Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of October 14, 2019 Call to Order: Mrs. Galka called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. Roll Call: Commissioners in attendance: Mrs. Galka, Mr.Wengel, Mrs. Sills, and Mr. Kara. Also present: School Board Representative Mr. Rogers, Common Council representative Mr. Huddlestun, Park Board Secretary Ms. Montes, and Park Director Mrs. Goodpaster. Approval of Agenda: Mrs. Goodpaster asked to move Jennifer White from under business to the top of the order for new business. Motion by Mrs. Wengel to approve the agenda as present with the change of the order in new business; seconded by Mr. Kara. All aye, motion carried. (4-0) Approval of Minutes: Motion by Mrs. Sills to accept the minutes as presented with a small correction on a typo under common council report; seconded by Mr. Wengel. All aye, motion carried. (4-0) Approval of Register of Claims: Mr. Wengel questioned invoice for Porta Potty for the amount of $1,600. Mrs. Goodpaster explained that we got around 10 bathrooms in which 2 were handicap and hand wash station. Mr. Kara questioned invoice for Service Sanitation and Premier Porta Potty. Mrs. Goodpaster explained that it just depends on who is available. Service Sanitation is what we use throughout the year; however she prefers to use Premier Porta Potty because they provide better quality products. Mr. Wengel also questioned Janitors Supply invoice for the amount of $1,590. Mrs. Goodpaster explained that the amount of $1,590 is the amount for the bulk order that was made for the pallet of garbage bags. This order is going to last us through next year. Mrs. Sills questioned invoice in regards to the round tables. Mrs. Goodpaster explained that round tables were purchased for the Community Center. Some of the tables have been broken and were replaced by purchasing tables from Menards; however those tables were not sturdy enough and were breaking easily. The new tables that were purchased are from Pulse Technology which is commercial rated for use of banquet halls. Mr. Wengel also questioned the basketball back boards. Mrs. Goodpaster explained that the basketball boards were taken down years ago from Fred Rose Park and The Community Foundation made a donation to the Parks Department; with that said 2 basketball back boards, hoops and a pickle ball net were purchased. Motion by Mrs. Sills to accept the register of claims as amended; seconded by Mr. Wengel. All aye, motion carried. (4-0) Correspondence: Nothing under correspondence Director Report: Mrs. Goodpaster thanked the board once again for letting her attend the conference. She stated that it was amazing and she got a chance to see all the playground suppliers. Barrington Bridge Playground is done. However, Sam Mandon is working on the project for the Community Crossing and Mrs. Goodpaster was able tackle an ADA sidewalk to the playground. It should be going in about 2-3 weeks. Mrs. Goodpaster stated that the Bike Park is moving along in the right direction. She has met with Mr. Kara and a few gentlemen that are interested in a helping with the design of the bike trail. She also mentioned that Board of Works approved of the editing to the contract and a photo was omitted. She has brought the final contract for everyone sign. Senior Breakfast will take place October 15th at the MRC from 9am -11:30 am. The Halloween event will take place October 26th at the Brickie Bowl this year. On October 25th horror movies will be shown, Halloween and Friday the13th. Plan Commission Report: Nothing under Plan Commission. Common Council Report: Mr. Huddlestun state that the board is just knee deep in the budget cycle and 2020 fiscal report is upon us. School Board Report: Mr. Rogers reported that the HS New Aquatic Center Dedication will take place February 9th 2020 from 2pm-5pm. Mr. Roger mentioned that Fall break is Friday October 25th and kids will get enjoy a 3-day weekend. Also the progress with the school is impressive. Everything is still on track to open for the 2020-2021 school year. Old Business: Nothing to report under old business New Business: Eddie and Jennifer White 2737 New Hampshire St. Lake Station, Lakefront K9 dog trainers. They are requesting to use the Hobart Brickie Bowl October 19th and 20th. This is a dog competition with competitors traveling from different states. There are 50 competitors that will be staying and dinning at local establishments. All dogs will be leashed except the advanced dogs but away from everyone and fenced in. Everyone that has done this competition before is very responsible of their dog and have yet to encounter any issues. Mr. and Mrs. White have paid and turned in all the paper work including their insurance policy. Mrs. Goodpaster noted that Mr. and Mrs. White have been utilizing Brickie Bowl for quite some time in regards to dog training and have been a pleasure to work with. She is excited to see Brickie Bowl being utilized more often. Motion by Mrs. Sills to allow dog competition at Brickie Bowl October 19th and 20th; seconded by Mr. Kara. All aye, motion carried. (4-0) BF&S Pool Site Plan, Task Order 2019-1: Conceptual Plan and Design for Improvements to the Hobart Pool and Park Property There have been long discussions regarding the pool project: destination playground, splash pad and the conceptual plan and design for improvements. The City of Hobart Board of Parks Commissioners and the Parks Department initiated steps to make comprehensive to the Hobart Pool and the surrounding park property. The City has intended to hire an architect to develop a planning document and design for the remodeling and rehabilitation of the exciting pool bathhouse, concessions and restrooms building. Based on a meeting with Mayor, Mrs. Goodpaster, Mrs. Mandon and Mr. Hill there is assistance in development of a Conceptual Park Plan. BF&S purpose completing this Conceptual Park Plan effort on an hourly no- to-exceed basis for maximum total of $15,000.00 under the terms and conditions of the General Services Agreement dated March 14th, 2016. Motion by Mrs. Sills to accept the site plan from BF&S for the Hobart Pool and Park Property, seconded by Mr. Kara All aye, motion carried. (4-0) Design Services Contract for Hobart Pool, Design for Hobart Pool Renovations M2Ke design is pleased to offer the proposal for architectural design services for the project known as Hobart Community Pool Renovation. The project will consist of the renovation of the Hobart Community Pool house, concession stand and pump house as described in the “Hobart Community Pool Planning Study 2009” prepared by M2Ke design. Work may also occur in other areas of the building in order to install mechanical equipment, ductwork, conduits and piping. The construction budget for this project has been estimated to be +/-$525,000.00. The design will comply with all applicable City of Hobart zoning and planning requirements as well as state and local building codes. The design will also comply with all applicable City of Hobart zoning and planning requirements as well as state and local building codes. M2Ke design understands that the City wishes to begin construction on the renovations immediately after Labor Day, 2019, when the pool closes for the season. Construction is to be completed prior to Memorial Day, 2020, when the pool re-opens for the season. They anticipate that the design phase of the project will last 60-90 days. A discussion was held in regards to the scope of the design services, project description and compensations. Motion by Mrs. Sills to accept the design services contract for the Hobart Pool and putting it out to bid; seconded by Mr. Wengel. All aye, motioned carried (4-0) Purchase of New Mower, Mrs. Goodpaster presented a list of all the mowers that the Park Department has and how many hours each mower has. One of the mowers has a lot of hours on it and the department is in need of a new mower. The guys have done their research and decided on a mower that is best fit for the department. Mrs. Goodpaster is asking for a not to exceed 15,000 for a purchase of a new mower. Motion by Mrs. Sills to allow the purchase of a new mower with a not to exceed 15,000; seconded by Mr. Wengel. All aye, motion carried. (4-0) ANNOUNCEMENTS: Mrs. Goodpaster announced that our next Park Board meeting will be held November 18, 2019 due to the holiday. Mr. Kara will not be present. ADJOURNMENT: Motion to adjourn by Mrs. Sills; seconded by Mr. Wengel. All aye, motion carried. (4-0) ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________