Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of September 10, 2018 Call to Order: Mrs. Galka called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. Roll Call: Commissioners in attendance: Mrs. Galka, Mr. Kara, Mrs. Sills, and Mr. Wengel. Also present: Common Council representative Mr. Huddlestun, Park Board Secretary Ms. Montes, Park Director Mrs. Goodpaster Approval of Agenda: There was an addition to the agenda by Mrs. Goodpaster regarding Brickie Bowl under new business. Motion by Mr. Wengel, seconded by Mr. Kara, to approve the agenda with the addition. All aye, motion carried. (4-0) Approval of Minutes: There were a couple typos to the minutes. Motion by Mrs. Sills, seconded by Mr. Kara, to approve the minutes of the Regular Meeting of August 13, 2018. All aye, motion carried. (4-0) Approval of Register of Claims: Mr. Wengel questioned a claim for picnic table frames. Mrs. Goodpaster stated that is less expensive to by the frames for the picnic tables and put them together, then it is to buy a whole picnic table. Mrs. Sills commented on the cost of the bands being more expensive compared to last year cost. Mrs. Lopez stated that the bands where a little more expensive because they are better known in the area and attract a bigger crowd to the festival. Motion by Mrs. Sills, seconded by Mr. Wengel, to accept the register of claims as presented. All aye, motion carried. (4-0) Approval of Bond Proceeds Claims List: Mrs. Galka questioned claims from BF&S regarding ADA Access Site Plan Development. She was under the impression that the bill was already paid. Mr. Dammarell explained that May and Early July was up to date, however, after meeting with Mrs. Goodpaster some of the work was put on hold due to some changes to the project regarding the direction they were going with the parks and there were some donations made by Ozinga. A discussion was held regarding the Lake Front Project questioning the high amount. Mr. Dammarell explained the bond proceeds claims list in which shows the contract sums with change orders on how the contractor calculates the payment application and also how the schedule of values is calculated against the original contract. Dr. Dammarell stated that everyone feels very confident in regard to the work that was done with the underground to prevent any issues that they had in the past. Motion by Mr. Kara, seconded by Mrs. Sills, to approve the bond proceeds list as presented. All aye, motion carried. (4-0) Correspondence: There was no correspondence. Superintendent’s Report: Mrs. Goodpaster reported that the Lakefront had a completion date of September 21, but that is not the case anymore. However, she did have a discussion with Mr. Dammarell so they can come up with a completion date and so that the contractor can be held responsible for a completion date. The Gazebo railing is up and complete. The next step is getting the wall stained and once that is done the rest of the railing can go right on top of the wall. Once the staining and railing is done, landscaping will go in right after. Mrs.Galka questioned why the contractors are taking so long to finish the project. Mr. Dammarell explained that originally the contract had a completion date in April, due to do the project taking a much longer time than expected, we are working on a completion date with the contractor which will give them leverage in order to get the work done. A discussion followed explaining that the problem is coming from the contract going behind the completion date due to the underground issues that came up. Mr. Dammarell stated that LaPorte Construction is a capable contractor. However, they had a window of time where they had no work going on and crews available to work, but running into the underground issues threw their work schedule off course and as a result of that they had other jobs that came about and they were not able to stay on task while waiting for some of the issues that came about. The Splash pad is closed for the season. It was kept open during Labor Day weekend and the people enjoyed it. The Summer Markets are finally finished and all our part-timers are back in college. The Lakefront Festival was taken over by Hobart Events this year by Mrs. Lopez. Mrs. Lopez reported that the festival was a good turnout. She passed out a preliminary graph of the budget and all expenses that the Lakefront Festival took in. Mrs. Lopez stated that every year they count on $6,000 donations. However, this year they didn’t receive any donations but after looking back and cutting out some of the things to prior years she still was able to profit over $5,000 more than last year’s festival. She mentioned that this was the second year that Lakefront festival has taken over the beer garden and has been a huge success. The beer garden is the most profitable as the graph shows is where most of the revenue comes from. Mrs. Lopez reported that giving back to the