Board of Park Commissioners

City of Hobart Board of Park Commissioners Minutes January 8th, 2018 Call to Order: Mrs. Sills called the meeting to order, followed by the Pledge of Allegiance. The following Commissioners were present during roll call: Mr. Kara, Mr. Wengel, Mrs. Sills, and Mrs. Galka. Also present were School Board Representative Mr. Rogers, Common Council representative Mr. Huddleston, Park Board Secretary Ms. Mandon, and Mrs. Goodpaster. Not in attendance was the Park Superintendent Mr. Mitchell and the City Attorney Mr. DeBonis. Appointments to 2018 Park Board: Mr. Wengel nominated Mrs. Galka for Park Board President. Mrs. Galka nominated Mr. Wengel for Park Board Vice President. Mrs. Sills nominated Mr. Kara for Park Board Secretary. Mrs. Sills congratulated Mrs. Galka and she sat in the President’s chair. Mrs. Galka invited the Mayor to address the board. The Mayor welcomed new faces on the board. Mr. Huddleston is the new Common Council Representative and Mr. Kara is the new member that came over from the Plan Commission. The Mayor asked that the board bring up their raises at the next budget cycle, as they do a lot of work for this board. Approval of Agenda: Mrs. Sills made a motion to accept the agenda as presented, seconded by Mr. Wengel. All aye, motion carried. (4-0) Approval of Minutes: Mr. Wengel stated that there was a lot more conversation and better minutes need to be taken in greater detail. Mrs. Galka said that the request for wall option comparison should be added. Mr. Wengel made a motion to approve the meeting minutes, seconded by Mrs. Sills. All aye, motion carried. (4-0) Approval of Register of Claims: Mrs. Galka questioned the light repair cost with Landscape Illuminations. Ms. Mandon and Mrs. Lopez explained the median light repair on the trees of Old Ridge Rd. The billing is split in 3 different costs between the Mayor, Events, and Parks. Mr. Wengel asked if it was a contract pricing and how they decided charges. Mrs. Lopez explained that we purchased the lights and Landscape Illuminations stores them and puts them up each year. The cost is labor to fix any damage or tree growth is what we are responsible for. Mrs. Sills questioned the reimbursement for arborist certification and conference. Ms. Mandon explained that the city has paid for Mr. Ellenberger to become a certified arborist and he has to have continuing education credits to stay valid. Mrs. Sills moved to accept the claims list, seconded by Mr. Wengel. All aye, motion carried. (4-0) Approval of Bond Proceeds Claims List: Mrs. Sills questioned the Imboden Construction invoice. Ms. Mandon explained that the bill is the December billing month of work progress on the maintenance building. Mrs. Sills made a motion to approve the claims for the Park Board Bond Proceeds, seconded by Mr. Kara. All aye, motion carried. (4-0) Correspondence: None. Superintendent’s Report: Mrs. Goodpaster sat in for Mr. Mitchell. She stated that discussing the progress on the Lakefront Project, the wall options should be available within the next two weeks. When the prices come in, we will get them right over to review. Mrs. Goodpaster said that the maintenance garage should be complete mid-February and Mr. Mitchell plans on hosting the ribbon cutting in early April. Mr. Mitchell plans on having the Playground RFP for next month. The pool fence was completed, landscape and shade structures are planned to be installed in the spring. Rugby Field and Brickie Bowl entry projects are in the planning phases. Mr. Wengel asked if Mr. Mitchell did anything on security cameras. Mrs. Goodpaster said not that she knew of, but they do need to still come out for adjustments. Plan Commission Report: Mrs. Galka said the Plan Commission tabled two items including the potential 11th Place expansion. Council Report: Mr. Huddleston addressed the board and stated that he is happy to be the Park Board representative and he has no council report. School Board Report: Mr. Rogers said that there have already been meetings in regards to the new pool and school, including meeting this week with the city in regards to traffic flow and retention pond. They hope to get design work complete in the next couple weeks. Old Business: Mrs. Galka addressed the Playground RFP and it will be left on the table. The Lake George Wall and Walkway Change Order #2 was discussed and it will be left on the table. New Business: None. Announcements: Mrs. O’Brien addressed the board in regards to the Invasive Species Management Plan that she wrote and if it was being considered soon. Mrs. Galka asked that it be added to the agenda for the February meeting. Adjournment: Mrs. Sills made a motion to adjourn, seconded by Mr. Wengel. All aye, motion carried. (4-0) ________________________________________ ________________________________________ ________________________________________ ________________________________________