Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of September 9, 2019 Call to Order: Mrs. Galka called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. Roll Call: Commissioners in attendance: Mrs. Sills, Mr. Wengel and Mr. Kara. Mrs. Galka was absent. Also present: Common Council representative Mr. Huddlestun, School Board Representative Mr. Rogers, Park Board Secretary Ms. Montes and Park Director Mrs. Goodpaster. Approval of Agenda: Motion by Mr. Kara, seconded by Mrs. Sills, to approve the agenda as presented. All aye, motion carried. (3-0) Approval of Minutes: Motion by Mrs. Sills, seconded by Mr. Kara, to accept the minutes as amended. All aye, motion carried. (3-0) Approval of Register of Claims: Mrs. Goodpaster informed the Board that there will be a higher price amount towards the janitorial services. She ordered garbage bags by the pallet since it’s cheaper to order by the bundle. She explained that we won’t have to order more garbage bags for the rest of the year and going into the following year. It’s a better deal and will be saving more money in the long run. Motion by Mr. Kara, seconded by Mrs. Sills, to accept the register of claims as amended. All aye, motion carried. (3- 0) Approval of Bond Proceeds Claims List: The amount for the playground at Barrington Bridge is 24,914.03. Installation weather permitting will take place Friday, September14th. There was a question in regards to the material surcharge. Mrs. Goodpaster explained that we are not being charged for the material surcharge, that it’s the way the invoice had to be broken down to get the deal for the playground. Motion by Mrs. Sills, seconded by Mr. Kara, to accept the bond proceeds claim list. All aye, motion carried. (3-0) Correspondence: Nothing under correspondence Director Report: Mrs. Goodpaster reported that Lake Front Fest went really well and financially did make money. We were right on price point from last year fest. The Lake Front wall was hit by a truck. The integrity of the wall has been inspected and is still in good condition, but the railing did come off. It will be an insurance claim and the railing will be replaced. LaPorte Construction worked with Evans Metal in regards to the railing around the gazebo. They all agreed to re-powder coat it. That will take place October 12th after our last gazebo rental. The Brew & View event will take place Saturday, September 14th at the Brickie Bowl. It’s a 21 and over event and should be a good time. Kick ball tournament will take place Saturday, September 21st. There are 15 teams and will be an all day tournament at Hillman Park. Almost all part-timers employees are all done for the season and we are left with 6 full time employees within the department. Mrs. Goodpaster is excited for her conference trip at the end of September. She is excited to learn and see all about the playgrounds. Plan Commission Report: Mrs. Galka absent Common Council Report: Mr. Huddlestun reported in regards to a sealer that is was put on the roads and hopes in getting 2-3 out more out of the roads. School Board Report: Mr. Roger reported that a member of the Board of School Trustees President, Mr. Terry Butler received an award from the state at the ISBA/IAPSS Fall Conference. He was presented with the Outstanding Boardsmanship Award He also gave a small brief update of Veterans Elementary at Mundell. It is on schedule and is moving right along and in hopes that the school opening will take place next August 2020. Old Business: Mrs. Goodpaster asked to remove the Splash Pad from the agenda. The Splash Pad will be including into the pool project. Motion by Mrs. Sills, seconded by Mr. Kara, to remove the Splash Pad from Old Business. All aye, motion carried. (3-0) New Business: An Interagency Agreement was presented in regards to the bike trail from attorney DeBonis. There was a brief discussion in regards to minor changes in the agreement. Mrs. Goodpaster mentioned that she will ask for an aerial picture to be attached to the agreement so that the route can be indicated by the red line on the photograph and so that it shows the trail within the wooden area. Mrs. Goodpaster will reach out to attorney DeBonis make changes upon request and email back the agreement to all Park Commissioners. Motion by Mrs. Sills, seconded by Mr. Kara, to accept the Interagency Agreement with the understanding that item #2 on the second page will be rewritten. All aye, motion carried. (3-0) ANNOUNCEMENTS: Nothing under Announcements ADJOURNMENT: Motion to adjourn by Mrs. Sills, seconded by Mr. Kara. All aye, motion carried. (3-0) ________________________________________________ ________________________________________________ _______________________________________________ ________________________________________________