Mr. Wengel, Mrs. Sills, and Mrs. Galka. Also present were City Attorney Mr. DeBonis, Common Council representative Mr. Herzog, Park Board Secretary Ms. Mandon and Park Superintendent Mr. Mitchell. The School Board Representative Mr. Rogers was not in attendance. Approval of Agenda: Mrs. Galka made a motion to accept the agenda as presented, seconded by Mrs. Sills. All aye, motion carried. (4-0) Approval of Minutes: Mrs. Galka made a motion to approve the meeting minutes as amended, seconded by Mrs. Sills. All aye, motion carried. (4-0) Approval of Register of Claims: Mrs. Sills moved to approve the claims for the claims list, seconded by Mr. Wengel. All aye, motion carried. (4-0) Approval of Bond Proceeds Claims List: Mrs. Galka made a motion to approve the claims for the Park Board Bond Proceeds Claims List, seconded by Mr. Wengel. All aye, motion carried. (4-0) Correspondence: Mr. Allen stated that Mrs. Goodpaster asked for clarification on what the board had requested of her in regards to the maintenance plan. If Mrs. O’Brien has some knowledge that she can share, perhaps it can be used. Superintendent’s Report: Mr. Mitchell said that we had our ribbon cutting event and the grant is complete with access to Lake George. There was a change order for the maintenance garage due to soft soil and Imboden will have to pour approximately a 140ft footer. Lakefront project is moving along and there is a change order for that wall pricing. There have not been any issues since the camera system was installed. There is room for one more camera on our system and Mr. Mitchell is asking the board to approve that additional camera spot near Villa Del Sol area for an additional $1,709.50. The ADA consultant met again and said the report should be ready for the November meeting or maybe the December meeting. The RFP will be ready to begin right after the report. Mr. Mitchell discussed Hobart Soccer Club trying to expand the parking lot back at their field on park property and would like the park board approval. Mrs. Galka questioned why the Lakefront Festival employees were not paid out of Festival fund. Some discussion ensued. Plan Commission Report: Mrs. Galka had nothing to report. Council Report: Mr. Herzog questioned if there were any cameras directed towards Rugby Field. Mr. Mitchell said no there are not any facing that way. Lake County Solid Waste Management District said there was some illegal dumping and they wanted to crack down on that. Mr. Mitchell stated that the area at Rugby Field is the next project for planning so he would like to try to find another home for the dumpsters. Mr. Herzog said the district will help with relocation. School Board Report: Mr. Rogers was not in attendance. Old Business: The playground RFP is still not ready and will be tabled until next month. Lake George signage was discussed at the last meeting. Mr. DeBonis stated that Lake George does not belong to the city, but the docks do. Signs could say No Diving. Robinson Lake signs are already ordered. New Business: The soccer club parking lot was already discussed earlier. Mrs. Galka made a motion to approve the parking lot improvement, seconded by Mr. Wengel. All aye, motion carried. (4-0) Mr. Dammarell addressed the board in regards to the change orders for Festival Park Enhanced Lake Access Project. There was a change in light pole models for $464. Mrs. Galka made a motion to approve the change order, seconded by Mrs. Sills. All aye, motion carried. (4-0) The second change order was for the spacing of the cable system for $2,464.28. Mrs. Galka made a motion to approve the change order, seconded by Mrs. Sills. All aye, motion carried. (4-0) The third change order was for the two additional extension pieces of the dock system for $2,300. Mrs. Galka made a motion to approve the change order, seconded by Mr. Wengel. All aye, motion carried. (4-0) The fourth change order was for hydroseeding for$1,725. Mr. Wengel made a motion to approve the change order, seconded by Mrs. Sills. All aye, motion carried. (4-0) The next change order was for the Lake George Wall and Walkway Project options for the wall for $177,503.24. Some discussion ensued. Mrs. Sills made a motion to approve the change order for the wall option, seconded by Mrs. Galka. 3 aye, 1 nay, motion carried. (3-1) No one was in attendance for the agenda item for hall rental requested by the Boy Scouts. Announcements: Mrs. Goodpaster addressed the board in regards to the conference she attended. The change order from Imboden for the maintenance garage was discussed but needs a motion. Mrs. Sills made a motion to approve the change order, seconded by Mr. Wengel. All aye, motion carried. (4-0) Mr. Fulton addressed the board in regards to the soccer parking lot topic. He suggested the park board always look up the properties in question. There is a city GIS system or consult with the city engineer to make sure it is not designated a wetland or anything else that would cause an issue. Mr. Schwuchow and his son addressed the board in regards to a holiday concert possibly held in the community center again. They were requesting the fees be waived for their brass quintet on December 20th. It was discussed to make this a city event because it is such a positive message and it helps the young adults. Adjournment: Mrs. Sills made a motion to adjourn, seconded by Mrs. Galka. All aye, motion carried. (4-0) ________________________________________ ________________________________________ ________________________________________ ________________________________________