Board of Park Commissioners

Board of Park Commissioners Meeting Minutes of February 10, 2020 Call to Order: Mrs. Galka called the meeting to order at 6:00 p.m. followed by the recitation of the Pledge of Allegiance. Roll Call: Commissioners in attendance: Mrs. Galka, Mr. Weinman and Mr. Kara. Also present: School Board Representative Mr. Rogers, Common Council representative Mr. Huddlestun, Park Board Secretary Ms. Montes, and Park Director Mrs. Goodpaster. Absent Commissioner Charlotte Sills Approval of Agenda: Motion by Mr. Kara, seconded by Mr. Weinman to approve the agenda as presented. All aye, motion carried. (3-0) Approval of Minutes: Motion by Mr. Weinman, seconded by Mr. Kara to accept the minutes as presented. All aye, motion carried. (3-0) Approval of Register of Claims: Mrs. Galka questioned the invoice in regards to the flags. Mrs. Goodpaster explained that she purchased US flag for the entire year for the parks have flags. Mr. Kara asked about the 2014 Dodge fix. Ryan Johnson explained that the axle popped out from plowing. Motion by Mr. Kara, seconded by Mr. Weinman to accept the register of claims as amended. All aye, motion carried. (3-0) Approval of bond proceeds claim list: Mrs. Goodpaster went through the bond proceeds claim list. She explained that BF&S did the general services conceptual plan and design for the pool and park property. She also explained that Miracle Recreation for the playground. Mrs. Goodpaster also mentioned that the playground for Robinson Lake will be put in once the drainage issue gets fix. Motion by Mr. Weinman, seconded by Mr. Kara to approve the bond proceeds claims list. All aye, motion carried. (3-0) Correspondence: Nothing under Correspondence Director Report: Mrs. Goodpaster reported that the chemicals for the pool have been ordered and invoice will come in during the following month and it’s always a large bill. Mrs. Goodpaster will attend the Indiana Park & Recreation conference. She leaves February 12th and comes back the following day. She is looking for the destination playground for the pool. Mrs. Goodpaster mentioned that the Parks Department will be hosting programs for children at the Community Center. Science story tellers will take place Friday, March 13th 6-7 pm $20 per child. Kids in the Kitchen take place Mondays only, March 23rd-April 13th 5:15-6pm and 6:15- 7pm $45 total for 4 week course. Spring break activities with Hobart Parks, March 23rd- March 27th 10am-12pm $10 per day. Parks is focusing on pushing more programs for the year. Mrs. Goodpaster mentioned that parks will be doing senior breakfast at the Maria Reiner Center Tuesday February 25th from 9-11am. This is something we do twice a year. Mrs. Goodpaster stated that she had a meeting with Mayor and a discussion was held in regards to the pool project. They agreed that the pool project consists of three different projects: fixing splash pad, redoing pool house and destination playground. She stated that the splash pad was decided to keep out the bond and fix it within the yearly budget. Mrs. Goodpaster also mentioned that the Mayor will be funding the site work and the destination playground. She also went in front of the Stormwater Board and asked for help in regards to the flooding. They have agreed to help with funding. She explained that the pool house proposal is taking longer because it is being pulled apart and alternates are being done to the bid. The main goal is keeping building price range within our bond budget. She will also have the City Attorney look over it and make sure everything is in place and finalized. Plan Commission Report: Nothing to report under Plan Commission. Common Council Report: Nothing to report under Common Council. School Board Report: Mr. Rogers reported that the construction is progressing quickly for the new elementary. The pool is looking good and water has been put in. The playground will be put in April. Ethan Ferba will compete in the IHSAA diving state championship. The wrestling team will head to state. Congratulations to Emma Wright as she received her medal after finishing third in the 100-yard freestyle final at IUPUI in Indianapolis. The Lady Bricks bowling team finished 3rd in the State. Also, Spring Fest is starting March 23. They will have bounce houses, performance, games, prices, face painting, magician, balloon artist and more. The cost is $10.00. Old Business: Nothing to report under old business. New Business: Mrs. Goodpaster would like to get two new 8.6 V-plows for the new trucks. The V-plows have a flare blade and it enhances a curl design to throw snow higher and farther, which will help with more open parking. The price total is 14,500 and that includes installation and the price is within the budget. Motion by Mr. Kara, seconded by Mr. Weinman to approve the purchase of two new plows, not to exceed 15,000 dollars. Mrs. Goodpaster would like to spray both bed liners for the new trucks. Two quotes were presented to the board for the bed liners; she would like to go with S&S because they have cheaper pricing. Motion by Mr. Kara, seconded by Mr. Weinman to approve the bed liners in the two new trucks, not to exceed $850 dollars. Mrs. Goodpaster stated that she would like at get internet to the parks shop on 8th street. She explained that part the GIS system for Dude Solutions is to track and complete work orders and in order to do that efficiently there has to be internet at the shop. She stated that it’s not fair that the guys have to use their personal phone data. There was a discussion held on exploring and making an educated decision in regards to providing internet at the shop and city phone. She would like to get together with Ken and see where they need to be to make this happen. Motion by Mr. Kara, seconded by Mr. Weinman to allow internet usage at the 8th street garage at approximately 1,300 hundred dollars and also to allow Kelly to research the use of credit card for park fees. All aye, motion carried. (3-0) ANNOUNCEMENTS: There was a discussion held on the bike park trail. Mr. Kara would like to set up a meeting with the residents that live close to the trail so they are aware of work being done. Mrs. Goodpaster stated that she would send out letters to residents so that they know the zone and the work. She will invite residents to call or show up to the park board meeting if they have any concerns. ADJOURNMENT: Motion to adjourn by Mr. Weinman, seconded by Mr. Kara. All aye, motion carried. (3-0) ________________________________________________ ________________________________________________ ________________________________________________ ________________________________________________