Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of November 18, 2019 Call to Order: Mrs. Galka called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. Roll Call: Commissioners in attendance: Mrs. Galka, Mr.Wengel, and Mrs. Sills. Also present: School Board Representative Mr. Rogers, Common Council representative Mr. Huddlestun, Park Board Secretary Ms. Montes, and Park Director Mrs. Goodpaster. Absent Mr. Kara Approval of Agenda: Motion by Mr. Wengel to approve the agenda as present, seconded by Mrs. Sills. All aye, motion carried. (3-0) Approval of Minutes: Motion by Mrs. Sills to accept the minutes as presented, seconded by Mr.Wengel. All aye, motion carried. (3-0) Approval of Register of Claims: Mr. Wengel questioned an invoice for a water fountain. Mrs. Goodpaster explained that the water fountain was purchased from Belson Outdoors for the amount of 2,520.61 and that the money came out the Lakefront Donation line. Motion by Mrs. Sills to accept the register of claims as amended, seconded by Mr. Wengel. All aye, motion carried. (3-0) Correspondence: Mrs. Goodpaster presented a total sign price for the Deep River Interpretive Boulder Signage. The Boulder signage is part of the grant that storm water district did for the kayak new launch downstream from the dam. Part of the grant requires informational signage; they went with a Boulder look and metal plate. Director Report: Mrs. Goodpaster reported that Lakefront will be finishing up in the next Park Board meeting. The railing was removed around the gazebo and will be back up within the next week. Playground #2 of 9 was order and delivered. The playground will be going in at Emily Silich Park during the spring. Barrington Playground is finally finished. There has been an ADA sidewalk that was poured to the playground. Tree lighting will take place December 6 from 5-7pm. This year we have moved it out of the park and will now take place up town on 3rd Street and Main Street parking lot. December 6th we will be hosting the first Football Bowl Game at 1pm. The Holiday market will take place December 8th from 9am-3pm. Plan Commission Report: Nothing under Plan Commission. Common Council Report: Nothing under Common Council School Board Report: The Hobart High School Brickies football team will be heading to semi- state Friday November 22 vs. East Noble Knights. The lady Bricks won their first home swim meet of the season. Hobart High School wins first time ever Indiana JROTC state Raider Championship. Old Business: Nothing to report under old business New Business: Lisa Winstead executive director, John Yelkich, and Marsha Plesac from Hobart Chamber of Commerce submitted a letter with the intent of outlining the proposed Hobart Chamber of Commerce enhancements to the Pennsy Station. In accordance with the lease of Pennsy Station from the City of Hobart to the Hobart Chamber of Commerce is asking permission from the city of Hobart to do the following: 1.) add a semi-permanent counter to the immediate left inside of the north entrance door to be used as a welcoming center. 2.) Add a 9 foot wall with a door in the storage area in the northwest corner of the building to increase storage. 3.) Build a wall over the existing brick along the inside of the southeast corner to allow for the installation of cabinets and counter top. 4.) Install cabinets and counter tops on the existing wood wall opposite the southeast brick wall. 5.) Paint, decorate and add appropriate light fixtures. Also, a discussion was held in regards to regulations. Hobart Chamber stated that all above enhancements will be compliant with the rules and regulations set forth by the National Historical Registry and be completed in such a way as to minimize the impact to the existing structure. All permits will be obtained and enhancements will meet Hobart city codes and standards. They have met with Mayor, Kelly Goodpaster, Sergio Mendoza and Mike Hannigan and everyone is in the approval of all the improvements and the safety to the building. Motion by Mr. Wengel to accept the enhancements presented to the Pennsy Station Chamber Commerce building, seconded by Mrs. Sills. All Aye, motioned carried. (3-0) Lisa Winstead asked permission for the use of Pennsy Park for family fun day June 27, 2020. This will be the 3rd year doing this event. There will be vendors and lots activities for everyone to enjoy. Parking will take place at TJ Pizza, School barn, Hobart Chamber and around the streets. Police will be there to direct traffic and pedestrians. Motion by Mr. Wengel to allow the Hobart Chamber of Commerce to hold family fun day at Pennsy Park, seconded by Mrs. Sills. All aye, motioned carried. (3-0) Mrs. Goodpaster reported that the City purchased Software for smarter operations for the City of Hobart. Within the software Dude Solutions provides different modules for different departments within the City. The cost for the Parks, Recreation and Forestry Module is 2,599.00 annually. This module is software that will allow us to pin point each of our assets that we have in each specific park. This software will benefit our department by allowing us to organize, communicate, and efficiently resolve problems. Motion by Mr. Wengel to accept the contract for Dude Solution for the Parks & Recreation and Forestry Module for the 2,599.00; seconded by Mrs. Sills. All Aye, motion carried. (3-0) ANNOUNCEMENTS: Cooley Priestly submitted a topographical map of a section of Robinson Lake in hopes of getting the two culverts fix so that the water is taken care of and they can start tackling the wish list. Mrs. Goodpaster stated that she has been working with storm water and it is on their list to get two culverts fixed. She was met with a group to talk about alleviating some of the flooding out at Robinson Lake. She is very thankful and appreciates the Friends of Robinson for taking the time and getting the topographical map done in which is very helpful and heading to the right direction to the solution. Mrs. Goodpaster will attend the December meeting and go through and talk about what can be done from the wish list. ADJOURNMENT: Motion to adjourn by Mrs. Sills; seconded by Mr. Wengel. All aye, motion carried. (3-0) ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________