Board of Park Commissioners

City of Hobart Board of Park Commissioners Minutes April 9, 2018 Call to Order: Mrs. Galka called the meeting to order, followed by the Pledge of Allegiance. Roll Call: The following Commissioners were present during roll call: Mr. Kara, Mrs. Sills, and Mrs. Galka. Also present were School Board Representative Mr. Rogers, Common Council representative Mr. Huddleston, Park Board Secretary Ms. Montes, Park Superintendent Mr. Mitchell, and the City Attorney Mr. DeBonis. Approval of Agenda: Mr. Kara made a motion to accept the agenda as submitted, seconded by Mrs. Sills. All aye, motion carried. (3-0) Approval of Minutes: Mrs. Sills made a motion to approve the meeting minutes, seconded by Mr. Kara. All aye, motion carried. (3-0) Approval of Register of Claims: Mrs. Galka questioned Mr. Mitchell in regards to Hobart Lumber, wood engineered fiber, and the East side welding. Mr. Mitchell stated that the Hobart Lumber are bills that were from the project that was worked on the maintenance garage. The wood engineered fiber is the certified mulch for the playgrounds. He also mentioned that the East side welding should not be on the claims list for this month, it is not a bill it is a quote of the welding table in which he is looking for approval at next months meeting. In results, a correction to the East side welding for the amount of $1,959.00 was made and removed from the claims list. Mrs. Sills made a motion to accept the claims list, seconded by Mr. Kara. All aye, motion carried. (3-0) Approval of Bond Proceeds Claims List: Mr. Mitchell commented on the Pay App #4 explaining that it is a payment made to LaPorte Construction, he also explained that the BF&S bill is for the inspection services during the Rehabilitation of the Lake George Lake front Walkway and the Imboden Construction Corp. is the completion of payment for the maintenance garage. Mr. Kara made a motion to approve the Bond Proceeds Claims List, seconded by Mrs. Sills. All aye, motion carried. (3-0) Correspondence: Mrs. Galka received a letter from Mr. Mark Isley addressed to her concerning Fred Rose Park. The letter asked to consider protecting rare and endangered plants in Fred Rose Park and that mowing restrictions would help a lot. Due to the open lines of communication with Mrs. Goodpaster and “The Friends of Fred Rose Park” this letter is something to mention to Mrs. Goodpaster regarding the mowing restrictions. Mr. Mitchell stated that Mrs. Goodpaster has been in communication and has met with “The Friends of Fred Rose” a couple times regarding some work in the park. Superintendent’s Report: Mr. Mitchell talked about the maintenance garage being completely done and thanked everyone who showed up during the ribbon cutting for support. The event went well and everyone was pleased with the end results. Mr. Mitchell stated the Playground RFP’s will be ready in about two weeks and that Mr. Dammarell will make sure everyone gets a copy a couple weeks prior to the next meeting for revision. Mr. Mitchell talked about some of the Park employees going to school. Justin Ellenberger is now a Certified Arborist. He has passed an extensive examination covering all the facets of arboriculture. This will allow the City of Hobart to save money with his experience in working with professional tree care. Foreman Jay Durr and Ryan Johnson have also become Certified Playground Safety Inspectors. Mr. Mitchell believes that their certification will prove the most comprehensive and up-to-date training on playground safety issues including surfacing requirements, risk management methods, equipment specifications and also any hazard identifications. Kelly Goodpaster and Julie Mandon went to ADA school, however even though there is no certification, it does bring them up-to-date with any changes about ADA. Mr. Mitchell also confirmed that Park Clean-Up is at Festival Park at 9am on Saturday, April 21. Park Clean-Up is a way to come together as a community and help make the parks nice and clean for Earth Day. Mr. Mitchell stated that there are a couple of issues in regards to the Lakefront electrical and Splash pad electrical due to all the water damage we have had. Mrs. Galka asked Mr. Mitchell if he wanted to go more in depth. Mr. Mitchell replied that not until next meeting when he has all the paper work and all the numbers in place where he can explain more about the issues. Plan Commission Report: Mrs. Galka reported that the Chris Moore development came back in front of the plan commission for the renewal for the PUD. It looks like there will be a few changes. They may be changing the facing; instead they were going to start with the town home area and it looks like now they will be staring with the single family homes. The City will also be putting storm sewers through the area in which it will be helpful. Common Council Report: Mr. Huddleston thanked the Park Department for the direction it is going and also the Board for the due diligence occurred. School Board Report: Mr. Rogers announced that graduation is the end of May. He also asked Mr. Mitchell if he got a hold of Mr. Perry in regards to the time table. Mr. Mitchell replied that he did, however, he is still looking for a better price. Mr. Mitchell mentioned that even though the playground was given by the school, the expense of taking it down and putting it back up in a different location may not be worth it. Old Business: Tabled: RFP’s for playground Equipment Upgrades: Remains on the table New Business: There was nothing to report Announcements: The Hobart Jaycees were added to the agenda. Mrs. Sills made a motion to add the Jaycees to the agenda seconded by Mr. Kara. All aye, motion carried. (3-0) Christy Hall is the treasure of the Jaycee Fest. She announced that they are planning to do their yearly Jaycee Fest and Mud Volleyball this summer. Jaycee Fest starts June 29 –July 3 and they are requesting to use Brickie Bowl. Mud Volleyball starts August 4- August 5 and they are seeking permission to use Hillman Park. Mrs. Galka asked where the Jaycees Fest took place last year. Christy replied at the same parks they are asking permission for this year. Christy also presented the layout of the events and brought the insurance policy they will being using. Mr. Mitchell stated that they haven’t had any problems and Nikki Lopez will coordinate these events and make sure they have all of their documents in order and turned in on time. Mr. Kara made a motion to approve the events, seconded by Mrs. Sills. All Aye, motion carried. (3- 0) Adjournment: Mrs. Sills made a motion to adjourn, seconded by Mr. Kara. All aye, motion carried. (3-0) ________________________________________ ________________________________________ ________________________________________ ________________________________________