Board of Park Commissioners

City of Hobart Board of Park Commissioners Minutes December 11th, 2017 Call to Order: Mr. Allen called the regular meeting to order, followed by the Pledge of Allegiance. The following Commissioners were present: Mr. Allen, Mr. Wengel, Mrs. Sills, and Mrs. Galka. Also present were School Board Representative Mr. Rogers, Common Council representative Mr. Herzog, Park Board Secretary Ms. Mandon and Park Superintendent Mr. Mitchell. Not in attendance was City Attorney Mr. DeBonis. Approval of Agenda: Mrs. Galka made a motion to accept the agenda as presented, seconded by Mrs. Sills. All aye, motion carried. (4-0) Approval of Minutes: Mrs. Galka made a motion to approve the meeting minutes as amended, seconded by Mrs. Sills. All aye, motion carried. (4-0) Approval of Register of Claims: Mr. Wengel questioned the invoice for the scout cabin area tree removal and Mrs. Sill questioned the bill for the concrete pad at the soccer field bathroom. Mr. Wengel moved to approve the claims for the claims list, seconded by Mrs. Galka. All aye, motion carried. (4-0) Approval of Bond Proceeds Claims List: Mrs. Galka made a motion to approve the claims for the Park Board Bond Proceeds, seconded by Mrs. Sills. All aye, motion carried. (4-0) Correspondence: Mr. Allen stated that he received an email from the Friends of Robinson inviting the board to their pot luck dinner and meeting December 12th at 6pm in the Chamber building. Superintendent’s Report: Mr. Mitchell stated that the maintenance building is making progress and it should be fully enclosed by this week so that they can begin working on the inside. The Lakefront Project will begin cleaning and wrap up for the winter. The pool fencing and concrete will be complete this week. The tree lighting was a great event with ideal weather. The Holiday Market went well and had a good crowd. The ADA consulting report is complete and Mr. Mitchell stated that he learned a lot from Mr. Meighls on this project. Mr. Meighls addressed the board in regards to his findings in the city park facilities. Some discussion ensued. Plan Commission Report: Mrs. Galka said there is nothing to report. Council Report: Mr. Herzog wanted to update the board that the request for the 2 salary positions was passed at the council meeting. The Christmas tree lighting and the holiday market were both great events, and Mr. Herzog wished everyone a Merry Christmas and a Happy New Year. School Board Report: Mr. Rogers said that the Middle School is having a band concert on the 14th at 7pm. The high school is having a legacy concert with dinner on the 19th at 5pm. Merry Christmas and Happy New Year. Old Business: Mr. Allen addressed the ADA Consulting of Indiana Report and invoice. Mrs. Galka made a motion, seconded by Mrs. Sills. All aye, motion carried. (4-0) Mr. Meighls addressed the board to ask to make sure the invoice is paid to ADA Consulting of Indiana not Consultants as they had a change at the company name. The playground RFP is still not ready and will be tabled until next month again. Some discussion ensued. Mr. Allen addressed The Lake George Wall and Walkway Change Order #2. Some discussion ensued. Mrs. Galka made a motion to pay the Change Order #2 invoice, seconded by Mrs. Sills. Mr. Wengel discussed wanting to look more into the cost of the brick pillars before paid. Mrs. Galka rescinded the motion. Mr. Mitchell stated that he would contact Tony to discuss the cost. The Lake George Wall and Walkway Change Order #2 will be left on the table. New Business: Mr. Allen addressed the Maintenance Building Change Order #2 with Imboden. It is $10,400 for unstable soil removal at the location. Mrs. Sills made a motion to approve the change order, seconded by Mrs. Galka. All aye, motion carried. (4-0) Mr. Meighls addressed the board in regards to his report on ADA compliance in the city parks. Some Discussion ensued. Mr. Fulton also addressed the board in regards to the ADA and Title VI topics. Mr. Allen addressed the board in regards to the invasive species plan written by Mrs. O’Brien. Mrs. Goodpaster stated that there is currently no one on staff to do this type of in depth work. These sites are not nature areas, they are public city parks. There are many companies, three that work with the city, on this type of work. Some discussion ensued. Announcements: Mr. Krebes addressed the board on behalf of Friends of Robinson Lake and their pot luck dinner meeting. Mr. Allen announced that he appreciated the Mayor asking him to fill the vacancy on the board. He wanted it to be known that he is available and prepared to continue serving on the board. Mr. Herzog said the Council will appoint someone for the New Year also. Adjournment: Mrs. Sills made a motion to adjourn, seconded by Mrs. Galka. All aye, motion carried. (4-0) ________________________________________ ________________________________________ ________________________________________ ________________________________________