Board of Park Commissioners

City of Hobart Board of Park Commissioners Minutes November 13th, 2017 Call to Order: Mr. Allen called the regular meeting to order, followed by the Pledge of Allegiance. The following Commissioners were present: Mr. Allen, Mr. Wengel, Mrs. Sills, and Mrs. Galka. Also present were City Attorney Mr. DeBonis, School Board Representative Mr. Rogers, Common Council representative Mr. Herzog, Park Board Secretary Ms. Mandon and Park Superintendent Mr. Mitchell. Approval of Agenda: Mrs. Galka made a motion to accept the agenda as presented, seconded by Mrs. Sills. All aye, motion carried. (4-0) Approval of Minutes: Mrs. Galka made a motion to approve the meeting minutes as amended, seconded by Mr. Wengel. All aye, motion carried. (4-0) Approval of Register of Claims: Mr. Wengel questioned the invoice for the photo cell street lights. Mr. Wengel moved to approve the claims for the claims list, seconded by Mrs. Galka. All aye, motion carried. (4-0) Approval of Bond Proceeds Claims List: Mr. Allen questioned the invoice for the engineering services. Mr. Wengel made a motion to approve the claims for the Park Board Bond Proceeds Claims List, seconded by Mrs. Galka. All aye, motion carried. (4-0) Correspondence: Mr. Allen stated that he received an email from Mrs. O’Brien with an update on her invasive species maintenance plan. She questioned why this topic was not on the agenda for the meeting. Superintendent’s Report: Mr. Mitchell said concrete sidewalks and walls are currently being poured at the lakefront. He handed out pictures of the progress. The fence is being completed at the pool. The ADA report will be completed and sent to him next week. Joe’s Crab Shack has closed but reached out and asked if we wanted the playground equipment. It would be free but we would have to remove and re-install. Mr. Mitchell said possibly install at Robinson Lake. Mr. Mitchell said Ms. Mandon was changed to a new line item a few years ago but there was a misunderstanding and it was put in as salary. The same thing happened to the Park Secretary line item. The two positions should be hourly not salary, everything else stays the same. The only position in the department that should be salary is the Superintendent. Mr. Allen said to put it on the agenda under new business. Mr. Mitchell stated that in the pictures that were passed around, the wall looks great with just the wall and pillars. It doesn’t’ take away from the view. With the price and safety, please reconsider the fence on top of the wall. Mr. Mitchell said we do not need it and it would save $177,503.24. Sone discussion ensued. Mrs. Goodpaster provided a handout about Mrs. O’Brien’s invasive species plan. Mr. Allen said to put this under new business for December meeting. Plan Commission Report: Mrs. Galka said that it is real quiet right now and there is nothing to report. Council Report: Mr. Herzog wanted to thank Mrs. Lopez for the Pumpkins in the Park event. It was an excellent program and everyone had fun. The Council will serve breakfast at the senior center tomorrow. School Board Report: Mr. Rogers stated that the theatre show Wizard of Oz is currently going on. Also, last Tuesday the referendum for the new elementary school was passed. Mr. Rogers wanted to thank the community for the support. Old Business: The playground RFP is still not ready and will be tabled until next month. Mr. DeBonis suggested to have ADA consultant look at the Joe’s Crab Shack equipment to make sure it meets current standards. New Business: Mrs. Galka questioned some of the 2018 Park Rental fee changes. Mr. Mitchell stated that some improvement costs will have to be addressed next year in regards to the hall maintenance and upkeep. Mr. Wengel made a motion to approve the change order for the new park rental fee changes, seconded by Mrs. Sills. All aye, motion carried. (4-0) Mr. Allen addressed the Certificate of Substantial Completion for the Lakefront Access Project. Mr. Dammarell addressed the board and said that the punch list was completed. Mr. Wengel made a motion to approve the Certificate of Substantial Completion for the Lakefront Access Project, seconded by Mrs. Sills. All aye, motion carried. (4-0) Mr. Allen addressed the Lake George Wall and Walkway Change Order #2 regarding the height increased brick pillars to fit the added taller railing height. Mr. DeBonis stated that the extra brick necessary to reach the added fence height was not included in the previous change order. The drawing showed the change but added cost was not included for some reason. Mrs. Sills made a motion to forego the railing and save the added charges involved. Mr. Dammarell and Mr. DeBonis stated that there was some damage discovered when uncovering the old drainage pipes, the problem is being investigate for the best solution. Some discussion ensued. Mr. Allen said he wanted to thank Mr. Dammarell for confirming his concern that considerable engineering needed to be done, so it is happening now. The previous motion dies and Mrs. Sills made a motion to hold off and table the decision for the wall design and the change order #2, seconded by Mrs. Galka. All aye, motion carried. (4-0) Mr. Allen addressed the Festival Park Enhanced Lake Access Change Order #5. Mr. Dammarell said that it was for a step in the walkway that needed to be removed connecting the neighborhood. Mrs. Galka made a motion to accept the Change Order #5, seconded by Mr. Wengel. All aye, motion carried. (4-0) Mr. Allen added the salary changes to new business and addressed the topic. Some discussion ensued. Mrs. Longer stated that it was not an issue and nothing would change for their position. Mrs. Galka made a motion to change the 2 positions to salary non-exempt, seconded by Mrs. Sills. All aye, motion carried. (4-0) This will send the agenda item to the Council for the salary ordinance approval. Mr. Allen re-addressed the ADA consultant topic. Mrs. Galka made a motion to remove the earlier motion from the table regarding the ADA consultant invoice, seconded by Mrs. Sills. All aye, motion carried. (4-0) Some discussion ensued. Mrs. Galka stated that the report was not delivered yet. Mr. DeBonis stated that there is a duty to pay but not total payment is entitled yet. Mrs. Galka made a motion to return ADA Consultants of Indiana to the table, seconded by Mrs. Sills. All aye, motion carried. (4-0) Announcements: Mr. Fulton addressed the board in regards to the Title VI and ADA yearly updates. Mr. Fulton requested to be put on the December Park Agenda to give a presentation. The Boy Scout Troop 69 representatives addressed the board and passed out a letter in regards to waiving the Community Center rental fees for a fundraiser. Some discussion ensued. Mr. DeBonis said that his sons were scouts and he has enormous respect for them. He wishes to give them the non-profit rental rate himself. Adjournment: Mrs. Sills made a motion to adjourn, seconded by Mr. Wengel. All aye, motion carried. (4-0) ________________________________________ ________________________________________ ________________________________________ ________________________________________