community is important, so all the tips that were raised each night went to a non-profit organization. She also bumped all the tips to the hundred dollars for each organization. Friends of Robinson were given $200, Little League was given $500, Soccer Club was given $300 and Food Pantry was also given $300. Mrs. Lopez mentioned that the Dam Duck race and the Cardboard Regatta went well. There were a total of seven registered Cardboard boats. Overall was an excellent event. Mrs. Lopez also mentioned that next Hobart Events will also be taking over the Dam Duck race next year. She has been working very closely with the Hobart Community foundation for years and they have agreed to gift it to Hobart events to take over. Plan Commission Report: Nothing under Plan Commission Common Council Report: Mr. Huddlestun reported that school ground breaking will take place September 20th at 5:00 p.m. School Board Report: Nothing under School Board Report Old Business: Noting under Old Business New Business: Consideration of Lake George Wall and Walkway Project Change Order #9 Mr. Dammarell provided information regarding change order #9 for the cost of $15,366.30. This change order is for additional lighting and electrical. The majority of items are items to repair existing light pole bases and replace missing existing light pole items. Midwestern Electric is the subcontractor performing the work and has discovered that some of the existing light poles in the park were missing lenses and lamp holders and has replaced them to allow the existing light poles to function properly. They also repaired exciting anchor bolts and pole base covers and extended several existing pole bases to correct the light pole elevations in reference to the new sidewalk. All of the work saved money by not having to replace the existing light poles or bases and anchor bolts. Also included in the change order are four new light poles. The new poles will be the same light poles in Festival Park. Motion by Mr. Kara, seconded by Mrs. Sills to accept change order #9. All aye, motion carried. (4-0) Brickie Bowl: There was a whole discussion regarding the Brickie Bowl Project. Kelly Goodpaster, Mayor and City Engineer are all in agreement in moving forward in getting Brickie Bowl functional and safe for the public. Mrs. Goodpaster stated that they would be moving forward to pave the top area giving it the final look using asphalt paving and some areas using color concrete in some area to would differentiate what is ADA and what is not. Mrs. Goodpaster stated that the whole plan for Brickie Bowl needs to be revisited and come up with a good solid plan for it, however in the mean while having the paving done it will at least be safe and functional for the upcoming events. Mrs. Goodpaster also stated that some of the funding would come from the Mayor, parks and bond. Mr. Wengel makes a move, and seconded by Mr. Kara not to exceed of 36,000 dollars for the Brickie Bowl Project. All Aye, motion carried. Announcements: Cooley Priestly president of The Friends of Robinson Lake. Mr. Priestly wants to take Robinson to the next level and he states that working as a team it can happen. He expressed that by improving Robinson Lake it will also improve the City of Hobart. They many events as in annual picnics, kayaking, fishing events where they proved crafting, dip netting for the pond creatures. They have also done some planting work on the shoreline project. He thanked Mrs. Lopez for the $200 donation to the Friends of Robinson Lake organization. He also thanked Park Department Mrs. Goodpaster for allowing them to use the Park Department dump truck to haul dirt away. The Park Department and the Friends of Robinson have a great line of communication. Mr. Priestly comes forward to the Park Board Commissioners with a wish list in extending the parking out. He expresses that the parking lot is not big enough especially when there is fishing, kayaking, and biking going on at the same time. He would love to see new playground equipment for the kids. Nicer restrooms, states that the restrooms are beat up pretty bad. He would like to see a large gazebo that as a photographer he can vision beautiful outdoor weddings out by the Lake. He also would like help with the shore line project, 200 ft of work has been done now and would like to get some help with the project so that it can become more stable. He also would like to see repairs to the culverts and establish proper drainage. Discussion followed in regard to the parking lot and restroom. Mrs. Galka mentioned that is something to get the city engineer involved with between the culverts and the parking. Adjournment: Motion to adjourn by Mrs. Sills, seconded by Mr. Wengel. All aye, motion carried. (4-0) ________________________________________________ ____________________________________________ ____________________________________________ ____________________________________________