Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of May 13, 2019 Call to Order: Mrs. Galka called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. Roll Call: Commissioners in attendance: Mrs. Galka, Mr. Wengel, and Mr. Kara. Mrs. Sills was absent. Also present: Common Council representative Mr. Huddlestun, Park Board Secretary Ms. Montes, and Park Director Mrs. Goodpaster, School Board Representative Mr. Rogers was absent. Approval of Agenda: Motion by Mr. Wengel to approve the agenda as presented, Seconded by Mr. Kara. All aye, motion carried. (3-0) Approval of Minutes: Motion by Mr. Kara to accept the minutes as amended, seconded by Mr. Wengel. All aye, motion carried. (3-0) Approval of Register of Claims: Mr. Wengel questioned claims for Spear Corporation in regards to pool chemicals. Mrs. Goodpaster stated that every year pool chemicals are ordered for the year and is always the same amount each year. Mr. Wengel also questioned LaPorte County Nursery in regards to donation of the tree. Mrs. Goodpaster explained that people come in and purchase a $300 dollar tree and the money is added into the donation line. Mr. Wengel questioned claims in regards to Cintas, Uline, Menards and Janitors Supply. Mrs. Goodpaster explained that we use all companies because we buy different chemicals and cleaning supplies from each and they are all different prices. Cintas comes twice a month and does all the mops and mats cleaning throughout the hall. Janitors Supply is use to buy toilet paper, garbage bags, and paper towels. Uline and Menards are used to buy cleaning supplies that we use throughout the year including doggy bags that are used throughout the parks. Mrs. Goodpaster explained consolidating all supplies into one company will be more expensive. Mrs. Galka questioned claims for Cintas #319. Mrs. Goodpaster explained that this month it was more expensive because there was a bill from back in January for ice melts that had got lost in the mail and is now being paid. Motion by Mr. Wengel to accept the register of claims as amended, seconded by Mrs. Kara All aye, motion carried. (3-0) Approval of Bond Proceeds Claims List: Mr. Wengel asked if this was the final claims. Mrs. Goodpaster stated that they are set to wrap up in two weeks. The only thing that is going to be an additional change order is the gate. She has not received any price for the gate, but as soon as she receives the price she will email it to all commissioners. Motion by Mr. Kara to accept the bond proceeds claim list, seconded by Mr. Wengel, All aye, motion carried. (3-0) Correspondence: Nothing under correspondence Director Report: Mrs. Goodpaster reported that Comcast cares day got canceled due to Brickie Bowl being flooded at the time. Community clean up went better than expected even with the rainy and cold day. We had about 35 people that showed up and helped. We had lots of garbage clean up from all parks. Robinson Lake was stocked with 300 fish and will be restocked again during the fall. Kiwinas Dueling Pianos took place and it was not the turn out that they had hoped for but yet again the weather did not help the cause. Mrs. Goodpaster mentioned that they will be donating their proceeds to the basketball courts at Fred Rose Park and will also contribute to that in the donation funds. The Lakefront walkthrough took place and Mrs. Goodpaster came up with a pre-final inspection punch list in which LaPorte Construction will work on and be completed by May 24, 2019. Trash or treasure will take place on May 18th. The annual Marsh Summit will take place May 22nd at 5:30 in the Community Center. Thursday night’s yoga is being moved to Fred Rose 8th St. due to the Summer Market. Also, Saturday morning yoga will be added at Festival Park in the Bandshell. Bleacher inspections took place at Brickie Bowl and they are good to go and ready for the Country Jam. Hanging baskets are up down town and it looks beautiful. Finally, Mrs. Goodpaster mentions that June 1st is opening day for the pool. Mrs. Galka asked how the Lakefront helds up with all the rain. Mrs. Goodpaster responded that it stood up pretty well to the water and no sand bags were needed. Mrs. Galka also asked in regards to ticket sale for the Country Jam. Mrs. Goodpaster replied that it looks like there is over 1,000 tickets sold and she is expecting for tickets to continue to sel last minute and people come out and just buy tickets at the gate. Mr. Wengel asked if the addition cameras were put in. Mrs. Goodpaster replied that five cameras have been installed at City Ball Park and the rest were put in at the Lakefront. They have been installed less than a month and have been a success. Plan Commission Report: Mrs. Galka reported that the Plan Commission granted preliminary approval for a new subdivision of 61st in Arizona St with 48 lots and a little bit of an upper scale. Mrs. Galka also reported that Cressmoor development in moving along. Common Council Report: Mr. Huddlestun reported that the 3rd Street Bridge broke ground and is