Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of March 11, 2019 Call to Order: Mr. Wengel called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. Roll Call: Commissioners in attendance: Mr. Wengel, Mrs. Sills, and Mr. Kara. Also present: School Board Representative Mr. Rogers, Common Council representative Mr. Huddlestun, Park Board Secretary Ms. Montes, and Park Director Mrs. Goodpaster. Absent Mrs. Galka Approval of Agenda: Motion by Mr. Kara to approve the agenda as presented, seconded by Mrs. Sills. All aye, motion carried. (3-0) Approval of Minutes: Motion by Mrs. Sills to accept the minutes as presented, seconded by Mr. Kara. All aye, motion carried. (3-0) Approval of Register of Claims: Motion by Mrs. Sills to accept the register of claims as presented, seconded by Mr. Kara. All aye, motion carried. (3-0) Correspondence: Nothing under correspondence Director Report: Mrs. Goodpaster mentioned that the senior breakfast at the Maria Reiner Center went well. Park employees started doing clean up of invasive species along the Lakefront. Mr. Roger mentioned that if she needs help for clean up to contact the school principle because there are kids that have community service before graduation. Also, Sergio Mendoza and she are still working on the master plan. Mrs. Goodpaster reported that the Hobart Conservation Zoning + Sub Area Plan is Wednesday, April 10th 5-7 pm at the Hobart City Hall Council Chambers. It will include exhibits that provide an overview of this planning process and outline the various conversation areas and restoration tools ongoing in Hobart. Plan Commission Report: Nothing under Plan Commission. Common Council Report: Nothing under Common Council Report School Board Report: Mr. Rogers reported that spring fest is coming up and it’s a night of fun for all the children. Also, life guard renewal is now available for upcoming spring and summer. Please contact Amy Wolfe. Old Business: Nothing to report under old business New Business: After reviewing the two proposals for the Concession Stand Services at the Hobart Community Pool for the 2019 season, the Director recommends approving the proposal from Kristin Sponsel (“The Big Weiner”) for the amount of rental fee of 1,300 for the season. What set her apart is her commitment to being environmentally responsible as well as providing healthy menu options. Mrs. Goodpaster stated as a Parks and Recreation Department, it is important we offer healthier food options to our patrons to promote healthier lifestyles. The concession will be staffed with up to three people during regular hours and special events. Ms. Sponsel will bring her own equipment and will provide a daily cleaning log after shift is done. She is safe certified along with having two food safety manager certifications and is also insured with two million dollar liability policy. Motion by Mrs. Sills, seconded by Mr. Kara to accept The Big Weiner for the pool concessions for 2019 as presented. Discussion followed regarding need for back ground checks for concession employees. Motion amended by Mrs. Sills, seconded by Mr. Kara to approve The Big Weiner for concessions for 2019 subject to employees passing back ground checks. All aye, motion carried. (3-0) Mrs. Goodpaster went over the additional security camera that has been spoken about in the past. She expressed that the system that the Park Department has at Festival Park holds 8 cameras. She stated that there are a lot of locations where equipment is frequently broken and bathrooms are being vandalized; in which there is a need to expand more security cameras around. The security system provider, VST Security Solutions, LLC came out and provided proposals for additional cameras. After a brief discussion in regards which proposal best fit our needs. It was decided on proposal #2 in which will give us 24 cameras total, 16 at Festival/Lakefront and 8 at City Ball Park for the amount of $10,487.50. VST will remove the 8 channel recorder from Festival Park an install it at City Ball Park and install cameras on perimeter of the building that has the restrooms and maintenance room. Cameras will capture the exterior entrances of the restroom, the playground, gazebo, side overhead and man door and general area of the additional camera expansion that can be added. Mrs. Goodpaster states that expansion for additional cameras is within the budget. Motion by Mrs. Sills, seconded by Mr. Kara to accept the proposal #2 for the $10,487.50. All aye, motion carried. (3-0) Mrs. Goodpaster stated that back in December four of department trucks got new tires and we were just left with one more truck that needed new tires for the amount of $592.52. Motion by Mr. Kara, seconded by Mrs. Sills to approve $592.52 bill to get new tires for the red truck. ANNOUNCEMENTS: There were no announcements ADJOURNMENT: Motion to adjourn by Mrs. Sills, seconded by Mr. Kara. All aye, motion carried. (3-0) ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________