excited to see how the bridge will be tied to the Parks due to a walkway going underneath the bridge. School Board Report: Nothing under School Board Report Old Business: Commissioners all agreed to accept the mission statement that was resented in last month’s meeting. Mission statement read, “To preserve, maintain, protect & improve a safe environment and enhance the quality of life for current and future generations.” Motion by Mr. Wengel to accept mission statement as resented, seconded by Mr. Kara, All aye, motion carried. (3-0) New Business: Megan Wilson representing The Paw Partnership and they want a park setting for “Paw-A-Palooza” a fundraiser and educational awareness event for service dogs and the children they assist. There will be local vendors, game areas, music and food by local restaurants. The Park department has all the forms filled out, insurance and the layouts for the park. This event will take place June 23, 2019 at Festival Park from 12-4 pm. Motion by Mr. Wengel to approve the June 23 Paw-A-Palooza event, seconded by Mr. Kara, All aye, motion carried. (3-0) Mrs. Goodpaster requested authorization for Jay Durr and Ryan Johnson to go to the Green Industry Equipment Conference at Louisville Kentucky. This is even is October 16-18 at the state of the art Kentucky Exposition Center. They will gain access to a vast array of manufacturers of 1000 plus exhibits, 20 acre demo area, new products, networking, industry trends and education. They will be driving a city vehicle and stay at a hotel for two nights. Mrs. Goodpaster is estimating a cost of about $600.00 for this conference. Motion by Mr. Kara to allow the expenditure for the Green Industry and Equipment Conference, seconded by Mr. Wengel, All aye, motion carried. (3-0) Mrs. Goodpaster is looking for authorization to assist the NRPA Conference in September 23- 27th with estimated cost of 1,000. Her main focus is to get as much information needed for programming. This would be the 3rd year going and every year she has brought something different and has made a difference in the parks. Her main focus is getting information needed for programming so she can get summer camp going. Motion by Mr. Wengel to allow Kelly Goodpaster to attend the NRPA Conference, seconded Mr. Kara, All aye, motion carried. (3-0) Mrs. Goodpaster reported that Luke Weinman President the Hobart Soccer Club and she have came to a conclusion in regards to the Futsol Soccer. Hobart Soccer Club has repurposed two of the tennis courts and filled in the cracks. Mrs. Goodpaster wants to buy the purchase the goals under 2,000 and the goals will belong to the park. If for some reason Futsol doesn’t do well goals will be used for Soccer the soccer field at Veterans Park. Mrs. Goodpaster and Mayor Snedecor had discussed a car purchase for the Parks department so that Mrs. Goodpaster can drive. She has been using her own vehicle to drive back and forth to meetings. All of the Parks vehicles are all being utilized within the department. Mrs. Goodpaster is asking for a do not exceed 10,000. Mayor Snedoecor has offered to help put in for the purchase of the Parks vehicle. Motion by Mr. Kara to approve the do not exceed $10,000 for the Parks vehicle purchase, seconded my Mr. Wengel, All aye, motion carried. (3-0) ANNOUNCEMENTS: Sandy O’Brien addressed the council in regards to the fishing event that will take place at Robinson Lake June 1st from 8am-5pm. The fishing gear will be furnished by the DNR. The event is sponsored by Friends of Robinson Lake. It is a great event for people in the community to come out and learn about fishing and also enjoy all crafts and games provided for the children. Paul Curtis addressed the council in regards to ideas of historical society. He would like to see historical signs of grain mill behind Chase parking lot, railroad facts homily at City Ball Park and Rugby Field, he would also like to see a flower garden on Old Ridge Rd. on the North side with a “Welcome to the City of Hobart.” Mr. Curtis would just like to see City of Hobart expand its historical society. Carey Brooks representing Center for Possibilities, formerly Cerebral Palsy of NW Indiana would like to plan a Vintage Car Show at the Rugby Field Saturday September 21. Mr. Brooks has provided all the information in regards to his show including insurance policy to the Park Department. He would have venders by the Rugby Field and have the Vintage Cars parked around the parking lot. This is a free event however; the cars entering the show will have a fee. 100% of the money will go to the Cerebral Palsy School. It has been confirmed that they would like to turn this event into a yearly event and have the venue at the Festival Park for a more convenient parking lot. Motion by Mr. Wengel to approve the Vintage Car Show at Rugby Field, seconded by Mr. Kara, All aye, motion carried (3-0) ADJOURNMENT: Motion to adjourn by Mr. Wengel, seconded by Mr. Kara. All aye, motion carried. (3-0) ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________